Data Extraction Software

Finding software can be overwhelming. Software Advice helps hundreds of businesses choose the right data extraction software that makes it easy to organize, store, retrieve and use the collected informat

Showing 1-20 of 65 products

Improvado

Improvado is a marketing data aggregation tool to automate reporting. It is used by small and midsize businesses and can be hosted either in the cloud or on-premise. The solution allows users to connect multiple data sources to a ... Read more

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Altair Monarch

Monarch, by Datawatch is a self-service, web-based data preparation solution that helps businesses extract data from reports such as HTML, PDF and XPS. The platform can access data from customer lists, sales reports, logs, invento... Read more

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Astera ReportMiner

Astera ReportMiner is a data extraction and mining tool that helps businesses ingest data from unstructured data sources and various file formats. ReportMiner’s automation functionality helps users configure a program to monitor a... Read more

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Parascript FormXtra

Parascript FormXtra.AI is a document automation software development kit, which provides solutions to automate documents processes such as classification, data discovery, extraction and validation. Designed for BPOs, financial ser... Read more

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Rivery

Rivery is a cloud-based solution that provides small to large enterprises with business intelligence tools to manage and automate data pipelines. It comes with a centralized dashboard, which enables users to gain insights into bus... Read more

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Skuuudle

Skuudle is a cloud-based price and product intelligence solution that helps businesses of all sizes optimize profit margins and increase market share using data-driven analytics. It enables users to track and monitor competitive p... Read more

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Infrrd

Infrrd OCR, by Infrrd is a cloud-based data capturing tool that leverages Optical Character Recognition (OCR) and artificial intelligence algorithms to extract data from unstructured documents. The solution enables users to extrac... Read more

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Hypatos

Hypatos is a document processing solution that helps businesses leverage artificial intelligence (AI) technology and machine learning algorithms to automate data extraction and manage back-office operations. It comes with an appli... Read more

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ZEMA

ZEMA is a data discovery and analysis solution that helps businesses in agriculture, energy, data services, and other industry segments streamline operations related to data alignment, aggregation, sharing, and more on a centraliz... Read more

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Content Grabber

Content Grabber is a cloud-based web scraping tool that helps businesses all sizes with data extraction. The platform enables users to manage data extraction workflow through the visual click and point editor. Content Grabber can ... Read more

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Nintex RPA

Foxtrot by EnableSoft is a cloud-based data entry solution developed for businesses of all sizes. It allows users to automate manual processes and data tasks. It primarily caters to users in banking, insurance, manufacturing, heal... Read more

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Price2Spy

Price2Spy is an online price monitoring and comparison tool for small to large online retailers, manufacturers, brands, and distributors from a variety of industries. The solution offers tools to monitor, track, and analyze compet... Read more

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Snowplow Insights

Snowplow Insights is a cloud-based data collection platform that helps businesses of all sizes collect and store data from across the web in real-time. Key features include data processing, data pipeline maintenance, autoscaling a... Read more

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UniCourt

UniCourt is a leader in making court data more accessible and useful. It offers Legal Data as a Service (LDaaS) via APIs, providing Fortune 500 companies and AmLaw firms bulk access to legal data for business development and intel... Read more

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Data Fabric

Talend Data Fabric is a cloud-based data integration platform that helps organizations in finance, retail, telecommunications and other industries collect, manage and transform business data. The platform enables IT teams to acces... Read more

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Test Data Automation

Test Data Automation is a data extraction software designed to help businesses create multiple scenarios to automate data testing. The platform enables administrators to generate various combinations of data, detect defects and re... Read more

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Rossum

Powered by AI-based technology, Rossum is an intelligent cloud-based data extraction plugin solution that helps businesses capture required information from invoices, receipts, purchase orders, and bills of lading to streamline ac... Read more

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SearchExpress

SearchExpress is a document management system designed to help small to midsize businesses to handle documents in a secure repository. The solution can be used in healthcare, accounting, construction and software industries to man... Read more

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CapturePoint

Content Central, our all-in-one, browser-based document management system provides what matters most to you: Access, Speed, Process Automation, Security, and Compliance. CapturePoint, our document capture/indexing software offer... Read more

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UiPath

UiPath is an on-premise data entry and robotic process automation solution designed for businesses of all sizes. The solution allows users to create, deploy and administer automation in business processes. UiPath features UiP... Read more

Buyers guide


Last Updated: May 14, 2021

For small businesses, data is a highly critical factor in determining customer needs, building sales and marketing strategies as well as understanding market trends.

Luckily for your small business, data is ubiquitous in the form of emails, program code, documentation, configuration files, websites etc. All of these can help you understand consumer habits and drive revenue. This data will also give you a competitive edge in the market.

For this reason, you should find ways to connect with your customers. However, small businesses often find it challenging to correctly identify customer behavior—how they select, buy and use your products.

Data extraction software can help you understand these customer actions. The software automates the collection of data from various websites and sources. It makes it easy to organize, store, retrieve and use this information to research and analyze customers.

But finding the right data extraction software can be tough for small businesses like yours. Knowing which features you need and fully realizing the benefits of those features will help you purchase the right software for your business.

This guide will help you understand data extraction software, its features and benefits.

Here's what we'll cover:

What Is Data Extraction Software?
Common Features of Data Extraction Software
What Type of Buyer Are You?
Benefits of Data Extraction Software
Key Considerations

What is Data Extraction Software?

Data extraction tools help businesses scrape data from a website or server. The data could be in the form of images, URLs, email addresses, phone numbers, etc.

The software can help you acquire data regarding the market, your customers and the general state of the economy every day, week or month. It can extract a variety of data, ranging from financial data (such as stock prices and bonds) to contact information (such as email IDs, phone numbers and social media profiles).

The data extraction process involves the following steps:

  • Load the data from the source page
  • Transform the source page for the extraction process
  • Identify the appearing elements (images, email IDs, etc.)
  • Filter these elements
  • Export of the final data to an output format (Excel, Word, etc.)
Schedule extraction feature in Octoparse
Schedule extraction feature in Octoparse (Source)

Common Features of Data Extraction Software

In this section, we cover the key software features that a buyer should be aware of before they purchase a solution. Most small businesses will need some (or all) of these features in their data extraction software:

Email address extraction Collect email addresses from web pages, data files or any email account.
Web data extraction Collect content structures in the form of product catalogs, search results, URLs, etc., from various websites and store it in the company database.
Schedule extraction Set intervals (once a day, month or quarter) to scrape the most recent data whenever the tool detects updates or new content.
IP address extraction Extract IP addresses from files, folders, URLs and text snippets.
Image extraction Extract images of all sizes and types, including pictures, graphics and photos, from any kind of text file.
Phone number extraction Extract phone numbers from web pages and text files using an inbuilt logic that filters out the required information using a comma, colon or another character based per your preference.
Import/export Import data from tables and lists from websites, then export these into different formats such as Microsoft Excel or Word.
Data handling Organize collected data and store it on a server or in the cloud.

To further understand these features and the vendors in this category, call our advisors at (844) 687-6771 for free, no-obligation guidance. They'll help you narrow down your options by understanding your requirements and recommending the best-suited solutions for your business.

What Type of Buyer Are You?

As you begin shortlisting your options for data extraction software, you need to understand the type of buyer you are. This will help you better analyze your requirements and the priority of software features into "must-have" and "optional."

This section breaks down the most common buyer types. Here are the three main types of buyers in this category:

  • E-commerce companies: These buyers need to study visitor demographics to deliver engaging customer experiences. They need data on the maximum viewed product categories, products delivering most sales, etc. Based on this data, they need to develop a strategy for customizing their offerings and promotions.
  • Government agencies: This buyer type needs data extraction software to control economic and infrastructural changes in their region. For instance, a district government body can analyze traffic data of a certain area with a high volume of road traffic. This could help them build better infrastructure models to ease the traffic situation in nearby areas as well.
  • Service providers: They require data extraction tools to improve their service offerings. Cable and internet service providers extract customer data to analyze their customers' needs and develop strategies to create the most effective up-sell opportunities.

Benefits of Data Extraction Software

So far, we've discussed that data extraction tools benefit businesses by automating the process of extracting data and reducing the overall scraping time. Here are some more benefits of using data extraction tools in your small business:

  • Extracts organic search results data for competitor analysis. The tool can pull data, such as title tags, meta keywords tags and backlinks, from competitor websites. The data allows you to do a competitor analysis of keywords that are driving traffic to a website, content categories that are attracting links and user engagement as well as the kind of resources you need to rank your site.
  • Enhances lead generation. A HubSpot survey found that "generating traffic and leads" was the top marketing challenge for 63 percent of marketers in 2018. Data extraction tools can enhance this process by extracting primary data (email IDs, contact information, etc.) based on your chosen criteria.

Key Considerations

Now that you're aware of the features and benefits of data extraction software, you should be better equipped to explore the solutions in the market. But before you purchase a solution, consider these key factors to make the right decisions:

Increasing data demands require scalability. Your data requirements will increase over time, so the solution should be able to handle future business expansion. A desktop as a service (DaaS) solution is ideal for small businesses and startups. It lets you scale up without having to invest a lot on hardware. DaaS also allows you to quickly make updates and upgrades at a relatively low cost than a traditional workstation infrastructure.

Mass data extraction requires a robust engine. The engine used for the data extraction process should be capable of managing the entire process: sorting, filtering and making advanced extraction algorithm. It should also be able to accommodate HTML structure changes, build a proper workflow for the process, log and track any failures as well as be resilient to changes and updates.

Data interface is essential. A graphical user interface (GUI) is essential to extracting data from visual sources such as websites. GUI lets you separate editing from viewing and gives a high degree of ease when configuring and extracting the data. If your tools lack GUI, it'll be difficult to create a direct relationship between the content you see and the HTML code or configuration files.

Keep these factors in mind when you are searching for a data extraction tool. Once you have fully understood your end-to-end requirements, shortlisting vendors will be easy.