Showing 1-20 of 87 products
Eventsquid is cloud-based event management software for small, midsize and large businesses. It caters to corporations, sports leagues, educational institutes and other associations. Primary features include event registration, website... Read more
Aventri is a cloud-based meeting and event management solution that helps businesses of all sizes across various industry verticals to manage various processes in an event's planning lifecycle. Aventri lets users create events, manage... Read more
Regfox by Webconnex is a cloud-based registration management solution designed specifically for racing sports events. The solution allows event organizers to create customizable registration pages and send invites to the team or individual... Read more
Regpack is a cloud-based event management software solution designed for small and midsize companies. This product offers event registration, attendee management, client management, event sponsorship and travel and ticketing functionalities... Read more
Gather is a cloud-based event management solution primarily designed for the needs of restaurants and other small and midsize enterprises in the hospitality industry. The system helps business owners streamline their event booking... Read more
TicketSpice is cloud-based ticketing and event management solution. Key features include ticket options, fee controller, price setting, event analytics, inventory tracking, accepting offline payments and branding control. TicketSpice... Read more
Event Hub is a cloud-based customer relationship management solution that helps businesses manage partnership applications, paperwork, payments and logistics for event vendors/sponsors. Key features include sponsorship management,... Read more
Boomset is a cloud-based event management suite. Key features include guest check-in, badge printing, kiosk check-in, RFID management and lead retrieval. Boomset enables users to print badges and schedules on demand, keep track of... Read more
Yapp is a web-based event management solution that helps businesses build and publish custom mobile applications to manage conferences, meetings, activities or events. Key features include attendee management, social media promotion,... Read more
Idloom-events is a cloud-based event management and online registration solution that helps users create an event management website, register volunteers for events and make reservations. It also offers payment processing, automatic... Read more
Attendify is a cloud-based event management and creation solution that helps organizations to increase attendee participation and collect real-time feedback about attendees' experiences. The solution also offers mobile apps available... Read more
Tix is a cloud-based event management solution that helps manage ticketing for events. Features include event management and access controls, multi-channel distribution capabilities, multiple seating options and more. Tix offers users... Read more
YesEvents is a cloud-based event management solution that caters to conference and event planners, event management organizations, independent planners, nonprofits and more. Key event management features include attendee management,... Read more
Converve is a cloud-based event management solution that helps users to manage and plan networking events using customizable online tools. It helps users to create customized websites for their events and assists attendees to register... Read more
Eventtia is a cloud-based event management platform that helps event organizers in small and midsize organizations run corporate, academic, networking and commercial events. Users can create landing pages, run email marketing campaigns,... Read more
EventBank is a cloud-based engagement management platform for nonprofit organizations. EventBank integrates event management, membership management, customer relationship management (CRM), email marketing, payment processing and dedicated... Read more
MeetingHand is a cloud-based event management solution for companies of any size. Key features include registration, payment processing, reservation management, activity management, website building and reporting. MeetingHand enables... Read more
Event Essentials is a cloud-based event management solution that enables users to manage ticket sales, donations, sponsors, vendors and volunteers for conferences, festivals, bike-runs, street fairs and many more. The tool enables... Read more
Priava is a cloud-based event and venue management solution that helps users manage events, logistics, catering and resource requirements at multiple venues. Priava allows users to search through venue and contact information. Users... Read more
Grenadine Events is a cloud-based event planning and management solution that helps users to organize conferences, events and meetings. Grenadine Events helps event organizers to manage and coordinate participants, speakers, venue... Read more
All businesses, big or small, must differentiate themselves from their competitors to succeed. While marketing is one important piece of the puzzle, planning and managing successful promotional events is another major part of it.
The process of promoting a product, service or idea by holding a planned public event (online or offline) involves a lot of planning and coordination.
That’s where event management software can help: An event management—or event planning—solution allows users to incorporate business logic into planning and organizing an event.
This guide can help potential buyers find the best solution for their needs. Here’s what we’ll cover:
What Is Event Management Software?
Common Functionality of Event Management Software
Key Considerations for Event Management Software
What Type of Buyer Are You?
Market Trends to Understand
Reviewers' Choice Products
Our Reviewers’ Choice list shows the five highest user-rated software solutions for Event Management when adjusted for total number of reviews and recency of reviews.
If a software solution has more reviews, and more recent reviews, we value those ratings more highly than a product with fewer, older reviews. This is because is it much harder to get 100 five-star reviews than it is to get 10.
We also know that software vendors continually tweak and update their product, so we believe that more recent reviews tend to be more accurate.
To determine which products made the final cut, we looked at how users rated each solution's:
A solution can make the Reviewers' Choice top five in all three categories, or just one or two. All software solutions in the Reviewers' Choice have at least 10 reviews from real software users. The final products are listed in alphabetical order from left to right.
For more details on how we selected our Reviewers' Choice, read the full methodology.
An event management system helps businesses automate the process of planning, organizing, marketing and ultimately analyzing promotional events.
Among other things, this type of software facilitates:
It can also be used to administer real-time polls and surveys to keep the audience engaged and incorporate customer feedback to improve future events.
Most event planning software solutions offer some or all of the following capabilities:
|Attendee management||Creates an enhanced attendee experience with functions such as customized registration, guest list management, assigned seating arrangements, polls and Q&As for increased engagement and assignment of qualified staff members to escort attendees. Certain solutions allow users to facilitate travel arrangements for attendees.|
|Registration management||Enables users to accept or decline registrations for events, conferences or seminars through both online and offline channels. Certain solutions allow users to book rooms, venues or tables for attendees.|
|Venue management||Allows users to identify potential venues and prepare a detailed floor plan or layout and allocate booths to exhibitors. Certain solutions allow users to manage event logistics, catering and resources.|
|Ticketing||Facilitates the sale of event tickets or registration for conferences through online or offline channels. Also allows users to customize ticket prices and types and set quantity limits.|
|Event analytics and reporting||Enables the generation of customizable reports, so users can measure event ROI based on metrics such as budget utilization, venue utilization, audience engagement and marketing success.|
|Event marketing||Allows business owners to market events with tools and functionality that allow users to create a customizable event website, launch email, social media and push messaging marketing campaigns and create promo codes.|
|On-site management||Enables users to manage event-related activities at the venue including on-the-spot attendee registrations, creating and printing name badges for attendees, checking in attendees via barcode scanner and integration with self-service kiosks for easy check-ins.|
|Session management||Allows users to create and monitor content for event exhibitors, speakers and sponsors. Also allows users to create event agendas and gauge attendee interest for each session.|
Here are a few other factors to keep in mind as you evaluate event planning tools:
Make sure the software offers a mobile interface. Event coordinators are often on-the-go, evaluating venues and meeting with caterers and other professionals to get everything set up. Having a mobile interface available enables a seamless workflow, regardless of location.
Software should support necessary integrations. When choosing an event management solution, it's important to consider which other tools you'll need it to communicate with. You might consider vendors that offer native integrations with customer relationship management (CRM) products that offer features such as:
Choosing the right event management software depends on the size of the business. Consider the following buyer types:
Small and mid-sized businesses. These businesses typically operate as establishments with up to 100 employees and specialize in a certain area. Such companies might consider a best-of-breed system that specializes in their niche. For example, businesses that primarily hold online events should look for a solution that offers ticketing, online registration management, event marketing and event reporting. Business that hold on-site events should seek features for venue management, on-site visitor management functionality and guest list management, badge printing, barcode scanning and sessions management.
Large enterprises. Companies that specialize in large events often host on-site events that are connected to simultaneous online events working in sync with their offline counterparts. These businesses should look for features that synchronize both online and offline event registration. They may want to consider an event management solution with a modular suite that provides the ability to pick and choose modules according to their needs.
Big data analytics. Event organizers need to go beyond collecting attendee and registration information to provide a truly customized attendee experience. A wealth of data on customer preferences can be retrieved by tracking customers’ online activities, such as their social media posts and shopping preferences. Big data analytics allows businesses to aggregate and study this data, so they can serve up customized content to users.
Beacon technology in attendee management. Based on Bluetooth low energy (BLE) technology, beacons will go a long way in personalizing the customer experience. Imagine an attendee walking to an event and receiving a customized welcome message the moment they enter the venue, followed by an app notification that automatically opens up a map to guide them toward the registration desk and around the event. Beacons can help keep attendees engaged and encourage them to connect with other attendees, which can lead to more event registrations in the future.