Data is available in the software - no push of the data.

The support staff are very helpful and friendly.

We chose GAIA for great value and ease of use for daily covid screen reporting. Our employees all find it easy to use and as an administrator it is easy to find daily reports.

No API: Currently, GaiaWorkspace doesn't provide an API, which may limit some advanced functionality.

It was easy to use and created a great record to ensure our compliance.

Set-up was quick and easy. The software seamlessly integrated with our processes.

Best price / value you can get on any other app.

They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.

Customer service is always prompt and available to answer any queries. This truly is a one-stop workspace management solution.

We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.

Since I began work during the pandemic, I have used Gaia Workplace everyday - alongside my colleagues. It is wonderful to know that everyone is being screened when entering the workplace.

We work with this software in our co-working space. Gaia Workspace makes the process of booking rooms and managing space easy and enjoyable.

It is very easy to book a space, and staff has adjusted to the map view very well and have the spots all straight, especially after numbering all the stations.

We unfortunately do not use all aspects of the software to the fullest so I have no negative comments.

I recommend this solution for business to create a safe workplace and track visitors in an efficient manner.

We only use it for desk booking and so far, we have had great success with the software, and with integrating it within our workplace to the employees.

We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.

The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.

Super easy to use, setup and configure. Integrates with Exchange/Outlook and really helps with the scheduling of rooms and resources.

Users love the visibility Joan provides. And I love the fact I get about a month of battery life.

Ease of use, differentiates against LCD, top support, amazing HW & SW, battery life.

I barely have minimum dislike. I would say adding more tools to schedule meetings.

They work great with our Outlook calendars and Office 365.

Option for meet now to save booking when need a quick meeting.

Once setup properly, it is almost zero maintenance if you wish. My users found it easy to use, slack integration works great.

Bulit quality, simplistic and straigtforward onboarding process and overall day-to-day use, Joan device design integrates perfectly into any modern office environment, battery life is impressive.

The Joan solution has been great since we implemented it on all our sites (50+ rooms).

We personalized it according to our companys visual identity. Love the G-suite integration - works great.

It's intuitive to operate, and the result is a very polished-looking system that makes people happy.

Joan is an easy to use and extremely cost effective room scheduling device.

I did not want to feel like I had to invest in a solution that would look terrible on a budget review 9 months later. The solution is cost friendly and simple.

Has ability to host the manager on premise to save cost on monthly fees. Devices have long battery life and just work.

Setup and integration was easy. In fact it was so easy, a developer could even do it.

Easy to set up and looks good at the office, useful for organizing meetings.

Every time we have a vendor or outside customer come in to a conference room they comment on how amazing they are. The ability to book a room from Webex Teams enhances the ease of use on the fly.

I believe it connects to the wrong (i.e. further away) access point, which results in a high battery drain.

It was a zip file inside of another zip file. Little confusing at first.

That is now over with this user-friendly solution. Connecting a new Google calendar was very easy and the device was up and running quite quickly.

Greatly improves meetings efficiency, great product.

If you choose to host the VM on prem, the visioconnect software cannot auto-update. The pricing for cloud could be more aggressive.

Our biggest problem was that people were not looking in their Outlook calendars for conference room availability.

I think the battery is empty to quickly. Also I notice sometimes that it does not book a room when clicking on book, however this only happened to me a few times in the past year.

US Dollar

Gaia Workspace is a flexible workspace management solution, featuring visitor management, room & desk booking, external booking, office car parking, approval, and analytics. Gaia streamlines your workplace scheduling and keeps your work productive and efficient.

LongDescription

Data Aggregation

Real Time Analytics

Engagement Tracking

Employee Management

iCalendar Support

Surveys & Feedback

User Management

Status Tracking

Meeting Management

Barcode / Ticket Scanning

Payment Processing

Mobile Alerts

Performance Management

Email Alerts

Customizable Reports

Document Storage

Access Controls/Permissions

Activity Tracking

Equipment Management

Task Scheduling

Active Directory Integration

SSL Security

Real-time Alerts

Space Management

Single Sign On

Confirmation/Reminders

Reservations Management

Calendar/Reminder System

Categorization/Grouping

Registration Management

Configurable Alerts

Resource Management

Calendar Management

Pre-Registration

Customizable Fields

Room Booking

Occupancy Management

Scheduling

Data Import/Export

Resource Allocation & Planning

Health Risk Assessment

Multi-Location

One-to-One Messaging

Self Service Portal

Floor Plans & Maps

Contact Management

Self Check-in/Check-out

Availability Indicator

Badge Management

Booking Management

Real Time Data Collection

User Profiles

Mobile Access

Compliance Management

Real Time Data

Historical Reporting

Room Availability Schedule

Third Party Booking

Maintenance Management

Utilization Reporting

Preventive Maintenance

Event Scheduling

Real Time Notifications

Space Reservation

Email Reminders

Internal Meetings

Real Time Updates

Email Management

For Schools

Visual Analytics

Activity Dashboard

Inspection Management

Alerts/Notifications

Online Booking

Equipment Maintenance

Reporting & Statistics

Reminders

Visitor Tracking

Availability Management

Work Order Management

Visitor Management

Calendar Sync

Activity Monitoring

Health Monitoring

Event Calendar

Dashboard

Multi-Language

Real Time Reporting

Facility Scheduling

Reporting/Analytics

Usage Tracking/Analytics

Employee Profiles

Room Scheduling

Monitoring

Customizable Forms

Mass Notifications

Visitor Registration

Drag & Drop

Employee Portal

Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace:

Basic Plan=Free
Desk Feature Update=$5/month/desk
Room Feature Update=$16/month/room
Screening and vaccination=$1.8/month/user

Please see feature details on our website.

Email/Help Desk

FAQs/Forum

Knowledge Base

Chat

11-50

51-200

201-500

501-1000

1000+

Gaia Workspace

Live Online

Webinars

Documentation

Videos

Euro

Joan is a room scheduling and booking solution that helps businesses of all sizes find and reserve available meeting rooms and work desks according to individual requirements. The room grid functionality allows users to view multiple meeting rooms with names, locations and availability status. 


Joan's team grid module enables supervisors to track team members’ activities and availability, reducing work interruptions. Administrators can configure the platform in multiple languages, set office timings and upload business logos. Additionally, managers and leaders can generate reports to gain insight into room utilization rates, track meeting patterns, identify popular rooms and monitor no-show meetings.


Joan facilitates integration with several third-party applications, such as Office 365, Slack, Zapier, Microsoft Teams, and more. It also provides iOS and Android mobile applications, which let users book rooms remotely. It is available on monthly or annual subscriptions and support is extended via documentation, email and FAQs.



Real-time Scheduling

Group Scheduling

Recurring Appointments

Class Scheduling

Meeting Room Booking

Automated Scheduling

Digital Signage

Customizable Branding

Employee Scheduling

Third Party Integrations

Microsoft Outlook Integration

Appointment Scheduling

Client Portal

Customer History

Choose a plan to suit your workplace needs

Five solutions tailored for any workplace. Confidently transition between work from home and your offices. Decide on a solution, compare plans, and optimize your workplace management.

Gaia Workspace vs Joan

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