Keela Software

4.29 / 5 (126)

Our advisors have recommended this product 39 times in the last 30 days

About Keela


Keela is a cloud-based nonprofit management solution that helps small and midsize nonprofits manage projects and events, measure donor engagement and send notifications to volunteers and members. Keela offers customizable dashboards and inbox features for users to view their responsibilities and communicate with team members.

Keela's built-in CRM feature helps nonprofits build a centralized contact database, build contact profiles, store conversations and set communication priorities for contacts. Its donation management module helps organizations collect donations from regular members and new members, issue donation receipts and send automated thank you notes via email.

Keela also offers an email marketing tool that allows them to create and send promotional emails and event-related notifications to their supporters. The accounting system within Keela helps institutes to maintain financial records and manage monthly donations.

Keela is offered on an annual or monthly subscription basis which includes support via email for its users.



Read More

Supported Operating System(s):

Mac OS, Web browser (OS agnostic), Windows 10

126 Reviews of Keela

Average User Ratings

Overall

4.29 / 5 stars

Ease-of-use

4.0

Value for money

4.5

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(47)

4 stars

(68)

3 stars

(11)

2 stars

(0)

1 stars

(0)

Likelihood to Recommend

Not likely

Very likely

Filter reviews by:

Sort by: Most Helpful | Most Recent

Showing 1-20 of 126 reviews

Do you use this product?Write a review

May 2019

Anonymous

Verified Reviewer

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

4.0

Customer support

4.0

Functionality

3.0

May 2019

Great starter tool, needs more features for more mature orgs

This is my second non-profit where I've chosen to install Keela. The first installation worked super well for managing donations and volunteers. The second installation is for a more mature non-profit, and requires managing donations, memberships year over year, and putting financial entries into quickbooks. This isn't working quite as well because we need more sophisticated features than Keela provides. I appreciate the support team a lot. They respond quickly and try to find workarounds for us. My feeling is we are probably pushing Keela over its current functionality because we have sophisticated needs, and will have to wait for features to be developed to keep using this tool. I don't want to migrate to yet another tool, having done so much integration work with Keela, and only being 6 months into having converted to Keela from a desktop version of Membertize. My first installation also provided a lot more data migration support, and the second one, I was on my own. Overall, it's a friendlier tool than most on the market. Sometimes it can be hard to figure out how to perform a certain function, as not all menus are totally intuitive, or you have to press a special button on the left, etc. For a start-up org or non-profit just needing to track donations and volunteers, Keela is ideal and far less on the cost than more mature systems.

Pros

Easy to use, start-up ease, good import process, easy export. It worked really well for me in one non-profit where I needed simple email blasts, to track donations, volunteers, etc. It has a nice automatic email form for donations and memberships. You can search your contacts easily by name or email, and tag groups easily. Tags are easy to organize. The old dashboard did a great job managing campaigns and tracking donations against the goal. For small orgs, this is a good basic starter tool for managing your contacts and interactions.

Cons

It's missing some things a more mature org needs. We're a neighborhood organization that relies on memberships. There's no renewal process in Keela at this time. You can't search by street name or address fields, so broadcasting to a group on a street is impossible. Sometimes we feel Keela gets 'tired' and can't find a contact we know is in there. So we refresh the browser, and lo and behold, there it is. The integration to mailchimp is weak, and unfortunately, Keela's email blast tool isn't as robust as Mailchimp, so we're forced to stay on Mailchimp. We've had problems with the quickbooks integration not putting funds into the right account.
The other problem is reporting. We find the tools not as robust as we'd like for reporting total membership sales data. We've also had to cancel a class of membership and redo it, and that jacked all our reporting for people who'd already taken out memberships under the 'wrong' class.
For a larger org with heavier membership management needs, this tool, wasn't as robust as we hoped.

Response from Networks for Change

Replied May 2019

Hi there. Thank you for providing such detailed feedback. This is absolutely outstanding and we are very grateful to you for taking the time. I've crossed referenced some of the missing features you mentioned (such as address filtering and membership reporting) and I can see that they are logged in our Ideas Portal and our Product Team are working hard to introduce them. Thank you for sharing this with us - it's instrumental in our quest for constant improvement! :)

January 2018

Gina from Spectra Helpline

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Functionality

4.0

January 2018

I love Keela! is very organized, efficient and user friendly. I wouldn't use any other program

Saving Time, organizing how we manage our volunteers (I would suggest at Social Services to your industry category as it isn't there and thats what we do.)

Pros

Visually appealing: good use of colour to organize categories and make it easy to find, images that help identify what category has what information. I had A.D.D and so many websites or programs are so text heavy and overwhelming and everything is shouting at you at the page to notice it. This program is superior in its use and look.

User Friendly: I got the hang of the program easily. It is very detailed and easy to use. I like the fact I can email a volunteer and all the staff can see the email thread between us both. That is very convenient. My favorite is the interactions page. As I can see if there is a LOA posted, or if the volunteer only wants to volunteer in one program and not another. I am able to find out what is going on with the volunteer without reaching out to each one or calling a staff member as we all post our interactions in there. It saves me a lot of time and any program that can offer that is aces in my book

Cons

I wish Keela could create a software program for inbound and outbound calls. The program currently being used is "iCarol" which is a great program, however it would be great to have another software option. Once upon a time Bell was the only company to monopolize the phone industry...now there are several ...

Removing a volunteer: It is frustrating categorizing volunteer as "inactive" as they still show up with all the active volunteers, which clogs up the page. If you had a separate page as inactive (so they wouldn't show up with the active volunteers) that would make a MASSIVE difference. As volunteers honor their commitment and leave .. so we have A LOT of inactive volunteers with the active volunteer

Response from Networks for Change

Replied February 2018

Thanks for your feedback! We're always happy to receive suggestions on how to improve Keela. Please get in touch with us so we can hear more about what you have in mind: http://bit.ly/2H0UvvM

August 2018

Melissa from River Cities Humane Society

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

August 2018

Keela Review

We are now able to track all of our sponsors and communicate more effectively with them. When we have fundraisers, we can create e-blasts and link them to our website. Support in is up! I am so happy.

Pros

This software is so user friendly. When I began using this software, I had extremely limited knowledge of computer use and I was still able to figure it out quite easily. The software is able to accommodate all of our needs and do what we need it to do to help our animal shelter and fundraisers run smoothly and with accurate data. It is easy to track everything we need. I am so impressed. And for the price... I can't imagine using anything else. There is no need to spend a lot of money on some of these other programs when Keela and do ALL you need!

Cons

So far, the only thing that I don't like is that I cannot print off an e-blast that I design to post in various vet offices and at the shelter. I have to create a separate brochure for anything besides e-blasts. Maybe this is possible and I just don't know how to do it. But to me, this is the only draw-back.

Response from Networks for Change

Replied August 2018

Hi Melissa, thanks for your feedback! Posting an E-blast at vet offices and shelters sounds like a great idea. You can definitely save a PDF of an E-blast for printing. You can find instructions for how to do this here (https://keela.zendesk.com/hc/en-us/articles/360000961432-Saving-an-E-blast-as-a-PDF) - and don't hesitate to reach out to our Customer Success team if you need assistance with anything. You can reach them at support@networksforchange.org. Screen reader support enabled. Hi Melissa, thanks for your feedback! Posting an E-blast at vet offices and shelters sounds like a great idea. You can definitely save a PDF of an E-blast for printing. You can find instructions for how to do this here (https://keela.zendesk.com/hc/en-us/articles/360000961432-Saving-an-E-blast-as-a-PDF) - and don't hesitate to reach out to our Customer Success team if you need assistance with anything. You can reach them at support@networksforchange.org.

July 2018

Bryant from Eastern Shore Art Center

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

2.0

Functionality

3.0

July 2018

Keela

About the only benefit I have seen so far is that it is an online portal that is easy to put in information and to download contact lists. All of the other functionality that is available is there--we just don't know how to use it. We are still not even accepting payments via PayPal, even though we synched the accounts. Our marketing director needs some hands-on assistance with merging the forms to our website.

Pros

The set up was not as complicated as I thought it would be, and the navigation is well laid out and easy to follow.

Cons

I don't think we received enough human training with on-boarding, and it would have been nice to have more one access to a human as the "prompted" help answers are often inaccurate and not helpful. Our sales agent was fantastic and very knowledgeable, but once we purchased I felt as we were kind of left to our own devices. Now I am not even sure that we set it up the best way.
1. We hae to enter memberships as donations and as memberships
2. The "tags" remain even if a membership expires.
3. We still aren't sure that when we are pulling reports that the information is being put in correctly to access what we need as as information.
4. We were not aware that in order to sync membership payments automatically, we have to use Skype.
5. We should be much much further along in using the different amenities of the site, but so far we are just kind of stuck. We need assistance.

Response from Networks for Change

Replied August 2018

Hi Bryant, thanks for bringing these issues to our attention. I'm sorry to hear that you have a challenging experience with Keela so far. Our Head of Customer Experience will be reaching out to you shortly to schedule a call to discuss your concerns, and offer assistance and additional training for your team so that you can feel confident to keep growing with Keela in the future.

January 2018

Angela from ANGARI Foundation, Inc.

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

3.0

January 2018

Great experience and meets many of our needs, but there's still room for improvement.

Pros

The contacts database is great - it's easy to use, searchable, updates donations automatically, allows the team to stay up to date on who is assigned to the individual and events involving the individual. We used DonorPro at my previous place of employment, and it was more expensive and more complicated to use than Keela. Keela offers great value for it's database. Would love to connect to people's linkedin profiles and have pics, etc.

Customer support is excellent. I get answers to my questions quickly, and they are always happy to help.

Cons

Some functionality is still missing - when adding tags to new contacts, you need the option to check a bunch at once (almost everyone has more than one tag) as opposed to having to select each one individually.

We haven't used the campaigns option much as we are familiar with and like the options of MailChimp. It's great that we can import data from MailChimp; however, we make all of our templates and mailings on MailChimp because it has so much more to offer in design and customization than Keela's campaigns, which we find to be very basic.

There's also many features that I wish Keela had so that it could be a "one stop shop" for our needs. For example, a calendar that has deadlines and events on it for all to see that also connects with other parts of Keela so if there's an event on the calendar, this then becomes an automatic option for an "interaction" with those who attended; better syncing with Google Docs so that we can open and edit the docs in Keela versus having to download them or go to another webpage; ability to do/plan social media; and a Keela mobile app to access things on the go.

Response from Networks for Change

Replied February 2018

We're excited to let you know that our mobile app is coming soon! The best way to be notified of new feature is to subscribe to our blog for updates. Re: your other ideas for new features, we're always happy to receive suggestions on how to improve Keela. Please get in touch with us so we can hear more about what you have in mind: http://bit.ly/2H0UvvM

July 2018

Cynthia from Art Start

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

2.0

July 2018

Good "first-time user" system for basic needs

We had hoped to use Keela for grants and donation management, as well as the primary email blast tool to replace MailChimp and Salesforce. Our expectations exceeded the capabilities of the system. Still, I would recommended it to small organizations that are moving from Excel spreadsheets and other less sophisticated ways of managing contacts.

Pros

The project management tool is exceptionally well done and easy to use. It's the feature I use the most.

The online donation/payment tool is also very well done, easy to set up and manage, and user friendly for both the administrator and the donor/payee.

Cons

There are some significant limitations in the contact management tool. It is not designed to link or associate individual contacts (persons) with organizations. This creates some difficulties in parsing lists for email blasts and analysis. As a basic contact list, it's okay, but not adequate for our contact and donation tracking needs.

The e-mail form is limited. There are not a lot of design features. It's fine for basic messages, but don't expect to get too fancy with the layout and design.

Response from Networks for Change

Replied August 2018

Hi Cynthia, thanks for your feedback. I have some good news! Based on our previous discussions with you and other clients on this topic, we're going to be adding a new feature to split contacts into "Organization" and "People" contacts and create associations between them. This is coming very soon. If you'd like to be notified when this feature is available, please subscribe here: https://keela.ideas.aha.io/ideas/KEE-I-52 P.s. We're also planning to improve our E-blast template builder to give you additional options for layout and design, follow our progress here: https://keela.ideas.aha.io/ideas/KEE-I-8

May 2019

Keith from Volunteer Lethbridge

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0

Functionality

3.0

May 2019

Not a CRM software package

We had thought to replace our CRM software with Keela, but trying to 'translate' the processes in place with Software ABC into Keela has not been totally successful. It may be that I am too used to the 'old ways' that I can't change. We originally bought Keela because of the receipt function and the hopes that we could replace our other CRM software. Changeover has been slow and we are really only using the receipt function in Keela right now.

Pros

Keela integrates very easily with most other apps I am using . Paypal and Stripe are easy to set up; connects to Eventbrite too. Adding contacts is super easy, plain language categories and descriptions. Easy to connect contacts into groups (they call them 'families'). The software is geared towards use by a single point NFP agency. Can generate receipts for all monies that come in, assign them to a campaign or purpose, email the receipts and store them for retrieval, if necessary. Keela has always been on top of customer service questions. I have received prompt replies to every question I have made and the answers were always easy to understand and implement. Keela also regularly hosts online training sessions, and strives to improve their product to meet the needs of their users. Recent upgrades included a way to create a report of revenues received/receipted. that was a BIG help.

Cons

As a software package created for single point NFP, it does not like that I work for an agency that provides services to other NFP organizations for an annual fee. I can't group the contacts into one organization and then make the organization the one that pays the annual fee (it needs to be attributed to a contact).

Response from Networks for Change

Replied May 2019

Hello Keith - thank you for taking the time to leave this feedback. We really appreciate it! I'm glad to hear that you've found the receipting tool to be helpful! My favourite part is your comment on Keela's commitment to improvement - We really do aim for this! The Revenues tool upgrade has been a big boon for us and we couldn't have done it without you - thank you! If you have any particular processes that you'd like to transition from Software ABC to Keela please don't hesitate to reach out to us at support@networksforchange.org - We'll do our best to create a new way for you to do the same magic in Keela :) Thanks again!

November 2018

R. Brad from M&T Bank

Verified Reviewer

Company Size: 2-10 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

4.0

Customer support

4.0

Functionality

3.0

November 2018

A Quick, Low-ish Cost Solution for a Non-profit that lacked structure

Overall this software has (or will be) a lifesaver. Our staff have had difficulties adjusting to the new system, mainly because there is structure and specific data points where before it was a mish mash of data in notebooks, Excel files, and Post-It notes. I would like to see some additional development devoted specifically to customization of the system. Keela is very much a rigid cloud solution with little to no customization options. Having the ability to control the look and feel of the system, donor-facing data, and being able to control what inputs are allowed from users would be a huge help. At the end of the day, though, Keela is a great solution for a small nonprofit who is looking for a quick solution at low cost.

Pros

-Easy to onboard donors and volunteers (the difficult part was organizing the data to make it upload properly which has more to do with the administration of the organization that the software.
-Immediate, flexible training for the staff.
-Relatively simple interface. I say relatively because sometimes its almost "too" easy and some members of the staff overlook the simple solution.

Cons

-I am not fond of the analytics tool. Again, maybe this has more to do with the fact that its too simple, but as an analyst I find it difficult to get the information I want easily.
-We have had some struggles with the integration with other vendors-specifically MailChimp. After following all the instructions for both companies, we still cannot complete a good link.

Response from Networks for Change

Replied January 2019

Hello Brad! I'm so glad to hear your feedback - especially your sentiments about training which the Customer Success team are particularly proud of :). I'm also pleased that you find the system to be easy - Our goal is a simple system that users can transition to easily so this is very good news! I understand that the Analytics tool can be challenging sometimes - and I'm happy to let you know that we're making improvements to it early this year! We'd also love to hear your suggestions for what you'd like to see (you can post them here: (https://keela.ideas.aha.io/ideas/new)) In the meantime, if you would ever like suggestions on how to access your desired information please don't hesitate to reach out to support@networksforchange.org - we will do our best to find a quick and easy way to get what you need. Also, please also let us know if you are still experiencing issues with MailChimp - We'll be happy to take a look.

January 2019

Emily from Happy Jack Cats

Company Size: 2-10 employees

Review Source


Ease-of-use

4.0

Value for money

4.0

Customer support

5.0

Functionality

4.0