About ActiveCollab

ActiveCollab is a project management solution for creative professionals. It offers cloud-based subscription plans or a self-hosting license. Projects are split into tasks and subtasks. Tasks can be filtered by the due date, assigned users, or custom labels. Dependencies between the tasks can be set, so there’s always an exact order of tasks. Automatic rescheduling allows for the child tasks to follow the change made to the parent task automatically. Tasks can be viewed as a timeline (with shown dependencies), a kanban board, a calendar, or a list. Users can track time and budget spent on each task, set hourly rates, send invoices directly from a project, and export reports. Automatic reminders for clients can be set when payments are overdue. ActiveCollab offers a p...

ActiveCollab Pricing

Plus: For smaller teams that need a platform for collaboration and managing projects. Annual Billing: $9.5 for 3 members / per month Monthly Billing: $11.00 for 3 members / per month Pro: For teams and companies that need to overview the entire workflow in one place. Billed per member. Annual Billing: $8.00 per member / per month Monthly Billing: $9.00 per member / per month Pro+Get Paid: For teams that need to track time, organize, and invoice their projects. Billed per member. Annual Billing: $11.75 per member / per month Monthly Billing: $14.00 per member / per month

Starting price: 

$11.00 per month

Free trial: 

Available

Free version: 

Available

ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals
Slide 1 of 5

ActiveCollab Reviews

Overall Rating

4.49

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

4.5

Value for money

4.5

Functionality

4

Showing 1 - 5 of 380 reviews

Ricardo

Company size: 2 - 10 employees

Time used: Less than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

September 2021

Palaciobox using ActiveCollab

User Profile

Aleksandar

Verified reviewer

Company size: 2-10 employees

Industry: Computer Software

Time used: Less than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

March 2020

Perfect Project management tool.

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then. I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Reasons for switching to ActiveCollab

Mantis is a relatively simple tool to use compared to ActiveCollab. Only the basic features were available and it is not even close as easy to create a ticket. I remember back then (like 4-8 years ago) the UI was not really user-friendly. The user experience was more of a user hassle than it was user experience. Or that is my feeling. There was no dashboard, so it was not easy to stay on top of the things. They do have a color system for fast overview of the states of the tickets, but that is not always what is needed. Very basic, very limited. It can't even be compared with ActiveCollab in any way.

Anonymous

Company size: 2-10 employees

Time used: More than 2 years

Review Source: Capterra

This review was submitted organically. No incentive was offered

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

3

FUNCTIONALITY

5

October 2022

Finally a project management system small businesses can afford

We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption.

Pros

Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost.

Cons

When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in.

Reasons for choosing ActiveCollab

The price point and features offered were hard to compete with --- best decision we've made.

Mari-Nella

Company size: 2-10 employees

Industry: Design

Time used: Less than 6 months

Review Source

This review was submitted organically. No incentive was offered

EASE OF USE

2

VALUE FOR MONEY

2

CUSTOMER SUPPORT

1

FUNCTIONALITY

2

September 2021

It is a beautiful app but not that useful

It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Pros

It is beautifully designed so initially it seemed easier to use and navigate. It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Reasons for choosing ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Reasons for switching to ActiveCollab

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Response from Active Collab

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab. As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Replied September 2021

Ian

Company size: 2-10 employees

Industry: Graphic Design

Time used: More than 2 years

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

August 2022

Comprehensive Project management

Despite the above mentioned short comings (search functionality and date entry on estimates), overall Active Collab is a great asset to our team and our companie's ability to track all projects and billings in one place. We find it indispensable.

Pros

Ease of use and implementation. Simple staff on-boarding and intuitive interface.

Cons

Poor search function and lack of ability to enter a date on estimates... crazy that such a well rounded and useful software lacks a full feature search function and doesn't allow (nor even auto generate) a date field on the estimate form.

Reasons for choosing ActiveCollab

Cost was major consideration, but it also provides all features we needed.

Popular ActiveCollab Comparisons