Collaboration Software

Finding software can be overwhelming. We've helped hundreds of businesses find collaboration software so they can streamline communication and improve project task delegation.

Showing 1-20 of 107 products

Onehub

Onehub is a cloud-based collaboration tool and virtual data room that helps users securely store and share their business files. It can be customized to meet users' specific requirements and custom branding needs. Onehub offers a... Read more

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Platforms: MacWinLinux
Deployments: Cloud, On premise
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Airtable

Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This system focuses primarily on data organization and collaboration. The system uses a spreadsheet... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Mavenlink

Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Smartsheet

Smartsheet is a work execution platform with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. The collaborative platform offers a range of project management tools, such as document... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Wrike

Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Workfront

Workfront (formerly AtTask) is a cloud-based project management solution that helps teams to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Claromentis

Claromentis offers cloud-based intranet software for small and midsize businesses. The solution includes corporate social networking and collaboration tools, as well as document management. It offers a drag-and-drop editor tool with... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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ProWorkflow

Founded in 2002 and acquired by ProActive Software Ltd in 2003, ProWorkflow is a cloud-based project management and time tracking software that caters to companies of all sizes. ProWorkflow includes all the features of a traditional... Read more

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Platforms: MacWinLinux
Deployments: Cloud, On premise
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Miro

Miro is a cloud-based collaboration tool for small to midsize businesses. The solution features a digital whiteboard that can be used for research, ideation, building customer journeys and user story maps, wireframing and a range of... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Wire

Wire is a cloud-based collaboration solution that offers conference calls, video conferences, screen sharing and file sharing functionalities within a suite. Wire features team admin, which allows users to add or remove users and... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Flock

Flock is a cloud-based tool that facilitates team communication. It is suitable for businesses of all sizes across a variety of industries and offers video and audio calling, screen sharing, text chat, integration with other business... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Trello

Launched in 2011, Trello is a visual collaboration tool for planning tasks and projects. While commonly used by agile software development teams, the solution is also used in other departments such as marketing, sales, support and... Read more

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Platforms: MacWinLinux
Deployments: Cloud, On premise
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Directorpoint

Directorpoint is a cloud-based portal solution designed for boards of directors and executive teams. It is suitable for small, midsize and large organizations, nonprofits and charities. Directorpoint helps users manage committees,... Read more

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Platforms: MacWinLinux
Deployments: Cloud, On premise
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XaitPorter

XaitPorter is a cloud-based collaboration platform that allows multiple users simultaneously create and edit different parts of the same document. The solution offers version control that prevents overwriting and duplication of documents.... Read more

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Platforms: MacWinLinux
Deployments: Cloud, On premise
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TurboMeeting

TurboMeeting is a collaboration solution that provides real-time applications including web conferencing, remote support, audio conferencing, video conferencing, remote access and webinar support. The tool supports webcams for individual... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Beekeeper

Beekeeper is a cloud-based employee communication and collaboration solution optimized for remote and field workers. It supports omni-channel communication tools for mobile workforces. Users can send group messages, conduct surveys... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Office Chat

Office Chat is a cloud-based HIPAA-compliant instant messaging solution for small and midsize businesses across various industry verticals. It provides collaboration and communication tools that can be used in the office or remotely.  Key... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Easy Projects

Easy Projects is a cloud-based project management platform suitable for midsize organizations and enterprises. Easy Projects provides every contributing team member, project manager, executive, stakeholder or customer with access... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Highfive

Highfive is a cloud-based video conferencing and collaboration solution that provides employees in businesses across various industry verticals a platform to communicate and share information with their colleagues and managers. Highfive... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Jira

Jira Software is a software development tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project roadmaps to... Read more

Platforms: MacWinLinux
Deployments: Cloud, On premise
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Buyers guide


Last Updated: April 3, 2019

American entrepreneur and industrialist Henry Ford once famously remarked, “If everyone is moving forward together, then success takes care of itself.” This quest for collective success is what forms the basis of collaboration software.

Businesses of all sizes are increasingly reaching out to global audiences, which requires them to work with employees, partners and customers that are spread across the world. Traditional methods, such as email, make it difficult to control versions of files or documents shared by multiple people spread across various time zones.

That’s where collaboration tools can help: A collaboration solution offers features that allow multiple stakeholders to combine their knowledge and skills to achieve a common goal without having to be together in the same place.

This guide can help potential buyers find the best solution for their needs. Here’s what we’ll cover:

What Is Collaboration Software?
Common Functionality of Collaboration Software
Benefits of Collaboration Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Collaboration Software? 

Collaboration software enables multiple users to communicate, conference and coordinate among themselves to facilitate group work.

Among other things, the software facilitates the exchange of messages between individuals using emails, instant messengers (IMs), voice/video calls and discussion threads. It also helps with the sharing and management of documents by allowing different users to work simultaneously on the same set of files and updating in real time.

Virtually all types of organizations can benefit from collaboration software, including those in:

  • Advertising
  • Banking
  • Construction
  • Goverment
  • Health care
  • Marketing
  • Nonprofits
  • Retail
  • Technology

Common Functionality of Collaboration Software

Most collaboration tools come with some or all of the following capabilities:

Content management Allows collaboration between several authors to create and edit the same document in real time. Enables users to highlight text or add comments, which can be incorporated when editing. Some solutions also allow users to organize and structure content according to document type.
Document management Enables users to upload and share files such as documents, videos and images. Also allows users to store, track and manage different versions of a document and apply role-based permissions to disable access to specific sections of a document.
Calendar management Users can view individual and team-wide calendars to schedule appointments or meetings on the calendars of team members they are working with, irrespective of their locations. This feature may also include synchronization with third-party calendar management applications (e.g., Apple's Calendar or Google Calendar).
Knowledge management Allows users to maintain a repository of all completed and ongoing projects in an organization with all the available versions of a document attached to a project. This process facilitates knowledge sharing within an organization.
Communication software Provides users with tools that allow them to engage with other individuals on a project, such as internal messengers, videoconferencing, discussion forums and team-specific group creation capabilities. Some solutions also allow for the creation of an internal social network with the capability to create individual and team bios so users can like and comment on project updates.
Project management Enables the tracking of project progress by breaking projects into several tasks and setting completion milestones for each. This allows managers to track project dependencies, set timelines for tasks or projects and reschedule tasks according to team schedules. Certain solutions provide a Gantt chart representation to visualize project completion.
Third-party integration Most of the collaboration tools on the market are “best-of-breed,” focusing on a specific group of features. However, some organizations may seek software that can manage their core tasks as well as integrate with other software used, such as email applications, IM, VoIP and web conferencing, among others.

Benefits of Collaborative Software

Business professionals can realize multiple benefits as a result of adopting collaboration tools, including:

Centralizing information. Organizations that have a workforce spread across multiple locations often have problems with communicating project tasks or job schedules to employees. For teams based in different time zones, emails become ineffective when different groups work on the same document, due to issues with version control. Collaboration software centralizes content at a single location and updates it in real time so everyone can view accurate