Find the best Project Management Software

What is project management software?

Project management software is software designed to track the development of projects that take weeks, months or years to complete, providing project managers and other team members a single platform for real-time updates on the project's status.
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Moovila

After 40 years of digital project tools, a true automation system is finally here. Sorry for the wait. Moovila automates mundane tasks, optimizes resource management, and monitors risk 24/7 so you can prioritize delivering value o...Read more about Moovila

4.68 (37 reviews)

40 recommendations

Workzone

FrontRunners 2022

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed rep...Read more about Workzone

4.74 (183 reviews)

27 recommendations

NetSuite OpenAir

NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, ...Read more about NetSuite OpenAir

4.00 (35 reviews)

26 recommendations

monday.com

monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com

4.57 (3206 reviews)

24 recommendations

BigTime

FrontRunners 2022

BigTime is an online time and billing solution designed to serve professional service firms like accounting, engineering, government contracting, legal and IT services. The integrated solution offers features like time and expense...Read more about BigTime

4.58 (587 reviews)

20 recommendations

Project Insight

Project Insight (PI) is award-winning work & project management software that helps companies manage and visualize projects, allocate personnel, streamline accounting, and track what work is being done throughout their entire orga...Read more about Project Insight

4.38 (57 reviews)

19 recommendations

BQE CORE Suite

BQE’s powerful all-in-one platform and expert support give A & E firms the intuitive tools they need to meet the demands of their firm, empower their team, maximize profitability, and deliver superior results to clients. BQE CO...Read more about BQE CORE Suite

4.46 (642 reviews)

18 recommendations

Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more about Smartsheet

4.48 (2561 reviews)

16 recommendations

Easy Projects

Easy Projects is an award-winning collaborative work management platform designed to equip and enable medium to enterprise level companies to achieve quantifiable operational improvements. Whether in-house or remote, team members ...Read more about Easy Projects

4.41 (244 reviews)

16 recommendations

Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more about Scoro

4.61 (202 reviews)

16 recommendations

Adobe Workfront

Adobe Workfront is a collaborative work management solution that addresses the challenges of disconnected teams, siloed tools, and the relentless pace of enterprise work. Workfront includes capabilities to capture and plan, assign...Read more about Adobe Workfront

4.33 (1131 reviews)

15 recommendations

TrackVia

TrackVia is a workflow software development platform that allows users to create custom applications with a variety of uses. It is suitable for large organizations in most industries, particularly construction, manufacturing, heal...Read more about TrackVia

4.52 (33 reviews)

10 recommendations

Klient PSA

Klient is the only PSA software that offers professional services recipes to help you improve your business. We have years of experience in the industry and know what it takes to be successful. With our recipes, you can streamline...Read more about Klient PSA

4.50 (12 reviews)

10 recommendations

KeyedIn

KeyedIn Enterprise is a dynamic PPM software for growing and scaling, results-driven PMOs. KeyedIn Enterprise transforms the way a PMO delivers insight led-decision making across value based outcomes. With strong user adoption, ex...Read more about KeyedIn

4.32 (44 reviews)

9 recommendations

kintone

Kintone is a cloud-based, customizable workflow management platform suitable for businesses of all sizes. The key features of the solution include compliance management, approval process control, forms management, event monitoring...Read more about kintone

4.70 (121 reviews)

8 recommendations

SAP S/4HANA Cloud

SAP S/4HANA Cloud is a cloud-based and on-premise enterprise resource planning (ERP) solution. It is suitable for small, midsize and large businesses in industries such as automotive, engineering, construction, mining, research an...Read more about SAP S/4HANA Cloud

4.30 (279 reviews)

6 recommendations

Quickbase

Quickbase is a no-code collaborative work management platform that empowers citizen developers to improve operations through real-time insights and automations across complex processes and disparate systems. Here's why Quickbase i...Read more about Quickbase

4.46 (252 reviews)

6 recommendations

Projectric

Projectric is a cloud-based solution that enables organizations to manage their entire portfolio of projects. Ensure that the initiatives with the highest impact are identified, utilize resources, and measure results. From project...Read more about Projectric

5.00 (1 reviews)

6 recommendations

Copy5

Copy5 is and all-in-one collaboration solution built from the ground up to replicate (and accelerate) the way people actually work. Drive digital transformation, hybrid work, customer engagement, and partner management in one digi...Read more about Copy5

5.00 (1 reviews)

5 recommendations

Workamajig

Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource ma...Read more about Workamajig

3.74 (291 reviews)

4 recommendations

Buyers Guide

Last Updated: December 02, 2022

Project management software describes a range of solutions that allows individuals and teams to track the progress of projects, from conception to completion.

Currently, there are hundreds of these solutions on the market, ranging from basic free online task trackers to highly complex project management tools that allow users to manage every aspect of a project, from business case creation to final payment.

We’ve created a buyers guide to help improve your understanding of software features and buying decisions that need to be considered for project management software.

Here's what we'll cover:

What Is Project Management Software?

 

Project management software is a software tool designed to track the lifecycle of projects that take weeks, months, or years to complete, providing project managers and other team members a single platform for real-time updates on the project's status. Most software solutions available on the market include, but are not limited to, the following capabilities:

  • Planning
  • Budgeting
  • Invoicing
  • Inventory management
  • Gantt charts
  • Resource management
  • Task management (including to-do lists, task lists, subtasks)
  • File sharing
  • Collaboration

The primary goal is to increase company efficiency by making the entire project lifecycle visible to all team members. Team members are each given a unique login, allowing them to customize their view, report progress, track time, and monitor the progress of others.

Most project teams find themselves to be more efficient in an intuitive and user-friendly project management platform. It allows people to identify problems before or as they arise, view due dates, and eliminate questions about the current status of any outstanding project tasks. It also provides team members with a collaboration tool to share task progress, set up Kanban boards, and manage to-do lists.

Project status view in Workfront

Project status view in Workfront

Industries that commonly use project management software include construction, large-scale manufacturing (e.g., aerospace), software development, high tech, marketing, research, and consulting or professional services. Help desk, quality control, and time tracking are additional uses for certain types of project management software.

A Comparison of Top Project Management Software

There are many popular project management software solutions on the market, and it can be hard to know what distinguishes one product from another and which is right for you. To help you better understand how the top project management systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, customer support, and more:

Top Asana Comparisons Top Basecamp Comparisons Top Evernote Comparisons
Asana vs. JIRA
Asana vs. Slack
Asana vs. Smartsheet
Asana vs. Wrike
Basecamp vs. Evernote
Basecamp vs. Slack
Basecamp vs. Smartsheet
Basecamp vs. Wrike
Evernote vs. Basecamp
Evernote vs. Slack
Evernote vs. Trello
Top JIRA Comparisons Top Pivotal Tracker Comparisons Top Slack Comparisons
JIRA vs. Asana
JIRA vs. Pivotal Tracker
JIRA vs. Wrike
Pivotal Tracker vs. JIRA
Pivotal Tracker vs. Trello
Slack vs. Asana
Slack vs. Basecamp
Slack vs. Evernote
Slack vs. Trello
Slack vs. Wrike
Top Smartsheet Comparisons Top Trello Comparisons  
Smartsheet vs. Asana
Smartsheet vs. Basecamp
Trello vs. Evernote
Trello vs. Pivotal Tracker
Trello vs. Slack
Trello vs. Wrike

Common Features of Project Management Software

Project planning and task management Most systems allow the user to define the scope of the project; establish due dates; and create, track, and close essential tasks and deliverables. More complex project systems include strong project planning capabilities and the other features described below.
Multi-user interface Since the purpose is to allow multiple users to monitor their own and others’ progress, a system will have logins for each user with personalized functionality, different types of permission settings, and ways to share and track relevant information between individuals.
Scheduling Most project management software systems include basic calendar functionality to allow users to schedule their projects. More advanced industry-specific solutions build on this, providing specialized intelligent support based on the known phases associated with a typical project. The number of project team members and complexity of resource management could determine which is the best project management system for your business.
Document management Another capability common to almost all solutions, this feature allows users to store documents in a central location, share them with the relevant parties, track changes, and manage different versions of the documents.
Budgeting, expense, and time tracking For many companies, particularly those tracking large one-off projects (e.g., construction, large manufacturing, professional services), each project must be individually budgeted, with time and/or expenses tracked. These companies will likely require a solution that incorporates such functionality. Doing so allows bids, budgets, expenses, and revenue to be directly connected to the projects they're associated with.
Billing and invoicing The next level up from budgeting and expense tracking, many products on the market also include full accounting functionality, allowing users the simplicity of using a single system for all functions related to the management and accounting of the project.
Resource management Resource management allows project managers to account for and assign all resources a project will require. Resources can include both inventory and personnel.
Risk management Some of the more robust solutions provide the capability of identifying potential risks associated with projects or activities and raising flags to alert the relevant team members.
Customer management For companies that consider each sale a task to be established, tracked, and closed, customer management can be a valuable addition to the standard capabilities. This moves into the realm of CRM software, in which leads can be tracked and connected to product deliverables. This capability can help track and improve sales cycles.
Product management Suited for companies looking to track the entire lifecycle (growth, maturity, and decline) of products, including planning, production, marketing, and management. Support for agile projects with kanban boards and project team scrum scheduling is also common.

What Type of Buyer Are You?

Individuals. Since project management for an individual tends to be a far simpler endeavor, there are a number of low-cost solutions that provide basic project management capabilities such as scheduling, task management, Gantt charts, and file sharing.

Small businesses. Companies with more than a couple of employees will want a system that allows for team collaboration, but usually don’t want the added expense of advanced budgeting, invoicing, resource management, or advanced portfolio management features.

Development-oriented companies. This includes any business for which a single project, once complete, results in multiple sales (e.g., software) as distinct from single-project-single-sale businesses (e.g., construction). These companies will want strong collaborative capabilities—including robust document sharing, version control, and bug reports—possibly with resource allocation as well. These companies typically will not want invoicing, customer management, or other advanced features.

Large or specialty buyers. Construction is the best example of an industry that uses highly specialized project management systems, incorporating budgeting, inventory management, and many other features to manage the lifecycle of an entire project, from lead generation all the way through to final payment. Similar needs extend to other industries (e.g., custom IT solutions, large-scale manufacturing), each of which will have highly specialized solutions specific to that industry. Companies that manage concurrent, complex projects may want to explore project portfolio management (PPM) suites.

Key considerations when purchasing project management software

Project management software can be a useful tool for boosting team collaboration and tracking tasks effectively. However, its usefulness depends on how well it suits your business requirements. Below are some top considerations to keep in mind to avoid purchasing the wrong tool.

  • Collaboration for remote teams: The need for remote work is on the rise, and to effectively manage a remote workforce, you need a project management solution that supports remote team collaboration. Many project management tools come with built-in collaboration features, such as an interactive Kanban dashboard with task commenting and team chat channels with file sharing. Whether you have a small team managing a few projects remotely or a large team handling multiple projects, you need a project management tool that supports online team collaboration.
  • On-premise vs. cloud-based project management solution: A cloud-based project management tool typically comes with subscription-based pricing, and the vendor takes care of software maintenance and hosting. An on-premise solution, on the other hand, requires you to make a one-time software purchase. You then install the software on your computer and manage maintenance and updates on your own. If you have a low budget and few IT staff, a cloud-based tool could be your better choice. For an in-depth review of cloud-based systems, review our buyers guide for online project management software.
  • Availability of mobile applications: Many employees need access to their software in the field as well as the office. With a project management app, you can assign tasks to your team members, view the status of individual tasks, and track the overall project progress, even when you’re on the go.

Make sure to take your mobile needs and the availability of a mobile app into consideration when evaluating different systems. For information on products particularly suited to Mac devices, check out our Mac project management software guide.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It was obtained from sources believed to be reliable at the time of publication.