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Project Management Software


 
Mavenlink logo
 
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
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Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
 
Smartsheet logo
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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39
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
Workzone logo
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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72
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
monday.com (formerly dapulse) logo
 
monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals and helps them to manage different projects and ensure knowledge sharing among team members. monday.com... Read More
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monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals and helps them to manage different projects and ensure knowledge sharing among team members. monday.com... Read More
 
inMotion logo
 
inMotion is a cloud-based work management system designed to automate workflows for creative and marketing teams in different industries. The solution provides creative brief management, project management, online proofing and reporting. Key... Read More
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inMotion is a cloud-based work management system designed to automate workflows for creative and marketing teams in different industries. The solution provides creative brief management, project management, online proofing and reporting. Key... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
Accelo logo
 
Accelo is a cloud-based Service Operations Automation (ServOps) solution that allows users to manage all client-related activities. This solution is suitable for businesses of all sizes across various industry verticals. Accelo automatically... Read More
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Accelo is a cloud-based Service Operations Automation (ServOps) solution that allows users to manage all client-related activities. This solution is suitable for businesses of all sizes across various industry verticals. Accelo automatically... Read More
 
Favro logo
 
Favro is a project management solution for teams that collaborate with employees, vendors and clients situated in different locations. The software provides project managers with overviews within multiple boards regarding the daily... Read More
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Favro is a project management solution for teams that collaborate with employees, vendors and clients situated in different locations. The software provides project managers with overviews within multiple boards regarding the daily... Read More
 
Aha! logo
 
Aha! is a cloud-based project management solution for small, midsize and large enterprises. It caters to industries including education, energy, finance, government, legal, IT services, marketing, medical, non-profit and others. Primary... Read More
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Aha! is a cloud-based project management solution for small, midsize and large enterprises. It caters to industries including education, energy, finance, government, legal, IT services, marketing, medical, non-profit and others. Primary... Read More
 
Workfront logo
 
Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
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Workfront (formerly AtTask) is a cloud-based project management solution that helps teams  to prioritize, route, manage and report on their work. It is suitable for businesses of any size and industry including IT, architecture and... Read More
 
Freshservice logo
 
Freshservice is a cloud-based IT Help Desk and service management solution that enables organizations to simplify their IT operations. The solution offers features that include a ticketing system, self-service portal and knowledge-base.... Read More
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Freshservice is a cloud-based IT Help Desk and service management solution that enables organizations to simplify their IT operations. The solution offers features that include a ticketing system, self-service portal and knowledge-base.... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
Wrike logo
 
Wrike offers cloud-based work management software for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign work to appropriate teams based on team schedules and... Read More
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Wrike offers cloud-based work management software for marketing and creative teams. Users can manage external and internal requests with built-in forms and automatically assign work to appropriate teams based on team schedules and... Read More
 
Airtable logo
 
Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This software focuses primarily on data organization and collaboration. The system uses a... Read More
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Airtable is a cloud-based project management solution targeting small to midsize businesses as well as departments within larger companies. This software focuses primarily on data organization and collaboration. The system uses a... Read More
 
Clarizen logo
 
Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
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Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
 
Asana logo
 
Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects... Read More
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Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects... Read More
 
WorkflowMax logo
 
A fit for small to midsize service-based businesses, WorkflowMax is a project management system providing quote creation, timesheets, job costing and other features integral to the project process. Within the lead management application,... Read More
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A fit for small to midsize service-based businesses, WorkflowMax is a project management system providing quote creation, timesheets, job costing and other features integral to the project process. Within the lead management application,... Read More

Call us for a free FastStart Consultation: (844) 680-2046


 
RoboHead logo
 
Founded in 2004, RoboHead is a Web-based marketing project management and collaboration tool focused on serving marketing and creative users. It serves freelancers, small and midsize businesses and large enterprises. RoboHead has provided... Read More
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Founded in 2004, RoboHead is a Web-based marketing project management and collaboration tool focused on serving marketing and creative users. It serves freelancers, small and midsize businesses and large enterprises. RoboHead has provided... Read More
 
Backlog logo
 
Backlog is a cloud-based project management and issue tracking solution that caters to development teams working with design, marketing and IT teams. The key features of the solution include project and issue management, subtasking,... Read More
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Backlog is a cloud-based project management and issue tracking solution that caters to development teams working with design, marketing and IT teams. The key features of the solution include project and issue management, subtasking,... Read More
 
Resource Guru logo
 
Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes. Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability... Read More
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Resource Guru is a cloud-based resource scheduling application is suitable for organizations of all sizes. Resource Guru enables booking and rescheduling through the calendar feature and a drag-and-drop scheduling tool. The Availability... Read More
 
Zoho Projects logo
 
Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, estimate... Read More
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Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, estimate... Read More
 
Celoxis logo
 
Celoxis offers a comprehensive online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeting,... Read More
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Celoxis offers a comprehensive online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeting,... Read More
 

FrontRunners® for Project Management, March 2018

Powered by Gartner Methodology

What Is the FrontRunners Quadrant?


A Graphic of the Top-Performing Project Management Products

FrontRunners quadrants highlight the top software products for North American small businesses. All products in the quadrant are top performers. Small businesses can use FrontRunners to make more informed decisions about what software is right for them.

To create this quadrant, we evaluated over 730 Project Management products. Those with the top scores for their capability made the quadrant.

Scores are based largely on reviews from real software users, along with other product performance details (e.g., what features they offer, how many customers they have).

Is One Quadrant Better Than the Others?


Nope, Products in Any Quadrant May Fit Your Needs

Every product in this quadrant offers a balance of capability (how much the products can do) and value (whether they’re worth their price/cost) that makes them stand out in the race for small business software success.

FrontRunners has four sub-quadrants:

  • Upper Right = Leaders: Leaders are all-around strong products. They offer a wide range of functionality to a wide range of customers. These products are considered highly valuable by customers.
  •  
  • Upper Left = Masters: Masters may focus more heavily on certain key features or market segments than Leaders do. If you need a more specialized set of functionality without bells and whistles, then a product in the Masters quadrant might be right for you.
  •  
  • Lower Right = Pacesetters: Pacesetters may offer a strong set of features, but are not rated as highly on value. For example, a Pacesetter might offer greater functionality, but cost more.
  •  
  • Lower Left = Contenders: Contenders may focus on a more specialized set of capabilities that are priced at a higher point. This makes them ideal for companies willing to pay more for specific features that meet their unique needs.

Depending on the specific needs of a software buyer, a product in any of these sub-quadrants could be a good fit.

Why? To even be considered for this FrontRunners, a product had to meet a minimum user rating score of 4.3 for both capability and value. This means that all products that qualify as FrontRunners are top-performing products in their market. They appear in the quadrant in relation to how their peers performed.

For some buyers, a specific FrontRunners sub-quadrant might be best. This is because products in the Pacesetters and Leaders sub-quadrants may offer more functionality than products in the Contenders or Masters quadrants.

So, while all of the products on the quadrant meet our minimum market criteria (in this case, task management, collaboration and project planning/scheduling, as well as at least one of the following: reporting/project tracking, time tracking or file sharing/document management), products in the Pacesetters and Leaders sub-quadrants tend to offer additional functionality, such as resource management, portfolio management and budgeting.

Conversely, products in the Contenders and Masters sub-quadrants focus more exclusively on the core Project Management functionality.

You can download the full FrontRunners for Project Management report here. It contains individual scorecards for each product on the Frontrunners quadrant.

How Are FrontRunners Products Selected?


Products Are Scored Based on User Reviews and Other Data

You can find the full FrontRunners methodology here, but the gist is that products are scored in two areas, Capability and Value.

To be considered at all, products must have at least 25 reviews and meet minimum user rating scores. They also have to offer a core set of functionality—for example, to place on the Project Management FRQ a product has to offer at least three of the following: bid management, project scheduling, document control, job costing and change orders.

From there, user reviews and other product performance details, such as the product's customer base and the features it offers, dictate the Capability and Value scores. Capability is plotted on the x-axis, and Value is plotted on the y-axis.

Got It. But What if I Have More Questions?


Check Out Our Additional Resources!

For more information about FrontRunners, check out the following:

Have questions about how to choose the right product for you? You’re in luck! Every day, our team of advisors provides (free) customized shortlists of products to hundreds of small businesses.

  • Simply take this short questionnaire to help us match you with products that meet your specific needs.
  •  
  • Or, talk to one of our experienced software advisors about your needs—it’s quick, free, and there’s no-obligation—by calling (844) 687-6771.

One Last Thing—How Do I Reference FrontRunners?


Just Follow Our External Usage Guidelines

Check out the FrontRunners External Usage Guidelines when referencing FrontRunners content. Except in digital media with character limitations, the following disclaimer MUST appear with any/all FrontRunners reference(s) and graphic use:

FrontRunners scores and graphics are derived from individual end-user reviews based on their own experiences, vendor-supplied information and publicly available product information; they do not represent the views of Gartner or its affiliates.

Runners Up

Providers listed as Runners Up were considered for inclusion in the quadrant, but were ultimately not included for one or more reasons: they did not have enough reviews; they did not meet the reviews score minimum; they did not meet the ultimate Value and Capability minimum scores; or they did not meet our functionality requirements for the market.

10,000ft Insights
10,000ft Plans
1time
2-plan Desktop
24SevenOffice Project Management
4c Project Manager
4castplus
5pm
99Joint
9teams
]project-open[
A1 Tracker
Abtrac
Accelo Prof Service
Accelo Project Mgmt
AccountSight
Accruent
AceProject
Aconex
Actionspace
Activity Management System BTL
Acunote
ADIOS Business Suite
Admation
Adoddle
AdvancedMD
Agantty
Agency In A Box
Agilefant
AgilePad
Aha!
Aiveo
Allocable
Allocate
allthings
Analytics Plus Program Mgmt
Analytics SEO
Any.do
Apa
Apollo
Appoon Intel Manager
AppsForOps Core Apps
Apptivo Project Management
ArchiOffice
ARES PRISM
Asana
Assembla
Assign It To Me
Assistance PSA Suite
Atlas Collaboration Suite
ATOMIZED
Autodesk PLM 360
Autotask
Avaza
AxiomWorx
Axosoft
Azendoo
B2W Track
Backlog
Barvas
Basecamp
Basic Online CRM
BeeCanvas
Beesy.me
BeeWits
BigTime
Bijingo
billage
BillQuick
Binfire
Bitbucket
Bitrix24
Blazedesk Project Management
BlueCamroo
bob
Bolste
Bontq
Boomr Mobile
Box
bpm'online sales
Braid
Breeze
Bric
Brightpod
BrightWork
BRIX
Brown Boot Works
BST10
Bubble Innovator
Bugcutter
BugHerd
Bugzilla
BuilderTREND
BuildTools
Bunker App
BuzzFlow
CA PPM
Caboh
Calendar24
Calendarscope
CANEA Project
Cascade
CaseCamp
Caspio
Casual
Central ERP
Centric Suites
CHAMPS
Chatwork
Checkvist
Clarizen
Clear Biz
Cleopatra Enterprise
ClickUp
Clinked
Clockify
Cloud EPC
CMiC
Co:tunity
CobaltPM
Comidor
Comindware Business Application Platform
Commence
CommittedCost
Compliantia Task management
ComplyGlobal
Computer Guidance
Conceptboard
ConceptDraw PROJECT
ConceptShare
Confluence
Conrep
ContactOffice Online Collaboration Suite
Convo
COR
CorasManage
Cores
Cost Gem
Craft
Crewmojo
CRMsoftwares.com
Crocagile
Cronforce
CubeAnywhere
Daptiv PPM
DataStation Innovation Cloud
Deliv Agent
Deltek Ajera
Deltek Maconomy
Deltek Project & Portfolio Management
Deltek TrafficLIVE
Deltek Vision
DeskAway
Deskera Project Management
DeskTime
DEXMA
Diigo
Diligent Suite
Do.com
DocMinder
DoInbound
Doit.im
Done
dotloop
Dovico
DreamTeam
Drinkle
DRIVE FX
Droplr
DropTask
Drum (This is Drum)
Drutas
DynaDo
Dynalist
EADOC
EagleSpace
Easy Project
Easy Projects
Easy Redmine
Easynote
EclipsePPM
eeedo
eLogger
Empire Suite
enterProj
EPM Live
EQMS by Qualsys
eResource Scheduler
eSilentPARTNER
eStudio
Everhour
Evernote
Exact for Project Management
Exact Globe
Excel Project Management Template
eXo Platform
ExxpertApps
Eylean
FastTrack Schedule
Favro
FeatureMap
Feng Office
Field Automated Communication Systems
Fieldbook
FinancialForce Professional Services Automation (PSA)
FinancialForce Project Management
Float
Flow
FLOW-e
Flowdock
Flowingly
Flowlu
Fluix
FocusMe for Outlook
Forecast
Foundersuite
FOURSITE
FoxPlan
Freckle
FreshCheq
Freshdesk
FreshOffice
Ftopia
Function Point
Futuramo Visual Tickets
G Suite
Gantter
Ganttic
GanttPro
GanttProject
Gatherspace
Geeekbot
Gemini
GenieBelt
Genius Project
Getquantify
Gettick
GitHub
GitLab
Glasscubes
Glip
GlobiFlow for Podio
Gluu
Goalscape
Goalton
GoodDay
Google Keep
Goplan
Gravity
Gridle
GroupCamp
HacknPlan
Hansoft
HappyTodos
Harmony PSA
Harvest
Harvest Forecast
HeadsUp
Helix ALM
Hello Focus
Herogami
Hibox
Hightail
HippoHub
Hitask
Hive
HiveDesk
Hiver
Honey
HotGloo
HTML5 Virtual Classroom
Hubstaff
Hubworks Suite
Huddle
Hydra
Hygger
iBE.net
IBM Maximo as a Service (MaaS)
IdeaScale
IDoneThis
IFS Applications
Igloo
Ignitur
iMeet
iMeet Central
in-STEP BLUE
InEight Estimate
InFocus
InLoox PM
inMotion
inQubatr
Insightly
Inspire Planner
Integrify
Intellect BPM
Intervals
Inteum
iPlan
IPM
Iris
IRIS Business Architect
iRise
ISETIA
iSpec
Issuetrak
iTaskX
ITM Platform
Jama
JANUS
Jira Core
Jira Software
Job-Dox
JOBDONE
JobNimbus
Jolt
Jonas Enterprise
Jonas Premier
Journyx
Kaiten
Kanban Tool
Kanbanchi
Kanbanery
KanbanFlow
Kanbanize
Kanvse
Kanzen
Karbon
Kaseya BMS
Keeptab
Kendo Manager
KeyedIn Projects
Keyura
kintone
KPI Fire
kpi.com
Krosswall
LeanKit
Lessons Learned Database
LiquidPlanner
LivePlan
Loomio
Lumo Flow
Magic Projects
ManageEngine ServiceDesk Plus
ManagePlaces
ManagePro
MangoApps
MantisBT
Manuscript
Marketing Project Management
MARMIND
Mavenlink
MeetingKing
MeetingSphere
Meetnotes
Meisterplan
MeisterTask
Merlin Project
Methodologee
Metis
MiCollab
Micro Focus ALM
Micro Planner X-Pert
Microsoft Dynamics 365
Microsoft Dynamics GP
Microsoft Dynamics NAV
Microsoft Dynamics SL
Microsoft Office 365
Microsoft OneNote
Microsoft Project
Microsoft SharePoint
Microsoft Visual Studio Online
MILEMATE!
Milestones Professional
MindGenius
MindManager
Mingdao.com
Mingle
MinuteDock
moon
MOOVIA
Mvine Platform
My Hours
MYCO Suite
Mydoma Studio
MyLifeOrganized
MyTask
myTask2do
Natural Insight
NetPoint
NetSuite
NetSuite - ERP
NetSuite OpenAir
NetSuite SRP (Service Resource Planning)
Newforma Project Cloud
Nimbus Note
Nirvana
Noodle
Noosh
notasks.com
NQI Orchestra
NubiDo
Nutcache
Objectiveli
Odoo Project
Office Timeline
OfficeMA Timesheet
OmniFocus
OmniPlan
One2Team
OneDesk Product Management
OneOps
onepoint PROJECTS
OneSoft Connect
OneViewPPM
ONLYOFFICE
Onware
OpenProject
Opphound
Ops2Go
Optimy
OpusPro
Ora
Oracle ERP
OrangeScrum
Orgzit
Outplanr
Owner InSite Construction Project Management
PageProofer
Panacea
Pantera Project Insight
Paskr Project Management Suite
Paymo
PayPanther
PCS
Perform
PetalMD Medical Scheduling
Pie
PinPoint Document Management
Pipefy
Pivotal Tracker
Plan First
Planbox Innovate
Planbox Work
PlanHammer
Planio
Planisware
PlanPlus Online
Planship
Planview Enterprise
Planview PPM Pro
PMRobot
PMWeb
Podio
Polydone
Powermemo
Powernoodle
PowerSteering
PPM Executive Command Center
Praesto AE
prevero
Primavera
Primavera P6 Enterprise Project Portfolio Management
Priooo
Priority Matrix
Process Street
ProContractor
Procore
ProductPlan
Program Leader
Projecis
Project Board
Project Cloud
Project DocControl
Project Drive
PROJECT in a box
Project Insight
Project Kaiser
Project KickStart
Project Management System
Project Nucleus
Project Objects
Project Planning Pro
Project Reader
ProjectBoss
Projectlibre
ProjectManager.com
Projectmates
Projectplace
ProjectVision
ProjectWise
ProjektTing
ProjeQtOr
Proliance
PROMYS
ProofHub
ProProfs
ProTasker
Proto.io
ProWorkflow
Pulse
Pyrus
QAIassist Integrated Methodology
qmsWrapper
Quick Base
QuickProject
QuickScrum
Quip
Quire
R-PAD
RationalPlan
Ravetree
RealtimeBoard
Redmine
RedmineUP
Relenta
Remember The Milk
Replicon
Resource Guru
Resourcr 4-TIME
ResultMaps
RFPIO
Rindle
RISKTURN
Roadmunk
Roll
rowAMPS
Rukovoditel
runsimply
Ryver
Safran Project
Sage 300 Construction and Real Estate
Salesforce Community Cloud
Samepage
Sandglaz
SAP Business ByDesign
SAP Business One
SAP StreamWork
Sapenta
Saviom Enterprise Resource Management
Schedullo
Scientrix
Sciforma
Scoro
SCRAIM
Screenful
Scrum Time
ScrumDo
Scrumwise
Sellsy
Sendtask
SensorSix
SERVUS
SharpCloud
SIMPLE TASKS
Simplenote
Simplicit̬ Software
Simply Confirm
Sinnaps
Six Disciplines
Skwish
Skyenterprise
Slack
Slope
Smart Data Solutions
smartQ
Smartsheet
Social Shared
Soffront CRM
Solve CRM
SOPlanning
SpiraPlan
SpiraTeam
SpiraTest
Spitfire Project Management System
Springpad
SprintGround
Sprintly
StakePoint
Standuply
STARS
SteelBrick CPQ
StickynotesPM
StoriesOnBoard
Stride
StriveList
SuiteDash
Survey Back Office
SwiftALM
SwiftKanban
SymplePM
Synergist
System Integrator Project Management
TACTIC Project
Taiga
TALAIA OpenPPM
Tallium
Talygen
Task Manager
Task Manager by Reflexis
TaskBiller
Taskle
TaskQue
TaskRay
Taskworld
Team
Team Clerk
Team Task Tracker
Team.Do
TeamDynamix Project Portfolio Management (PPM)
teamfocus
TeamForge
TeamHeadquarters Project Management
Teamleader
TeamWave
Teamweek
Teamwork Projects
Tenrox PSA Solution
Tenrox Timesheet
Textura
The Critical Path
The Lean Office
Things
TidyMarketer
TIEMCHART
Timble
Time Doctor
TimeCamp
TimeLog Projects
Timely App
Timepot
Timereaction
TImeSheet by Officeclip
TIMETRACKER
Todo
todo.vu
Toodledo
TouchBase-PPM
Trac
TrackerRMS
TrackerSuite.Net
TrackingTime
Trackolade
TrackRay
Tradify
Trigger
Triskell PPM
Triskell project portfolio management (PPM)
Twproject
Ubirimi
UMT360
Unanet
UniPhi
Upwave
VersionOne
Viewpoint For Projects
VINDOC
VIP Task Manager
Virtual Program Management Office (vPMO)
VisionFlow
VisionProject
Vista by Viewpoint
Visual Planning
VivifyScrum
Volerro
Vorex
VPO
Vyew
W3B CRM
W3B Project Management
Way We Do
Web Schedule
Weekdone
WhiteSource
Widen Media Collective (DAM)
Wimi
WinWeb Cloud ERP
WiseCollab
witagile
WORK[etc]
Worka
Workamajig
Workboard
WorkBook
Workep
WorkflowMax
Workfront
Workgroups DaVinci
WorkOtter
Workplace by Facebook
WorkPuls
Worksection
Workstack
WorkStraight
Workteam Planner
WorkTrail
WorkView
Workzone
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Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: April 26, 2018


Project management software describes a range of solutions that allow individuals and teams to track the progress of complex projects from their conception to their completion and/or launch. Currently, there are hundreds of these programs on the market, ranging from basic free online programs all the way to highly complex products that allow the user to manage every aspect of the venture from lead generation all the way to final payment.

In order to help you navigate this complex market, we wrote this buyer’s guide in order to improve your understanding of the functions, features and buying decisions that need to be considered when you assess your options—and there are many. Here’s a brief overview of what we’ll cover:

What Is Project Management Software?
A Comparison of Top Project Management Solutions
Common Features
What Type of Buyer Are You?
Market Trends to Understand
Recent Events You Should Know About

What Is Project Management Software?

These systems are designed to track the development of projects that take weeks, months or years to complete, providing managers and other team members a single access point for all the relevant information. The best software on the market will include (but is not limited to):

The primary goal is to increase company efficiency by making the entire project cycle visible to all team members. Team members are each given a unique login, allowing them to customize their view, report progress and monitor the progress of others.

Most employees find themselves to be more efficient in this environment; it allows people to identify problems before/as they arise, and it eliminates any question as to the current status of any outstanding tasks. It also provides a single access point for all company-related information, eliminating lost communication or documents.

Project status view in Workfront

Project status view in Workfront

Industries that commonly use project management and task tracking software include construction, large-scale manufacturing (e.g., aerospace), software, high tech, marketing, research and consulting/professional services. Help desk, quality control and customer relationship management are additional uses for certain types of project manager software.

A Comparison of Top Project Management Solutions

There are many popular accounting solutions on the market, and it can be hard to know what distinguishes one product from another and which is right for you. To help you better understand how the top accounting systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, support and more:

Top Asana Comparisons Top Basecamp Comparisons Top Evernote Comparisons
Asana vs. JIRA
Asana vs. Slack
Smartsheet vs. Asana
Wrike vs. Asana
Evernote vs. Basecamp
Slack vs. Basecamp
Smartsheet vs. Basecamp
Wrike vs. Basecamp
Evernote vs. Basecamp
Slack vs. Evernote
Trello vs. Evernote
Top JIRA Comparisons Top Pivotal Tracker Comparisons Top Slack Comparisons
Asana vs. JIRA
Pivotal Tracker vs. JIRA
Wrike vs. JIRA
Pivotal Tracker vs. JIRA
Pivotal Tracker vs. Trello
Asana vs. Slack
Slack vs. Basecamp
Slack vs. Evernote
Trello vs. Slack
Wrike vs. Slack
Top Smartsheet Comparisons Top Trello Comparisons  
Smartsheet vs. Asana
Smartsheet vs. Basecamp
Trello vs. Evernote
Pivotal Tracker vs. Trello
Trello vs. Slack
Wrike vs. Trello

Common Features

Project planning and task management Most systems allow the user to define the scope of the project, establish deadlines and create, track and close essential tasks and deliverables. More complex systems include stronger planning software capabilities, described below.
Multi-user interface Since the purpose is to allow multiple users to monitor their own and others’ progress, a system will have logins for each user with personalized functionality, different types of permission settings and ways to share and track relevant information between individuals.
Scheduling Most systems include basic calendar functionality to allow users to schedule their projects out. More advanced industry-specific solutions build on this, providing specialized intelligent support based on the known phases associated with a typical project.
Document management Another capability common to almost all solutions, this feature allows users to store documents in a central location, share them with the relevant parties, track changes and manage different versions of the documents.
Budgeting, time and expense tracking For many companies, particularly those tracking large one-off projects (e.g., construction, large manufacturing or professional services), each project must be individually budgeted, with time and/or expenses tracked.These companies will likely require a solution that incorporates such functionality. Doing so allows bids, budgets, expenses and revenue to be directly connected to the projects they're associated with.
Billing and invoicing The next level up from Budgeting and Expense Tracking, many products on the market also include full accounting functionality, allowing users the simplicity of using a single system for all functions related to the management and accounting of the project.
Resource allocation Resource allocation allows managers to account for and assign all resources a project will require. Resources can include both inventory and personnel.
Risk management Some of the more robust solutions provide the capability of identifying potential risks associated with projects or activities and raising flags to alert the relevant team members.
Customer management For companies that consider each sale a task to be established, tracked and closed, customer management can be a valuable addition to the standard capabilities.This moves into the realm of CRM software, in which leads can be tracked and connected to product deliverables. This capability can help track and improve sales cycles.
Product management Suited for companies looking to track the entire life cycle (growth, maturity and decline) of products including the planning, production, marketing and management. 

What Type of Buyer Are You?

Individuals. Since project management for an individual tends to be a far simpler endeavor, there are a number of low-cost solutions that provide very basic scheduling, task management and file-sharing capabilities.

Small businesses. Companies with more than a couple of employees will want a system that allows for collaboration, but usually don’t want the added expense of advanced budgeting, invoicing, resource allocation or other intelligent features.

Development-oriented companies. This includes any business for which a single project, once complete, results in multiple sales (e.g., software) as distinct from single-project-single-sale businesses (e.g., construction). These companies will want very strong collaborative capabilities—including very robust document sharing, version control and bug reports—possibly with resource allocation as well. These companies typically will not want invoicing, customer management or other advanced features.

Large/specialty buyers. Construction is the best example of an industry that uses highly specialized project management systems, incorporating budgeting, inventory management and many other features to manage the life cycle of an entire project, from lead generation all the way through to final payment. Similar needs extend to other industries (e.g., custom IT solutions and large scale manufacturing), each of which will have highly specialized solutions specific to that industry. Companies that manage concurrent, complex projects may want to explore project portfolio management (PPM) suites.

Market Trends to Understand

Cloud-based solutions. With the growth of the Internet, more and more Web-based software companies are cropping up offering low-cost solutions based entirely in the cloud. These typically offer subscription-based pricing, rather than forcing companies to purchase, install and maintain their own solutions. This makes it available to businesses that otherwise might not have afforded it, including to self-employed individuals who need something more powerful than the basic tools they started with. For a more in-depth review of cloud-based systems, review our buyer's guide for online project management software.

Mobile applications. Many project managers need access to their software in the field as well as the office. As a result, many companies have developed mobile apps to accommodate this growing trend. Make sure to take your mobile needs and the availability of a mobile app into consideration when evaluating different systems.

For information on products particularly suited to Mac devices, check out our Mac project management software guide.

Recent Events You Should Know About

PPM market estimated to reach nearly $5 billion by 2020. Research from MarketsandMarkets estimates that the project and portfolio management (PPM) market will reach $4.63 billion by 2020. Key areas of growth stem from the the rising bring your own device (BYOD) trend, an increasing demand for mobile and cloud technology and the rising complexities within projects that call for greater resource optimization.

Atlassian acquires Trello. In January 2017, Atlassian acquired Trello, a visual project management solution that uses a board or a card-wall to organize tasks. Atlassian offers similar visual management tools within its suite of JIRA products: JIRA Software, Core and Help Desk. However, while JIRA includes a comprehensive list of features and capabilities designed to serve an array of user needs, Trello rose in popularity due to it’s simplicity. It will be interesting to see how this acquisition impacts both products over time.

Microsoft releases visual PM tool: MS Planner. In June 2016, Microsoft officially launched Planner, a visual project management (PM) tool now part of the Office 365 suite. The work management solution is designed to allow teams to better organize tasks, track progress and collaborate on a shared board. Users organize tasks in columns or “buckets” based on status or who tasks are assigned to. Whereas MS Project is designed for advanced project and portfolio management needs, MS Planner will serve small teams who need a simple collaboration and task management tool.

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