Time Tracking Software

Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.

Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects.

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Showing 1 - 20 of 365 products
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Showing 1 - 20 of 365 products

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

4.59 (2408 reviews)

40 recommendations

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BQE CORE Suite

BQE Core makes it easier and more profitable to run your business. It organizes information, automates repetitive tasks and allows your firm to spend more time providing service to your clients instead of managing internal process...Read more

4.42 (543 reviews)

32 recommendations

ProjectManager.com

ProjectManager is a project management software solution that offers features including project planning. budgeting, time tracking, task management, document management and reporting. ProjectManager also offers Gantt chart funct...Read more

4.10 (328 reviews)

29 recommendations

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Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more

4.63 (173 reviews)

9 recommendations

Mosaic

Mosaic is an AI-powered, web-based resource and project management software that's guaranteed to boost profitability and productivity. It integrates with most project and financial management software (including Zapier, Jira, Delt...Read more

No reviews yet

4 recommendations

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Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more

4.24 (1736 reviews)

3 recommendations

Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more

4.51 (433 reviews)

3 recommendations

Planisware Enterprise

Planisware Enterprise is a global provider of solutions that break the boundaries of traditional PPM by connecting strategy, finance, application, and products. With a comprehensive PPM suite, Planisware Enterprise accelerates ma...Read more

4.17 (3 reviews)

3 recommendations

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Mavenlink

The Mavenlink, now Kantata, Industry Cloud for Professional Services™ is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimi...Read more

4.19 (566 reviews)

1 recommendations

Workamajig

Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource ma...Read more

3.74 (291 reviews)

1 recommendations

Software pricing tips

Read our Time Tracking Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create projec...Read more

QuickBooks Time

QuickBooks Time is a cloud-based time tracking solution that helps owners and managers keep track of employees in real-time from their web or mobile applications. It provides mobile time tracking for employees who either work remo...Read more

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Clockify

Clockify is a cloud-based and on-premise time tracking solution designed to help businesses monitor employee productivity, attendance and billable hours. Key features include time audit, reminders, data export, customizable report...Read more

FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with pr...Read more

ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more

Time Tracker

Time Tracker is an employee time and attendance tracking solution designed to simplify employee tracking and reduce administration using automation functionality. With Time Tracker, businesses are able to examine and track employe...Read more

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Paycor

Paycor creates Human Capital Management (HCM) software for leaders who want to make a difference. Our HCM platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you ...Read more

Toggl Track

Toggl Track is a cloud-based time tracking solution for teams of 1 to 1000. Getting started is as easy as clicking the start button on the timer. Users can track work tasks to evaluate their productivity or calculate the profitabi...Read more

ClockShark

ClockShark is a cloud-based time tracking system that helps businesses in the construction and field service industries to manage their mobile workforces. Features include time and attendance tracking, employee scheduling, emailed...Read more

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BambooHR

BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time tracking, payroll processing, employee engagement and employee satisfaction tools, autom...Read more

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pricing guide

2022 Time Tracking Software Pricing Guide

Learn about the key aspects of accurate software pricing before you make your purchase decision.

  • Pricing models & ranges

  • Unexpected costs

  • Pricing of popular systems

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Buyers Guide

Last Updated: May 17, 2022

Tracking the time employees spend on a certain task or project is important for many reasons. An obvious one is that it helps project managers create more accurate project deadline estimates.

And while project managers might be able to track time by manually logging hours on Excel sheets, a better way to do this is to use software specifically designed for time tracking.

Time tracking solutions help project managers dodge error-prone, manual methods of tracking time. Additionally, they can analyze generated reports to understand factors that influence employee performance.

That said, there are many time tracking solutions available on the market that differ in functionality, pricing, and deployment. Businesses should carefully evaluate all these factors to ensure that they don't invest in the wrong software.

In this buyer's guide, we'll look at factors that can help businesses in selecting the right time tracking tool.

Here's what we'll cover:

What Is Time Tracking Software?
Common Features of Time Tracking Software
What Type of Buyer Are You?
Key Considerations

What is time tracking software?

Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.

Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects. These functionalities are discussed in greater detail in the section below.

Time tracking in Toggl 

Time tracking in Toggl

 

 

Common features of time tracking software

Time tracking solutions come with a range of functionalities that help businesses not only track employees' performance but also create billable hours reports to be sent to clients.

Below we look more closely at some of these functionalities:

Time entries

Record the time employees spend on tasks with details such as the type of task and total hours/days spent—categorized by client, project, or other parameters.

Timesheet management

View employee time records as a list (traditional timesheet) or on calendars (graphical timesheet). Create workflows allowing employees to send time sheets to managers and other stakeholders for approval.

Reporting and analytics

Generate reports showing time spent on tasks and revenue earned by projects Filter these reports by employee, project type, client, team, or timeline.

Invoicing

Generate invoices based on billable hours to charge clients for services. Automatically calculate amounts based on hours, using multiple billing rates, any discounts, taxes, and other information in the invoice.

While these are the common functionalities of time tracking solutions, businesses should remember that every solution differs in the depth and breadth of functionality.

For instance, some solutions offer mobile time tracking, which would be a useful feature for businesses that need to track the time of their field staff.

What type of buyer are you?

Listed below are the two time tracking software buyer groups, categorized according to their business size. Understanding their key concerns will help you identify and purchase the right time tracking software.

  • Small and midsize businesses (up to 1000 employees): A tool's price plays a major role in these buyers' purchasing decisions, as they typically have a smaller software budget than large organizations. As a result, small and midsize business buyers need a solution that comes with low upfront costs and/or an affordable monthly subscription fee.
  • Large businesses (more that 1000 employees): These buyers look for a time tracking tool that comes with a broad-range of functionalities, including automatic time capture, multiple billing rates, and overtime calculation. The tool should also be able to integrate with their existing solutions. For example, integration with accounting tools can provide seamless exporting of bills and invoices to keep financial data consolidated in a single solution.

Key considerations

To correctly identify the time tracking tool that suits your business requirements, you should analyze more than just the features and consider additional factors such as deployment options and advanced functionalities.

Here are key considerations every business should keep in mind when purchasing time tracking tools:

  • Deployment options: Time tracking solutions come with two types of deployment options: on-premise or cloud-based. The latter option could be particularly favorable for small businesses, as its monthly/annual subscription models mean low or no upfront fees. An additional benefit is that small businesses don't have to worry about data backup and product updates, as the vendor takes care of those. However, for businesses that want absolute control over their data and have an IT team to take care of software upkeep and feature customization, an on-premise tool could be the better option.
  • Stand-alone vs. full-suite solutions: Stand-alone time tracking tools are an affordable option for small businesses that want a solution singularly for tracking time spent on tasks and projects. However, time tracking solutions are often offered as a software module within project management and professional services automation (PSA) solutions. The need for such a full-suite solution arises when businesses want a tool that does more than track time and helps with scheduling tasks, tracking expenses, planning project resources, etc.
  • Time tracking versus time and attendance tracking tools: A key thing to remember about time tracking tools is that they are not the same as time and attendance tracking solutions, which are used by HR departments to manage employee leave and track their working hours. These solutions come with functionalities that go beyond the scope of basic time tracking solutions, such as vacation/leave management, employee database, and employee scheduling.
  • Advanced functionalities: In the last decade, time tracking tools have evolved to incorporate newer digital technologies. For instance, some tools allow you to track the time an employee spends in a particular location by tracking GPS data. This can be a useful feature if you have a field staff, such as on-site technicians and sales agents. Similarly, certain tools allow you to view and automatically track the time employees spend on different activities while working on a project, such as the different websites they visit and applications they use. This may be a required feature if you're managing a team of freelancers.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.