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monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such as marketing, sales, oper...Read more about monday.com
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Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view for resource management, cu...Read more about Wrike
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BigTime helps professional services firms reduce operational costs, easily align talent to the right projects, and accelerate time to get paid for completed work, all while enabling quicker decision-making by getting you the information you need. By stre...Read more about BigTime
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Rocketlane is a purpose-built customer onboarding and professional services software that helps you shorten time to value, delivers a 5-star customer experience, and maximize margins. Rocketlane brings project management, resources, financials together i...Read more about Rocketlane
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Scoro is a comprehensive work management software specifically designed to cater to the unique needs of service businesses that have grown weary of dealing with disjointed systems, unpredictable workloads, and shrinking profit margins. With its powerful f...Read more about Scoro
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BQE’s powerful all-in-one platform and expert support give Architecture, Consulting, and Engineering firms the intuitive tools they need to meet the demands of their firm, empower their team, maximize profitability, and deliver superior results to clients....Read more about BQE CORE Suite
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Planisware Enterprise is a global provider of solutions that break the boundaries of traditional PPM by connecting strategy, finance, application, and products. With a comprehensive PPM suite, Planisware Enterprise accelerates mature enterprises towards d...Read more about Planisware Enterprise
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Deltek Vantagepoint is a solution that helps your people manage your projects from start to finish. Vantagepoint is built specifically for professional services firms to improve productivity, boost collaboration, and increase profitability. The platform al...Read more about Deltek Vantagepoint
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Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level profitability, staff util...Read more about Deltek Ajera
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Fieldclix is a SaaS Construction Management solution. Created by an industry veteran Fieldclix is purpose-built to address the unique requirements that come with managing multiple ongoing remote projects, including budgeting, crew scheduling, timecard auto...Read more about Fieldclix
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Mosaic is an AI-powered, web-based resource and project management software that's guaranteed to boost profitability and productivity. It integrates with most project and financial management software (including Zapier, Jira, Deltek, Slack, Quickbooks, and...Read more about Mosaic
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Mango Practice Management (formerly known as Mango Billing) is a cloud-based practice management solution that is a game-changer for professional service firms to automate processes for Time & Expense Tracking, Invoicing, Scheduling and Payments Processing...Read more about Mango Practice Management
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The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one solution. Elevate your pe...Read more about Kantata
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The 100% free time tracking software, used by thousands around the world including Tesla, Pizza Hut, Hyundai, the UK'S National Health Service, and Skanska. It's free for unlimited users. Instant facial recognition and GPS allow for accurate attendance. ...Read more about Jibble
Clockify is a cloud-based time tracking solution designed to help businesses monitor employee productivity, attendance and billable hours. Key features include time audit, reminders, data export, customizable reporting and permissions management. The appl...Read more about Clockify
My Hours is a cloud-based time tracking solution that enables organizations to monitor employees working hours. The solution tracks time manages billing and assists in the scheduling of tasks. It features client reporting, supervision of tasks perform...Read more about My Hours
Nowsta is a cloud-based workforce management solution designed to help businesses streamline the entire employee lifecycle, from managing work requests to gaining insights into labor costs. The centralized dashboard enables managers to create shift schedul...Read more about Nowsta
ClockShark is a cloud-based time tracking system that helps businesses in the construction and field service industries to manage their mobile workforces. Features include time and attendance tracking, employee scheduling, emailed alerts, kiosk time clock ...Read more about ClockShark
Everhour is a cloud-based time tracking and project management solution for teams and small to midsize businesses across various industries such as marketing and advertising, nonprofits, consultancies, and more. Track the time spent on projects using a tim...Read more about Everhour
MeisterTask is a web-based task, project, and work management software perfect for teams of any size. Its easy-to-use interface, intuitive functionality, built-in project documentation, and seamless integration with other business tools make it the ideal...Read more about MeisterTask
Timesheets.com provides cloud-based time tracking for small and midsize businesses. The service allows employers to track both hourly time for payroll and project time for billing. Employers can also track reimbursable expenses, employee schedules and...Read more about Timesheets.com
QuickBooks Time is a cloud-based time tracking solution that helps owners and managers keep track of employees in real-time from their web or mobile applications. It provides mobile time tracking for employees who either work remotely or change locations o...Read more about QuickBooks Time
Agiled is an all in one business management platform. It comes with built-in CRM, HRM, Financial Management, Project Management and Time Tracking. Users can manage all of their business in one place and provide a client portal access to their customers. ...Read more about Agiled
Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a crystal clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloa...Read more about Resource Guru
Monitask is a cloud-based employee monitoring solution for businesses, freelancers, and contractors. With this solution, business owners and/or managers can access and track employee screenshots, mouse/keyboard activity, online timesheets, detailed reports...Read more about Monitask
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Your Guide to Top Time Tracking Software, March 2024
Software Advice uses reviews from real software users to highlight the top-rated Time Tracking products in North America.
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“Usability” includes user ratings for Functionality and Ease of Use.
“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.
Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication.
Buyers Guide
This detailed guide will help you find and buy the right time tracking software for you and your business.
Last Updated on March 16, 2023Tracking the time employees spend on a certain task or project is important for many reasons. An obvious one is that it helps project managers create more accurate project deadline estimates.
And while project managers might be able to track time by manually logging hours on Excel sheets, a better way to do this is to use software specifically designed for time tracking.
Time tracking solutions help project managers dodge error-prone, manual methods of tracking time. Additionally, they can analyze generated reports to understand factors that influence employee performance.
That said, there are many time tracking solutions available on the market that differ in functionality, pricing, and deployment. Businesses should carefully evaluate all these factors to ensure that they don't invest in the wrong software.
In this buyer's guide, we'll look at factors that can help businesses in selecting the right time tracking tool.
Here's what we'll cover:
What Is Time Tracking Software?
Common Features of Time Tracking Software
What is time tracking software?
Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.
Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects. These functionalities are discussed in greater detail in the section below.
Time tracking in Toggl
Common features of time tracking software
Time tracking solutions come with a range of functionalities that help businesses not only track employees' performance but also create billable hours reports to be sent to clients.
Below we look more closely at some of these functionalities:
Time entries | Record the time employees spend on tasks with details such as the type of task and total hours/days spent—categorized by client, project, or other parameters. |
Timesheet management | View employee time records as a list (traditional timesheet) or on calendars (graphical timesheet). Create workflows allowing employees to send time sheets to managers and other stakeholders for approval. |
Reporting and analytics | Generate reports showing time spent on tasks and revenue earned by projects Filter these reports by employee, project type, client, team, or timeline. |
Invoicing | Generate invoices based on billable hours to charge clients for services. Automatically calculate amounts based on hours, using multiple billing rates, any discounts, taxes, and other information in the invoice. |
While these are the common functionalities of time tracking solutions, businesses should remember that every solution differs in the depth and breadth of functionality.
For instance, some solutions offer mobile time tracking, which would be a useful feature for businesses that need to track the time of their field staff.
What type of buyer are you?
Listed below are the two time tracking software buyer groups, categorized according to their business size. Understanding their key concerns will help you identify and purchase the right time tracking software.
Small and midsize businesses (up to 1000 employees): A tool's price plays a major role in these buyers' purchasing decisions, as they typically have a smaller software budget than large organizations. As a result, small and midsize business buyers need a solution that comes with low upfront costs and/or an affordable monthly subscription fee.
Large businesses (more that 1000 employees): These buyers look for a time tracking tool that comes with a broad-range of functionalities, including automatic time capture, multiple billing rates, and overtime calculation. The tool should also be able to integrate with their existing solutions. For example, integration with accounting tools can provide seamless exporting of bills and invoices to keep financial data consolidated in a single solution.
Key considerations
To correctly identify the time tracking tool that suits your business requirements, you should analyze more than just the features and consider additional factors such as deployment options and advanced functionalities.
Here are key considerations every business should keep in mind when purchasing time tracking tools:
Deployment options: Time tracking solutions come with two types of deployment options: on-premise or cloud-based. The latter option could be particularly favorable for small businesses, as its monthly/annual subscription models mean low or no upfront fees. An additional benefit is that small businesses don't have to worry about data backup and product updates, as the vendor takes care of those. However, for businesses that want absolute control over their data and have an IT team to take care of software upkeep and feature customization, an on-premise tool could be the better option.
Stand-alone vs. full-suite solutions: Stand-alone time tracking tools are an affordable option for small businesses that want a solution singularly for tracking time spent on tasks and projects. However, time tracking solutions are often offered as a software module within project management and professional services automation (PSA) solutions. The need for such a full-suite solution arises when businesses want a tool that does more than track time and helps with scheduling tasks, tracking expenses, planning project resources, etc.
Time tracking versus time and attendance tracking tools: A key thing to remember about time tracking tools is that they are not the same as time and attendance tracking solutions, which are used by HR departments to manage employee leave and track their working hours. These solutions come with functionalities that go beyond the scope of basic time tracking solutions, such as vacation/leave management, employee database, and employee scheduling.
Advanced functionalities: In the last decade, time tracking tools have evolved to incorporate newer digital technologies. For instance, some tools allow you to track the time an employee spends in a particular location by tracking GPS data. This can be a useful feature if you have a field staff, such as on-site technicians and sales agents. Similarly, certain tools allow you to view and automatically track the time employees spend on different activities while working on a project, such as the different websites they visit and applications they use. This may be a required feature if you're managing a team of freelancers.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.