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BigTime

BigTime helps professional services firms reduce operational costs, easily align talent to the right projects, and accelerate time to get paid for completed work, all while enabling quicker decision-making by getting you the infor...Read more about BigTime

4.6 (639 reviews)

24 recommendations

monday.com

monday.com is an award-winning work and project management platform that helps teams of all sizes plan, prioritize, manage, and execute their work more effectively. The platform offers solutions for a wide range of use-cases such...Read more about monday.com

4.6 (4663 reviews)

20 recommendations

BQE CORE Suite

BQE’s powerful all-in-one platform and expert support give Architecture, Consulting, and Engineering firms the intuitive tools they need to meet the demands of their firm, empower their team, maximize profitability, and deliver su...Read more about BQE CORE Suite

4.5 (751 reviews)

20 recommendations

Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more about Wrike

4.3 (2646 reviews)

15 recommendations

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Ravetree

Ravetree is a cloud-based project management solution with integrated resource planning, customer relationship management and time and expense tracking capabilities. The solution helps users manage project workflows, task assignme...Read more about Ravetree

4.4 (22 reviews)

10 recommendations

Scoro

Scoro is a comprehensive work management software specifically designed to cater to the unique needs of service businesses that have grown weary of dealing with disjointed systems, unpredictable workloads, and shrinking profit ma...Read more about Scoro

4.6 (237 reviews)

5 recommendations

Kantata

The Kantata Professional Services Cloud is purpose-built to help organizations with 50 to 5000+ employees unify resource management, project management, financial management, business intelligence and team collaboration all in one...Read more about Kantata

4.2 (614 reviews)

3 recommendations

FunctionFox

FrontRunners 2024

FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment, and reporting. FunctionFox’s capabilities are suited for the billing a...Read more about FunctionFox

4.5 (196 reviews)

2 recommendations

Deltek Vantagepoint

Deltek Vantagepoint is a solution that helps your people manage your projects from start to finish. Vantagepoint is built specifically for professional services firms to improve productivity, boost collaboration, and increase prof...Read more about Deltek Vantagepoint

3.8 (12 reviews)

1 recommendations

Planisware Enterprise

Planisware Enterprise is a global provider of solutions that break the boundaries of traditional PPM by connecting strategy, finance, application, and products. With a comprehensive PPM suite, Planisware Enterprise accelerates ma...Read more about Planisware Enterprise

4.2 (3 reviews)

1 recommendations

Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create project r...Read more about Jira

QuickBooks Time

QuickBooks Time is a cloud-based time tracking solution that helps owners and managers keep track of employees in real-time from their web or mobile applications. It provides mobile time tracking for employees who either work remo...Read more about QuickBooks Time

ADP Workforce Now

ADP Workforce Solution is suited for businesses with more than 50 employees looking to streamline HR processes. ADP Workforce Now includes capabilities such as payroll processing and tax filing, performance management, compensatio...Read more about ADP Workforce Now

Clockify

FrontRunners 2024

Clockify is a cloud-based time tracking solution designed to help businesses monitor employee productivity, attendance and billable hours. Key features include time audit, reminders, data export, customizable reporting and permiss...Read more about Clockify

FreshBooks

FreshBooks takes billing out of your hands and puts it on autopilot. Set up automated invoicing, online payment options (ACH and Credit Card), and late payment reminders to get paid 2x faster. Next, boost team productivity with pr...Read more about FreshBooks

ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolb...Read more about ClickUp

Rippling

Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. So for the first time e...Read more about Rippling

Time Tracker

Time Tracker is an employee time and attendance tracking solution designed to simplify employee tracking and reduce administration using automation functionality. With Time Tracker, businesses are able to examine and track employe...Read more about Time Tracker

BambooHR

FrontRunners 2024

Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR

Paycor

Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor

Buyers Guide

Last Updated: March 16, 2023

Tracking the time employees spend on a certain task or project is important for many reasons. An obvious one is that it helps project managers create more accurate project deadline estimates.

And while project managers might be able to track time by manually logging hours on Excel sheets, a better way to do this is to use software specifically designed for time tracking.

Time tracking solutions help project managers dodge error-prone, manual methods of tracking time. Additionally, they can analyze generated reports to understand factors that influence employee performance.

That said, there are many time tracking solutions available on the market that differ in functionality, pricing, and deployment. Businesses should carefully evaluate all these factors to ensure that they don't invest in the wrong software.

In this buyer's guide, we'll look at factors that can help businesses in selecting the right time tracking tool.

Here's what we'll cover:

What Is Time Tracking Software?

Common Features of Time Tracking Software

What Type of Buyer Are You?

Key Considerations

What is time tracking software?

Time tracking software is a tool used for tracking the time employees spend on specific tasks during a project. The reports derived from time tracking solutions help project managers plan accurate project schedules.

Time tracking tools are a part of the larger software categories of project management solutions and professional service automation software. However, they are also available as stand-alone tools with specific functionalities required for tracking the time employees spend working on projects. These functionalities are discussed in greater detail in the section below.

Time-tracking-in-Toggl

Time tracking in Toggl

Common features of time tracking software

Time tracking solutions come with a range of functionalities that help businesses not only track employees' performance but also create billable hours reports to be sent to clients.

Below we look more closely at some of these functionalities:

Time entries

Record the time employees spend on tasks with details such as the type of task and total hours/days spent—categorized by client, project, or other parameters.

Timesheet management

View employee time records as a list (traditional timesheet) or on calendars (graphical timesheet). Create workflows allowing employees to send time sheets to managers and other stakeholders for approval.

Reporting and analytics

Generate reports showing time spent on tasks and revenue earned by projects Filter these reports by employee, project type, client, team, or timeline.

Invoicing

Generate invoices based on billable hours to charge clients for services. Automatically calculate amounts based on hours, using multiple billing rates, any discounts, taxes, and other information in the invoice.

While these are the common functionalities of time tracking solutions, businesses should remember that every solution differs in the depth and breadth of functionality.

For instance, some solutions offer mobile time tracking, which would be a useful feature for businesses that need to track the time of their field staff.

What type of buyer are you?

Listed below are the two time tracking software buyer groups, categorized according to their business size. Understanding their key concerns will help you identify and purchase the right time tracking software.

  • Small and midsize businesses (up to 1000 employees): A tool's price plays a major role in these buyers' purchasing decisions, as they typically have a smaller software budget than large organizations. As a result, small and midsize business buyers need a solution that comes with low upfront costs and/or an affordable monthly subscription fee.

  • Large businesses (more that 1000 employees): These buyers look for a time tracking tool that comes with a broad-range of functionalities, including automatic time capture, multiple billing rates, and overtime calculation. The tool should also be able to integrate with their existing solutions. For example, integration with accounting tools can provide seamless exporting of bills and invoices to keep financial data consolidated in a single solution.

Key considerations

To correctly identify the time tracking tool that suits your business requirements, you should analyze more than just the features and consider additional factors such as deployment options and advanced functionalities.

Here are key considerations every business should keep in mind when purchasing time tracking tools:

  • Deployment options: Time tracking solutions come with two types of deployment options: on-premise or cloud-based. The latter option could be particularly favorable for small businesses, as its monthly/annual subscription models mean low or no upfront fees. An additional benefit is that small businesses don't have to worry about data backup and product updates, as the vendor takes care of those. However, for businesses that want absolute control over their data and have an IT team to take care of software upkeep and feature customization, an on-premise tool could be the better option.

  • Stand-alone vs. full-suite solutions: Stand-alone time tracking tools are an affordable option for small businesses that want a solution singularly for tracking time spent on tasks and projects. However, time tracking solutions are often offered as a software module within project management and professional services automation (PSA) solutions. The need for such a full-suite solution arises when businesses want a tool that does more than track time and helps with scheduling tasks, tracking expenses, planning project resources, etc.

  • Time tracking versus time and attendance tracking tools: A key thing to remember about time tracking tools is that they are not the same as time and attendance tracking solutions, which are used by HR departments to manage employee leave and track their working hours. These solutions come with functionalities that go beyond the scope of basic time tracking solutions, such as vacation/leave management, employee database, and employee scheduling.

  • Advanced functionalities: In the last decade, time tracking tools have evolved to incorporate newer digital technologies. For instance, some tools allow you to track the time an employee spends in a particular location by tracking GPS data. This can be a useful feature if you have a field staff, such as on-site technicians and sales agents. Similarly, certain tools allow you to view and automatically track the time employees spend on different activities while working on a project, such as the different websites they visit and applications they use. This may be a required feature if you're managing a team of freelancers.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.