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Paychex Flex
Paychex Flex
Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more about Paychex Flex
Rippling
Rippling
FrontRunners 2023
Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. So for the first time e...Read more about Rippling
Eddy
Eddy
Eddy is the all-in-one HR Suite built for local businesses. With Eddy, businesses can streamline tedious HR processes and improve their employee experience by moving away from paper and spreadsheets and into our intuitive, web-bas...Read more about Eddy
Factorial
Factorial
Factorial is a cloud-based human resources (HR) solution that caters to small businesses across various industry verticals. Key features include a time-off manager, an organisational chart generator, a document manager and more. ...Read more about Factorial
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Talk with us for a free
15-minute consultationSoftware Advice is free because vendors pay us when they receive sales opportunities.
This allows us to provide comprehensive software lists and an advisor service at no cost to you.
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Tell us more about your business and an advisor will reach out with a list of software recommendations customized for your specific needs.
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TimeClock Plus
TimeClock Plus
TimeClock Plus is a cloud-based workforce management solution designed to make the day-to-day of your organization more efficient. TimeClock Plus also offers dynamic scheduling and job costing features that can be configured to an...Read more about TimeClock Plus
WorkforceHub
WorkforceHub
WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub
BambooHR
BambooHR
FrontRunners 2023
Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR
WorkforceHub Time & Attendance
WorkforceHub Time & Attendance
WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub Time & Attendance
TeamBridge
TeamBridge
Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedu...Read more about TeamBridge
isolved
isolved
isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. From talent acquisition to workforce ...Read more about isolved
PayPro Workforce Management
PayPro Workforce Management
Over the past 30 years, Paypro has grown into a full service Human Capital Management provider, helping its clients in all aspects of payroll, time and labor management, human resources and employee benefits. Paypro has built its ...Read more about PayPro Workforce Management
Dayforce HCM
Dayforce HCM
Dayforce, provided by Ceridian, is a solution for payroll, benefits, workforce management, human resources, talent management, document management, and analytics. As a single application, Dayforce provides organizations with acces...Read more about Dayforce HCM
VeriClock
VeriClock
VeriClock is cloud-based employee time tracking software for businesses of all sizes having mobile or fixed workforces. The system allows employees to clock in and out from their own mobile devices or via the web, telephone, SMS/t...Read more about VeriClock
When I Work
When I Work
When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work
Timesheets.com
Timesheets.com
FrontRunners 2023
Timesheets.com provides cloud-based time tracking for small and midsize businesses. The service allows employers to track both hourly time for payroll and project time for billing. Employers can also track reimbursable expens...Read more about Timesheets.com
TriNet Zenefits
TriNet Zenefits
Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more about TriNet Zenefits
PurelyHR
PurelyHR
PurelyHR is powerful modular HR software for small to medium-sized businesses. Our cloud-based platform simplifies your everyday HR tasks including leave management, employee directory and onboarding, time tracking, performance ma...Read more about PurelyHR
Netchex
Netchex
What is Netchex? Netchex is a cloud-based human resource (HR) and payroll management solution designed for businesses of all sizes. Key features include recruiting and onboarding management, performance management, payroll managem...Read more about Netchex
Deputy
Deputy
Deputy is a cloud-based human resource management (HRM) solution that provides employee management and scheduling functionalities. Deputy's rostering application can calculate overtime and provide capabilities to schedule staff. I...Read more about Deputy
TimeIPS
TimeIPS
TimeIPS is a time and attendance system for companies in a wide range of industries. The solution is designed to help small and midsize companies manage time-tracking and attendance operations as well as generate payrolls for empl...Read more about TimeIPS
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Buyers Guide
Last Updated: March 16, 2023Put simply, time and attendance software automates the process of capturing employee work hours. In reality, though, it’s much more than just an electronic time clock.
These systems play an important role in multiple business operations, including:
Minimizing human errors associated with tracking labor and attendance
Reducing the time and effort required to manage human resources (HR) processes
Facilitating scheduling, estimating, payroll and labor regulation management
We’ve created this guide to help prospective time and attendance software buyers make a more informed purchase decision regarding this pivotal aspect of their business.
Here's what we'll cover:
What Is Time and Attendance Software?
Common Features of Time and Attendance Software
Time and Attendance Tracking Software Market Trends
What Is Time and Attendance Software?
Time and attendance software is often referred to as employee time clock software or attendance tracking software. These terms are used interchangeable and refer to systems that perform a variety of every-day functions, including:
Managing employee schedules*
Tracking the hours logged by each employee
Monitoring overtime and absences due to vacation, sick leave and holidays
*Note: If you’re looking for a system to track employee hours but need more advanced scheduling capabilities, such as shift scheduling and schedule distribution, head over to our guide explaining employee scheduling software.
Businesses can purchase time and attendance software as a standalone, or “best-of-breed” solution, or as part of a larger HR suite. Buyers who purchase standalone time and attendance software should check that the product integrates with their existing payroll system. This helps ensure seamless data transfer between the programs, resulting in an efficient payment process.
In an integrated suite, the attendance tracking module will connect with payroll as well as other important HR functions, such as benefits administration and employee evaluation.
Employee wages tied to work hours, as shown in Patriot Payroll. Integrating payroll and time and attendance systems helps businesses keep track of the hours logged by each employee. This is especially helpful if the pay-rate is different for overtime hours.
Common Features of Time and Attendance Software
Features and functionality of employee time tracking software include:
Punch-clock and manual time entry | The most basic functionality is the ability to clock in and out and to manually enter times when necessary. Some tools also offer magnetic card readers, automated start/stop capability (e.g., clocking in when you turn your computer on, and out when you turn it off), PINs and other features to facilitate time-clocking. |
Allows you to track accrual and usage of sick days, vacation days, holidays or paid time off, allowing for easy calculation of attendance, remaining vacation days and approval of paid time off. | |
Mobile integration | Particularly useful for companies whose employees spend a lot of time out of the office, mobile apps allow the employee to clock in and out wherever they are. Many also include GPS tracking tools, supporting you in optimizing time usage. |
Employee scheduling | Typical scheduling systems allow you to create and monitor schedules and compare them to the actual time worked. Managers can also set overtime alerts and employee reminders to improve attendance, tardiness and unnecessary overtime conditions. |
Job costing | An advanced feature, job costing uses historical data and intelligent analytics to determine how many man-hours a project will require. This helps to eliminate the guesswork associated with the estimating process. |
Payroll integration | If the system doesn’t have a built-in payroll application, it should integrate effectively with your company's payroll system to ensure the speed and accuracy of payments and accounting. (If you're looking for a dedicated payroll system, see our guides on payroll as well as payroll products designed for Mac.) |
Labor regulation management | Ensure people are taking their breaks and are rotating as required through legal or safety regulations. Keep track of data for reporting and compliance purposes. |
What Type of Buyer Are You?
Generally speaking, time and attendance tracking software buyers fall into one of the following categories:
HR departments. If you’re purchasing software for an HR department, take a look at our HR Software Buyer’s Guide, which lists all the features associated with these types of programs. Time and attendance management could be one of many functions you need: your ideal system might include benefits admin, applicant tracking, employee education and many other features HR professionals will find useful.
Workforce administration buyers. This is where smaller buyers typically find themselves. Your company has grown, but you haven’t quite reached the level where you need a complete human resources management system. You do, however, want time and attendance tools that feed into your payroll, possibly with a scheduling or job costing tool as well. Products to consider include Kronos Workforce Ready or TimeForce. If your company falls under the category of professional employer organziation, you might be interested in viewing PEO software.
Self-employed/solopreneur. There are a number of vendors that offer free employee time clock software—both computer-based and smartphone-based—for individuals looking to make more efficient use of time. Even with added features like job costing, a low-cost solution like Tsheets should be all the solopreneur needs.
Time and Attendance Tracking Software Market Trends
Prospective buyers should keep the following market trends in mind as they search for a time and attendance system:
Software as a Service. With the adoption of Web-based subscription software on the rise, some of the best time tracking software is available through this delivery mechanism. Look for Web-based time tracking software to rise in popularity as the market expands.
Service-based economy. The service sector has grown rapidly over the last century, as evidenced by the rising number of service companies in the Fortune 500 and the fact that the service industry grew exponentially in the last century—from 31 percent of all U.S. workers in 1900, to 78 percent in 1999. Service companies need more innovative ways to track employee productivity and output than the resource or manufacturing sectors, which is why these kinds of tools are so popular right now.
Flexible work arrangements (FWAs). According to a report by WorldatWork, over 75 percent of companies in North America offer FWAs as a competitive benefit for their employees. Popular flexible arrangements include telecommuting, e.g. working remotely, and “flex-time,” or allowing employees to start their workday earlier or later than the traditional 9am-5pm schedule. For companies offering FWAs, the ability to accurately track employee attendance is critical, especially for non-salaried employees.