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Paychex Flex

Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more about Paychex Flex

4.12 (1284 reviews)

88 recommendations

TimeClock Plus

TimeClock Plus is a cloud-based workforce management solution designed to make the day-to-day of your organization more efficient. TimeClock Plus also offers dynamic scheduling and job costing features that can be configured to an...Read more about TimeClock Plus

4.36 (190 reviews)

69 recommendations

WorkforceHub Time & Attendance

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub Time & Attendance

4.50 (28 reviews)

59 recommendations

isolved

isolved is an employee experience leader, providing intuitive, people-first HCM technology. Our solutions are delivered directly or through our HRO partner network to more than five million employees and 145,000 employers across a...Read more about isolved

3.89 (396 reviews)

55 recommendations

Eddy

FrontRunners 2022

Eddy is the all-in-one HR Suite built for local businesses. With Eddy, businesses can streamline tedious HR processes and improve their employee experience by moving away from paper and spreadsheets and into our intuitive, web-bas...Read more about Eddy

4.62 (39 reviews)

51 recommendations

VeriClock

VeriClock is cloud-based employee time tracking software for businesses of all sizes having mobile or fixed workforces. The system allows employees to clock in and out from their own mobile devices or via the web, telephone, SMS/t...Read more about VeriClock

4.73 (32 reviews)

48 recommendations

Zira

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedu...Read more about Zira

4.92 (13 reviews)

47 recommendations

BambooHR

FrontRunners 2022

BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time tracking, payroll processing, employee engagement and employee satisfaction tools, autom...Read more about BambooHR

4.58 (1976 reviews)

46 recommendations

EasyWorkforce

EasyWorkforce is a workforce management solution for companies of all sizes. It was specifically designed to focus on time and attendance of employees and their productivity. The software offers employers and HR departments the ne...Read more about EasyWorkforce

3.92 (12 reviews)

43 recommendations

WorkforceHub

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub

3.00 (3 reviews)

36 recommendations

Zenefits

FrontRunners 2022

Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more about Zenefits

4.20 (799 reviews)

35 recommendations

Workzoom

Workzoom is the all-in-one Workforce, Payroll and Talent solution that consolidates and automates your people management. Bring your whole team together with a centralized hub for accessing personal information, company updates an...Read more about Workzoom

4.40 (5 reviews)

24 recommendations

PayPro Workforce Management

Over the past 30 years, Paypro has grown into a full service Human Capital Management provider, helping its clients in all aspects of payroll, time and labor management, human resources and employee benefits. Paypro has built its ...Read more about PayPro Workforce Management

4.67 (9 reviews)

22 recommendations

ITCS-WebClock

ITCS-WebClock is a cloud-based human resources solution that caters to HR, payroll and finance teams in businesses of all sizes across various industries. Key features include time and attendance tracking, absence management, expe...Read more about ITCS-WebClock

4.67 (51 reviews)

21 recommendations

Prospr At Work

Prospr At Work is a cloud-based solution that enables businesses to streamline the entire workforce lifecycle, from attendance tracking to corporate training. The centralized dashboard helps users quickly create employee schedules...Read more about Prospr At Work

4.71 (17 reviews)

19 recommendations

Dayforce HCM

Dayforce, provided by Ceridian, is a solution for payroll, benefits, workforce management, human resources, talent management, document management, and analytics. As a single application, Dayforce provides organizations with acces...Read more about Dayforce HCM

4.27 (694 reviews)

15 recommendations

PurelyHR

PurelyHR is powerful modular HR software for small to medium-sized businesses. Our cloud-based platform simplifies your everyday HR tasks including leave management, employee directory and onboarding, time tracking, performance ma...Read more about PurelyHR

4.52 (325 reviews)

14 recommendations

Timesheets.com

FrontRunners 2022

Timesheets.com provides cloud-based time tracking for small and midsize businesses. The service allows employers to track both hourly time for payroll and project time for billing. Employers can also track reimbursable expens...Read more about Timesheets.com

4.67 (765 reviews)

12 recommendations

Rippling

FrontRunners 2022

Rippling is the first way for businesses to manage all of their HR, IT, and Finance — payroll, benefits, computers, apps, corporate cards, expenses, and more — in one unified workforce platform. By connecting every business system...Read more about Rippling

4.89 (1998 reviews)

9 recommendations

When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work

4.47 (980 reviews)

9 recommendations

Buyers Guide

Last Updated: November 22, 2022

 

Put simply, time and attendance software automates the process of capturing employee work hours. In reality, though, it’s much more than just an electronic time clock.

These systems play an important role in multiple business operations, including:

  • Minimizing human errors associated with tracking labor and attendance
  • Reducing the time and effort required to manage human resources (HR) processes
  • Facilitating scheduling, estimating, payroll and labor regulation management

We’ve created this guide to help prospective time and attendance software buyers make a more informed purchase decision regarding this pivotal aspect of their business.

Here's what we'll cover:

What Is Time and Attendance Software?
Common Features of Time and Attendance Software
What Type of Buyer Are You?
Time and Attendance Tracking Software Market Trends

What Is Time and Attendance Software?

Time and attendance software is often referred to as employee time clock software or attendance tracking software. These terms are used interchangeable and refer to systems that perform a variety of every-day functions, including:

  • Managing employee schedules*
  • Tracking the hours logged by each employee
  • Monitoring overtime and absences due to vacation, sick leave and holidays

*Note: If you’re looking for a system to track employee hours but need more advanced scheduling capabilities, such as shift scheduling and schedule distribution, head over to our guide explaining employee scheduling software.

Businesses can purchase time and attendance software as a standalone, or “best-of-breed” solution, or as part of a larger HR suite. Buyers who purchase standalone time and attendance software should check that the product integrates with their existing payroll system. This helps ensure seamless data transfer between the programs, resulting in an efficient payment process.

In an integrated suite, the attendance tracking module will connect with payroll as well as other important HR functions, such as benefits administration and employee evaluation.


Employee wages tied to work hours, as shown in Patriot Payroll. Integrating payroll and time and attendance systems helps businesses keep track of the hours logged by each employee. This is especially helpful if the pay-rate is different for overtime hours.

Common Features of Time and Attendance Software

Features and functionality of employee time tracking software include:

Punch-clock and manual time entry The most basic functionality is the ability to clock in and out and to manually enter times when necessary. Some tools also offer magnetic card readers, automated start/stop capability (e.g., clocking in when you turn your computer on, and out when you turn it off), PINs and other features to facilitate time-clocking.
Sick/vacation/holiday/PTO management Allows you to track accrual and usage of sick days, vacation days, holidays or paid time off, allowing for easy calculation of attendance, remaining vacation days and approval of paid time off.
Mobile integration Particularly useful for companies whose employees spend a lot of time out of the office, mobile apps allow the employee to clock in and out wherever they are. Many also include GPS tracking tools, supporting you in optimizing time usage.
Employee scheduling Typical scheduling systems allow you to create and monitor schedules and compare them to the actual time worked. Managers can also set overtime alerts and employee reminders to improve attendance, tardiness and unnecessary overtime conditions.
Job costing An advanced feature, job costing uses historical data and intelligent analytics to determine how many man-hours a project will require. This helps to eliminate the guesswork associated with the estimating process.
Payroll integration If the system doesn’t have a built-in payroll application, it should integrate effectively with your company's payroll system to ensure the speed and accuracy of payments and accounting. (If you're looking for a dedicated payroll system, see our guides on payroll as well as payroll products designed for Mac.)
Labor regulation management Ensure people are taking their breaks and are rotating as required through legal or safety regulations. Keep track of data for reporting and compliance purposes.

What Type of Buyer Are You?

Generally speaking, time and attendance tracking software buyers fall into one of the following categories:

HR departments. If you’re purchasing software for an HR department, take a look at our HR Software Buyer’s Guide, which lists all the features associated with these types of programs. Time and attendance management could be one of many functions you need: your ideal system might include benefits admin, applicant tracking, employee education and many other features HR professionals will find useful.

Workforce administration buyers. This is where smaller buyers typically find themselves. Your company has grown, but you haven’t quite reached the level where you need a complete human resources management system. You do, however, want time and attendance tools that feed into your payroll, possibly with a scheduling or job costing tool as well. Products to consider include Kronos Workforce Ready or TimeForce. If your company falls under the category of professional employer organziation, you might be interested in viewing PEO software.

Self-employed/solopreneur. There are a number of vendors that offer free employee time clock software—both computer-based and smartphone-based—for individuals looking to make more efficient use of time. Even with added features like job costing, a low-cost solution like Tsheets should be all the solopreneur needs.

Time and Attendance Tracking Software Market Trends

Prospective buyers should keep the following market trends in mind as they search for a time and attendance system:

  • Software as a Service. With the adoption of Web-based subscription software on the rise, some of the best time tracking software is available through this delivery mechanism. Look for Web-based time tracking software to rise in popularity as the market expands.
  •  
  • Service-based economy. The service sector has grown rapidly over the last century, as evidenced by the rising number of service companies in the Fortune 500 and the fact that the service industry grew exponentially in the last century—from 31 percent of all U.S. workers in 1900, to 78 percent in 1999. Service companies need more innovative ways to track employee productivity and output than the resource or manufacturing sectors, which is why these kinds of tools are so popular right now.
  •  
  • Flexible work arrangements (FWAs). According to a report by WorldatWork, over 75 percent of companies in North America offer FWAs as a competitive benefit for their employees. Popular flexible arrangements include telecommuting, e.g. working remotely, and “flex-time,” or allowing employees to start their workday earlier or later than the traditional 9am-5pm schedule. For companies offering FWAs, the ability to accurately track employee attendance is critical, especially for non-salaried employees.