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Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more
Rippling makes it easy to manage your company's payroll, benefits, HR, and IT—all in one, modern platform. It brings all of your employee systems and data together and helps automate your busy work, such as onboarding. With Rippli...Read more
Zenefits is an all-encompassing HR SaaS platform designed specifically for small to midsize businesses. The Zenefits People Platform includes a robust offering spanning HR, Benefits, Payroll, Well-being and Performance apps that c...Read more
UKG Pro is a powerful, global HCM solution. Transform your business with a truly connected global workforce experience delivered through resilient and mindful HR technology. From payroll to talent, to service delivery, to surveys,...Read more
isolved is an employee experience leader, providing intuitive, people-first HCM technology. Our solutions are delivered directly or through our HRO partner network to more than five million employees and 145,000 employers across a...Read more
The RUN Powered by ADP® (RUN) solution is designed to make your small business payroll quick and easy. With a streamlined process and powerful technology, you'll complete payroll in no time. Choose from basic payroll to a full sui...Read more
Paycor creates Human Capital Management (HCM) software for leaders who want to make a difference. Our HCM platform modernizes every aspect of people management, from the way you recruit, onboard and develop people, to the way you ...Read more
Dayforce, provided by Ceridian, is a solution for payroll, benefits, workforce management, human resources, talent management, document management, and analytics. As a single application, Dayforce provides organizations with acces...Read more
People are complex, but your HR solution shouldn’t be. Namely gives you the resources to make your life easier and your employees happier. With modern, intuitive technology and a world-class team of HR experts, Namely empowers peo...Read more
WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more
BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS), time tracking, payroll processing, employee engagement and employee satisfaction tools, autom...Read more
GoCo is a cloud-based human resources, benefits and payroll solution designed for small businesses. The platform automates the process of collecting required documents for newly hired talent, enrolling new employees in benefits pl...Read more
Automatic Payroll Systems (APS) has a mission: to make payroll and HR easier. They have been providing payroll and tax compliance services to companies since 1996. In 2004, APS released its cloud-based solution for workforce manag...Read more
ADP Workforce Solution is suited for businesses with more than 50 employees looking to streamline HR processes. ADP Workforce Now includes capabilities such as payroll processing and tax filing, performance management, compensatio...Read more
Patriot Payroll does not have an app, but the website is optimized for mobile use.
Patriot Payroll from Patriot Software is an integrated human resource (HR) and payroll management solution that helps to streamline the different...Read more
Powerpay by Ceridian is a cloud-based payroll and HR software for small businesses in Canada. This solution is designed to help eliminate the need for manual processes and paperwork when managing employee information. Powerpay can...Read more
Planday is a cloud-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payro...Read more
Humi is an all-in-one HR, payroll, and benefits software solution for Canadian businesses. A flexible platform for all of your people operation needs, Humi stores employee data and streamlines tasks related to onboarding, time off...Read more
Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, o...Read more
Whether you're a solo CPA or one of many at a large accounting firm, offering employee payroll services to clients can represent a significant boost to your bottom line.
It can also present significant challenges.
Not only do you need to ensure that all of your clients' employees are paid accurately and on time, but there's also the matter of making sure the government gets their correct cut too—something that's often easier said than done. The IRS estimates 40 percent of small to midsize businesses (SMBs) end up paying a payroll penalty each year due to an incorrect filing.
With so much on the line, having the right payroll software is crucial. But which system is best suited to meet your specific needs as an accountant?
This Buyer's Guide aims to provide some guidance. Below, you'll find information about payroll software functionality, pricing and more to help in your software search.
Payroll software for accountants allows CPAs to manage worker wage information, calculate amounts for employee compensation and withheld taxes, do payroll runs, generate reports and more. Many popular payroll software systems cater to both internal accountants and outsourced accounting firms.
There can be small differences in features within these functions between products. For example, some products offer multistate or even multicountry payroll, while others don't. Another example is some payroll platforms can generate W-2s and 1099s for workers come tax time.
One increasingly popular feature is an employee self-service portal where workers can log in to do things such as update their bank accounts or download past pay stubs themselves. This article highlights a few benefits of implementing self-service features.
Benefits of Payroll Software for Accountants
In a 2015 report, Software Advice learned that one in every five payroll software buyers still relies on manual methods such as spreadsheets or pen and paper to handle their payroll needs. If you fall into this group, it's time for an upgrade.
Here are some benefits that dedicated payroll software can bring over manual methods:
Fewer errors. Clerical errors can lead to costly overpayments and penalties. Payroll software can calculate accurate wages and highlight any missing fields or strange discrepancies to ensure you don't make any major mistakes.
Less security risk. Features such as multifactor authentication and SSL encryption found in payroll software can mitigate the chances of your sensitive payroll data getting lost or falling into the wrong hands.
More time to focus on other needs. With features such as one-click payroll runs and automatic report generation, you can cut the time it takes to do payroll for a company from a few hours down to a few minutes.
How Much Does Payroll Software Cost?
How much you pay for a payroll software system is going to largely depend on two factors: the breadth of functionality in your system of choice and the number of employees you're doing payroll for. The more advanced the system is and the more employees you need to manage, the greater the cost.
Because most systems are cloud-based (meaning the software is hosted by the vendor on their own servers for you to access via a web browser), payroll software is almost always sold through subscription licensing. In other words, you should expect to pay a flat fee every month, every year or every pay period to use the software.
Software license prices can range from as little as $10/month for one employee all the way up to $3,500/month for 250 employees or more.
We've covered the basics, but there are still a number of factors to consider when deciding which payroll system is right for you or your firm. Here are some last things to keep in mind during your search:
Do you need full service payroll? A number of payroll software vendors offer a “full service payroll" option where all you have to do is enter employee wage information and the vendor's team of experts will take care of the rest: running payroll, submitting tax forms, printing checks etc. This option tends to be geared toward small business owners who don't know a thing about payroll, but accountants can benefit too if they're looking to offload some work.
Pay attention to the UI and workflow. Payroll software products tend to have a lot of the same functions and features due to the payroll process being so standardized. Where they really differentiate is in their user interface (UI) and workflow. Demo systems and find one that's intuitively designed and easy to use.
Ask an expert. If you're overwhelmed by the software options available to you, don't worry. Give us a call at (844) 852-3639 and talk to one of our payroll software experts. We'll ask a few questions about your needs and send you a shortlist of best-fit, highly-rated products. This service is completely free, so don't hesitate.