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Paycom offers user-friendly HR and employee-driven payroll technology to enhance the employee life cycle, in a single software. Paycom drives efficiencies, increases data integrity and gives employees power over their HR informat...Read more about Paycom

4.3 (796 reviews)

243 recommendations

Paychex Flex

Paychex Flex is a human capital management solution that's designed using web-based modular technology and a dedicated service center to help meet the HR needs of employers of any size and industry. With a single login, users can ...Read more about Paychex Flex

4.1 (1436 reviews)

228 recommendations


Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. So for the first time e...Read more about Rippling

4.9 (2895 reviews)

172 recommendations


Eddy is the all-in-one HR Suite built for local businesses. With Eddy, businesses can streamline tedious HR processes and improve their employee experience by moving away from paper and spreadsheets and into our intuitive, web-bas...Read more about Eddy

4.6 (40 reviews)

137 recommendations

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Factorial is a cloud-based human resources (HR) solution that caters to small businesses across various industry verticals. Key features include a time-off manager, an organisational chart generator, a document manager and more. ...Read more about Factorial

4.5 (244 reviews)

126 recommendations


Paylocity is a cloud-based human capital management (HCM) platform that provides human resources and payroll management tools to help businesses manage core HR functions. Key features include payroll processing, benefits administr...Read more about Paylocity

4.3 (795 reviews)

109 recommendations


WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub

3.0 (3 reviews)

75 recommendations


FrontRunners 2023

Ceipal is a scalable, AI-driven, total talent acquisition platform that provides visibility across all channels and sources while organizing your data into a single talent ecosystem. With the power of advanced automation and artif...Read more about CEIPAL ATS

4.6 (1132 reviews)

73 recommendations


FrontRunners 2023

Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR

4.6 (2595 reviews)

72 recommendations

WorkforceHub Time & Attendance

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub Time & Attendance

4.4 (29 reviews)

72 recommendations


Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor

4.4 (2662 reviews)

53 recommendations


isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. From talent acquisition to workforce ...Read more about isolved

3.9 (448 reviews)

53 recommendations


FrontRunners 2023

Since 2004, ClearCompany’s end-to-end Talent Management platform has enabled thousands of companies to maximize talent by empowering people at every stage of the employee journey. ClearCompany integrates data-driven best practices...Read more about ClearCompany

4.4 (312 reviews)

41 recommendations

PayPro Workforce Management

Over the past 30 years, Paypro has grown into a full service Human Capital Management provider, helping its clients in all aspects of payroll, time and labor management, human resources and employee benefits. Paypro has built its ...Read more about PayPro Workforce Management

4.7 (10 reviews)

33 recommendations

Dayforce HCM

FrontRunners 2023

Dayforce, provided by Ceridian, is a solution for payroll, benefits, workforce management, human resources, talent management, document management, and analytics. As a single application, Dayforce provides organizations with acces...Read more about Dayforce HCM

4.3 (792 reviews)

32 recommendations


GoCo is a cloud-based human resources, benefits and payroll solution designed for small businesses. The platform automates the process of collecting required documents for newly hired talent, enrolling new employees in benefits pl...Read more about GoCo

4.7 (51 reviews)

25 recommendations

Collage HR

Collage is a cloud-based human resources (HR) and benefits management platform built for the needs of small and midsize businesses. Collage also digitizes group benefits enrollment and can sync with any insurance provider in Canad...Read more about Collage HR

4.3 (51 reviews)

25 recommendations


FrontRunners 2023

Namely makes life easier for you, your boss, and your employees. Sounds nice, right? Namely gives you the resources, technology and people to support your company every step of the way throughout your HR process and landscape. Wit...Read more about Namely

4.2 (427 reviews)

23 recommendations


FrontRunners 2023

Humi is a best-in-one HR, payroll, and benefits software solution for Canadian businesses. A flexible platform for all of your people operation needs, Humi stores employee data and streamlines tasks related to onboarding, time off...Read more about Humi

4.3 (94 reviews)

21 recommendations


FrontRunners 2023

An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack ...Read more about ApplicantStack

4.4 (1430 reviews)

19 recommendations

Buyers Guide

Last Updated: March 16, 2023

What Is Onboarding Software?

Onboarding software is a type of software that helps HR personnel automate tasks such as filing work eligibility and tax documents for new hires, setting up their payroll accounts, checking for errors in documentation, and storing digital copies of signed forms. Onboarding software allows HR personnel to track the entire onboarding process so there are no missed actions.

In a perfect world, new hires would be productive employees on day one. Unfortunately, that’s not the reality. Work eligibility and tax documents need to be filled out and filed, employee handbooks need to be walked through, payroll accounts need to be set up and more. Historically considered a paper-based process, onboarding can be a time-sucking nightmare for human resources (HR) departments, especially during a hiring boom.

Onboarding software offers a digital solution to automate all of the above-listed tasks, and more. Customized workflows can be set up for new employees, at which point the software takes over—walking employees through necessary paperwork, checking for errors, filing to the appropriate regulatory agencies and, finally, storing digital copies for safekeeping. All the while, HR departments can track progress to ensure the onboarding process is quick and painless for both managers and employees.

Here’s what we’ll cover:

Common Functionality of Onboarding Software

Best-of-Breed or Integrated Suite?

Market Trends to Understand

Onboarding Software Pricing

Common Functionality of Onboarding Software

While this can vary by system, here are some typical capabilities you’ll find in onboarding software:

Electronic forms

I-9s, W-4s, new employee forms and more—all are digitized for easy replication, transferring, signing and storage.

Online document storage

Keeps completed, signed forms in a secure online library to be accessed as needed.

Automated workflows

Allows users to set up custom workflows, after which point the software walks new hires through the onboarding process automatically—no human intervention required.

Background checks

Many products integrate with major background check providers so users can order drug screenings, skills assessments and more, straight from the platform.

New hire task management

Includes progress metrics, task assignment and automated notifications to ensure all parties are on track with onboarding.

Best-of-Breed or Integrated Suite?

Onboarding software can be bought as a best-of-breed product or as part of a more comprehensive integrated suite. In fact, because the onboarding process represents a transition phase and doesn’t fall squarely into the realm of either recruiting or core HR functions (such as personnel tracking and payroll), onboarding functionality can often be found in a variety of different HR software platforms.

For example, applicant tracking systems (ATSs) may have onboarding functionality; human resources information systems (HRISs) and human resources management systems (HRMSs) can have it as well. Some software suites even cover the entire employee life cycle, including recruitment, onboarding and core HR capabilities.


What kind of onboarding software you choose will depend on your organization’s budget and functionality needs. However, even best-of-breed solutions can be integrated with many other platforms to create a seamless experience for employees and HR departments alike.

Onboarding Software Pricing

Onboarding software is typically priced one of two ways: either as a monthly subscription or as a perpetual license, with pricing generally based on the size of the organization or the average number of employees an organization onboards in a given month.

Perpetual license. The organization pays for the software up front, effectively owning it in perpetuity. With a perpetual license, the software is typically deployed on the organization’s computers and servers. Though organizations pay an upfront fee, they may have to pay annual fees for support, maintenance and/or upgrades.

Subscription. The organizations pays a monthly subscription fee to use the software, which is typically cloud-hosted and accessed through a web browser. Typically the fees for support, maintenance and upgrades are wrapped into the final subscription price, so organizations often have a better idea of what their long-term expenditure on the software will be.

Market Trends to Understand

Keep the following market trends in mind during your search for new onboarding software:

An increased focus on the new-hire experience. As employee engagement becomes an increasingly important concern, more onboarding platforms are now focused on making the process more enjoyable for new workers. Not only do these platforms take care of worker compliance needs, some also have built-in new-hire orientation functionality. Another popular capability allows new hires to message their manager before their first day to get a better idea of expectations. This allows workers to get up to speed quicker, benefiting everyone involved.

Cloud-based deployment. Cloud-based onboarding software is becoming a popular option, as opposed to more traditional on-premise deployment. Cloud-based deployment allows recruiters, HR managers and new hires to access the system from anywhere that has an Internet connection.

Training and performance management integration. In order to make new employees productive as soon as possible, many platforms have functionality to train workers and track goals (or can integrate with other platforms that do). With a clear development plan in place, organizations can better set expectations, and workers can better understand what their progress should look like.