Find the best Employee Scheduling Software

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TimeClock Plus

TimeClock Plus is a cloud-based workforce management solution designed to make the day-to-day of your organization more efficient. TimeClock Plus also offers dynamic scheduling and job costing features that can be configured to an...Read more about TimeClock Plus

4.4 (194 reviews)

160 recommendations

Centrally HR

HCM solution that helps manage and automate onboarding, benefits management, employee database, timekeeping and more....Read more about Centrally HR

5.0 (1 reviews)

106 recommendations

isolved

isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. From talent acquisition to workforce ...Read more about isolved

No reviews yet

76 recommendations

Paycor

Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor

4.4 (2755 reviews)

71 recommendations

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WorkforceHub Time & Attendance

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub Time & Attendance

4.4 (30 reviews)

59 recommendations

Humanity

Humanity Scheduling, powered by TCP Software, is a cloud-based employee scheduling solution that can save valuable time and resources for your organization. With a focus on automation, accessibility, compliance, and user experienc...Read more about Humanity

4.3 (294 reviews)

53 recommendations

WorkforceHub

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub

3.0 (3 reviews)

49 recommendations

Factorial

Factorial is a cloud-based human resources (HR) solution that caters to small businesses across various industry verticals. Key features include a time-off manager, an organisational chart generator, a document manager and more. ...Read more about Factorial

4.5 (252 reviews)

38 recommendations

When I Work

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work

No reviews yet

35 recommendations

Dayforce HCM

Dayforce makes work life better. Everything we do as a global leader in HCM technology is focused on improving work for thousands of customers and millions of employees around the world. Our single, global people platform for HR, ...Read more about Dayforce HCM

No reviews yet

33 recommendations

Synerion

With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance. Able to b...Read more about Synerion

4.7 (83 reviews)

27 recommendations

BrightHR

We are BrightHR; the only software powered by HR, health & safety, and legal experts. Everything you need to simply manage your staff, all in one place, PLUS free tools to set your business apart. We are on a mission to transform...Read more about BrightHR

4.7 (76 reviews)

27 recommendations

TeamBridge

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedu...Read more about TeamBridge

4.9 (13 reviews)

26 recommendations

Netchex

What is Netchex? Netchex is a cloud-based human resource (HR) and payroll management solution designed for businesses of all sizes. Key features include recruiting and onboarding management, performance management, payroll managem...Read more about Netchex

4.5 (145 reviews)

18 recommendations

Evolia

Evolia makes it easier to hire, schedule and track time worked by frontline in medium and large-sized businesses. Gone are the days of working in silos and having to play the telephone game finding last-minute replacements. With...Read more about Evolia

4.3 (49 reviews)

17 recommendations

Armada

Armada is the ultimate workforce management solution designed to simplify scheduling, time tracking, and more. With a user-friendly interface and powerful features, Armada empowers businesses across industries to streamline operat...Read more about Armada

5.0 (10 reviews)

15 recommendations

PurelyHR

PurelyHR is powerful modular HR software for small to medium-sized businesses. Our cloud-based platform simplifies your everyday HR tasks including leave management, employee directory and onboarding, time tracking, performance ma...Read more about PurelyHR

4.5 (326 reviews)

11 recommendations

Workzoom

Workzoom is the all-in-one HR, Workforce, Payroll, and Talent solution that consolidates and automates your people management. Bring your whole team together with a centralized hub for accessing personal information, company updat...Read more about Workzoom

4.6 (15 reviews)

11 recommendations

ClockShark

ClockShark is a cloud-based time tracking system that helps businesses in the construction and field service industries to manage their mobile workforces. Features include time and attendance tracking, employee scheduling, emailed...Read more about ClockShark

4.7 (1890 reviews)

10 recommendations

Prospr At Work

Prospr is a mobile and desktop app employees choose to connect with their teams, engage at work, and manage their schedules. Built by operators, for frontline teams, Prospr offers team communication, scheduling, sub-management, ...Read more about Prospr At Work

4.7 (17 reviews)

5 recommendations

Buyers Guide

Last Updated: November 07, 2023

What Is Employee Scheduling Software?

Employee scheduling software is a tool that helps managers create and manage the work schedules of their direct reports based on their skills and availability. The software also helps in tracking employee utilization and productivity.

Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:

  • Schedule creation and modification.

  • Employee tracking.

  • Integrated time clock functionality.

  • Online schedule distribution.

  • Report generation.

  • Mobile access.

Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides.

This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:

What Is Employee Scheduling Software?

Benefits of Scheduling Software

How Is Employee Scheduling Software Priced?

Best Tactics to Select New Software

What Type of Buyer Are You?

While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.

Benefits of Scheduling Software

Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:

Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.

Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.

Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.

Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.

Pricing of Scheduling Software

Employee scheduling software usually adheres to one of two models:

Pricing Model

Description

Example Products

Subscription-based, or “Software-as-a-Service (SaaS)”

A monthly or annual fee for using the software, typically based on the number of employees who need to access it.

ZoomShift, WhenToWork, WorkSchedule

Perpetual License

A one-time fee paid up front that allows you to use the software in perpetuity.

TimeForge, VSS Pro

The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud.

Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.

Best Tactics to Select New Software

Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).

Software-Selection-Quadrant

Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum

By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.

What Type of Buyer Are You?

Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:

Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.

Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.

Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.