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Deputy

Deputy is a cloud-based solution that simplifies scheduling, timesheets, tasking and other employee communication. This solution includes mobile apps and one-click payroll integration and is suited for companies with five employees... Read More
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7shifts

7shifts is an online employee scheduling software system designed for shift workers operating in the restaurant industry. The solution allows employees to check their upcoming shifts, scheduled availability and time-off requests from... Read More
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Planday

Planday is a web-based employee scheduling platform suitable for businesses of almost any size or vertical. In addition to scheduling, Planday also allows managers to oversee employee hours, vacation requests, shift-swaps, payroll... Read More
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ScheduleAnywhere

Built for businesses across a wide variety of industries and sizes, ScheduleAnywhere is an employee scheduling platform that allows human resouces (HR), managers and employees to all be in-sync to ensure all duties are properly covered. Featuring... Read More
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eSchedule

For companies looking for a simple way to schedule employees and optimize their scheduling processes, eSchedule was created and has been actively engaged in the scheduling market for over 10 years. Since it is a SaaS-based solution,... Read More
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Jolt

Jolt is a human resource (HR) platform provided by Intuiplan. The system is scalable and appropriate for businesses of varying sizes. Companies in the food and beverage industry, hospitality and travel, retail, and others can use and... Read More
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TimeForce

TimeForce by Infinisource is a time and attendance tracking software that helps organizations to track their employees working hours and accurately process their payroll. The web-based solution is suitable for an organization that... Read More
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Infor HCM

Infor CloudSuite HCM is a suite of human resources applications with several deployment options. Applications in the core suite include benefits management, absence and time entry, budgeting, employee safety, talent acquisition, onboarding,... Read More
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Ascentis

Ascentis offers a web-based human capital management (HCM) suite designed to find, hire and onboard suitable candidates. Built-in features include career portals, social sharing, candidate data analysis, onboarding and more. With... Read More
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Kronos Workforce Central

Kronos Workforce Central is a set of human resource and workforce management applications including Kronos HRMS, payroll, time and attendance, absence management, scheduling and more. The Workforce Central suite of tools has been created... Read More
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RUN powered by ADP

RUN, powered by ADP, is a web-based payroll solution designed for small businesses. The solution can be deployed on either iPhones, iPads or on any touchscreen device. RUN can integrate with multiple third-party accounting software... Read More
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ADP Workforce Now

ADP Workforce Now is a human capital management solution for companies with more than 50 employees. The core capabilities of the solution include human resources management, payroll, benefits, talent management, compliance, time and... Read More
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BambooHR

BambooHR is a cloud-based human resources (HR) software service for small and midsize businesses. BambooHR offers small and growing companies a human resource information system (HRIS) that includes an applicant tracking system (ATS)... Read More
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ClockVIEW by Acumen

Track your employees’ time accurately, across the board, and in real-time. Choose your device—from mobile apps to biometric time clocks to web-based time clocks to interactive voice response via telephone.  Acumen is workforce... Read More
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UltiPro

Ultimate Software’s UltiPro® is a cloud-based human capital management (HCM) solution designed to help organizations manage their HR, payroll, and talent needs. A configurable solution, UltiPro has functionality for recruiting and... Read More
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stratustime

stratustime is a cloud-based software solution that enables users to track employee time and attendance and also offers payroll integration. Employees can clock in and out, request time off and view their schedule and PTO accruals... Read More
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Kronos Workforce Ready

Workforce Ready by Kronos is a human resources (HR) platform that combines workforce management with human capital management (HCM) capabilities and is suitable for businesses of all sizes.  Kronos Workforce Ready is a single cloud-based... Read More
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PeopleStrategy eHCM

PeopleStrategy eHCM® is an enterprise-level, cloud-based human capital managment (HCM) solution. It features integrated payroll, HRIS, employee and manager self-service, applicant tracking, benefits administration, workforce management,... Read More
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Triton HR

Industry leader Triton HR offers small to mid-sized companies a cutting-edge, end-to-end HR solution that seamlessly integrates payroll services, employee benefits, and core HR applications into a single, user-friendly system. Using... Read More
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TimeAttend by Replicon

TimeAttend is a workforce management solution that allows users to streamline time tracking, eliminate payroll errors, and ensure labor compliance. It combines ease-of-use with advanced capabilities for Time and Attendance, Scheduling,... Read More
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HotSchedules

HotSchedules is an online restaurant management platform that delivers scheduling, workforce, talent and inventory management tools. The solution offers tools that enable restaurant owners to recruit workforce, develop and share training... Read More
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iSolved

With more than 25 years in the industry, Infinisource recognizes the importance of your human capital. iSolved by Infinisource is a comprehensive, highly scalable suite of applications that contains all the tools you need to effectively... Read More
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ISGUS Time Management

Referring to themselves as a "Complete Time Solutions Partner", ISGUS America offers a robust, customizable suite of Time and Attendance applications that can support the needs of businesses in any industry. The ISGUS Time Management... Read More
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CURA

CURA is an applicant tracking and recruiting software that provides on-the-go access, and multi-lingual support. The software focuses on client and candidate interaction. The SMS functionality in the software allows recruiters to send... Read More
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Deltek Talent Management

Deltek offers a unified SaaS-based talent management solution which helps businesses to hire, develop and retain talented resource. The solution offers complete visibility into the hiring process and helps recruiters fill open positions... Read More
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PeopleMatter by Snagajob

Snagajob is a cloud-based solution that focuses on connecting hourly workers with employers. Snagajob offers end-to-end hiring solutions with an employer software platform called PeopleMatter. Users of the system have access to a... Read More
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Blueforce

Blueforce by EPAY Systems is a time and labor management system created to conform to the unique labor needs, compliance requirements and working environments of any organization. As a cloud-based system, Blueforce offers the options... Read More
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Mitrefinch

Mitrefinch is a provider of workforce management solutions suited for medium to large organizations. This custom tailored solution includes time and attendance management, self-service, employee scheduling, absence management and HR... Read More
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JobDiva

JobDiva is a cloud-based human resources (HR) software solution that enables staffing and recruitment enterprises to track applicants, manage talent, construct and organize candidate pipelines, analyze their business dynamics using... Read More
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SutiHR

SutiHR is a suite of human resources (HR) applications that can be implemented in companies in a variety of industries. Key features include personnel tracking, payroll, time and attendance, performance review, employee self-service... Read More
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Celayix

Celayix Software is a time and attendance and employee scheduling solution designed to assist organizations manage their labor workforce. This business solution is suitable for businesses scaling from a small, single store retailer... Read More
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AsureHCM

Asure People Success Platform is a workforce and workspace management software for small to midsize businesses, and enterprise corporations. The HCM platform empowers clients with information about the productivity level of employees.... Read More
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HRadvocate

For mid-size companies searching for a robust, fully-customizable Human Capital Management system, HRadvocate provides an end-to-end solution to help businesses make key decisions regarding both applicants and current employees. HRadvocate... Read More
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WorkForce Suite

The Workforce Suite from WorkForce Software offers an enterprise-level workforce management suite for large companies to track employee hours, manage schedules and leaves and more. The system allows for complete configuration and is... Read More
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HROffice Planning

Developed for companies seeking a workforce planning tool for both permanent and temporary staff, HROffice Planning is a web-based solution used to coordinate, plan, and report on an organization’s workforce. Staffing and temp agencies... Read More
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Reflexis Workforce Manager

Reflexis Workforce Manager is an ACA-compliant solution that helps midsize and large companies in the retail, hospitality and quick service restaurant verticals manage employee scheduling, attendance, budgeting, labor forecasting and... Read More
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Synerion

With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance.  Able to be deployed... Read More
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ClockOn

ClockOn is a fully integrated system that offers a suite of applications, including time and attendance tracking, employee scheduling, and more. The solution can be deployed privately in the cloud or installed locally on a server.... Read More
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EPAY Human Capital Management

EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
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Visual Planning

Visual Planning is an expansive, comprehensive, and efficient system that offers a complete solution for a business’s Project Management needs. It combines the tools users need to allocate resources, manage individual projects, budgets,... Read More
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Snap Schedule Employee Scheduling

Snap Schedule by Business Management Systems offers workforce scheduling through both on-premise and web-based deployments. The platforms available are suitable for businesses of varying sizes and industries. Core functionality includes... Read More
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NOVAtime

NOVAtime is an automated time and attendance solution suitable for companies of all sizes, from small businesses to large enterprises. This Web-based system offers simple online interfaces for administrators and supervisors, as well... Read More
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TeamPay by ADP™

TeamPay by ADP™ is a payroll solution designed for Canadian small business owners. The program is available on the cloud and is protected by double-layer authentication, allowing users to stay on top of their payroll from anywhere... Read More
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Oracle HCM Cloud

Oracle HCM Cloud is a complete human resources (HR) application suite. It is designed to give a comprehensive view of all employees, align common HR processes across any device and manage compliance through a single application. Key... Read More
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WebHR

WebHR is social human resources software that tracks and assists with the lifecycle of employment from the time an employee is hired, to their retirement. The platform helps bridge the gap between human resources professionals and... Read More
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Sage Payroll

Sage offers web-based payroll solutions designed for small and midsized companies in many industries.  For companies with 10 employees and 5 departments or less, Sage Payroll Essentials is a straightforward platform can be accessed... Read More
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Oracle HCM Cloud

Oracle HCM Cloud is a Human Resource (HR) solution that is designed to give information about employees, align HR processes and manage compliance. Key features include human resources, absence management, benefits, workforce predictions... Read More
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Epicor HCM

Epicor HCM is an HRM solution offering integrated talent management and human capital management solutions. The application provides tools to support core HR functionality, as well as offers additional modules for performance management,... Read More
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Sage People (formerly Fairsail HRIS)

Sage People enables midsize to enterprise companies manage their workforces through its cloud HCM system. It allows organizations to manage their peoples' acquisitions, engagement, and development related operations. Built on the... Read More
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Infor Healthcare Workforce Management Suite

Infor Healthcare Workforce Management Suite is a time tracking system tailored to the healthcare industry. The program includes employee scheduling and helps distribute workloads equitably based on patient acuity. Infor Healthcare... Read More
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Buyer's Guide

Scheduling snafus are the bane of every HR manager’s existence, often leading to missed shifts and decreased productivity. Scheduling software is designed to prevent common problems by making employee schedules easy to create, modify and distribute. Although these programs might seem similar at first glance, finding the perfect software solution for your needs requires an understanding of the variety of features that employee shift scheduling software provides. This buyer’s guide will make it easy for you to learn just that. Here’s what we’ll cover:

What Is Employee Scheduling Software?
Benefits of Scheduling Software
How Is Employee Scheduling Software Priced?
Best Tactics to Select New Software
What Type of Buyer Are You?

While this guide focuses exclusively on employee scheduling, we also provide a list of top appointment scheduling systems. These offer a broader set of features, such as online booking, calendar management, automatic reminders, customer scheduling, online payment acceptance and more.

What Is Employee Scheduling Software?

Employee scheduling systems let managers create, track and manage employee schedules. In addition to freeing managers and employees from the bonds of paper scheduling, standard features and capabilities of scheduling software include:

  • Schedule creation and modification.
  • Employee tracking.
  • Integrated time clock functionality.
  • Online schedule distribution.
  • Report generation.
  • Mobile access.

Benefits of Scheduling Software

Implementing the right employee scheduling system can have numerous benefits for managers and employees alike. A few of these include:

Improving communication. Developing and maintaining a strong line of communication with your staff is one of the most important aspects of running a successful business. By providing staff with an online resource for checking schedules and using text or email reminders, many common staff scheduling miscommunications can be prevented.

Increasing efficiency and accuracy. One of the primary benefits of staff scheduling software is being able to quickly create, view and modify schedules, handle vacation requests and keep in contact with employees about scheduling needs. Some programs include automatically populating fields, which help you spend less time manually entering names and numbers.

Maintaining compliance with labor and union laws. Scheduling applications can be used to automatically track employee hours to prevent labor and/or union law violations. This feature is especially useful for companies that have employees who can legally only work a certain number of hours, such as minors or people receiving disability benefits.

Monitoring labor costs. Scheduling software makes it easy to record hours and payroll data, providing valuable insight into current and future expenses. This gives managers better control over budgeting and overtime costs. Some payroll support solutions can even be integrated with your scheduling system.

How Is Employee Scheduling Software Priced?

Employee scheduling software usually adheres to one of two models:

Pricing Model Description Example Products
Subscription-based, or “Software-as-a-Service (SaaS)” A monthly or annual fee for using the software, typically based on the number of employees who need to access it. ZoomShift, WhenToWork, WorkSchedule
Perpetual License A one-time fee paid up front that allows you to use the software in perpetuity. TimeForge, VSS Pro

The majority of employee scheduling systems are priced on the SaaS model. Typically Web-based systems, these products allow you to access schedules from the cloud. To help determine which pricing model is best for your needs, try using our Total Cost of Ownership calculator.

Many vendors offer free trials lasting between 14 and 30 days to let prospective buyers test the software before buying. Offering both monthly and annual subscription options is another popular billing approach that gives buyers more freedom to decide when to pay.

Best Tactics to Select New Software

Evaluating new employee scheduling software can be intimidating, especially with the large number of products and myriad of different features available. Recently, we contacted software buyers across several industries to determine how they could most effectively choose new software. We discovered that the top methods included checking vendor references, having agreements reviewed by an attorney, assessing financial viability of vendors and preparing a request for proposal (RFP).

Software Selection Quadrant

Quadrant indicating where selection tactics fall on the “impact” and “satisfaction” spectrum

By adopting selection tactics that fall in the "most effective" quadrant and avoiding tactics in the "least effective" quadrant, you can avoid wasting time on methods that are less likely to return useful information for selecting the best employee scheduling software.

What Type of Buyer Are You?

Some vendors have industry-specific solutions that come with their own set of customized features. We profiled some of the more popular ones:

Restaurant/food service. Solutions tailored for restaurants and food-service organizations often include options for recording certifications, such as TABC and ServSafe, and notifying managers before their expiration; many can also coordinate schedules between multiple locations and integrate with POS systems.

Retail. As with the food service industry, some retail-specific solutions can coordinate between store locations and be integrated with POS systems. Retailers that depend on just one or two employees per shift can also benefit from reminders to prevent missed shifts and the inevitable scramble to find last-minute coverage.

Health care. Adequate shift coverage is crucial for healthcare providers, which has led software companies to include such features as notifications for last-minute appointment changes, fast communication tools for shift-swapping and the ability to assign employees to work at multiple locations.