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Recruiting Software


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EPAY Human Capital Management logo
 
EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
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EPAY Human Capital Management is an integrated HR system that helps midsize and large companies track, manage and pay their employees. EPAY Systems specializes in industries like business services, staffing, manufacturing, healthcare... Read More
 
PeopleGuru HCM logo
 
PeopleGuru HCM is a cloud-based HR solution that enables organizations to manage employee lifecycle. The solution also helps in managing different HR applications which include benefits management, payroll, compensation management,... Read More
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PeopleGuru HCM is a cloud-based HR solution that enables organizations to manage employee lifecycle. The solution also helps in managing different HR applications which include benefits management, payroll, compensation management,... Read More
 
StaffingSoft logo
 
StaffingSoft is a cloud-based applicant tracking solution (ATS) designed for businesses of all sizes in a variety of industries. Key features include contact management, resume mining, time tracking and job management. StaffingSoft’s... Read More
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StaffingSoft is a cloud-based applicant tracking solution (ATS) designed for businesses of all sizes in a variety of industries. Key features include contact management, resume mining, time tracking and job management. StaffingSoft’s... Read More
 
Technomedia Talent Management Suite logo
 
Technomedia by Cegid is a cloud-based SCORM/AICC compliant talent management solution designed for health care, professional services, retail and hospitality, technology, manufacturing, financial services and government agencies. Key... Read More
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Technomedia by Cegid is a cloud-based SCORM/AICC compliant talent management solution designed for health care, professional services, retail and hospitality, technology, manufacturing, financial services and government agencies. Key... Read More
 
Visual Planning logo
 
Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning offers... Read More
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Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning offers... Read More

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Viventium logo
 
Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read More
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Viventium is a cloud-based payroll and human resources (HR) solution for small to mid-size businesses. Key features include payroll, HR, talent acquisition, ACA tracking, business intelligence, and time and attendance. A mobile Employee... Read More
 
XCD HR and Payroll logo
 
XCD is a cloud-based single-solution HR and Payroll software, with key functionalities such as recruitment management, performance management, training and development, reward management, timesheets, expense reporting and more. Designed... Read More
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XCD is a cloud-based single-solution HR and Payroll software, with key functionalities such as recruitment management, performance management, training and development, reward management, timesheets, expense reporting and more. Designed... Read More
 
AcquireTM logo
 
AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes,... Read More
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AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes,... Read More
 
ApplicantPRO logo
 
ApplicantPRO by JobMatch is a cloud-based applicant tracking (ATS) system designed for small to midsized companies that are working to stay in compliance with EEO/AA and OFCCP guidelines.. Its interface can be utilized by organizations... Read More
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ApplicantPRO by JobMatch is a cloud-based applicant tracking (ATS) system designed for small to midsized companies that are working to stay in compliance with EEO/AA and OFCCP guidelines.. Its interface can be utilized by organizations... Read More
 
ApplicantStack logo
 
ApplicantStack, is a cloud-based applicant tracking and onboarding solution specifically designed to suit the needs of small and midsize organizations. Applicant Stack offers tools to help companies generate online employment applications,... Read More
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ApplicantStack, is a cloud-based applicant tracking and onboarding solution specifically designed to suit the needs of small and midsize organizations. Applicant Stack offers tools to help companies generate online employment applications,... Read More

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APS logo
 

APS

APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
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APS (Automatic Payroll Systems, Inc.) has been providing payroll and tax compliance services to companies for almost two decades. In 2004, they released their APS, their cloud-based solution for human capital management. APS combines... Read More
 
BambooHR logo
 
BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
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BambooHR is a Web-based human resources (HR) software solution that is well-suited for small to midsized businesses, and as it’s Web-based, BambooHR is accessible through the Web browser of any device with an Internet connection.
 
Big Biller logo
 
Big Biller is a cloud-based recruiting solution that offers an applicant tracking system and a recruiting customer relationship management (CRM) platform.   Big Biller automates many applicant tracking features such as resume parsing,... Read More
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Big Biller is a cloud-based recruiting solution that offers an applicant tracking system and a recruiting customer relationship management (CRM) platform.   Big Biller automates many applicant tracking features such as resume parsing,... Read More
 
CareerPlug logo
 
CareerPlug provides recruiting and HR software solution that includes applicant tracking and paperless onboarding. With the tools to attract and evaluate candidates, hiring managers are able to make their process more consistent to... Read More
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CareerPlug provides recruiting and HR software solution that includes applicant tracking and paperless onboarding. With the tools to attract and evaluate candidates, hiring managers are able to make their process more consistent to... Read More
 
Cezanne HR logo
 
Cezanne HR is a cloud-based human resource (HR) solution for the midsize UK and international businesses. It includes integrated modules for absence, performance, timesheets, recruitment, training and career and succession planning.... Read More
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Cezanne HR is a cloud-based human resource (HR) solution for the midsize UK and international businesses. It includes integrated modules for absence, performance, timesheets, recruitment, training and career and succession planning.... Read More

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ClearCompany HRM logo
 
ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
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ClearCompany is a software system that works for human resources (HR) and recruiting teams across both public and private industries. The ClearCompany Talent Alignment Platform connects recruiting, new employee onboarding and performance... Read More
 
Criterion HCM logo
 
Criterion HCM is an integrated HRIS system with Payroll, HCM and suite of essential HR features. The system uses a modular approach to make sure that each client can start with basic modules and then expand as the requirement grows. The... Read More
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Criterion HCM is an integrated HRIS system with Payroll, HCM and suite of essential HR features. The system uses a modular approach to make sure that each client can start with basic modules and then expand as the requirement grows. The... Read More
 
DATABASICS Time logo
 
DATABASICS Time is time and attendance software for companies of all sizes. DATABASICS has been operating in the software space since 1997 and the company has offices in both the U.S. and Canada. DATABASICS Time provides real-time... Read More
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DATABASICS Time is time and attendance software for companies of all sizes. DATABASICS has been operating in the software space since 1997 and the company has offices in both the U.S. and Canada. DATABASICS Time provides real-time... Read More
 
DATIS e3 logo
 
DATIS e3 by DATIS provides human capital management solutions for non-profit health and human services organizations. Their client base also has a mix of non-for-profit customers in distribution, hospitality and service industries.... Read More
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DATIS e3 by DATIS provides human capital management solutions for non-profit health and human services organizations. Their client base also has a mix of non-for-profit customers in distribution, hospitality and service industries.... Read More
 
Greenhouse logo
 
Greenhouse is an applicant tracking system and recruiting software designed to help businesses find suitable candidates, conduct focused interviews and optimize their recruiting process. Greenhouse is an integrated platform that streamlines... Read More
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Greenhouse is an applicant tracking system and recruiting software designed to help businesses find suitable candidates, conduct focused interviews and optimize their recruiting process. Greenhouse is an integrated platform that streamlines... Read More
 

Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: June 20, 2018


Here’s what we’ll cover:

What Is Recruiting Software?
Recruiting Software Functionality
Benefits of Recruiting Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Recruiting Software?

Recruiting software helps recruiters manage the entire recruitment process—from posting jobs to on-boarding new hires—with one, easy to use system.

The term recruiting software refers to a category of software applications that automate the sourcing and hiring process. These are typically standalone solutions that can be incorporated with a company’s human resources management software (HRMS), often integrating seamlessly with other functions like payroll, talent management and compensation management.

But while these solutions can make your life easier once they're implemented, finding the perfect software for your needs can be as difficult as finding the right candidate for that open position. We’ve created this buyer’s guide to help you do just that.

Recruiting Software Functionality

The primary application within any recruitment management suite is applicant tracking, which makes it easy to track requisitions in the hiring workflow and manage candidates’ profiles and status in the recruiting process. However, recruitment management systems include additional functionality that makes it more versatile than a simple applicant tracking system (ATS).

According to Gartner, Inc., a leading information technology research and advisory company, a standard ATS will manage applicant workflow, correspondence with candidates, interviews, background checks and the onboarding process. However, a full suite of recruiting software will offer, in addition to applicant tracking, functionality for requisitioning and acquiring candidates, as well as the ability to generate reports and advanced HR analytics.

 

Recruiting Software Functionality

 

Source: Gartner RAS Core Research, “Magic Quadrant for E-Recruitment Software”

Benefits of Recruiting Software

Whether used by recruiting and staffing professionals or by in-house corporate recruiters, recruiting tracking software saves companies time and money. Instead of tracking applicants in spreadsheets or email, these solutions let recruiters upload and store all candidate information in a searchable database, so there’s no time wasted on manual entry.

Recruitment systems also increase efficiency. They include automated tools to screen out unqualified applicants, and route qualified applications to the appropriate recruiter or hiring manager. This saves time, reduces the administrative burden and increases the speed of the hiring process.

Yet another benefit of recruiting tools is better communication with candidates—improving the likelihood your top choice will select the position. And, finally, many systems offer reporting capabilities that allow you to track where the best hires are coming from, so you can focus your efforts on the channels with the best return on investment.

What Type of Buyer Are You?

There are two broad types of recruitment software buyer: recruiting and staffing firms, and corporate or in-house recruiters. (For more information, watch this video from Newton, an ATS vendor.)

A recruiting or staffing agency will have needs different from those of an in-house corporate recruiter. While many of the core features remain the same, there are a few notable differences in the functionality that an agency might look for in its software, as compared to what a corporate recruiter would seek, and vice versa.

Agencies often require solutions that are more candidate-driven. Their primary function is to fill positions based on information given to them by their clients. As such, these firms need to house large amounts of easily searchable candidate data in one place in order to find both active and passive candidates for open positions that they can then send on to the client. Additionally, they may need extra features, such as contractor portals and timesheets in order to manage placed candidates, as well as the option to manage client information and job requests.

Some vendors designing solutions specifically for recruiting agencies are: PCRecruiter, Bullhorn, myStaffingPro and COMPAS for Staffing. Recruitment, staffing and other types of employment agencies should refer to our recruitment agency software guide to learn about products for their unique needs.

In-house recruiters will generally need software that allows them to post open jobs to their company’s careers page, as well as allow them to screen applicants, share applicants’ information with the relevant department’s hiring manager and gather feedback from interviews. Employers must also ensure that the solution they choose can integrate with their current HRMS (if they have one), and that they comply with EEO laws. These systems are job-driven, and each function revolves around matching a candidate to a particular open position.

Vendors offering solutions tailored to the needs of corporate or in-house recruiters include iCIMS, BALANCEtrak, COMPAS for Corporate and Simplicant.

However, it is important to note that sometimes the needs of recruiting and staffing agencies and in-house recruiters may overlap, and the central functionality of most ATS systems will cover both types of buyers’ basic needs. A client may wish a recruiting agency to post the career page to various job boards, while an in-house recruiter may also need a database to house past candidates’ information, and both types of recruiters will most likely benefit from referral technology that increases the number of candidates applying for the job.

Depending on your company’s needs, recruiting software can be purchased either as a standalone solution or as part of a larger human resources information system (HRIS), and there are also options for cost-conscious buyers—but keep in mind which type of recruiter will be using the software and the functionality required.

Market Trends to Understand

In addition to our 2013 Recruiting Channels Survey, which found that social recruiting is on the rise, there are several other trends buyers should be aware of.

  • Software as a Service (SaaS). Sometimes called cloud or Web-based software, SaaS refers to the delivery model whereby an application is hosted by the vendor and accessed by users through a Web browser. This has become increasingly popular in the recruiting field due to the flexible access it affords recruiters, hiring managers, employees and candidates. Instead of being confined to access while in the office, recruiters can see their candidate queue from virtually any device with an Internet connection, and candidates are able to apply for jobs or check their status online.
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  • Recruiters are going mobile. Finding that purple squirrel—a term recruiters use to refer to that elusive perfect candidate—is time consuming, and often recruiters have to act quickly to secure an interview with a candidate. Unsurprisingly, the use of mobile apps, primarily on tablets and smartphones, has taken off. Mobile and video technology designed specifically for recruiters is multiplying, and the best recruitment software vendors are developing applications with this in mind.
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  • Online job applications are becoming the norm. Dwindling are the days of countless resumes, cover letters and reference sheets flooding the fax machines or mailboxes of hiring professionals. Candidate tracking software developers have been hard at work creating tools that allow users to create their own online job board and effectively route and organize incoming applications. This means hiring managers can more easily filter unqualified applicants and organize candidates automatically. With the increase in organization and efficiency, hiring professionals can simplify and expedite the hiring process for all parties involved.

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