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Centrally HR

HCM solution that helps manage and automate onboarding, benefits management, employee database, timekeeping and more....Read more about Centrally HR

5.0 (1 reviews)

92 recommendations

Paycor

Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor

4.4 (2754 reviews)

84 recommendations

BambooHR

Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR

4.6 (2734 reviews)

69 recommendations

Greenhouse

Greenhouse is the leading hiring software for growing companies. Thousands of the most successful companies, like DoorDash, Betterment, Wayfair and DocuSign, use Greenhouse to optimize all aspects of their hiring and onboarding. W...Read more about Greenhouse

4.5 (666 reviews)

53 recommendations

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ClearCompany

Since 2004, ClearCompany’s end-to-end Talent Management platform has enabled thousands of companies to maximize talent by empowering people at every stage of the employee journey. ClearCompany integrates data-driven best practices...Read more about ClearCompany

4.4 (315 reviews)

50 recommendations

Factorial

Factorial is a cloud-based human resources (HR) solution that caters to small businesses across various industry verticals. Key features include a time-off manager, an organisational chart generator, a document manager and more. ...Read more about Factorial

4.5 (252 reviews)

39 recommendations

Dayforce HCM

Dayforce makes work life better. Everything we do as a global leader in HCM technology is focused on improving work for thousands of customers and millions of employees around the world. Our single, global people platform for HR, ...Read more about Dayforce HCM

No reviews yet

37 recommendations

Workable

At Workable, we know that when you make a great hire, you’re really making it possible for your company to do greater things. So we help you hire the greatest, every time, and effectively manage them with our expanded HR features....Read more about Workable

No reviews yet

35 recommendations

TalentReef

Mitratech’s TalentReef platform enables hiring managers to focus on business operations and customers while decreasing time-to-hire. Today's candidates want a fast, intuitive way to find jobs and apply. We go beyond simple job bo...Read more about TalentReef

3.5 (85 reviews)

25 recommendations

JazzHR

JazzHR is a Software-as-a-Service (SaaS) applicant tracking system. Founded in 2009, JazzHR provides recruiting and hiring software accessible to businesses of all sizes. JazzHR’s sourcing tools enable users to post jobs, mir...Read more about JazzHR

4.3 (468 reviews)

22 recommendations

ApplicantStack

An applicant tracking system is the foundation of strategic talent management. ApplicantStack capably empowers all stakeholders: internal recruiters, hiring managers, administrators and—most importantly—applicants. ApplicantStack ...Read more about ApplicantStack

4.4 (1431 reviews)

19 recommendations

Netchex

What is Netchex? Netchex is a cloud-based human resource (HR) and payroll management solution designed for businesses of all sizes. Key features include recruiting and onboarding management, performance management, payroll managem...Read more about Netchex

4.5 (145 reviews)

19 recommendations

Bob

Bob is a modern HR platform for modern HR challenges. Simplify complexity Bob lets you manage people globally and thrive through change. From culture and connections to performance and payroll, Bob is the HCM built for everyone i...Read more about Bob

4.6 (136 reviews)

17 recommendations

Workzoom

Workzoom is the all-in-one HR, Workforce, Payroll, and Talent solution that consolidates and automates your people management. Bring your whole team together with a centralized hub for accessing personal information, company updat...Read more about Workzoom

4.6 (15 reviews)

11 recommendations

TestGorilla

TestGorilla is a human resource (HR) management software designed to help businesses improve hiring processes by conducting pre-employment tests for potential candidates. Professionals can create personalized assessments by adding...Read more about TestGorilla

4.2 (237 reviews)

10 recommendations

Jobvite

Jobvite Hire is a cloud-based applicant tracking system (ATS) that enables users to manage hiring processes including job distribution, screening, interviewing and sending out offers. It’s suitable for midsize and enterprise recru...Read more about Jobvite

4.1 (555 reviews)

8 recommendations

AcquireTM

AcquireTM Applicant Tracking Software is a cloud-based talent management and recruiting solution designed to meet the hiring requirements of small and midsize businesses. It provides a holistic, 360-degree view of hiring processes...Read more about AcquireTM

4.5 (11 reviews)

6 recommendations

iCIMS Talent Cloud

Support the entire candidate experience from start to finish with a unified recruitment platform. iCIMS offers best-in-class recruiting products for your hiring life cycle, available as part of one unified talent cloud platform, o...Read more about iCIMS Talent Cloud

4.3 (824 reviews)

5 recommendations

Eddy

Eddy is the all-in-one HR Suite built for local businesses. With Eddy, businesses can streamline tedious HR processes and improve their employee experience by moving away from paper and spreadsheets and into our intuitive, web-bas...Read more about Eddy

4.6 (41 reviews)

5 recommendations

Glider

Glider AI Talent Quality Platform, 2021 SIA winner for most innovative HR technology, provides hiring solutions including pre-hiring assessments, skill tests, coding/video interviews, one-way interviews, candidate screening chatbo...Read more about Glider

4.1 (21 reviews)

4 recommendations

Buyers Guide

Last Updated: March 16, 2023

Here’s what we’ll cover:

What Is Recruiting Software?

Recruiting Software Functionality

Benefits of Recruiting Software

What Type of Buyer Are You?

Market Trends to Understand

What Is Recruiting Software?

Recruiting software helps recruiters manage the entire recruitment process—from posting jobs to on-boarding new hires—with one, easy to use system.

The term recruiting software refers to a category of software applications that automate the sourcing and hiring process. These are typically standalone solutions that can be incorporated with a company’s human resources management software (HRMS), often integrating seamlessly with other functions like payroll, talent management and compensation management.

But while these solutions can make your life easier once they're implemented, finding the perfect software for your needs can be as difficult as finding the right candidate for that open position. We’ve created this buyer’s guide to help you do just that.

Recruiting Software Functionality

The primary application within any recruitment management suite is applicant tracking, which makes it easy to track requisitions in the hiring workflow and manage candidates’ profiles and status in the recruiting process. However, recruitment management systems include additional functionality that makes it more versatile than a simple applicant tracking system (ATS).

According to Gartner, Inc., a leading information technology research and advisory company, a standard ATS will manage applicant workflow, correspondence with candidates, interviews, background checks and the onboarding process. However, a full suite of recruiting software will offer, in addition to applicant tracking, functionality for requisitioning and acquiring candidates, as well as the ability to generate reports and advanced HR analytics.

Recruiting-Software-Functionality

Source: Gartner RAS Core Research, “Magic Quadrant for E-Recruitment Software”

Benefits of Recruiting Software

Whether used by recruiting and staffing professionals or by in-house corporate recruiters, recruiting tracking software saves companies time and money. Instead of tracking applicants in spreadsheets or email, these solutions let recruiters upload and store all candidate information in a searchable database, so there’s no time wasted on manual entry.

Recruitment systems also increase efficiency. They include automated tools to screen out unqualified applicants, and route qualified applications to the appropriate recruiter or hiring manager. This saves time, reduces the administrative burden and increases the speed of the hiring process.

Yet another benefit of recruiting tools is better communication with candidates—improving the likelihood your top choice will select the position. And, finally, many systems offer reporting capabilities that allow you to track where the best hires are coming from, so you can focus your efforts on the channels with the best return on investment.

What Type of Buyer Are You?

There are two broad types of recruitment software buyer: recruiting and staffing firms, and corporate or in-house recruiters. (For more information, watch this video from Newton, an ATS vendor.)

A recruiting or staffing agency will have needs different from those of an in-house corporate recruiter. While many of the core features remain the same, there are a few notable differences in the functionality that an agency might look for in its software, as compared to what a corporate recruiter would seek, and vice versa.

Agencies often require solutions that are more candidate-driven. Their primary function is to fill positions based on information given to them by their clients. As such, these firms need to house large amounts of easily searchable candidate data in one place in order to find both active and passive candidates for open positions that they can then send on to the client. Additionally, they may need extra features, such as contractor portals and timesheets in order to manage placed candidates, as well as the option to manage client information and job requests.

Some vendors designing solutions specifically for recruiting agencies are: PCRecruiter, Bullhorn, myStaffingPro and COMPAS for Staffing. Recruitment, staffing and other types of employment agencies should refer to our recruitment agency software guide to learn about products for their unique needs.

In-house recruiters will generally need software that allows them to post open jobs to their company’s careers page, as well as allow them to screen applicants, share applicants’ information with the relevant department’s hiring manager and gather feedback from interviews. Employers must also ensure that the solution they choose can integrate with their current HRMS (if they have one), and that they comply with EEO laws. These systems are job-driven, and each function revolves around matching a candidate to a particular open position.

Vendors offering solutions tailored to the needs of corporate or in-house recruiters include iCIMS, BALANCEtrak, COMPAS for Corporate and Simplicant.

However, it is important to note that sometimes the needs of recruiting and staffing agencies and in-house recruiters may overlap, and the central functionality of most ATS systems will cover both types of buyers’ basic needs. A client may wish a recruiting agency to post the career page to various job boards, while an in-house recruiter may also need a database to house past candidates’ information, and both types of recruiters will most likely benefit from referral technology that increases the number of candidates applying for the job.

Depending on your company’s needs, recruiting software can be purchased either as a standalone solution or as part of a larger human resources information system (HRIS), and there are also options for cost-conscious buyers—but keep in mind which type of recruiter will be using the software and the functionality required.

Market Trends to Understand

In addition to our 2013 Recruiting Channels Survey, which found that social recruiting is on the rise, there are several other trends buyers should be aware of.

  • Software as a Service (SaaS). Sometimes called cloud or Web-based software, SaaS refers to the delivery model whereby an application is hosted by the vendor and accessed by users through a Web browser. This has become increasingly popular in the recruiting field due to the flexible access it affords recruiters, hiring managers, employees and candidates. Instead of being confined to access while in the office, recruiters can see their candidate queue from virtually any device with an Internet connection, and candidates are able to apply for jobs or check their status online.

  • Recruiters are going mobile. Finding that purple squirrel—a term recruiters use to refer to that elusive perfect candidate—is time consuming, and often recruiters have to act quickly to secure an interview with a candidate. Unsurprisingly, the use of mobile apps, primarily on tablets and smartphones, ha s taken off. Mobile and video technology designed specifically for recruiters is multiplying, and the best recruitment software vendors are developing applications with this in mind.

  • Online job applications are becoming the norm. Dwindling are the days of countless resumes, cover letters and reference sheets flooding the fax machines or mailboxes of hiring professionals. Candidate tracking software developers have been hard at work creating tools that allow users to create their own online job board and effectively route and organize incoming applications. This means hiring managers can more easily filter unqualified applicants and organize candidates automatically. With the increase in organization and efficiency, hiring professionals can simplify and expedite the hiring process for all parties involved.