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Staffing Agency Software

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PCRecruiter logo
 
A major ATS system with a background in third-party recruiting, PCRectruiter is a web-based tracking and recruiting solution for Human Resources departments across the globe. PCRecruiter houses a complete solution for contact management... Read More
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A major ATS system with a background in third-party recruiting, PCRectruiter is a web-based tracking and recruiting solution for Human Resources departments across the globe. PCRecruiter houses a complete solution for contact management... Read More
 
Crelate Talent logo
 
Crelate Talent is a Web-based applicant tracking system (ATS) and sourcing tool that was built to help recruiters find, attract and retain talent. Crelate is best suited for executive search firms and other recruiters that manage a... Read More
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Crelate Talent is a Web-based applicant tracking system (ATS) and sourcing tool that was built to help recruiters find, attract and retain talent. Crelate is best suited for executive search firms and other recruiters that manage a... Read More
 
Bullhorn Staffing and Recruiting Software logo
 
Bullhorn is a cloud-based applicant tracking and customer relationship management solution for small and midsize recruiting and staffing agencies. It offers email integrations, social media integration, reporting tools, mobile recruiting... Read More
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Bullhorn is a cloud-based applicant tracking and customer relationship management solution for small and midsize recruiting and staffing agencies. It offers email integrations, social media integration, reporting tools, mobile recruiting... Read More
 
CURA logo
 
CURA is an applicant tracking and recruiting software that provides on-the-go access, and multi-lingual support. The software focuses on client and candidate interaction. The SMS functionality in the software allows recruiters to send... Read More
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CURA is an applicant tracking and recruiting software that provides on-the-go access, and multi-lingual support. The software focuses on client and candidate interaction. The SMS functionality in the software allows recruiters to send... Read More
 
Big Biller logo
 
Big Biller by Top Echelon is a cloud-based recruiting and hiring software that combines the functionality of an applicant tracking system and recruiting CRM solution. The solution helps to automate and organize recruiter's daily workflow... Read More
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Big Biller by Top Echelon is a cloud-based recruiting and hiring software that combines the functionality of an applicant tracking system and recruiting CRM solution. The solution helps to automate and organize recruiter's daily workflow... Read More

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JobDiva logo
 
JobDiva is a cloud-based human resources (HR) software solution that enables staffing and recruitment enterprises to track applicants, manage talent, construct and organize candidate pipelines, analyze their business dynamics using... Read More
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JobDiva is a cloud-based human resources (HR) software solution that enables staffing and recruitment enterprises to track applicants, manage talent, construct and organize candidate pipelines, analyze their business dynamics using... Read More
 
TrackerRMS Recruitment logo
 
TrackerRMS is a web-based recruitment management solution designed for recruiting professionals across all industries. The solution allows businesses to manage entire recruitment workflows, right from candidate sourcing and placement... Read More
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TrackerRMS is a web-based recruitment management solution designed for recruiting professionals across all industries. The solution allows businesses to manage entire recruitment workflows, right from candidate sourcing and placement... Read More
 
JobAdder logo
 
JobAdder is a cloud-based recruitment management platform for staffing agencies and in-house corporate hiring teams. The solution can be accessed using a web browser on any internet-enabled device. JobAdder allows recruiters to manage... Read More
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JobAdder is a cloud-based recruitment management platform for staffing agencies and in-house corporate hiring teams. The solution can be accessed using a web browser on any internet-enabled device. JobAdder allows recruiters to manage... Read More
 
COMPAS For Staffing Agencies logo
 
COMPAS is a great fit for staffing agencies and HR/recruiting departments within corporations seeking a true SaaS ATS/CRM solution to streamline recruiting processes.
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COMPAS is a great fit for staffing agencies and HR/recruiting departments within corporations seeking a true SaaS ATS/CRM solution to streamline recruiting processes.
 
Avionté Staffing and Recruiting logo
 
Avionte is a recruiting and staffing solution offering integration support between front office, back office and web portals to enable staff to access real-time data. The solution can only be deployed in the cloud, and is suitable... Read More
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Avionte is a recruiting and staffing solution offering integration support between front office, back office and web portals to enable staff to access real-time data. The solution can only be deployed in the cloud, and is suitable... Read More

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WorkConnect by SAP logo
 
WorkConnect by SAP is a cloud-based solution that helps businesses through the hiring process with job posting and candidate management. All versions of WorkConnect include applicant tracking, management, rating, and outreach. The... Read More
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WorkConnect by SAP is a cloud-based solution that helps businesses through the hiring process with job posting and candidate management. All versions of WorkConnect include applicant tracking, management, rating, and outreach. The... Read More
 
Jobscience Recruiting and Staffing logo
 
Jobscience is a cloud-based staffing and recruiting tool suitable for both professional and in-house recruiters. From within the system, users can create job requisitions and automatically post them to their corporate careers page,... Read More
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Jobscience is a cloud-based staffing and recruiting tool suitable for both professional and in-house recruiters. From within the system, users can create job requisitions and automatically post them to their corporate careers page,... Read More
 
BrightMove logo
 
BrightMove provides on-demand recruiting software for staffing firms, recruitment process outsourcing providers and corporate HR departments.  With access to over 1,000 resume databases, BrightMove’s sourcing tools assist recruiters... Read More
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BrightMove provides on-demand recruiting software for staffing firms, recruitment process outsourcing providers and corporate HR departments.  With access to over 1,000 resume databases, BrightMove’s sourcing tools assist recruiters... Read More
 
HROffice logo
 
HROffice is a cloud-based recruiting platform that offers a suite of integrated applications. The applications cover a spectrum of recruiting, from career site management and job postings to social media integration, screening, and... Read More
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HROffice is a cloud-based recruiting platform that offers a suite of integrated applications. The applications cover a spectrum of recruiting, from career site management and job postings to social media integration, screening, and... Read More
 
Recruitee logo
 
Recruitee is an integrated cloud-based recruitment management and applicant tracking system (ATS) designed to assist small and midsize HR teams in organizing and managing their hiring process. The solution features business branding,... Read More
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Recruitee is an integrated cloud-based recruitment management and applicant tracking system (ATS) designed to assist small and midsize HR teams in organizing and managing their hiring process. The solution features business branding,... Read More

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Kronos Workforce Ready logo
 
Kronos Workforce Ready is a great fit for small to mid-sized businesses seeking a simple, affordable HR solution. Workforce Ready effectively tracks all critical employee information from a single, web-based platform.
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Kronos Workforce Ready is a great fit for small to mid-sized businesses seeking a simple, affordable HR solution. Workforce Ready effectively tracks all critical employee information from a single, web-based platform.
 
Broadbean logo
 
Broadbean is a Web-based recruiting platform that utilizes a network of job boards, social networks and other online recruitment channels to distribute postings around the world. Featuring four main modules (BroadbeanPosting, BroadbeanSearch,... Read More
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Broadbean is a Web-based recruiting platform that utilizes a network of job boards, social networks and other online recruitment channels to distribute postings around the world. Featuring four main modules (BroadbeanPosting, BroadbeanSearch,... Read More
 
HRS Recruitment logo
 
HRS Recruitment provides recruiting agencies with functionality for job marketing, advanced Boolean searching, CV parsing and data reporting in order to maximize efficiency and support business growth. HRS Recruitment also functions... Read More
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HRS Recruitment provides recruiting agencies with functionality for job marketing, advanced Boolean searching, CV parsing and data reporting in order to maximize efficiency and support business growth. HRS Recruitment also functions... Read More
 
JobCast logo
 
JobCast is an enhanced social recruiting platform suitable for staffing and recruiting agencies, as well as individual recruiters. Along with the ability to create a branded career portal and access JobCast on any Web-enabled device,... Read More
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JobCast is an enhanced social recruiting platform suitable for staffing and recruiting agencies, as well as individual recruiters. Along with the ability to create a branded career portal and access JobCast on any Web-enabled device,... Read More
 
Lumesse Talent Acquisition logo
 
Lumesse Talent Acquisition is a cloud-based recruiting and onboarding solution that can support companies of any size in a number of industries, including distribution, energy, retail, food and beverage, pharmaceuticals and more. Key... Read More
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Lumesse Talent Acquisition is a cloud-based recruiting and onboarding solution that can support companies of any size in a number of industries, including distribution, energy, retail, food and beverage, pharmaceuticals and more. Key... Read More

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Buyer's Guide

by Brian Westfall,
Market Research Associate
Last Updated: November 16, 2017


There’s a whole category of software designed for employment agencies, headhunters, temp agencies, recruitment agencies, staffing agencies and related businesses that focus on recruiting employees to work for client organizations. Although “recruiting agency software” is not a commonly used term in the industry, we’re using that phrase in this guide to describe this type of software, which is designed to assist recruitment agencies in performing their day-to-day tasks more efficiently, such as:

  • Manual tasks (e.g., time and expense submission)
  • Job postings
  • Social recruiting
  • Applicant tracking
  • Communication and scheduling
  • Reporting and analytics 

This buyer’s guide has been written to help recruiters navigate the landscape of available staffing software products, and to assist you in making the right decision.

Here’s what we’ll cover:

What Is Recruiting Agency Software?
Common Features of Recruiting Agency Software
What Type of Buyer Are You?
Market Trends to Understand
Recent Events You Should Know About

What Is Recruiting Agency Software?

A good recruitment agency software product will be designed with multitasking in mind—since you’re constantly fielding phone calls and moving from one candidate to the next, the ability to get from one place to another in the software without losing your place is critical.

Staffing agency software will contain many of the same features and functionality associated with HR software or recruiting software, though slanted to the fact that agencies are hiring for other people, not themselves. At its heart, an employment agency software program contains applicant tracking, resume tracking and recruiting applications, which together allow recruiters to manage all the necessary data related to applicants and clients so they can make better matches in less time.

The more advanced a product gets, the more likely it is to have features like automated candidate matching, social media integration, accounting/payroll and time and expense tracking. The best software for staffing agencies will let you manage all aspects of your business in one place.

Common Features of Recruiting Agency Software

Features of recruiting agency software include:

Applicant tracking system (ATS) Manages basic information on a candidate, their skills and work history and their status in the hiring workflow. More advanced systems have resume parsing capabilities, which help convert candidate resumes into the relevant data fields.
Employer tracking This is the customer relationship management component of the software. Every company that comes to your agency looking to hire someone gets their own ID and workflow code, which includes basic information about the employer, their hiring needs and history, deadlines etc. This helps you manage who’s hiring for what jobs and when.
Candidate matching Matches candidates to the employer and job, based on their skill set, work experience and the needs of the hiring company.
Time and expense tracking This feature allows the agency and/or hiring company to track employee time cards, invoices and expenses to make sure their resources are being spent appropriately. This then ties into the accounting workflow.
Payroll and accounting Recruiting agencies need to be able to tie their accounts receivable to the employee that they helped match. Temp agencies need to tie this to accounts payable, too, since they receive the money from the hiring company and then pay that out to the temp.
Social media and online integration Helps you connect to major job boards and social media sites to share job openings and recruit new candidates. Some programs also offer the capability to scour job boards, which helps find passive candidates who have their resumes posted online.
Email/calendar integration More advanced systems will tie directly into your Microsoft Exchange Server, Google etc., to associate the email or calendar item with the candidate and/or employer. This makes it much histories much easier to browse and search and immediately gives you access to all the data you need for any conversation.

What Type of Buyer Are You?

Products in the recruiting agency software market are designed for different types of buyers. These buyers include:

Temp agencies. Since temp agencies deal with high turnover and are paying the people they recruit, they often need temp agency software or temporary staffing software with accounting capabilities that can handle this kind of use, as well as an online system that lets candidates log in and track their work history and payment status.

Full-time staffing agencies. Staffing agencies that recruit primarily full-time employees get paid a one-time fee for recruiting a good candidate. This typically makes for much easier accounting, but it may require more robust candidate tracking functionality, since there will usually be more steps in the candidate matching process.

Human resources (HR) professionals. If you hire exclusively for one company—i.e., you work in the HR department of a company—you’ll probably be better off with HR software or recruiting software, which are designed more for the needs of a single business rather than a recruiting agency.

Market Trends to Understand

As you evaluate recruiting systems, it is important to understand the current trends in this industry:

Online applications. Using email to manage your recruiting process can be a nightmare. Far preferable is allowing the candidates to import their data into an online system, which helps automate candidate matching and leaves everything simple and searchable. Resume parsing is the term used to describe this feature of recruiting software—the ability to import a resume and automatically identify the different elements to put into unique data fields.

Software as a Service (SaaS). Also known as cloud computing, many software programs are hosted remotely, with access coming through a Web browser. In the past few years, SaaS applications have become just as robust as traditional programs, but without the upfront costs and IT investment, which smaller companies in particular tend to find very valuable.

Social media recruiting. Twitter, Facebook and Google+ are fast becoming the number one place to find candidates. A good system will integrate well with these platforms so you can leverage them to build your business.

Recent Events You Should Know About

Bullhorn unveils major additions. Staffing agency software vendor Bullhorn announced a number of additions to the Bullhorn platform at their Engage 2016 conference in June. Some of the additions include Bullhorn Blueprint (strategic account planning), Bullhorn Canvas (business intelligence insights) and Bullhorn Bots (artificial intelligence capabilities to automate repeated tasks).

Avionté partners with Liberty Screening. In October 2016, recruiting agency software vendor Avionté announced that they had partnered with Liberty Screening, a background check and pre-employment services firm. Through the partnership, Avionté users can manage pre-employment screenings directly within the Avionté platform.

TempWorks launches new community hub. TempWorks, a staffing agency software vendor, launched the TempWorks Community Hub in December 2016. Through the community hub, TempWorks customers can collaborate with one another and vote on TempWorks features to be added in updates.

 

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