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Rippling

Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. So for the first time e...Read more about Rippling

4.9 (3046 reviews)

164 recommendations

Paycom

Paycom offers user-friendly HR and employee-driven payroll technology to enhance the employee life cycle, in a single software. Paycom drives efficiencies, increases data integrity and gives employees power over their HR informat...Read more about Paycom

4.4 (889 reviews)

126 recommendations

isolved

isolved is the most-trusted HCM technology leader, providing the best combination of software and services to meet the needs of today’s People Heroes – HR, payroll, and benefits professionals. From talent acquisition to workforce ...Read more about isolved

3.9 (515 reviews)

124 recommendations

TimeClock Plus

TimeClock Plus is a cloud-based workforce management solution designed to make the day-to-day of your organization more efficient. TimeClock Plus also offers dynamic scheduling and job costing features that can be configured to an...Read more about TimeClock Plus

4.4 (197 reviews)

122 recommendations

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Paycor

Paycor empowers leaders to build winning teams. Paycor’s human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention, but what r...Read more about Paycor

4.4 (2803 reviews)

80 recommendations

BambooHR

Instead of using fragmented spreadsheets, limited or clunky software, and physical paper, BambooHR helps you centralize your data and automate the way you complete key HR tasks. As you hire, onboard, and pay your employees, every ...Read more about BambooHR

4.6 (2813 reviews)

72 recommendations

GoCo

GoCo is a cloud-based human resources, benefits and payroll solution designed for small businesses. The platform automates the process of collecting required documents for newly hired talent, enrolling new employees in benefits pl...Read more about GoCo

4.6 (107 reviews)

58 recommendations

WorkforceHub

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub

3.0 (3 reviews)

57 recommendations

Dayforce HCM

Dayforce makes work life better. Everything we do as a global leader in HCM technology is focused on improving work for thousands of customers and millions of employees around the world. Our single, global people platform for HR, ...Read more about Dayforce HCM

4.3 (957 reviews)

49 recommendations

Humanity

Humanity Scheduling, powered by TCP Software, is a cloud-based employee scheduling solution that can save valuable time and resources for your organization. With a focus on automation, accessibility, compliance, and user experienc...Read more about Humanity

4.3 (294 reviews)

49 recommendations

WorkforceHub Time & Attendance

WorkforceHub is a cloud-based time, attendance, and leave management system for small to mid-size businesses. This software can capture time data from web-based clocks or physical clocks for employees onsite, mobile, and working a...Read more about WorkforceHub Time & Attendance

4.4 (30 reviews)

48 recommendations

When I Work

FrontRunners 2024

When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts. When I Work le...Read more about When I Work

4.5 (1085 reviews)

42 recommendations

ITCS-WebClock

FrontRunners 2024

ITCS-WebClock is a cloud-based human resources solution that caters to HR, payroll and finance teams in businesses of all sizes across various industries. Key features include time and attendance tracking, absence management, expe...Read more about ITCS-WebClock

4.6 (68 reviews)

31 recommendations

Synerion

FrontRunners 2024

With modules for time and attendance, staff scheduling and more, Synerion Workforce Management Solutions suites are suitable for organizations of all sizes looking to cut labor costs and automate worker attendance. Able to b...Read more about Synerion

4.7 (84 reviews)

28 recommendations

TeamBridge

Zira is a cloud-based employee scheduling and performance management system designed to automate complex team processes. Zira tools include a web-based manager and admin application that is ideal for creating and publishing schedu...Read more about TeamBridge

4.9 (13 reviews)

27 recommendations

Factorial

Factorial is a cloud-based human resources (HR) solution that caters to small businesses across various industry verticals. Key features include a time-off manager, an organisational chart generator, a document manager and more. ...Read more about Factorial

4.5 (254 reviews)

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Bob

Bob is a modern HR platform for modern HR challenges. Simplify complexity Bob lets you manage people globally and thrive through change. From culture and connections to performance and payroll, Bob is the HCM built for everyone i...Read more about Bob

4.6 (144 reviews)

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PayPro Workforce Management

Over the past 30 years, Paypro has grown into a full service Human Capital Management provider, helping its clients in all aspects of payroll, time and labor management, human resources and employee benefits. Paypro has built its ...Read more about PayPro Workforce Management

4.7 (10 reviews)

25 recommendations

ClockShark

FrontRunners 2024

ClockShark is a cloud-based time tracking system that helps businesses in the construction and field service industries to manage their mobile workforces. Features include time and attendance tracking, employee scheduling, emailed...Read more about ClockShark

4.7 (1896 reviews)

24 recommendations

ExakTime

ExakTime is a two-decade provider of time tracking for construction and field-based industries. The robust, easy-to-use time tracking and scheduling app syncs directly with user-friendly cloud software, allowing for easy schedulin...Read more about ExakTime

4.0 (176 reviews)

22 recommendations

Buyers Guide

Last Updated: November 07, 2023

What Is Time Clock Software?

Time clock software is a tool that allows organizations to capture employee work hours electronically. While basic time clock software supports clocking in time using computers, there are also more advanced options that allow employees to clock in using mobile devices such as tablets and smartphones.

Approving-employee-hours-in-Zenefits

Approving employee hours in Zenefits

Time clock software is available as a stand-alone tool (e.g., TimeClick), but is more often part of a workforce management suite with integrated applications such as personnel tracking and payroll. For example, work hours captured by a time clock application can be automatically entered into an integrated payroll application to calculate accurate wages

If you’re looking into replacing your organization’s time clock system, or are buying one for the very first time, this helpful Buyer’s Guide will take you through what you need to know about employee time clock software and apps before you make a purchase.

Here’s what we’ll cover:

What Is Time Clock Software?

Common Functionality of Employee Time Clock Software

How Much Does Employee Time Clock Software Cost?

On-Premise vs. Cloud-based Time Clock Software

Is This Different From Time and Attendance Software?

Security Features to Look for in Employee Time Clock Apps

Common Functionality of Employee Time Clock Software

Looking at the many employee time clock software options, here are some of the common capabilities you can find:

Clock in and out

Track hours with a computer, tablet or smartphone.

Manual time entry

Manually enter or change logged hours.

Time tracking

See how many hours anyone has worked in a given time period.

PTO tracking

Track the accrual and usage of paid time off (PTO).

Payroll integration

Use time clock data to calculate accurate wages and overtime pay.

Reporting

Generate time and pay reports.

In addition to the features above, some employee time clock platforms have advanced functionality for things like:

  • Job costing

  • GPS tracking for remote workers

  • Employee shift scheduling

  • Labor regulation management

How Much Does Employee Time Clock Software Cost?

The cost of employee time clock software depends on what type of licensing model your vendor uses: perpetual licensing or subscription licensing.

With perpetual licensing, you pay for the software upfront to use it indefinitely. This requires a considerable investment initially, but costs decrease substantially over time. Don’t be surprised to pay $10,000 or more with this model.

With subscription licensing, you pay to use the software on a monthly or annual basis. Your subscription price may be a flat fee, for example, $20 per month, or it could be based on how many employees will use the system—something like $5 per employee per month.

Depending which licensing option you go with, and which deployment option you choose (see below), be sure to budget accordingly.

On-Premise vs. Cloud-based Time Clock Software

With time clock software, and most software in general, there are two deployment options that buyers can choose from: on-premise and cloud-based (also known as web-based or software-as-a-service).

On-premise time clock software is hosted internally on your company’s own servers. This deployment model enables you to manage your own data and connect to the system without needing an internet connection. If you don’t have your own servers though, or an IT team to manage them, this option may be impractical.

Cloud-based time clock software, on the other hand, is hosted on the software vendor’s servers and is accessed using a web browser and internet connection. The nice thing here is that the vendor handles all of the hosting, maintenance and upgrade duties. Should your internet connection cut out though, you won’t be able to access your time clock software.

Is This Different From Time and Attendance Software?

When it comes to software products related to managing employee work hours, there are a lot of names that get thrown around, e.g., time clock software, time tracking software, time and attendance software, employee scheduling software.

Don’t fret. Time clock, time tracking and time and attendance software all mean the same thing. All of these systems have functionality for employees to clock in and out and for managers and HR departments to track hours worked.

The one exception is employee scheduling software. These platforms track hours, but they also often include more advanced functionality for things such as shift scheduling, shift switching and schedule distribution. If that sounds more like what you’re looking for, check out this guide to employee scheduling software.

Security Features to Look for in Employee Time Clock Apps

A big reason the employee wall clock has persisted for so long in all of its variations with thumb readers and elaborate passcodes, is simple: You want to be sure your employees are who they say they are, and that they’re actually working between when they clock in and when they clock out. It’s a valid concern.

Photo-ID-clock-in-with-Asure

Photo ID clock in with Asure

When researching employee time clock apps, look out for some of these security features to prevent your employees from committing things such as time theft (when a worker clocks in or out and doesn’t work) and buddy punching (when an employee’s friend clocks in for them):

Possible Security Features in Employee Time Clock Apps

Photo ID

Require workers to take a picture when they clock in and out.

Lockout periods

Ensure employees can only clock in and out during certain times.

Alerts

Receive an email or text when an employee starts late or leaves early.

E-signature

Have employees sign with their finger or mouse when they clock in and out.