Project Planning Software

Project planning software helps managers and stakeholders map out and visualize a project's critical path, or the sequence of activities and tasks required to complete a project, the duration of those tasks and the way they relate to one another.

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Recommendations: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.
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Showing 1 - 20 of 154 products
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Showing 1 - 20 of 154 products

Moovila

Moovila is best suited for PMOs looking to add sophistication and accountability to projects. Dynamically manage your projects with the robust project management functionality, advanced automation, easy reporting, and Intelligent...Read more

4.52 (23 reviews)

43 recommendations

PriceDemo

monday.com

monday.com, an award-winning collaboration and project management platform, helps teams plan together efficiently and execute complex projects to deliver results on time. monday.com team management and task management tool allows ...Read more

4.59 (2410 reviews)

42 recommendations

PriceDemo

Workzone

Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed rep...Read more

4.74 (167 reviews)

35 recommendations

PriceDemo

ProjectManager.com

ProjectManager is a project management software solution that offers features including project planning. budgeting, time tracking, task management, document management and reporting. ProjectManager also offers Gantt chart funct...Read more

4.10 (328 reviews)

30 recommendations

PriceDemo

Sciforma

Offering many on a stand-alone basis, Sciforma 6.0 is an advanced suite of professional services applications. It is available as an on-premise, hosted or SaaS solution, so that users can choose the best for their business....Read more

4.40 (42 reviews)

18 recommendations

Easy Projects

Easy Projects is an award-winning collaborative work management platform designed to equip and enable medium to enterprise level companies to achieve quantifiable operational improvements. Whether in-house or remote, team members ...Read more

4.38 (233 reviews)

15 recommendations

PriceDemo

Project Insight

Project Insight (PI) is award-winning work & project management software that helps companies manage and visualize projects, allocate personnel, streamline accounting, and track what work is being done throughout their entire orga...Read more

4.35 (55 reviews)

14 recommendations

PriceDemo

Smartsheet

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan, track, and manage projects in real-time. Smartsheet features include a range of project management to...Read more

4.48 (2291 reviews)

10 recommendations

Planview Clarizen

Planview Clarizen is an award-winning enterprise work management solution for project portfolio management (PPM) and professional services delivery teams. The solution enables PMOs, EPMOs, PSOs, and ESOs to gain real-time visibil...Read more

4.24 (169 reviews)

10 recommendations

PriceDemo

KeyedIn

For businesses looking for a robust Project Management system that includes a full Portfolio Project Management application, KeyedIn Projects offers a way to monitor resource allocation, as well as prioritize projects....Read more

4.32 (44 reviews)

10 recommendations

Software pricing tips

Read our Project Planning Software Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Scoro

Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key pe...Read more

4.63 (173 reviews)

9 recommendations

Mosaic

Mosaic is an AI-powered, web-based resource and project management software that's guaranteed to boost profitability and productivity. It integrates with most project and financial management software (including Zapier, Jira, Delt...Read more

4.46 (26 reviews)

5 recommendations

PriceDemo

LiquidPlanner

LiquidPlanner is a transformative project management solution for teams that want to plan, predict, and perform beyond expectations. It was designed to align your people, projects, and priorities to ensure the right people are wo...Read more

4.31 (636 reviews)

4 recommendations

PriceDemo

Replicon

Replicon's advanced timesheet functionality lets businesses track valuable information including check-ins/outs, task progress, and billable/non-billable hours. The invoice module allows users to build custom invoices, examine pay...Read more

4.51 (433 reviews)

4 recommendations

Wrike

Wrike is a cloud-based project management platform for teams of 20+ that is suitable for both large enterprises and SMBs. It supports remote work for various teams. This solution comes with Gantt charts, calendars, workload view f...Read more

4.24 (1736 reviews)

3 recommendations

Mavenlink

The Mavenlink, now Kantata, Industry Cloud for Professional Services™ is a powerful collection of operational management, resource optimization, business intelligence, integration, and workflow automation functionality that optimi...Read more

4.19 (566 reviews)

1 recommendations

Workamajig

Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource ma...Read more

3.74 (291 reviews)

1 recommendations

Minitab Engage

Minitab Engage is an innovation and ideation management software that helps businesses generate, track, organize and collaborate on ideas, workflows, and process improvement initiatives. The centralized dashboard allows teams to s...Read more

4.62 (21 reviews)

1 recommendations

PriceDemo

Jira

Jira Software is a business process management tool used by agile teams to plan, track and release software. Jira Software supports Scrum, Kanban, a hybrid model or another unique workflow. Jira enables users to create projec...Read more

Asana

Asana helps teams orchestrate their work—from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less—no matter where they are located or how many different department...Read more

Popular Project Planning Software Comparisons

Buyers Guide

Last Updated: May 18, 2022

Whether or not a project is successful largely depends on how well the project is planned. In fact, in a recent analysis of project management (PM) software buyers who contacted Software Advice in the past year, 66% requested systems with project scheduling and resource management capabilities.*

We've created this guide to help buyers better understand project planning solutions and how they factor into the larger PM software market.

Here’s what we’ll cover:

What is project planning software?

Project planning software is a specialized tool that helps project managers and stakeholders map out and visualize a project plan, helping to optimize resource allocation across a complex project and/or multiple projects. The project planning management tool helps plan the sequence of activities and tasks required to complete a project and identify the best project team based on availability and skills set.

This high-level "roadmapping" process helps managers:

  • Identify key resources
  • Pinpoint project tasks’ dependencies and constraints
  • Determine essential project milestones
  • Set baselines for the project’s scope, budget, and timeline (the three benchmarks used to determine project success)

Businesses can purchase stand-alone project planning/project scheduling software or invest in an integrated PM suite. A comprehensive project management software solution typically contains project planning capabilities in addition to other core PM functionality, such as:

Among the best project planning tools are Gantt charts, which are used to visualize a project's schedule and determine the critical path. These digital charts are vastly less labor-intensive to update than Gantt charts created using manual methods.

Now let's get into more detail on planning tool features.

 

Common features of project planning software

The following are some common capabilities of project planning tools:

Gantt charts Used to determine the critical path of tasks, identify task dependencies, and potential risk areas. They can also help track performance and progress on tasks once projects are underway. Represented as cascading bar charts across a timeline or calendar (see screenshot below table for an example).
Resource scheduling Provides project managers increased visibility into team availability and skill set. Managers can schedule resources to tasks and projects or create a “placeholder resource” for roles they know they’ll need but haven’t been able to schedule yet.
Project timeline planning Visualize the full project timeline based on task durations and dependencies.  Project managers can create a project schedule, manage employee scheduling, and track project status (see screenshot below table for an example).
Risk identification Allows project managers to track and manage potential risk areas, such as dependent tasks (e.g., if task B can only start once task A is complete, these tasks would be flagged).
Automatic alerts Provides PMs and their team the ability to schedule in-app or email alerts. These can be used to notify the team about upcoming task due dates or to alert an employee assigned to a dependent task that the preceding work item is nearing completion.
Collaboration tools Helps facilitate team collaboration among users via in-app comments, in-task chat streams, or discussion forums. For example, users can comment and add status updates directly to tasks or flagged risk items or loop in a team member on a question posted to a project discussion board (see screenshot below table for an example).
Zoho Projects software Gantt chart
Gantt chart in Zoho Projects (Source)
Project time planning in Microsoft Project
Project timeline planning in Microsoft Project (Source)
Basecamp project team collaboration
Project collaboration in Basecamp (Source)

Benefits of project planning software

There are many benefits of using project planning software as opposed to manual methods. These benefits include:

  • Increased visibility: View, track, and manage individual and team workloads, their skill sets, and current and future availability. This benefit is best realized when using a comprehensive PM suite with both project planning and resource management capabilities.
  • Improved communication and collaboration: Project planning tools act as a shared hub where managers, team members, and stakeholders can store all project-related communication. This provides a permanent record for important decisions and project changes.
  • Early risk detection: Using visual planning tools, such as Gantt charts and timelines, project managers and stakeholders can plan risk management strategies ahead of time and mitigate any potential obstacles.
  • Maintain historical archives: The information in project plans and status reports can influence future business decisions. Managers and stakeholders using planning software can look back on previous projects to see why decisions were made and to compare timeline and budgetary measures.

*Analysis was performed on software buyer calls asking about project management software from March 10, 2020 through March 9, 2021.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.