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Online Time Tracking Software


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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
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NetSuite OpenAir offers buyers a collection of applications designed to support every stage of the professional services delivery lifecycle. Offered as Software-as-a-Service, the platform includes applications to manage projects, resources,... Read More
 
 
Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
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Project Insight is a project and portfolio management solution for project driven organizations. It provides visibility into the workloads of resources, project budget, and status, with real-time reports. Project Insight is a collaborative... Read More
 
 
Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
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Workzone is a project management solution that offers document management, project collaboration, customizable reporting, resource and task management and time tracking. The software is cloud-based and offers automated emailed reports... Read More
 
 
Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
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Clarizen is a cloud-based collaborative work management solution designed to help organizations manage cross-company engagement. The solution provides tools to connect resources, manage workflows and plan activities. Clarizen planning... Read More
 
 
Ravetree is a cloud-based project management solution with integrated resource planning, customer relationship management and time and expense tracking capabilities. The solution helps users manage project workflows, task assignment... Read More
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Ravetree is a cloud-based project management solution with integrated resource planning, customer relationship management and time and expense tracking capabilities. The solution helps users manage project workflows, task assignment... Read More

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MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view current... Read More
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MeisterTask is a cloud-based project and task management solution that caters to businesses of all sizes. Key features include file management, time tracking and reporting. MeisterTask offers a dashboard that helps users view current... Read More
 
 
Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
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Smartsheet is a project management application with a spreadsheet-like interface to help teams collaborate, plan projects and manage tasks. The software offers a suite of project management applications, such as document management,... Read More
 
 
KeyedIn Projects is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application.... Read More
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KeyedIn Projects is a cloud-based project management solution for enterprise-level companies offering a suite with features, such as program management, professional services automation and project portfolio management application.... Read More
 
 
Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read More
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Deltek Vision is a cloud-based project-based solution for professional services firms that is available for cloud or on-premise deployment. It combines project accounting, resource management, project management, time/expense management... Read More
 
 
Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More
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Mavenlink offers services and solutions for project management, resource planning, collaboration and financial management. It was designed for professional services and it is suited businesses looking for team collaboration and project... Read More

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NetSuite SRP is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and time & expense tracking applications. Users... Read More
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NetSuite SRP is used by professional services organizations to optimize their project-based operations. The software offers integrated project management, resource management, project-based accounting and time & expense tracking applications. Users... Read More
 
 
Hive is a cloud-based project management solution designed for teams of all sizes who need to share files, chat and automate task management. It includes workflow templates, group messaging, multiple task views and over 100 app integrations. Hive... Read More
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Hive is a cloud-based project management solution designed for teams of all sizes who need to share files, chat and automate task management. It includes workflow templates, group messaging, multiple task views and over 100 app integrations. Hive... Read More
 
 
Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read More
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Wrike is a cloud-based project management platform for teams of 20+ and is suitable for both enterprise and SMB. It comes with Gantt charts, calendars, workload view for resource management, custom dashboards and real-time updates.... Read More
 
 
Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource management... Read More
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Workamajig is a cloud-based HTML5 project management solution designed for creative ad agencies and in-house advertising teams of all sizes. Key features include opportunity tracking, project management, time tracking, resource management... Read More
 
 
Replicon’s cloud-based TimeCost solution, part of the Time Intelligence Platform, helps organizations manage multiple projects activities simultaneously. Organizations can manage resource productivity and assign specific people... Read More
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Replicon’s cloud-based TimeCost solution, part of the Time Intelligence Platform, helps organizations manage multiple projects activities simultaneously. Organizations can manage resource productivity and assign specific people... Read More

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Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key performance... Read More
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Scoro is a cloud-based professional services solution for small to midsize companies in advertising, consulting, IT and other industries. The solution provides a control hub that displays pending tasks, account information, key performance... Read More
 
 
Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
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Procore is a cloud-based construction management software application that helps firms increase their project efficiency and accountability by providing streamlined project communication and documentation. Users are able to manage... Read More
 
 
FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
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FunctionFox is a cloud-based time tracking and project management application, offering timesheets and estimates, as well as scheduling, task assignment and reporting.  FunctionFox’s capabilities are suited for the billing and... Read More
 
 
Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level... Read More
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Deltek Ajera is an integrated accounting and project management solution built for architecture and engineering (A/E) firms. It is suitable for small to mid-size firms seeking an industry-tailored solution to improve project level... Read More
 
 
Clearview InFocus is a cloud and on-premise-based billing, invoicing and project management solution that also includes financial management capabilities. This is the flagship product for Clearview and its sole focus is to develop... Read More
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Clearview InFocus is a cloud and on-premise-based billing, invoicing and project management solution that also includes financial management capabilities. This is the flagship product for Clearview and its sole focus is to develop... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: November 29, 2018


Online time tracking software refers to the cloud-based tools teams use to monitor and record time spent on tasks and projects. This process is vital for accurate project tracking, which in turn enables managers and stakeholders to plan future projects more effectively.

This guide will help you understand the various types of online time tracking tools available and how they fit within the larger project management software market. Here’s what we’ll cover:

What Is Online Time Tracking Software?
Common Features of Web-Based Time Tracking Software
The Vendor Landscape
Market Trends to Understand

What Is Online Time Tracking Software?

Time tracking software helps users manage and structure their time more efficiently. Online time tracking software simply refers to time tracking software products that are stored and accessed online, or in the cloud, rather than installed on a user's local servers (or "on premise"). This type of deployment may be referred to as online, cloud-based, web-based or Software-as-a-Service (SaaS).

Whereas task management tools help teams organize their workloads, time tracking tools provide teams additional insight into the time spent working on day-to-day activities.

Home screen in FunctionFox

Home screen in FunctionFox

This insight is useful for several reasons, including:

More accurate project costing. Managers can track the estimated versus actual time to complete tasks, milestones and projects. When tracked alongside estimated versus actual project costs, managers get a better idea of project profitability. In turn, this allows businesses to plan future projects more effectively.

Improved scheduling. Understanding an employee’s time management practices allows managers to make more informed scheduling decisions. Additionally, online time trackers help centralize individual and team calendars, so managers have insight into team workloads as well as current and future availability.

Increased productivity. Centralizing project status can boost team efficiency. Users know what is expected of them and when it is due, and they can track how well they are performing against deadlines. Publically displaying progress on a team dashboard also acts as incentive for individuals to complete tasks on time.

Common Features of Web-Based Time Tracking Software

Online time tracking software differs from on-premise software in that it is hosted in the cloud. There are benefits and drawbacks to this type of deployment.

Web-based products are typically priced via subscription, meaning users pay a recurring monthly or annual fee. As a result, upfront costs are generally lower for web-based systems (though over time, the cost of onpremise and web-based systems usually converge).

Additionally, web-based time tracking software is great for users who need to access the tool remotely, since all that's needed for access is a web browser. And updates are pushed out automatically by the vendor, rather than the user having to install them manually.

That said, organizations with significant IT resources may prefer the control afforded by on-premise installations.

Regardless of whether the software is web-based or on premise, the functionality is typically similar. Below are some of the most common time tracking capabilities:

Time clock Manual or automatic time clock; users can record start and end times for tasks. This lets managers track estimated versus actual time required to complete them.
Timesheets Reflects the time log for each team member and the tasks or projects worked on for a designated period of time. Managers must often approve timesheets, especially for hourly or part-time workers.
Time categories/ classification Track time per user, per task or per project. Managers can assign a pay rate or set items up with a fixed price. This helps managers keep track of billable and nonbillable hours.
Dashboard/reports Centralize team schedules and view time logged for individual tasks and team projects. Track time to completion, billable hours versus total hours worked and filter data by week, project or person.
Invoicing Freelancers, contractors or professional services firms might invoice clients per the time accrued on a project. Invoicing options can be based on an hourly rate assigned to the person, task or project.

The Vendor Landscape

There are several free online time tracking applications available for teams with a limited IT budget. These systems can be a great jumping-off point, especially for teams starting out. However, free tools typically have limited features or support services. As a team grows, they will often need to graduate to a more robust solution.

Online time tracking software can be purchased in one of the following ways:

Best-of-breed, or stand-alone platforms. Teams can use online time tracking applications to record time spent working on tasks and projects. As timesheets are often directly tied to billing and invoicing, businesses purchasing stand-alone time tracking software should first ensure the application integrates with their existing accounting system, as well as any other software systems in place.

Examples of stand-alone applications include:

Offered in-suite, as one application of many in a comprehensive system. Time tracking is often included within larger project management (PM) and professional services automation (PSA) solutions. Purchasing an online PM system that includes time tracking is the best way to ensure that data passes seamlessly between project management processes, helping teams stay on top of schedules and project timelines.

Cloud-based PM platforms with time tracking include:

Market Trends to Understand

There are a number of market trends that prospective buyers should be aware of, such as:

Flexible work arrangements. Telecommuting, job sharing, flextime—increasingly, employers are adopting flexible work arrangements (FWAs) as a way to recruit new talent and improve employee retention. Online time tracking software allows employers to track remote worker hours and ensure that employees working flexible schedules are still clocking an eight-hour work day.

For example, many online time trackers have “idle detection,” which alerts users (and employers) of the time spent away from the keyboard. Some tools, such as Hubstaff, track employee activity levels by taking screenshots and tracking keyboard and mouse activity throughout the day.

Growing popularity of agile. Two of the most popular agile methodologies are Kanban and Scrum—both of which are intricately tied to time. Agile teams use Kanban and Scrum tools to track and monitor the time spent on tasks and project phases. (To learn about the distinctions between Kanban and Scrum, check out our article here.)

For example, agile teams following Kanban use cumulative flow diagrams to show the status of different work items over time. They also use lead and cycle time diagrams to measure time to completion for tasks and projects.

Teams following Scrum use timeboxes, or sprints, to structure their time allotted to complete a certain number of tasks. Typically, sprints are two weeks long. Teams then track their progress on each sprint using burndown charts, which plot the amount of amount of tasks against the time in the sprint.

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