# 25 Best Task Management Software - 2026 Reviews & Pricing

> Find the best Task Management Software for your organization. Compare top Task Management Software systems with customer reviews, pricing, and free demos.

Source: https://www.softwareadvice.com/project-management/task-management-comparison

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Task Management Software

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# Best Task Management Software of 2026

Updated June 17, 2026

Written by [Shubham Gupta](https://www.softwareadvice.com/resources/author/sgupta/)

Writer

Edited by [Parul Sharma](https://www.softwareadvice.com/resources/author/parul-sharma/)

Editor

Reviewed by [Hussain Bandukwala](https://www.softwareadvice.com/resources/author/hussain-bandukwala/)

PMO, Project management expert

Talk with us for a free 15-min consultation

Expert advisors like Jacqueline, who have helped 1,000+ companies, can find the right software for your needs.

On this page

-   All Software
    
-   Software Advice FrontRunners
    
-   Buyer's Guide
    
-   Frequently Asked Questions
    
-   Popular Comparisons
    

Task management software helps teams and individuals organize work, assign tasks, and track progress across projects and daily operations. With more than 600 tools serving industries from marketing to construction, the market is split by varied collaboration styles and workflow needs. To help you narrow it down, I worked with our task management software advisors to curate a list of recommended productsi and a list of the [Task Management software Frontrunners](https://www.softwareadvice.com/project-management/task-management-comparison/#front-runners) based on user reviews. For further information, [read my Task management software](https://www.softwareadvice.com/project-management/task-management-comparison/#buyers-guide) [buyer's guide](https://www.softwareadvice.com/project-management/task-management-comparison/#buyersguide).

## Task Management Software

(623 products)

Sort by

**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

Sort by

**Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals.  
  
**Reviews**: Sorts listings by the number of user reviews we have published, greatest to least.  
  
**Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest.  
  
**Alphabetically (A-Z)**: Sorts listings by product name from A to Z.

[Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/)

FrontRunner 2026

Smartsheet is a work execution platform and collaboration tool with a familiar spreadsheet-like interface that helps teams plan,...[Read more about Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/)

**4.5**

([3517 reviews](https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/))

**54**

recommendations

Free trial

Free version

Integrations

Integrations

Google Docs

Google Drive

+61 more

+60 more

+59 more

Smartsheet's Best Rated Features

4.90Single Sign On

See All

Smartsheet's Worst Rated Features

3.17Equipment Tracking

See All

[Wrike](https://www.softwareadvice.com/project-management/wrike-profile/)

FrontRunner 2026

Wrike is the trusted work delivery platform where AI extends what people can accomplish. By centralizing all work in one governe...[Read more about Wrike](https://www.softwareadvice.com/project-management/wrike-profile/)

**4.4**

([3013 reviews](https://www.softwareadvice.com/project-management/wrike-profile/reviews/))

**50**

recommendations

Free trial

Free version

Integrations

Integrations

Google Drive

Slack

+125 more

+124 more

+123 more

Wrike's Best Rated Features

5.0Percent-Complete Tracking

See All

Wrike's Worst Rated Features

3.38Client Portal

See All

[kintone](https://www.softwareadvice.com/project-management/kintone-profile/)

Kintone is a cloud-based, customizable workflow management platform suitable for businesses of all sizes. The key features of th...[Read more about kintone](https://www.softwareadvice.com/project-management/kintone-profile/)

**4.7**

([153 reviews](https://www.softwareadvice.com/project-management/kintone-profile/reviews/))

**29**

recommendations

Free trial

Free version

Integrations

Integrations

Google Drive

Slack

+28 more

+27 more

+26 more

kintone's Best Rated Features

4.88Backup and Recovery

See All

kintone's Worst Rated Features

3.89Business Process Automation

See All

[Quickbase](https://www.softwareadvice.com/crm/quick-base-profile/)

Quickbase is a work management and application platform designed to help organizations centralize and manage complex projects an...[Read more about Quickbase](https://www.softwareadvice.com/crm/quick-base-profile/)

**4.4**

([329 reviews](https://www.softwareadvice.com/crm/quick-base-profile/reviews/))

**21**

recommendations

Free trial

Free version

Integrations

Integrations

Google Drive

Slack

+46 more

+45 more

+44 more

Quickbase's Best Rated Features

4.88Contact Database

See All

Quickbase's Worst Rated Features

3.29Mobile Access

See All

[Nimble Enterprise](https://www.softwareadvice.com/project-management/swiftalm-profile/)

Nimble - Collaborative Lean/ Agile Work Management Platform. Nimble comes with a unique combination of features to manage tradit...[Read more about Nimble Enterprise](https://www.softwareadvice.com/project-management/swiftalm-profile/)

**4.4**

([9 reviews](https://www.softwareadvice.com/project-management/swiftalm-profile/#reviews))

**18**

recommendations

Free trial

Free version

Integrations

Integrations

Zapier

SnapLogic

+2 more

+1 more

+0 more

Nimble Enterprise's Best Rated Features

4.29Access Controls/Permissions

See All

Nimble Enterprise's Worst Rated Features

4.29Access Controls/Permissions

See All

1

[2](https://www.softwareadvice.com/project-management/task-management-comparison/?page=2)[3](https://www.softwareadvice.com/project-management/task-management-comparison/?page=3)[4](https://www.softwareadvice.com/project-management/task-management-comparison/?page=4)[5](https://www.softwareadvice.com/project-management/task-management-comparison/?page=5)

...

[26](https://www.softwareadvice.com/project-management/task-management-comparison/?page=26)

### Software Advice FrontRunners 2026

Software

Average Score

Pricing Info

Connecteam

4.64

([5266](https://www.softwareadvice.com/hr/connecteam-profile/reviews/))

90/100

Best for Mobile app

Asana

4.48

([13589](https://www.softwareadvice.com/project-management/asana-profile/reviews/))

90/100

Best for Collaboration

Notion

4.72

([2756](https://www.softwareadvice.com/project-management/notion-profile/reviews/))

89/100

Best for Customization

Trello

4.53

([23547](https://www.softwareadvice.com/project-management/trello-profile/reviews/))

89/100

Highly Rated for User Interface

ClickUp

4.63

([4590](https://www.softwareadvice.com/project-management/clickup-profile/reviews/))

87/100

Highly Rated for Automation

monday.com

4.57

([6056](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/))

87/100

Highly Rated for Quick Implementation

Smartsheet

4.49

([3517](https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/))

86/100

Highly Rated for Quick Adoption/Easy Adoption

Todoist

4.59

([2645](https://www.softwareadvice.com/project-management/todoist-profile/reviews/))

86/100

Highly Rated for Integrations

Wrike

4.37

([3013](https://www.softwareadvice.com/project-management/wrike-profile/reviews/))

85/100

Highly Rated for AI powered

Basecamp

4.35

([14421](https://www.softwareadvice.com/project-management/basecamp-profile/reviews/))

84/100

Highly Rated for Security and Access Control

Connecteam

4.64

([5266](https://www.softwareadvice.com/hr/connecteam-profile/reviews/))

Average Score:

90/100

Asana

4.48

([13589](https://www.softwareadvice.com/project-management/asana-profile/reviews/))

Average Score:

90/100

Notion

4.72

([2756](https://www.softwareadvice.com/project-management/notion-profile/reviews/))

Average Score:

89/100

Trello

4.53

([23547](https://www.softwareadvice.com/project-management/trello-profile/reviews/))

Average Score:

89/100

ClickUp

4.63

([4590](https://www.softwareadvice.com/project-management/clickup-profile/reviews/))

Average Score:

87/100

monday.com

4.57

([6056](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/))

Average Score:

87/100

Smartsheet

4.49

([3517](https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/))

Average Score:

86/100

Todoist

4.59

([2645](https://www.softwareadvice.com/project-management/todoist-profile/reviews/))

Average Score:

86/100

Wrike

4.37

([3013](https://www.softwareadvice.com/project-management/wrike-profile/reviews/))

Average Score:

85/100

Basecamp

4.35

([14421](https://www.softwareadvice.com/project-management/basecamp-profile/reviews/))

Average Score:

84/100

How We Selected This Software List

11,584Verified Reviews

55+Software Advisors on staff

Recent & Relevantreviews selection

Our independent and objective research is based on market demand signals along with analysis of our proprietary data, including product information, verified user reviews, and advisor conversations with buyers.

Get a software list tailored to your industry and business needs in 15 minutes

* * *

## Best for Mobile app

### [Connecteam](https://www.softwareadvice.com/hr/connecteam-profile/)

**4.6**

([5266 reviews](https://www.softwareadvice.com/hr/connecteam-profile/reviews/))

Average score:

90/100

Average Score:

90/100

Pros:

all-in-one platform consolidation

internal communication tools

Cons:

complex and expensive pricing structure

glitchy time tracking and gps

Pricing:

Starting at $29.00 per month

Why we chose this:

According to our user reviews, Connecteam is the most requested by users for mobile app out of the most popular tools.

Who should use this:

Connecteam is best for SMBs managing mobile or deskless teams who need robust scheduling and workforce management on the go. Our reviewers say the intuitive mobile app streamlines shift scheduling, time tracking, and team communication, making it easy to coordinate staff and handle tasks from anywhere.

-   Reviewers Perspective
    
    "That I can schedule teams, record time to develop pay, chat with members and send positive updates while creating reports all in real time in the field or at the office."
    
    JR
    
    Jonathan Roach
    
    Operations Manager
    
    Used for 1-2 years
    
    We analyzed 890 verified user reviews for Connecteam to find out what actual users really think.
    
    **Scheduling**  
    Managers schedule shifts, track time, and communicate with staff in one platform. Customizable layouts and mobile access make it easy to manage availability and prevent conflicts across departments, streamlining operations for field and office teams.
    
    **Ease of Use**  
    Connecteam’s straightforward setup and intuitive interface minimize onboarding headaches. Staff can access essential features, manage daily tasks, and keep information organized, even with limited tech experience.
    
    **Team Management**  
    Businesses group employees by department or project, centralize communication, and coordinate schedules. Mobile accessibility and customizable workflows help teams stay connected and accountable, reducing administrative overhead.
    
-   Key Features
    
    Connecteam's score
    
    Category average
    
    Commenting/Notes
    
    4.59
    
    4.62 category average
    
    Task Editing
    
    4.55
    
    4.58 category average
    
    Task Scheduling
    
    4.57
    
    4.58 category average
    
-   Screenshots
    

## Best for Collaboration

### [Asana](https://www.softwareadvice.com/project-management/asana-profile/)

**4.5**

([13589 reviews](https://www.softwareadvice.com/project-management/asana-profile/reviews/))

Average score:

90/100

Average Score:

90/100

Pros:

project management features

task assignment and tracking

Cons:

expensive premium plans

steep learning curve for new users

Pricing:

Starting at $10.99 per month

Why we chose this:

According to our user reviews, Asana is the most requested by users for collaboration out of the most popular tools.

Who should use this:

Asana is best for teams seeking strong collaboration capabilities to manage projects and tasks efficiently. Our reviewers point out that real-time updates, task assignments, and integrated communication tools help teams stay aligned and organized, reducing email clutter and improving workflow visibility.

-   Reviewers Perspective
    
    "Some of the features I like are that you can customise the fields, easily duplicate projects, track tasks (with integrated time management tools if needed) and stay very organised across a team."
    
    SK
    
    Sara Keli
    
    Comms Specialist
    
    Used for 2+ years
    
    We analyzed 842 verified user reviews for Asana to find out what actual users really think.
    
    **Task and Project Management**  
    Teams organize tasks, assign responsibilities, and track progress across projects. Customizable fields, templates, visual boards, and automation tools streamline workflows and facilitate collaboration, supporting teams of all sizes.
    
    **Project Tracking**  
    Managers use dashboards, timeline views, and customizable workflows to monitor progress and priorities. Asana simplifies tracking tasks, deadlines, and milestones, making it easier to keep projects on track and collaborate with team members.
    
    **Ease of Use**  
    Users benefit from Asana’s straightforward navigation and flexible customization. Tutorials and onboarding resources help new users get up to speed, though the wide range of features can be overwhelming for beginners.
    
-   Key Features
    
    Asana's score
    
    Category average
    
    Commenting/Notes
    
    4.56
    
    4.62 category average
    
    Task Editing
    
    4.60
    
    4.58 category average
    
    Task Scheduling
    
    4.64
    
    4.58 category average
    
-   Screenshots
    

## Best for Customization

### [Notion](https://www.softwareadvice.com/project-management/notion-profile/)

**4.7**

([2756 reviews](https://www.softwareadvice.com/project-management/notion-profile/reviews/))

Average score:

89/100

Average Score:

89/100

Pros:

highly customizable workspace and pages

all-in-one platform functionality

Cons:

steep learning curve and onboarding

limited offline functionality

Pricing:

Starting at $12.00 per month

Why we chose this:

Notion is the most requested by users for customization out of the most popular tools, based on our analysis of Task Management products with the most market demand.

Who should use this:

Notion is best for users who value extensive customization in their workspace, from solopreneurs to teams needing tailored workflows. Our reviewers say its flexible templates and customizable pages allow businesses to adapt Notion to their unique processes, streamlining organization and boosting productivity.

-   Reviewers Perspective
    
    "That you can upload your docs and turn it into a pre-populated table, that quickly allows tasks, projects, etc to be sorted and assigned quickly."
    
    NM
    
    Natasha McLaughlin
    
    Controller
    
    Used for 6-12 months
    
    We analyzed 761 verified user reviews for Notion to find out what actual users really think.
    
    **Training and Learning Curve**  
    Users often face a steep learning curve with Notion’s extensive customization options, but benefit from abundant tutorials, templates, and community resources. Initial setup can be overwhelming, especially for beginners, and more accessible in-app training and onboarding guides are needed for easier adoption.
    
    **Project Management**  
    Teams organize projects, track tasks, and centralize information for both personal and collaborative workflows. Customizable dashboards and templates support project planning, documentation, and coordination, making Notion effective for managing daily operations and creative processes.
    
    **Templates**  
    Users leverage Notion’s extensive template library to streamline page and database setup for various use cases. Customizable templates and community-shared options reduce the learning curve, save time, and enable workspace personalization for diverse business needs.
    
-   Key Features
    
    Notion's score
    
    Category average
    
    Commenting/Notes
    
    4.58
    
    4.62 category average
    
    Task Editing
    
    4.59
    
    4.58 category average
    
    Task Scheduling
    
    4.45
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for User Interface

### [Trello](https://www.softwareadvice.com/project-management/trello-profile/)

**4.5**

([23547 reviews](https://www.softwareadvice.com/project-management/trello-profile/reviews/))

Average score:

89/100

Average Score:

89/100

Pros:

task tracking and progress monitoring

visual kanban board interface

Cons:

limited advanced project management features

cluttered and overwhelming boards for large projects

Pricing:

Starting at $5.00 per month

Why we chose this:

Trello is the highest rated for user interface out of the most popular tools, based on our analysis of Task Management products with the most market demand.

Who should use this:

Trello is highly rated for its user interface and is ideal for users who want a visually intuitive way to organize projects and tasks. Our reviewers highlight the ease of customizing boards, lists, and cards, as well as the simple drag-and-drop functionality that makes tracking progress straightforward.

-   Reviewers Perspective
    
    "Absolutely amazing at helping team members manage tasks and have visibility over workloads, help clients keep up to date with the progress of current campaigns, and also have the opportunity to respond to questions in real time."
    
    TK
    
    Timea Koppandi
    
    Account Planner
    
    Used for 1-2 years
    
    We analyzed 824 verified user reviews for Trello to find out what actual users really think.
    
    **Task Management**  
    Teams organize, assign, and track tasks using Trello’s visual layout. Features like deadlines, checklists, and communication within task cards streamline workflow and reduce missed assignments for both personal and team projects.
    
    **Ease of Use**  
    Users quickly set up boards and adapt Trello to different workflows without a steep learning curve. The platform’s straightforward interface makes it accessible for daily organization, though advanced customization can be confusing.
    
    **Team Collaboration**  
    Teams stay organized and informed with tagging, real-time updates, and task assignment features. Trello’s collaborative tools reduce communication gaps and clarify responsibilities, supporting small to mid-sized teams.
    
-   Key Features
    
    Trello's score
    
    Category average
    
    Commenting/Notes
    
    4.65
    
    4.62 category average
    
    Task Editing
    
    4.63
    
    4.58 category average
    
    Task Scheduling
    
    4.57
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for Automation

### [ClickUp](https://www.softwareadvice.com/project-management/clickup-profile/)

**4.6**

([4590 reviews](https://www.softwareadvice.com/project-management/clickup-profile/reviews/))

Average score:

87/100

Average Score:

87/100

Pros:

task management and tracking

team collaboration features

Cons:

lack of essential project management features

overwhelming number of features

Pricing:

Starting at $10.00 per month

Why we chose this:

Of the products listed on our FrontRunners report, ClickUp is the highest rated for automation out of the most popular tools.

Who should use this:

ClickUp is highly rated for automation and suits teams looking to streamline repetitive tasks and workflows. Our reviewers say built-in automations and customizable task features save time and improve efficiency, allowing teams to focus on higher-value work.

-   Reviewers Perspective
    
    "I also love the fact that you can create workspaces, sub-tasks and with the notetaker, it makes it easier to get minutes from meetings that you can easily access and you have all the action items from meetings and can easily convert them to tasks that you can track."
    
    BC
    
    Brendan C
    
    Territory Account Exec
    
    Used for 1-2 years
    
    We analyzed 786 verified user reviews for ClickUp to find out what actual users really think.
    
    **Project Management**  
    Teams customize workflows, visualize progress with boards and lists, and use templates for different project styles. ClickUp centralizes planning, documentation, and communication, supporting both simple and complex projects across industries.
    
    **Task Management**  
    Users organize, prioritize, and delegate tasks with customizable workflows, statuses, and automations. Features like recurring tasks, checklists, and comments help break down complex projects and maintain accountability across teams.
    
    **Team Management**  
    Businesses facilitate collaboration and communication among team members, especially in remote environments. Custom fields, automation tools, and real-time reporting help teams stay aligned, manage workloads, and track progress.
    
-   Key Features
    
    ClickUp's score
    
    Category average
    
    Commenting/Notes
    
    4.46
    
    4.62 category average
    
    Task Editing
    
    4.55
    
    4.58 category average
    
    Task Scheduling
    
    4.56
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for Quick Implementation

### [monday.com](https://www.softwareadvice.com/marketing/monday-com-profile/)

**4.6**

([6056 reviews](https://www.softwareadvice.com/marketing/monday-com-profile/reviews/))

Average score:

87/100

Average Score:

87/100

Pros:

project and task tracking

customizable workflows and boards

Cons:

high cost for small teams

steep learning curve

Pricing:

Starting at $9.00 per month

Why we chose this:

In our analysis of Task Management products with the most market demand, monday.com is the highest rated for quick implementation out of the most popular tools.

Who should use this:

monday.com is highly rated for quick implementation, making it ideal for teams needing to get up and running with project and task management fast. Our reviewers point out that its user-friendly interface and customizable templates enable rapid onboarding and immediate productivity gains.

-   Reviewers Perspective
    
    "All along, it has enables me to save time by enhancing collaboration, instant messaging, project management, time tracking etc all-in-one place."
    
    ZM
    
    Zakaria Mairami
    
    Assistant Manager
    
    Used for 2+ years
    
    We analyzed 850 verified user reviews for monday.com to find out what actual users really think.
    
    **Team Collaboration**  
    Teams use monday.com to centralize project information and facilitate seamless collaboration across departments and locations. Real-time communication, clear task assignments, and transparent progress tracking reduce miscommunication and increase productivity.
    
    **Task Management**  
    Managers plan, prioritize, and track tasks using visual boards, customizable fields, and automation features. Reporting tools and flexible structure support efficient delegation and accountability for daily work.
    
    **Ease of Use**  
    monday.com’s intuitive interface and clear navigation support fast onboarding for most team members. Tutorials and configuration options make it accessible, though the abundance of features may require an initial learning curve.
    
-   Key Features
    
    monday.com's score
    
    Category average
    
    Commenting/Notes
    
    4.29
    
    4.62 category average
    
    Task Editing
    
    4.59
    
    4.58 category average
    
    Task Scheduling
    
    4.58
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for Quick Adoption/Easy Adoption

### [Smartsheet](https://www.softwareadvice.com/project-management/smartsheet-profile/)

**4.5**

([3517 reviews](https://www.softwareadvice.com/project-management/smartsheet-profile/reviews/))

Average score:

86/100

Average Score:

86/100

Pros:

customizable dashboards and templates

real-time collaboration and updates

Cons:

high cost and expensive licensing

limited advanced features compared to excel

Pricing:

Starting at $12.00 per month

Why we chose this:

Of the products listed on our FrontRunners report, Smartsheet is the highest rated for quick adoption out of the most popular tools.

Who should use this:

Smartsheet is highly rated for quick adoption and is well-suited to teams seeking an easy transition from spreadsheets to collaborative project management. Our reviewers say its familiar spreadsheet-like interface and real-time collaboration tools help users get started and adapt quickly.

-   Reviewers Perspective
    
    "The platform facilitated the generation of real-time reports, offering valuable insights into the advancement of projects, allocation of resources, and identification of potential bottlenecks."
    
    EN
    
    Edmond Nguzo
    
    Research Project Support Coordinator
    
    Used for 6-12 months
    
    We analyzed 816 verified user reviews for Smartsheet to find out what actual users really think.
    
    **Project Planning and Management**  
    Teams plan projects, track tasks, and collaborate using real-time updates and customizable templates. Smartsheet streamlines business processes by automating workflows, centralizing documentation, and providing visual tools for progress tracking.
    
    **Training and Learning Curve**  
    Users with spreadsheet experience find Smartsheet intuitive for basic features, but mastering advanced functions requires more training. Online tutorials and community resources help users become proficient, though frequent updates can be overwhelming.
    
    **Team Collaboration**  
    Businesses assign responsibilities, share documents, and track progress collaboratively. Customizable permissions and notification features support both internal and external collaboration, helping teams stay aligned on project goals.
    
-   Key Features
    
    Smartsheet's score
    
    Category average
    
    Commenting/Notes
    
    4.57
    
    4.62 category average
    
    Task Editing
    
    4.55
    
    4.58 category average
    
    Task Scheduling
    
    4.52
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for Integrations

### [Todoist](https://www.softwareadvice.com/project-management/todoist-profile/)

**4.6**

([2645 reviews](https://www.softwareadvice.com/project-management/todoist-profile/reviews/))

Average score:

86/100

Average Score:

86/100

Pros:

task organization and categorization

intuitive and clean user interface

Cons:

notifications are unreliable or excessive

performance issues and bugs

Pricing:

Starting at $4.00 per month

Why we chose this:

In our analysis of Task Management products with the most market demand, Todoist is the highest rated for integrations out of the most popular tools.

Who should use this:

Todoist is highly rated for integrations and is a strong fit for individuals or teams wanting seamless task management across devices and platforms. Our reviewers highlight its ability to sync tasks, reminders, and lists with other tools, making daily task tracking efficient and accessible.

-   Reviewers Perspective
    
    "The flexibility of recurring tasks, subtasks, and labels makes it perfect for even the most detailed plans. And with syncing across devices, I can check my tasks wherever I am without missing a beat"
    
    JM
    
    Jason Miller
    
    Graphic Designer
    
    Used for 2+ years
    
    We analyzed 818 verified user reviews for Todoist to find out what actual users really think.
    
    **Task Management**  
    Users organize personal and professional tasks with kanban boards, priority lists, and recurring tasks. Todoist enables seamless collaboration, clear project overviews, and efficient tracking of progress across teams and devices.
    
    **Daily Task Scheduling**  
    Users schedule daily tasks, set deadlines, and automate recurring activities. Natural language scheduling and quick rescheduling help maintain productivity and avoid missed details for both personal and professional routines.
    
    **Ease of Use**  
    Todoist’s intuitive interface and straightforward navigation make it quick to learn for beginners and experienced users. Guides and resources support mastery of advanced features, keeping task management accessible and efficient.
    
-   Key Features
    
    Todoist's score
    
    Category average
    
    Commenting/Notes
    
    4.47
    
    4.62 category average
    
    Task Editing
    
    4.61
    
    4.58 category average
    
    Task Scheduling
    
    4.66
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for AI powered

### [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/)

**4.4**

([3013 reviews](https://www.softwareadvice.com/project-management/wrike-profile/reviews/))

Average score:

85/100

Average Score:

85/100

Pros:

task management and assignment

workflow automation capabilities

Cons:

overwhelming and complex user interface

missing essential project management features

Pricing:

Starting at $10.00 per month

Why we chose this:

According to our user reviews, Wrike is the highest rated for AI powered out of the most popular tools.

Who should use this:

Wrike is highly rated for AI-powered features and benefits teams that want advanced project tracking and automation. Our reviewers say AI-driven insights and automation streamline project planning, resource allocation, and reporting, helping teams manage complex workflows more effectively.

-   Reviewers Perspective
    
    "I find Wrike to be one of the more adaptive and useful softwares available for managing projects and groups. As someone who manages multiple projects with different audiences, timetables, and needs - having the ability to stay in the same software and tailor my use of it to the skill level of the group I'm working with has been tremendously helpful in allowing me to keep things organized."
    
    MJ
    
    Melissa Jarus
    
    Manager
    
    Used for 1-2 years
    
    We analyzed 754 verified user reviews for Wrike to find out what actual users really think.
    
    **Task and Project Management**  
    Users rely on Wrike to manage multiple projects and tasks, appreciating its adaptability for various team structures and workflows. They highlight features such as task assignment, timeline views, dashboards, and automation tools that help streamline project planning, prioritization, and execution. Reviewers also value Wrike’s ability to centralize collaboration, monitor progress in real time, and organize work efficiently, though some note that technical expertise is needed for more complex setups.
    
    **Team Collaboration**  
    Users find Wrike’s collaborative workspace effective for sharing project information, communicating, and working together across locations. They appreciate real-time communication tools, document sharing, and the ability to track workloads and approvals, which help keep everyone aligned and reduce the need for frequent meetings. While Wrike’s features promote transparency and unity, some users mention that onboarding and advanced collaboration functionalities could be improved for even smoother teamwork.
    
    **Team Management**  
    Users utilize Wrike to organize teams, tailor workspaces, and coordinate projects across departments and locations, benefiting from its flexibility and scalability. They note that Wrike supports both small and large teams, offering tools for task delegation, accountability, and performance tracking, which enhance overall productivity. However, reviewers mention that Wrike’s depth of features may require additional training and can be overwhelming for smaller teams seeking simpler solutions.
    
-   Key Features
    
    Wrike's score
    
    Category average
    
    Commenting/Notes
    
    4.60
    
    4.62 category average
    
    Task Editing
    
    4.51
    
    4.58 category average
    
    Task Scheduling
    
    4.48
    
    4.58 category average
    
-   Screenshots
    

## Highly Rated for Security and Access Control

### [Basecamp](https://www.softwareadvice.com/project-management/basecamp-profile/)

**4.3**

([14421 reviews](https://www.softwareadvice.com/project-management/basecamp-profile/reviews/))

Average score:

84/100

Average Score:

84/100

Pros:

centralized project communication hub

real-time team collaboration features

Cons:

overwhelming and excessive notifications

poor file management and organization

Pricing:

Starting at $15.00 per month

Why we chose this:

Of the products listed on our FrontRunners report, Basecamp is the highest rated for security and access control out of the most popular tools.

Who should use this:

Basecamp is highly rated for security and access control, making it suitable for teams needing centralized project management with robust permission settings. Our reviewers point out that its clear user roles and secure document sharing help maintain control and privacy across projects.

-   Reviewers Perspective
    
    "What sets Basecamp apart is that it has a central communication hub along with tasks and lists to keep everything organized in one location."
    
    OR
    
    Otilde Roque Bueno
    
    Product Designer
    
    Used for 1-2 years
    
    We analyzed 980 verified user reviews for Basecamp to find out what actual users really think.
    
    **Project Management**  
    Teams manage projects, tasks, files, and discussions in a single workspace. Basecamp supports both small and large teams, enabling clear assignment of responsibilities and streamlined communication for project momentum.
    
    **Ease of Use**  
    Users benefit from Basecamp’s clean layout and simple navigation, allowing fast learning and efficient work management. Tutorials and help resources are available, though more in-depth guides could support new users.
    
    **Team Communication**  
    Teams organize discussions, share updates, and keep all project-related messages in one place. Message boards, group chat, and real-time notifications reduce scattered emails and foster collaboration and accountability.
    
-   Key Features
    
    Basecamp's score
    
    Category average
    
    Commenting/Notes
    
    4.55
    
    4.62 category average
    
    Task Editing
    
    4.45
    
    4.58 category average
    
    Task Scheduling
    
    4.51
    
    4.58 category average
    
-   Screenshots
    

### [Microsoft To Do](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/)

**4.6**

([3070 reviews](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/reviews/))

Average score:

82/100

Average Score:

82/100

Pros:

collaboration and task sharing

task and list organization

Cons:

limited advanced project management features

cluttered or unintuitive user interface

Pricing:

Pricing available upon request

-   Reviewers Perspective
    
    "In my job, I typically get a slew of tasks given to me in quick succession on calls, and having the to-do list up it the best way for me to log in each one quickly, add details during a call/meeting, and then get moving on completing each task within my longer timeframe."
    
    SE
    
    Sitav Elturan
    
    Marketing Associate
    
    Used for 6-12 months
    
    We analyzed 751 verified user reviews for Microsoft To Do to find out what actual users really think.
    
    **Task Management**  
    Users group, prioritize, and track personal and professional tasks with subtasks and reminders. Integration with Outlook and collaboration features streamline daily workflows.
    
    **To-Do Lists**  
    Individuals create, organize, and manage lists for work and personal needs. The platform supports categorization, sublists, and quick completion tracking across devices.
    
    **Ease of Use**  
    Teams and individuals adopt Microsoft To Do quickly thanks to its simple interface and straightforward navigation. Minimal setup is required for effective daily use.
    
-   Key Features
    
    Microsoft To Do's score
    
    Category average
    
    Commenting/Notes
    
    4.39
    
    4.62 category average
    
    Task Editing
    
    4.62
    
    4.58 category average
    
    Task Scheduling
    
    4.62
    
    4.58 category average
    
-   Screenshots
    

* * *

### [Any.do](https://www.softwareadvice.com/project-management/any-do-profile/)

**4.7**

([998 reviews](https://www.softwareadvice.com/project-management/any-do-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pricing:

Starting at $4.99 per month

-   Key Features
    
    Any.do's score
    
    Category average
    
    Commenting/Notes
    
    4.40
    
    4.62 category average
    
    Task Editing
    
    4.61
    
    4.58 category average
    
    Task Scheduling
    
    4.67
    
    4.58 category average
    
-   Screenshots
    

### [Zoho Projects](https://www.softwareadvice.com/project-management/zoho-projects-profile/)

**4.5**

([862 reviews](https://www.softwareadvice.com/project-management/zoho-projects-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pricing:

Starting at $4.00 per month

-   Key Features
    
    Zoho Projects's score
    
    Category average
    
    Commenting/Notes
    
    3.33
    
    4.62 category average
    
    Task Editing
    
    4.53
    
    4.58 category average
    
    Task Scheduling
    
    4.57
    
    4.58 category average
    
-   Screenshots
    

### [Businessmap](https://www.softwareadvice.com/project-management/kanbanize-profile/)

**4.8**

([215 reviews](https://www.softwareadvice.com/project-management/kanbanize-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pricing:

Starting at $8.50 per month

-   Key Features
    
    Businessmap's score
    
    Category average
    
    Commenting/Notes
    
    5.0
    
    4.62 category average
    
    Task Editing
    
    4.79
    
    4.58 category average
    
    Task Scheduling
    
    4.49
    
    4.58 category average
    
-   Screenshots
    

### [Hive](https://www.softwareadvice.com/product/56546-Hive/)

**4.4**

([218 reviews](https://www.softwareadvice.com/product/56546-Hive/reviews/))

Average score:

81/100

Average Score:

81/100

Pricing:

Starting at $5.00 per month

-   Key Features
    
    Hive's score
    
    Category average
    
    Commenting/Notes
    
    3.0
    
    4.62 category average
    
    Task Editing
    
    4.50
    
    4.58 category average
    
    Task Scheduling
    
    4.32
    
    4.58 category average
    
-   Screenshots
    

### [Microsoft Planner](https://www.softwareadvice.com/project-management/microsoft-planner-profile/)

**4.3**

([294 reviews](https://www.softwareadvice.com/project-management/microsoft-planner-profile/reviews/))

Average score:

81/100

Average Score:

81/100

Pricing:

Starting at $10.00 per month

-   Key Features
    
    Microsoft Planner's score
    
    Category average
    
    Commenting/Notes
    
    4.56
    
    4.62 category average
    
    Task Editing
    
    4.55
    
    4.58 category average
    
    Task Scheduling
    
    4.56
    
    4.58 category average
    
-   Screenshots
    

### [Quire](https://www.softwareadvice.com/product/94514-Quire/)

**4.7**

([388 reviews](https://www.softwareadvice.com/product/94514-Quire/reviews/))

Average score:

80/100

Average Score:

80/100

Pricing:

Starting at $10.95 per month

-   Key Features
    
    Quire's score
    
    Category average
    
    Commenting/Notes
    
    4.14
    
    4.62 category average
    
    Task Editing
    
    4.72
    
    4.58 category average
    
    Task Scheduling
    
    4.54
    
    4.58 category average
    
-   Screenshots
    

### [OpenProject](https://www.softwareadvice.com/project-management/openproject-profile/)

**4.6**

([188 reviews](https://www.softwareadvice.com/project-management/openproject-profile/reviews/))

Average score:

80/100

Average Score:

80/100

Pricing:

Starting at €5.95 per month

-   Key Features
    
    OpenProject's score
    
    Category average
    
    Commenting/Notes
    
    4.64
    
    4.62 category average
    
    Task Scheduling
    
    4.63
    
    4.58 category average
    
-   Screenshots
    

### [Adobe Workfront](https://www.softwareadvice.com/project-management/workfront-profile/)

**4.4**

([1495 reviews](https://www.softwareadvice.com/project-management/workfront-profile/reviews/))

Average score:

80/100

Average Score:

80/100

Pricing:

Pricing available upon request

-   Key Features
    
    Adobe Workfront's score
    
    Category average
    
    Commenting/Notes
    
    4.79
    
    4.62 category average
    
    Task Editing
    
    4.49
    
    4.58 category average
    
    Task Scheduling
    
    4.51
    
    4.58 category average
    
-   Screenshots
    

### [GanttPRO](https://www.softwareadvice.com/project-management/ganttpro-profile/)

**4.8**

([546 reviews](https://www.softwareadvice.com/project-management/ganttpro-profile/reviews/))

Average score:

79/100

Average Score:

79/100

Pricing:

Starting at $7.00 per month

-   Key Features
    
    GanttPRO's score
    
    Category average
    
    Commenting/Notes
    
    4.90
    
    4.62 category average
    
    Task Editing
    
    4.75
    
    4.58 category average
    
    Task Scheduling
    
    4.83
    
    4.58 category average
    
-   Screenshots
    

### [Teamwork.com](https://www.softwareadvice.com/project-management/teamwork-pm-profile/)

**4.5**

([940 reviews](https://www.softwareadvice.com/project-management/teamwork-pm-profile/reviews/))

Average score:

79/100

Average Score:

79/100

Pricing:

Starting at $9.99 per month

-   Key Features
    
    Teamwork.com's score
    
    Category average
    
    Commenting/Notes
    
    4.50
    
    4.62 category average
    
    Task Editing
    
    4.51
    
    4.58 category average
    
    Task Scheduling
    
    4.52
    
    4.58 category average
    
-   Screenshots
    

### [Paymo](https://www.softwareadvice.com/project-management/paymo-profile/)

**4.7**

([686 reviews](https://www.softwareadvice.com/project-management/paymo-profile/reviews/))

Average score:

79/100

Average Score:

79/100

Pricing:

Starting at $5.90 per month

-   Key Features
    
    Paymo's score
    
    Category average
    
    Commenting/Notes
    
    4.50
    
    4.62 category average
    
    Task Editing
    
    4.51
    
    4.58 category average
    
    Task Scheduling
    
    4.45
    
    4.58 category average
    
-   Screenshots
    

### [Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/)

**4.9**

([110 reviews](https://www.softwareadvice.com/file-sharing/clinked-profile/reviews/))

Average score:

79/100

Average Score:

79/100

Pricing:

Starting at $77.00 per month

-   Key Features
    
    Clinked's score
    
    Category average
    
    Task Editing
    
    4.88
    
    4.58 category average
    
    Task Scheduling
    
    4.87
    
    4.58 category average
    
-   Screenshots
    

### [Bitrix24](https://www.softwareadvice.com/nonprofit/bitrix24-profile/)

**4.2**

([995 reviews](https://www.softwareadvice.com/nonprofit/bitrix24-profile/reviews/))

Average score:

77/100

Average Score:

77/100

Pricing:

Starting at $69.00 per month

-   Key Features
    
    Bitrix24's score
    
    Category average
    
    Commenting/Notes
    
    4.62
    
    4.62 category average
    
    Task Editing
    
    4.40
    
    4.58 category average
    
    Task Scheduling
    
    4.38
    
    4.58 category average
    
-   Screenshots
    

#### Methodology

The research for the best Task Management software list was conducted in October 2025. We evaluated data (user reviews and demand signals) from the past 24 months as of the research date. [Read the complete methodology.](https://www.softwareadvice.com/legal-page/frontrunners-methodology/)

* * *

## Popular Task Management Comparisons

[

Jira vs Trello

](https://www.softwareadvice.com/project-management/atlassian-jira-profile/vs/trello/)[

Asana vs Basecamp

](https://www.softwareadvice.com/project-management/asana-profile/vs/basecamp/)[

Microsoft OneNote vs Evernote Teams

](https://www.softwareadvice.com/project-management/evernote-profile/vs/onenote/)[

Smartsheet vs monday.com

](https://www.softwareadvice.com/marketing/monday-com-profile/vs/smartsheet/)[

Wrike vs ClickUp

](https://www.softwareadvice.com/project-management/clickup-profile/vs/wrike/)[

Connecteam vs Microsoft To Do

](https://www.softwareadvice.com/hr/connecteam-profile/vs/microsoft-to-do/)[

Todoist vs Notion

](https://www.softwareadvice.com/project-management/notion-profile/vs/todoist/)

## Send me a copy of this list to my inbox

### Get a copy of this list with pricing info sent to your inbox so you can pick up where you left off when convenient to you.

Here’s what we’ll cover:

[What you need to know about task management software](#Whatyouneedtoknowabouttaskmanagementsoftware)

[What is task management software?](#Whatistaskmanagementsoftware)

[Essential features of task management software](#Essentialfeaturesoftaskmanagementsoftware)

[Benefits and competitive advantages of using task management software](#Benefitsandcompetitiveadvantagesofusingtaskmanagementsoftware)

[How to choose the best task management software for your business](#Howtochoosethebesttaskmanagementsoftwareforyourbusiness)

[Software related to task management](#Softwarerelatedtotaskmanagement)

[More resources for your task management journey](#Moreresourcesforyourtaskmanagementjourney)

## What you need to know about task management software

[Task management software](https://www.softwareadvice.com/project-management/task-management-comparison/) helps businesses organize and track tasks, deadlines, and workflows, improving team coordination and productivity. These tools are ideal for businesses seeking a way to monitor progress, set priorities, and ensure that deadlines are met efficiently.

To give you an idea about the task management software market, we have 643 products on our site and gathered 11,584 verified user reviews in the past year. \[1\] For professionals in roles such as project managers, team leads, and operations managers, this means a wide variety of options, each offering unique features to suit specific needs, from simple task tracking to complex project collaboration. 

Pricing for task management software starts at $8.95 for basic plans, $49 for mid-tier plans, and $117 for high-end plans. Higher-priced enterprise plans provide additional features, such as advanced reporting, team collaboration tools, and integrations with other business systems. \[2\]

When evaluating task management software, first-time buyers should consider task creation and assignment processes, priority-setting capabilities, and how it handles team communication and deadlines. To ensure the software will meet your needs, ask vendors detailed questions such as:

-   How does this software handle task dependencies and allow automatic updates if deadlines or priorities change?
    
-   What features are available to track individual task progress, and how can this be customized for different team members or projects?
    
-   How does the software facilitate real-time collaboration, allowing team members to comment, attach files, or share updates directly within tasks?
    
-   Does the software support recurring tasks, and can it automate reminders or notifications to ensure nothing falls through the cracks?
    
-   How does the tool handle task prioritization, and is it flexible enough to adapt to changing project demands or urgent deadlines?
    

With 643 task management tools available, choosing the right one on your own can be time-consuming. Our experienced software advisor, Hussain Bandukwala, draws on years of expertise from guiding task management software buyers. He’ll help you navigate your options and find the best fit for your needs. Ready to explore further? [Schedule a consultation](https://calendly.com/appointments-34/software-advice-appointment?month=2024-09) today.

## What is task management software?

Task management software is a tool that helps teams and individuals organize, assign, and track their tasks from start to finish. It’s designed to keep things simple, focusing on task completion, prioritization, and meeting deadlines without the complexity of larger [project management systems](https://www.softwareadvice.com/project-management/).

These tools typically offer task tracking, scheduling, and workflow management features. They help teams stay on top of their work by providing clear task assignments, setting deadlines, and tracking progress. This helps ensure better team coordination, easier visibility into work responsibilities, and automated reminders to keep everything on track. In short, they make managing tasks a lot easier.

As task management tools evolve, automation is becoming a bigger part of the picture, helping to remove repetitive work. But as Bandukwala points out, it’s not just about automation: _“AI can handle repetitive tasks like automation, but giving teams the right training and ensuring data quality is key to making the most out of task management tools.”_ This highlights how combining the right tool with proper training ensures that teams use the software to its full potential, making the most out of every task.

## Essential features of task management software

Choosing the right task management software requires understanding its core and common features. Core features, such as task progress tracking and task scheduling, are essential in ensuring tasks are efficiently organized and completed on time. After analyzing reviews and engaging with task management software providers, we’ve identified several common features that enhance these core functionalities.

### Core task management software features

**Task scheduling**

Enables users to track and manage the scheduling of tasks to ensure deadlines are met. 90% of users rate it highly critical, reflecting its importance in maintaining organized workflows.

**Task progress tracking**

Tracks the status and progress of tasks, ensuring that teams stay on top of their work. 88% of users rate it highly critical, highlighting its role in keeping tasks on track.

### Common task management software features

**Task editing**

Users can edit task details such as deadlines or assignees to reflect changes as needed. 92% of users highly value this feature and consider it critical.

**Assignment management**

Helps assign tasks based on team members' skills or availability, ensuring the right person handles each task. 89% of users consider it essential for smooth task allocation.

**Prioritization**

Allows teams to prioritize tasks based on urgency or importance, helping to ensure critical work is completed first. Regarded as crucial by 88% of users.

**Commenting/Notes**

Facilitates communication within tasks by allowing team members to leave comments or notes for others. 88% of users emphasize its importance for fostering collaboration.

[Workflow management](https://www.softwareadvice.com/workflow/)

Users can design and manage workflows to streamline repetitive tasks. Rated highly critical by 87% of users.

[Project tracking](https://www.softwareadvice.com/project-management/project-tracking-comparison/)

Allows teams to track the progress of larger projects, providing a clear overview from start to finish. Considered highly important by 86% of users, ensuring that project goals are consistently met.

**Search/filter**

Enables users to quickly search and filter tasks based on keywords or criteria. 80% of users rated it as essential for efficient task management.

[Collaboration tools](https://www.softwareadvice.com/collaboration/)

Provides a space for team members to communicate and share files in real time, improving team cohesion and reducing communication gaps. 79% of users find this feature critical for seamless collaboration.

**Recurring tasks**

Allows users to set up tasks that automatically repeat, saving time and ensuring regular activities are never overlooked. 78% of users value this feature for its ability to streamline ongoing responsibilities.

[Calendar management](https://www.softwareadvice.com/calendar-app/)

An integrated calendar helps track meetings and deadlines, keeping team members organized. 75% of users find this functionality crucial for keeping track of important dates.

[Time tracking](https://www.softwareadvice.com/project-management/time-tracking-comparison/)

Tracks time spent on tasks, essential for productivity insights and project cost management.

**Sub-task management**

Users can break large tasks into smaller, manageable sub-tasks, making complex projects easier to handle.

**Deadline management**

Helps teams track and manage task deadlines, ensuring that projects are completed on time.

Task management software provides a straightforward, budget-friendly solution for teams managing smaller, less complex projects. These tools focus on essential task tracking and scheduling without the complexity of larger project management systems, making them easy to adopt and scale. Bandukwala says, _"With task management tools, the learning curve is much lower, and because they are cheaper, you can buy more licenses for your team, making them an ideal choice for managing day-to-day tasks without the complexity of larger project management software."_

## Benefits and competitive advantages of using task management software

Based on insights from our proprietary data analysis of user reviews and expert feedback, task management software is designed to optimize team efficiency, streamline workflows, and boost productivity. These tools allow teams to stay organized, automate repetitive tasks, and ensure that deadlines are met.

However, many teams combine task management software with other tools, such as project management software, to create a more comprehensive workflow. As Bandukwala points out, _"I've seen clients use task management software alongside project management tools, but it's important to focus on the strengths of each. Task management software excels in managing to-do lists and checklists, often overlooked in project management tools. It's about supplementing each tool with the right processes to optimize productivity."_

Here are the key benefits backed by real user feedback and expert insights:

-   **Seamless team communication and collaboration:** Task management software enables better coordination by providing a centralized platform where team members can collaborate on tasks, share updates, and communicate in real time. This leads to more efficient teamwork and fewer communication breakdowns.
    
-   **Increased team productivity through automation:** Task management tools help teams save time and reduce manual effort by automating repetitive tasks such as task assignments, deadline reminders, and progress updates. This allows employees to focus on higher-value tasks and achieve more.
    
-   **Enhanced workflow efficiency with task prioritization:** Task management software allows users to prioritize tasks based on urgency or importance. This feature ensures that critical tasks are tackled first, improving workflow efficiency and ensuring teams stay on top of their most pressing responsibilities.
    
-   **Better project tracking for on-time delivery:** Task management software provides robust tracking features, allowing users to monitor task completion, set milestones, and track overall project progress. This visibility ensures that all tasks are completed on time, reducing delays and improving project delivery.
    
-   **Improved task organization for clear accountability:** With features like task assignment, deadlines, and status updates, task management software helps organizations clearly define who is responsible for each task. This promotes accountability, ensures better task organization, and improves team performance.
    

## How to choose the best task management software for your business

### 1\. Define your requirements

Choosing the right task management software starts with understanding your team's needs. Are you looking to streamline task assignments, improve collaboration, or keep track of project deadlines? Knowing these core requirements will help you select the software that aligns with your team’s specific challenges and goals, setting the foundation for smooth, efficient workflows.

#### Assess your team’s needs and task complexities

Before selecting task management software, assessing your team’s specific needs is essential. Consider the complexity of the tasks you manage, whether you need simple to-do lists or more advanced features like task dependencies and recurring tasks. For instance, 42% of businesses using task management software have up to 50 employees, so small to mid-sized teams often require a straightforward solution that scales. \[1\]

Our analysis from the past year also shows that industries like IT (11%), marketing and advertising (8%), and computer software (6%) are leading users of task management software. While these percentages may seem small, they highlight the diverse industries adopting these tools to manage tasks efficiently.

#### Evaluate user-friendliness and adoption

Your task management software should be simple, intuitive, and easy for your team to adopt. After all, the quicker your team gets on board, the faster you'll see a boost in productivity. For example, 91% of users find to-do lists essential for staying organized, while 90% consider task editing and updates crucial for keeping everything on track. 

Task scheduling is another highly important feature, with 89% of reviewers prioritizing it for task management. Ensure the software has an interface that makes these key functions easy to use and will support your team’s immediate needs and long-term growth.

#### Determine task volume and workload management

Think about the number of tasks your team handles and how the software helps organize and distribute workloads effectively. Does it offer task prioritization to ensure the most urgent work gets done first? Can it manage team capacity and assign tasks based on individual skills or availability? You need to choose a solution that can handle your team’s workload without slowing down or becoming inefficient, especially as your team scales and the volume of tasks increases.

#### Calculate the total cost of ownership (TCO)

When calculating the cost of task management software, it's important to look beyond the initial price tag. Consider ongoing expenses such as support, training, and the software’s ability to scale as your team grows. Ensure the software provides a clear return on investment (ROI) through productivity gains, time savings, and reduced operational overhead.

Pricing breakdown:

-   **Basic plans:** Starting at $8.95 monthly, ideal for small teams with essential task-tracking needs.
    
-   **Mid-tier plans:** Starting at $49 monthly, offering additional features like task dependencies and reporting.
    
-   **High-end plans:** Starting at $117 per month, these plans provide advanced reporting, team collaboration tools, and integrations with other business systems for larger teams or enterprises.
    

#### Review integration capabilities

It is crucial to ensure that task management software integrates smoothly with your team's existing tools, such as email, file-sharing platforms, communication tools, and calendars. 

Seamless integrations make the software fit naturally into your workflow, reducing disruptions and increasing efficiency. As Bandukwala highlights, _"Integrating task management software with other systems can be challenging, especially when data is working in silos. While manual data integration may not seem like much of an overhead, the purpose of task management software is to make everything seamless."_ 

Ensuring compatibility with your existing systems will make the software more effective and reduce the need for additional manual work.

### 2\. Make a shortlist of task management software

With so many task management software options available, narrowing down your choices can feel overwhelming. The key to simplifying this process is creating a shortlist tailored to your team's needs and objectives. By focusing on software that addresses your unique challenges, you’ll be better equipped to find a solution that boosts productivity and streamlines workflows.

#### Consult with task management software advisors

Choosing the right task management software can be tricky, but our expert advisors can make the process much easier. At Software Advice, our experienced advisors like Bandukwala specialize in helping businesses like yours find the best task management solutions. By understanding your team’s unique needs, our advisors will guide you to a shortlist of tools that fit both your requirements and budget. Whether you want to chat online or prefer a more detailed phone consultation, our advisors are ready to help you explore options and identify the right fit.

#### Explore FrontRunners for Task Management

Before jumping into a 1:1 consultation with an advisor, it can be helpful to explore our [FrontRunners report on task management software](https://www.softwareadvice.com/project-management/task-management-comparison/#:~:text=Explore%20FrontRunners). This report highlights top-rated software based on user reviews and functionality, giving you a solid starting point. By reviewing the FrontRunners list first, you’ll have a clearer idea of your options and be better prepared with specific questions when you connect with an advisor. For a detailed explanation of our selection process, visit our [methodology](https://www.softwareadvice.com/resources/buyers-guide-methodologies/) page.

### 3\. Pick your best option

When selecting task management software, picking the best option goes beyond simply reviewing features and pricing. It’s about finding the tool that best aligns with your team’s processes, enhances productivity, and scales as your needs evolve. To make the right choice, it's essential to dive deeper into how the software fits into your daily operations, adapts to your team’s workflow, and supports long-term growth.

#### Test software with demos and free trials

Take full advantage of demos and free trials to assess how the software works in real-world scenarios. Testing the software for usability and feature relevance is essential before committing. Ensure that it supports your team’s specific task management needs—whether that’s task assignment, progress tracking, or prioritization. 

Testing also allows you to evaluate how intuitive the software is and whether it can integrate smoothly with your team’s existing processes. Make sure to involve team members in the testing process to get their feedback on how easy the tool is to adopt and whether it enhances their workflow.

#### Consult with current users and experts

One of the best ways to understand how task management software performs is by consulting with current users who have similar needs. Look for reviews and case studies from companies in your industry to see how they’ve implemented the software and the challenges they’ve faced. 

Talking to experts or users who have gone through the same selection process can help you identify potential pitfalls or hidden benefits that might not be immediately obvious. This feedback will provide real-world insights into how well the software scales, handles increased task volume, and integrates into existing systems.

#### Evaluate flexibility and customization options

When selecting task management software, it is crucial to assess its flexibility in adapting to your team’s needs. Can you create task templates, custom fields, and workflows that align with your processes? A highly adaptable tool will ensure your team can use it in a way that fits your needs.

However, it’s equally important to understand the software’s limitations. Bandukwala points out, _"With task management software, there are limitations in how complex things can go. Understanding the limits on the number of tasks, users, and dependencies between tasks is really important."_ Make sure to evaluate how well the software can handle your team’s workload and whether it supports the level of complexity your projects may require as they evolve.

### 4\. Make the most of your task management software

Once you’ve adopted task management software, the key to maximizing its value is making sure your team uses it effectively. It’s not just about having the tool—it’s about integrating it fully into your team’s workflow to improve productivity, collaboration, and overall efficiency. Here are a few strategies to ensure you're getting the most out of your software:

-   **Conduct team training for effective use:** Provide structured training sessions to ensure your team understands how to use the software fully. This will help them adopt the software faster and make the most of its features.
    
-   **Regularly review and refine workflows:** Track how the software is being used and adjust workflows as needed to continuously improve team efficiency and collaboration. Task management software is most effective when optimized for your team's specific work methods.
    
-   **Encourage consistent task tracking and updates:** To make the most out of your task management software, make task updates a habit. Ensure team members regularly update their task status, add comments, and flag issues in real time, which enhances accountability.
    
-   **Use built-in reporting for insights:** Leverage the software’s built-in reporting tools to track team productivity, identify bottlenecks, and make data-driven decisions to improve task allocation and performance over time.
    

## Software related to task management

While searching for task management software, you may find other related software types that perform similar functions or can be integrated to enhance your team’s productivity. These tools can complement task management systems and streamline various business processes.

-   [Project Management Software](https://www.softwareadvice.com/project-management/): Offers comprehensive tools for planning, executing, and tracking projects, providing broader management capabilities for more complex workflows.
    
-   [Remote Work Software](https://www.softwareadvice.com/remote-work/): Supports communication and collaboration for distributed teams, offering tools like video conferencing, file sharing, and messaging to keep everyone connected.
    
-   [Requirements Management Software](https://www.softwareadvice.com/requirements-management/): Helps track and manage project or product requirements, ensuring alignment across teams and stakeholders from start to finish.
    
-   [Time and Expense Software](https://www.softwareadvice.com/psa/time-and-expense-comparison/): Tracks employee time, expenses, and reimbursements, helping businesses manage budgets and improve financial transparency.
    
-   [Workflow Management Software](https://www.softwareadvice.com/workflow/): Automates and optimizes workflows by defining tasks and processes, improving efficiency, and ensuring tasks are completed in the correct order.
    

## More resources for your task management journey

-   [5 Key Task Management Software Features and Top Products That Offer Them](https://www.softwareadvice.com/resources/key-task-management-software-features/)
    
-   [How To Track Project Progress and Make Better Decisions](https://www.softwareadvice.com/resources/how-to-track-project-progress/)
    
-   [7 Top-Rated Affordable Project Management Software](https://www.softwareadvice.com/resources/affordable-project-management-software/)
    
-   [Project Management 101: Terms and Techniques to Get You Started](https://www.softwareadvice.com/resources/project-management-101/)
    

* * *

## About our contributors

#### Author

[Shubham](https://www.softwareadvice.com/resources/author/sgupta/) is a writer at Software Advice, specializing in project management. His focus is to guide project managers from planning to execution and beyond. His expertise also spans construction, manufacturing, and other related topics.

Shubham’s research and writing for Software Advice is informed by nearly 200,000 authentic user reviews and more than 10,000 interactions between Software Advice software advisors and project management software buyers. Shubham also regularly speaks to project managers and PMO leaders so he can provide the most up-to-date and helpful information to small and midsize businesses purchasing software or services.

Outside work, Shubham likes to explore the depth of Urdu poetry and enjoys his time with his dog.

#### Editor

[Parul Sharma](https://www.softwareadvice.com/resources/author/parul-sharma/) is a content editor at Software Advice with expertise in curating content for various niches, including SaaS, digital marketing, and search engine optimization. With over half a decade of experience in content writing and editing, Parul has the expertise to simplify complex terms into engaging, valuable content for targeted audiences. She completed her graduation and post-graduation in English literature from Delhi University and was awarded the Dr. Asha Sahni Memorial Award for being the highest scorer in her graduating class.

Parul has contributed to the news, lifestyle, education, and health verticle of DNA India, India’s premier media channel. Outside of work, she can be found curating healthy recipes, coloring in mandala books, and spending quality time with her family.

#### Advisor

**Hussain Bandukwala** is a PMO and project management expert with over 20 years of experience advising SMBs, nonprofits, public sector, and Fortune 500 companies to enhance strategic execution and operational efficiency. As founder of Parwaaz Consulting, he specializes in PMO leadership, project management, and change management coaching. A LinkedIn Learning instructor and industry speaker, Hussain is a globally recognized PMO influencer known for driving successful PMO integration and performance.

* * *

### Sources

1.  **Software Advice reviews data:** Software Advice reviews are collected from verified users for individual software products. For this report, we analyzed reviews from December 2023 to December 2024. [Read the complete methodology](https://www.softwareadvice.com/resources/buyers-guide-methodologies/). 
    
2.  **Software Advice software pricing data:** Only products with publicly available pricing information and qualified software products within the category, as of January 2025, are included in the pricing analysis. [Read the complete methodology](https://www.capterra.com/resources/buyers-guide-methodologies/).
    

## Task Management FAQs

-   What is the meaning of task management software?
    
    Task management software is a tool designed to organize, prioritize, and track tasks within a project or workflow. It helps individuals and teams manage deadlines, allocate resources, and collaborate efficiently, enhancing productivity and ensuring timely task completion.
    
-   Is Excel a task management tool?
    
    While Excel is not specifically designed as a task management tool, it can organize and track tasks through spreadsheets. However, it lacks the advanced features and automation of dedicated task management software.
    
-   How much does talent management software cost?
    
    According to our pricing research, entry-level talent management software systems average around $73 per month. Premium talent management software suites can average $234 per month or more, depending on how many employees you have and the level of functionality offered. Be sure to talk to vendors to understand all the costs involved with their talent management system.
    
-   What is the best software for task management?
    
    According to our analysis of products with high market demand and reviews, [Connecteam](https://www.softwareadvice.com/hr/connecteam-profile/) had the highest overall rating from verified reviewers on Software Advice.
    
-   Who uses task management software?
    
    Individuals, teams, and organizations across various industries use task management software to streamline workflows, enhance collaboration, and improve productivity. It's beneficial for anyone needing to organize and track tasks efficiently.
    
-   What is the best free task management app?
    
    According to our analysis of market demand and reviews, Todoist received the highest overall rating from verified reviewers on Software Advice. It is recognized for its robust features and ease of use, making it an excellent choice for a free task management app.
    
-   What is the best tool to track action items?
    
    The best tool for tracking action items depends on your specific needs. Explore the best task management software category to find options that suit your requirements and offer features, such as task tracking, reminders, and collaboration.
    
-   How do you effectively track action items?
    
    To track action items effectively, use a task management tool to organize tasks, set priorities, assign responsibilities, and establish deadlines. Regularly update progress and review tasks to ensure accountability and timely completion.
    

## Related Task Management Software

-   [Agile Project Management Software](https://www.softwareadvice.com/project-management/agile-comparison/)
-   [Calendar Software](https://www.softwareadvice.com/calendar-app/)
-   [IT Project Management Software](https://www.softwareadvice.com/project-management/it-comparison/)
-   [Kanban Tools Software](https://www.softwareadvice.com/project-management/kanban-comparison/)
-   [Project Tracking Software](https://www.softwareadvice.com/project-management/project-tracking-comparison/)
-   [Resource Management Software](https://www.softwareadvice.com/project-management/resource-management-comparison/)
-   [Scrum Software](https://www.softwareadvice.com/project-management/scrum-comparison/)
-   [Team Management Software](https://www.softwareadvice.com/project-management/team-management-comparison/)
-   [Time Tracking Software](https://www.softwareadvice.com/project-management/time-tracking-comparison/)
-   [Workflow Management Software](https://www.softwareadvice.com/workflow/)