All Todoist Reviews

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Michael

51 - 200 employees

Used more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

Reviewed May 2021

The best “to do” tracker around!

User Profile

Rikaz

Verified reviewer

Health, Wellness and Fitness, 1,001-5,000 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

FUNCTIONALITY

5

Reviewed May 2022

An essential organization tool for self and teams!

Todoist has been a pleasure to use and I can't recommend it enough especially as a starting app for your teams.

PROS

Todoist has multiple features which make it easy to use. The mobile app is minimal in design and easy to navigate. Setting up a task and sub-tasks, adding members, communicating with the team, & managing projects is just so easy. On Android there is even a widget to directly add tasks to the app. The web app is equally up to the task of it's Android cousin having nearly all the features of the Android App.

CONS

Being a freemium service, Todoist requires users to pay for their premium services as well as being limited to 5 active projects, 5 collaborators per project, & 5 MB file uploads in the free version.

Reason for choosing Todoist

Todoist takes the lead due to it's ease of use and better user interfaces.

Reasons for switching to Todoist

Todoist user interface was easier to use.

User Profile

Jeremy

Verified reviewer

Media Production, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

4

FUNCTIONALITY

4

Reviewed December 2022

Todoist: The Best Task Management App?

As self-employed creative professional, Todoist has greatly aided me in keeping track of disparate projects. Quick overviews, assigned tasks and reminders help me to get the job done, and not get overwhelmed.

PROS

The Todoist interface is attractive, and a real breeze to use. Being able to assign and add sub-tasks, plus things like Productivity visualizations make it a true productivity tracking app.

CONS

There could be stronger visual cues for when sub-tasks exist within a task.

Reason for choosing Todoist

The free version of Todoist offered everything I needed, even with the free version.

Reasons for switching to Todoist

Asana's interface was too cluttered and confusing.

Naomi

Building Materials, 201-500 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

4

EASE OF USE

4

FUNCTIONALITY

5

Reviewed January 2024

Nice software to track your tasks

PROS

Nice software to track your tasks. You can share the files with your colleagues for projects management.

CONS

I don’t dislike anything in particular, it’s a good software.

User Profile

Maisarah

Verified reviewer

Telecommunications, 1,001-5,000 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

3

EASE OF USE

5

VALUE FOR MONEY

4

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed March 2021

Todoist is the best for To-do-list

This software has really helping me to coordinate my time, task and schedule in central hub. The integration with other service like outlook and Zoho Notebook is giving more value to this software. Overall,I really like this software.

PROS

Todoist has really improve my effectiveness in managing my to-do-list and recurring daily task in my schedule. Its board and card layout is easy to drag around and i really like this style of task management because it is easy to see my overall task.

CONS

There are not much feature and tools that i can use to build a more complex or project with detailed resource. Todoist will constantly sending me a notification for unfinished task and sometimes it is a distraction that i don't need.

Reasons for switching to Todoist

Todoist is more cheaper then Asana and more comfortable using it for my daily use.

Jae

Education Management, 501-1,000 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed November 2023

Todoist: The Task Management Across All Platforms.

I have able to use Todoist for years and NEVER missed a beat of Task that I am Working On.

PROS

The Cost and the EASE of USE! I was able to start using Immediately.

CONS

There is not anything that I dislike about this product and have been using for YEARS!

Reasons for switching to Todoist

The Product is cumbersome when used on the Phone.

User Profile

Craige

Verified reviewer

E-Learning, 2-10 employees

Used weekly for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

4

CUSTOMER SUPPORT

3

FUNCTIONALITY

4

Reviewed November 2023

Very decent product

really good it works well and allows for planning

PROS

scales well with the size of your business or team

CONS

folder limit - decent but can be limiting if you prefer to use multiple projects

Reason for choosing Todoist

ease of use and integration with external tools and workflows

Reasons for switching to Todoist

todoist was simply way easier to use and learn

Luca

Machinery, 11-50 employees

Used weekly for less than 12 months

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

FUNCTIONALITY

5

Reviewed November 2023

Feature rich and with great APIS

PROS

I use Todoist to manage the topics to be discussed in my podcast. I have a shared list with my co-host which can be re-arranged live to compose our episodes. It was also super easy to use Todoist's APIs to have some data automatically added to our topic list.

CONS

I don't love the fact that (at least on the Mac) it's an electron-based app and not a native one.

Reasons for switching to Todoist

Microsoft To Do kept having bugs that were not ever fixed. Also, its API is needlessly complicated compared to Todoist's.

Karen

Verified reviewer

Research, 1 employee

Used daily for less than 2 years

Review Source: GetApp
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

FUNCTIONALITY

5

Reviewed October 2023

Excellent features and easy to use

Easy to use across every platform I have.

PROS

works across multiple platformsintegrates into other systems without needing admin rightsProvides a lot of functionality such as multiple lists, schedulingHas several different productivity systems built in that you can use and learn as you go along

CONS

I honestly cannot think of anything that needs improving!

Reasons for switching to Todoist

Planner cannot be used across two microsoft accounts has to be one or the other so was work or personal.

Christopher

Architecture & Planning, 2-10 employees

Used daily for less than 6 months

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

4

FUNCTIONALITY

4

Reviewed November 2023

An honest and intelligent task management software

Overall my experience with the software is very good. It keeps me sane.

PROS

The simplicity of it, and how it is completely accessible through my keyboard.

CONS

Sometimes it can feel a little static. Not a very dynamic software. Task can feel like chores.

Reasons for switching to Todoist

These softwares did not fit my though process, and aesthetics.

Scott

Computer Software, 1 employee

Used daily for less than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed August 2019

Intuitive product, quick to implement

I'm a proud premium member because the software does its job and doesn't get in my way. I use it for both my work and personal tasks, but separating the two out is really simple to do.

PROS

I've tried dozens of systems for my day-to-day tasks, and finally landed on Todoist a couple years ago. The natural language processing for entering in tasks makes it easy to type something in using the iOS app and pick up where I left off later on my Mac. Typing in a date automatically adds the date information, which means I can just type "add photo to new blog post tomorrow" and have the task on tomorrow's list without having to fiddle in menus. As they say, it just works.

CONS

Things that "just work" tend to have their little nuances that mean sometimes it doesn't just work. Todoist is constantly pushing out updates behind the scenes through their server back-end, which means you're always on the latest version of the software even if you don't update the client software. Sometimes that means they move too fast and break things. There have been multiple occasions where the software suddenly doesn't work as expected and I have to wait a couple hours for them to push out a fix. Perhaps their testing procedures will meet enterprise expectations eventually, but this is normal for cloud services these days...

Reasons for switching to Todoist

Toodledo's software had a very dated look, and adding tasks took multiple steps. There wasn't a Mac app either, which meant I had to go through the browser to access my tasks.

Kristen

Design, 1 employee

Used daily for less than 12 months

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

FUNCTIONALITY

5

Reviewed December 2019

The perfect tool for keeping your to-do list organized

I use ToDoist to keep track of tasks sent to me by clients. I don't use it for project management, extensive notes, or workflow so much as a simple to-do list of projects that need to be completed. Sometimes you don't need to write a lot of details - you just need to be sure you do the task and todoist is the best software I have found for that. Love it!

PROS

I love how it's a no frills to-do list I can access on my computer and phone. I love being able to set up different projects, due dates, and sub tasks. It also helps me with my EOM invoicing so I know what I did for each client.

CONS

I wish I could get more features for free. The comment feature and ability to set reminders look great. Although, Todoist does send me an email every day letting me know what's on my list, so that is very helpful even without reminders.

Reason for choosing Todoist

Todoist was straightforward and non-distracting. It did exactly what I needed without me getting pulled into a rabbit hole of writing notes or project management when none was needed.

Reasons for switching to Todoist

Asana is a great tool for projects with deeper complexity, but there was too much to fill out and add when I just wanted to manage my tasks. Todoist is exactly what I was looking for.

Yoana

Marketing and Advertising, 1 employee

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed August 2020

Works really well until I had too many tasks and then...overwhelm!

I really like the interace and ease of use, it's one of my favorite apps in terms of the UI. It's a really quick setup, the fonts are clean and easy to read, the tags and projects are colored nicely, it just wasn't the app that helped me actually get things done.

PROS

While I was using this software, I really liked the sleek and modern interface to add new tasks. It was quick, easy, and the UI was awesome. I wish all task management apps had an UI like Todoist. The tagging feature was also super quick to add, which saves me time adding tasks. The feature to reschedule tasks I didn't do based on the load for my week was good, not as good as Skedpal (which is why I switched) but better than I've seen in other task managemetn apps I've tried and used. I also really liked the minimalism of the screen, I never felt that it was too clunky or too many options being displayed at once and overwhelming me.

CONS

The reason I switched is because I had so many tasks added in I became overwhelmed. This isn't necessarily the apps fault, I should add time in my calendar to do a weekly review, etc... but it just wasn't happening. I switched to SkedPal because it schedules the tasks for me on my calendar, ensuring I get them done. With ToDoist, if something didn't get done, I would have an overdue task, and then need to schedule it into my calendar myself and spend time figuring out what time slot, etc..., then go back to Todoist if the time didn't work out, etc... it wasn't flexible enough to auto schedule and place it on my calendar with the option to roll over to the next day if not completed. (At least at the time that I used it). If it's not on my calendar, it doesn't get done because other things will fill my calendar and then I'm out of time and my Todoist tasks are not completed.

Reasons for switching to Todoist

The interface for RTM was clunky and a bit outdated, too many options, too cluttered of a screen. I wanted something cleaner and faster to use.

Zeynel

Mechanical or Industrial Engineering, 1 employee

Used daily for less than 12 months

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

4

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed February 2021

One of the sofware I wish I had been used before

I use Todoist for almost anything in my life. From managing complex project to editing watching, reading shopping list, to scheduling my workout plan to tracking my monthly progress and so on. I also use this software as a bookmark tool for something I need to watch, read or write later. It is like part of my life.

PROS

* It provides almost anything you expect from a productivity app. * Not only does it help you to create or manage your task but it also motivate you with its feature of karma level. * The feature of 2 way sync with Google Calendar is great. I can easily schedule my task and plan my day in a calendar, without even have to open Todoist. Being able to create new sub-calendar in your calendar for each project in Todoist, is even better. * You can create sub-tasks in sub-task in a subs-task and so on. Moreover, for each sub-task, you can add due date, notes. And this feature is really precious while you working on complex project. * Sorting and grouping features make task management more effective. * There are shortcuts for almost all stuff. Just typing with keyboard, you can add task, set the due date and priority level and move it to any project. That makes editing projects even faster. * There are board and list view options. It is really helpful while dealing with different types of projects. * There are well-organized templates to create a project faster. * You can create so many project and easily edit, sort, or group them. * Scheduling options are more than enough. It is so powerful editing recurring tasks. * Maybe some of the features require payment but I can't complain about it because it is not so expensive and it is effective enough without it premium feature.

CONS

* Although its 2-way sync with Calendars is really powerful, it would better if there was a calendar view option. * Sometimes, there may be a sync problems with Calendar apps. * I used to monitor multi-project in one screen. But I cannot do it anymore, after the new updates. * There could be habit tracker option for recurring tasks .

Reasons for switching to Todoist

2 way sync with google calendar. Sub-task management features is much more powerful than the others.

Anonymous

1 employee

Used daily for less than 12 months

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

3

FUNCTIONALITY

5

Reviewed November 2021

Trailblazer

I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way of organizing your life. The minimalist design language was one of the first of its kind back when they first started out as an online-only service. In the meantime they have introduced native apps for all major platforms. Expect this to just work, and work well. Tags are an especially useful future as are priorities. This helps you see with a glance (or using a filtering function) what is relevant or important. Todoist is great if you want to adhere to the GTD philosophy or if you want to create your own customized system to manage your tasks. I have not used the collaborative function but would expect it to work well too.

PROS

Todoist has keyboard shortcuts down. That makes it easy and fast to navigate once you are familiar with it. Quick entry is easy and fast. The app gives you lots of ways to slice and dice your todo list, such as favorites, different priority levels and lables. Different views, such as a Kanban type of board can help organize and manage your task list. One thing that makes Todoist especially easy to use is that you can add tasks by email, you can add attachements (the word doc you need to read is right there).

CONS

I am not a fan of subscription services. The free version is great to test the service but too limited to use as daily driver. If you are ok with paying a monthly fee, then the 4$/month (3$ if you pay for the whole year upfront) is a reasonable ask. This and the sheer number of functions steered me towards an alternative as I was looking for something simpler. In my experience, more features just meant more distractions from actually checking off items on my task list.

Reason for choosing Todoist

In the end I chose an alternative to Todoist, as I am no fan of subscription services and rather pay once for a product, knowing I can use it as long as it still works with the OS I am using. But had it not been for that Todoist would have beat out Things by Cultured Code. The reason being that there are some more functionalities and the ease of use with keyboard on a computer is the best I know of.

Jaden

Computer Software, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

FUNCTIONALITY

4

Reviewed October 2022

Simplicity, Speed, & Ease Of Use

PROS

What makes Todoist stand out is it's streamlined design. The design itself is minimal and clean. You organize tasks into projects, and those projects can be organized into sub-projects. One of it's best features is natural language input: you can set the due date, priority, project, labels, and more all in the name of the task. This makes it super fast to create & edit tasks, and makes it easy to get ideas out of your head and into Todoist.

CONS

The one feature I want Todoist to have is custom features. At the moment you can create "filters", which allow you to show tasks filtered by due date, project, label, etc. However the tasks always show up in a list style view. I would love it if you could display the filter in an alternate view such as a kanban board, or any of the other views offered by ClickUp's dashboards or Notion's database views.

Reasons for switching to Todoist

ClickUp has a lot of cool features, however it is a bit slow / clunky feeling. I didn't need the features that much, and I was willing to sacrifice those features for the increased speed / ease of use offered by Todoist.

Craig

Non-Profit Organization Management, 11-50 employees

Used daily for less than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed April 2023

Todoist - A flexible and value for money work and project management tool

Very positive real world use experience over the last few years and ensures nothing is missed or forgotten and all project/stakeholder requests/asks are quickly captured and integral to how my team operates.

PROS

The ease of use for creating different 'project' areas that have unique project stages and tasks. These projects can often be repetitive in approach and nature and the ability to create 'template' saves time, improves consistency and quality of project delivery and contributes to project delivery success.Integrations with other cloud tools/email provides greater flexibility and completeness ensuring all tasks are captured at point of creation and no requests/tasks are forgotten.

CONS

Nothing so far - very flexible tool, available across desktop/webapp/smart devices and the price is very good for smaller organisations and teams to have a very capable project/task management solution.

Reason for choosing Todoist

Overall, the flexibility and ease of use in creating workflow that fitted how my team works, the great pricing, integration options, ease of initial set up and the number of options for working with the product ensure access to the product and features are never far away.

Darren

Media Production, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

4

FUNCTIONALITY

4

Reviewed February 2023

Todoist is an amazing, simple and easy to use task manager.

Todoist is exceptional and works great for me.

PROS

The best thing about Todoist is is simplicity. It helps you in managing tasks without it becoming a task in itself like other more complex solutions.

CONS

If you are needing to manage large, highly complex projects across large teams Todoist may not be fort you. Additionally it is missing calendar integration so you can not view your day in one app.

Reason for choosing Todoist

For its simplicity and because it offered me everything I needed for a fraction of the cost.

Oğuz

Computer Games, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed December 2022

A Miraculous Task Management Tool: My Todoist Review

I've had a great experience with Todoist and highly recommend it for anyone looking for an effective task management tool. It's incredibly intuitive and easy to use and the syncing across multiple devices is incredibly helpful.

PROS

Todoist is a fantastic task management tool that helps me to stay on top of my various tasks and projects. The intuitive UI is easy to use and the cross-platform compatibility gives me the freedom to access my tasks from anywhere.

CONS

The biggest downside to Todoist is that it lacks some advanced features that I need for more complex projects. Additionally, the free plan has a rather limited feature set and may not be enough for some users.

Reasons for switching to Todoist

Todoist stands out from its competitors with its simple and intuitive UI, robust feature set, and excellent cross-platform compatibility. Additionally, Todoist has a great free plan and plenty of advanced features for those who need them.

Anonymous

1 employee

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

FUNCTIONALITY

5

Reviewed April 2019

Streamlined Planning on All Devices

I used Todoist a few years back and loved it. I then switched to a different platform for one reason or another, but ended up coming back to Todoist for its ease of use and ability to have recurring tasks. I use it for my personal tasks as well as for my business tasks.

PROS

I use Todoist for both my personal task manager as well as my business task manager. I'm a work-from-home mom with a growing business and I like that I can seamlessly use this for ANY task I need to complete. I am able to put household chores, personal projects and work projects all in one. It allows me to organize and categorize all of my to-dos I add. I love that I can have this on my desktop, tablet and phone and they seamlessly update constantly. It helps me know what needs to be done wherever I am. The other thing that I absolutely LOVE and saves me tons of time is that I can make some tasks recurring. I am able to add weekly, daily or monthly tasks to my to-do list. This has helped me so I never forget a task or skip doing things that come up just once in a while. When life gets really busy, and unexpected things come up I can easily change my tasks to a different due date. This makes a world of difference in actually getting my tasks done. Instead of having a to-do list a mile long, I can re-prioritize what I have left and add it to different days as needed.

CONS

My only complaint is that I'm not able to see what I've checked off in the free version. Sometimes a task will get accidentally bumped and marked as done on my phone, and I have no way of going back to retrieve what it was without paying. The other thing I wish there was in this software was a way to add these items to my calendar. I use Google Calendars, and it would be really nice to be able to take a task and place it on my calendar schedule as well to keep my life super organized.

Anonymous

2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

FUNCTIONALITY

4

Reviewed April 2022

The Task Manager you'll actually want to use

My overall experience with Todoist is great. In search of more complex features, I tried many other alternatives, but in the end I found myself always coming back here. Its ease and pleasantness of use are something I cannot do without.

PROS

I have tried tons of project management and task management solutions but this is by far my favorite. The interface is clear and simple to use, always responsive and reliable. My favorite feature? The automatic recognition of the task information from the entered text. This is literally the feature I want in every other project management platform and the one that always keeps me coming back to Todoist. The simplicity with which I can write "Do this tomorrow at 12:00 #projectname @label" and the system automatically puts everything in its place ... I can't help it.

CONS

Although Todoist's greatest strength is its ease of use, in the professional world sometimes you feel the need for a few more features. A more granural sharing system, multi-step activity status management, different views for the activity list, gantt charts, etc.). There are many things that could be added and that many other more complete project management platforms offer.

Reason for choosing Todoist

Better overall User Experience

Mark

Computer Software, 1 employee

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

4

CUSTOMER SUPPORT

4

FUNCTIONALITY

3

Reviewed January 2023

Excellent task-tracking for individual and small teams

I've used Todoist for tracking personal tasks, joint projects with another person, and start-up projects with small teams - in all cases it has been great for the job so far. For larger groups or more developed projects I can appreciate why teams would migrate to something more feature like Jira or Asana, but I don't think that's the market segment Todoist is aiming to address at the moment.

PROS

- Parsing and recognition of due dates, priorities, projects and tagged users is almost flawless and really speeds up task creation, especially the amount of flexibility in specifying due dates and recurring tasks.- Multiple views for projects allows the tool to be adapted for each - simple task lists, hierarchal lists, and even a kanban-style view.- The combo of labels and custom filters can be very powerful if you're willing to invest a bit of setup time.

CONS

- Over the last year or two Todoist have moved more features behind paywalls - not a problem for commercial users, but I don't like how it will be impacting individual users or start-up teams using the free version.- Release quality/QA isn't the highest. Bugs are usually fixed quickly, but more of them make it into production briefly that I would expect.

RICCARDO

Information Technology and Services, 1 employee

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed November 2020

Optimal choiice

I adopted Todoist as my task management tool for many years. I adopted the Premium plan starting from 2014, and never changed.functionalitie

PROS

Ease of use, availability og keyboard shortcuts for task creation. Features are really rich, especially in the cheap Premium plan. Tasks can be assigned to project and easily prioritized by means of the user interface or by keyboard combinations (e.g. p1 assigns priority 1, #work assigns the task to project work, and so on). Filters are a powerful feature. I usually create a specific filter for each week with ease, so that I can check if I completed my tasks for the week. An useful feature for project management s the availability of sub-tasks. Can be integrated with a bunch of other apps. I personally adopted the integration with Google calendar and IFTTT so that an event in Calendar becomes a task in Todoist, and/or vice-versa. The user can also list all the completed activities.

CONS

Considering the completeness of the features, it is difficult to think about further improvements.

Anonymous

2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed June 2019

Easy to use and great feature to integrate emails in your to-do list

PROS

It integrates in your Google Chrome browser and also as a standalone app on your phone or computer. Best feature is that you can make an email in your Gmail a task into Todoist. And when on your computer, if you click on that task linked to the email, the email in Gmail will open up in full. It saves you a lot of searching time.

CONS

I wish they worked more on their reminder feature. I have been using the paid version so I could have the reminders ring on my phone. For some reason, I found that these reminders would disappear very easily from my phone without me even touching it and therefore I would end up missing items to do. Despite contacting tech support, I was not able to find a way to reminders work well for me, but this may be on me. Or maybe there are the tech support explanation was not good enough or maybe their reminders features are not strong enough. What I've been looking for is a nagging reminder that only disappears once you act upon it. I could not find how to do this - yet?

User Profile

Angela

Verified reviewer

Primary/Secondary Education, 11-50 employees

Used daily for more than 2 years

Review Source: Capterra
This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.

OVERALL RATING:

4

EASE OF USE

4

FUNCTIONALITY

4

Reviewed December 2019

Good Tool for List Makers

When our school switched from Outlook to Gmail I was extremely frustrated with the options available for tracking my to-do list and projects. I researched and tried several different options but did not find anything that met my needs as well as Todoist. My position requires I wear a number of different hats and have a number of diverse, unrelated projects in progress at the same time. I needed something to help me track the associated tasks and was looking for an electronic solution rather than going back to a paper day planner.

PROS

I can create projects for each of the different roles I play at work and at home. Each individual task can be assigned to the appropriate project. Tasks can be assigned due dates and I can view my tasks for the day or get a broader view of the next seven days. By moving up to the Premium version I also gained the ability to add comments, subgroups, and activities. Each task can be assigned a priority to help identify the tasks that are most critical. Todoist was easy to learn. I also liked being able to have a list of tasks for the day sent to my email each morning.

CONS

Comments were not available in the free version. The subgroups option was not available when I first started using it.

Reason for choosing Todoist

It had more of the features I needed than the other options I considered.

Reasons for switching to Todoist

Our school quit supporting Outlook and moved to G Suite with Gmail as our email program. Gmails task manager does not have the functionality necessary to keep track of the many tasks I have to do.

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