Todoist Software


354 reviews(4.5/5)
354 reviews(4.5/5)

Todoist is a project management solution designed to meet the needs of small and midsize businesses. It bundles project scheduling, document management and task management functionalities within a single solution.

Todoist is available both for both cloud and on-premise deployment and can be accessed on tablets and smartphone devices via a mobile app. The product features task management tools, which allow users to create project tasks and assign them to people.

Users can then collaborate, share project statuses and invite other people to the project. The document management functionality enables users to upload and share documents via Google Docs and Dropbox.

With the help of the solution's “Todoist Karma” module, users can prepare customized reports on projects and tasks and project managers can view their projects from one system.

Todoist is available in three versions: Todoist Free, Todoist Premium and Todoist Business. The free and premium versions are for personal use, while the Todoist Business version is suited for the business application.

Supported Operating System(s):
Windows 7 , Windows Vista , Windows XP , Web browser (OS agnostic) , Windows 8 , Windows 10

354 Reviews of Todoist

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  • Verified Reviewer

    Number of employees: 51-200 employees

    September 2018

    Daily use to keep track of personal projects

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money
    Pros

    Todoist allows for many tags and subproject sorting abilities that lets me keep my endeavors straight.

    Cons

    It gets a little out of hand when many people are using it. It's not a robust project management software, but a highly functional to-do list.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Michail from University of the Aegean

    Number of employees: 1 employee

    September 2018

    Best for every day management

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Todoist has a lot of features labels, due dates and times, sub-tasks etc. Best for personal and business use.

    Cons

    To unlock all the features you need to pay

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 1,001-5,000 employees

    September 2018

    Perfect shopping list, packing list, etc. app

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I love that I can share a list with other people. When my wife and I go grocery shopping, we can split up and see when the other person has checked something off the list.

    And the Chrome app works great--I can add something to a shopping list or todo list from any web page or from my phone.

    Cons

    In the Android app, there are a few too many taps required to get into a specific project. To open my shopping list, I have to open the app, pull open the sidebar, click on the projects item to expand my projects, scan for the "Shopping" item, and click on it. I wish I could set it to automatically open a specific project.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Sierra from Adel Chefridi

    Number of employees: 2-10 employees

    September 2018

    Perfect For Remembering the Little Things

    Ease-of-use
    Functionality
    Quality
    Support
    Pros

    I love the daily reminders when you have tasks do on Todoist. It makes it so easy to set reminders for yourself weeks in advance. I also love the feeling of satisfactory you get when you check of the task.

    Cons

    There is not anything that I do not like about this software. It is really easy to use.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    September 2018

    An almost perfect to do list

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The simplistic nature of the app is what really got me sticking around for todoist. The clean and easy to use functions on the app really takes the clutter out of an already messy list of things to do!

    I also like that I can access the todoist extension on gmail which allows me to directly convert emails on gmail to tasks on todoist! This is a super bonus feature that I love and use on a daily basis.

    Cons

    Their recent increase in price was a bit of a turn off! I was a loyal subscriber for two years and decided to skip to paid account in my third year. Although I miss some of the features such as note taking, labels (which are powerful if you're an advanced user), I can still get by with the basic features on the free version.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    September 2018

    A great way to keep track of your to-do list

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    So far this software has performed great for us. Being able to nest jobs under other jobs is what made this different from other to-do list programs I've tried. The Android app is a great extension that gives all of the features found on the desktop/browser based app. My whole team can access and mark their progress from anywhere in the plant.

    Cons

    I wish there was a trial period for the paid functions. It would have made the just to the paid version much easier if I knew exactly what I was getting.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Mike from Mike Slavin Digital

    Number of employees: 1 employee

    September 2018

    Easy To Use To-Do List Software

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    I like how clean the interface is and how easily it is to set up tasks.

    Cons

    Harder to track tasks across great lengths of time.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Grant from Auburn University

    Number of employees: 1 employee

    September 2018

    Perfect for me

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money

    I'm more organized with chores, schoolwork, errands, and every other category of task. It feels so good to not have to re-write recurring tasks every week. I'm doing a lot better this semester, and a lot of that is because of Todoist.

    Pros

    I love the organization. The projects, labels, priorities, and especially the filters have really helped me focus on what's important for a specific type of task on a specific day. I love the ability to customize repeating tasks. This has been a really powerful tool for me the past few months.

    Cons

    The desktop version is inferior to the web version, in my opinion. On the desktop version, if you're in the middle of typing up a new task, and have to switch windows or click off of the todoist window to check something, the task you've been typing will disappear. This doesn't happen in the web version, the new task will stay put while typing/switching tabs/switching windows. Also, in the web version, the "q" key can be pressed at anytime, no matter where you are in the todoist space, to start quick-adding a new task. In the desktop app, if you're in a filter (where I spend most of my time), pressing "q" does nothing. It was very annoying to have to switch out of a filter in the desktop version to add a quick task.

    I've moved to the web version, where I really have no complaints. So I guess it's fine. Just wanted to state that there was definitely a reason for my switch from the desktop to the web version.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 1 employee

    September 2018

    Todoist review

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    What I like the most is integration with calendar and reminders about the upcoming events or tasks to do. Comprehensive interface, ability to add other users and assign them tasks.

    Cons

    I have experienced no disadvantages, only advantages

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 11-50 employees

    September 2018

    Great for people who need help staying on track between groups

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    The interface and ability to share to do lists is really simple, clear, and intuitive.

    Cons

    I guess I didn't see the necessity of it in the long term when my team mates and I already collaborate on Google Sheets, etc.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Sherry from Republic Wireless

    Number of employees: 51-200 employees

    September 2018

    To do? Check!

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    So. Incredibly. Easy. To. Use! I'm a task master and making lists is what I'm all about. I added Todoist to my browser and all I have to do is click the icon and enter my tasks. I couldn't ask for a more convenient way to get things done!

    Cons

    automatic adding of dates when I'm typing. Sometimes I want my to do list's content to include a date and the app assumes that date is the one you want for the to do item itself. It's a hassle to go back in and have to monkey with your content .

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 51-200 employees

    September 2018

    One list, many goals

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I am very happy of Todoist and I am keep using it

    Pros

    It's easy to use and the mobile app is very useful to keep activities on track and add new activities on the fly

    Cons

    Some advance functionalities are a bit hard to be used.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Claire from Taxback.com

    Number of employees: 501-1,000 employees

    September 2018

    Simply Amazing

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Todoist has been a revelation for me .Since using it ,I've noticed a drastic increase in my productivity . It helps me stay focused on my task and finish them quickly .

    Cons

    The mobile app is severely lacking ,compared to the desktop version .

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Joe from ChurchTrain.uk

    Number of employees: 11-50 employees

    September 2018

    Everyday task management - the best I've found

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I use Todoist every single day for all of my personal task management - but I also use it when working with teams. I've used many task and to-do apps, but gone cold with them after time. However, with Todoist, I've used it for 3 years straight, with no signs of slowing down!

    Pros

    Whilst some task management apps are stuffed with features, Todoist focuses on doing the important things really well. It's simplicity is so helpful, yet it's powerful too. The 'karma' system is a helpful game-ified way of increasing productivity, too!

    Cons

    One feature that would make a difference for me would be the ability to add multiple assignees to a task - this would avoid having to find workarounds. But this is the only drawback I have!

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Will from Falls Baptist Church

    Specialty: Non-Profit

    Number of employees: 51-200 employees

    September 2018

    Not user friendly

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    It is a program that can be used effectively across platforms. It has a strong market presence. It is trusted program.

    Cons

    I have not used it much. To get the full version you need to pay for it. The free version is not intuitive or user friendly. A bit more of a learning curve than an app like Wunderlist.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source
  • Joe from FineArtsMatter

    Number of employees: 51-200 employees

    September 2018

    Best yet and used to it

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    It works quickly, which is nice. Very little lag. Love the ability to type in regular language like, "tomorrow afternoon..." or "every other week"

    Cons

    Sometimes feels like a lot of clicking to get to labels and deeper functionality

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Verified Reviewer

    Number of employees: 2-10 employees

    September 2018

    Best Todo App Integrations

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Value for Money

    It has been the best thing ever to pair with my virtual assistant. Using the native Echo app can be a little tiresome, but after automating things and being able to talk and essentially take notes on things I have to do while at my desk, and easily reviewing these on my phone while running errands has been one of the best small life changes you don't appreciate until you experience it.

    Pros

    It has the best integratiosn with Amazon Echo hands down. It is a great app, but I did have trouble choosing between it and other options. Now that I can use it completely hands free with Alexa, it is a no brainer and works seamlessly. Even if you don't use this integration and are struggling to choose as I was, you'll have no regrets about going with todoist.

    Cons

    Sometimes it is a little hard to get a sense of how exactly you should be using it and setting up all the different tasks. The iPhone app could be set up better, but this is quite minor and is likely more a flaw of not committing to learning exactly how best to use the app.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Marcus ( Maciej ) from Plump Design

    Number of employees: 1 employee

    September 2018

    Great for tracking your tasks!

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    clean interface, easy to use, and does what is meant to!

    Cons

    once your plan expires it's very hard to get your information without paying for another subscription

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Claudio from New Technology

    Number of employees: 2-10 employees

    September 2018

    unimpressed

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    it covers all the basics and it has a nice ui, so you can start out and try it without a problem

    Cons

    imho it doesn't have a feature that special to make it a must have, there's a lot of good alternatives out there

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
  • Sean from Civil Engineering

    Number of employees: 51-200 employees

    September 2018

    Todoist

    Ease-of-use
    Functionality
    Quality
    Support
    N/A
    Pros

    Good for keeping track of tasks. Good that you can add emails to tasks

    Cons

    Not enough customization. Switched to just using tasks on outlook.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra
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