--- title: "Todoist Software Overview 2026 - Features & Pricing" description: "Review of Todoist Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/project-management/todoist-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Task Management Software](https://www.softwareadvice.com/project-management/task-management-comparison/) / Todoist Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/project-management/todoist-profile/reviews/)[Alternatives](https://www.softwareadvice.com/project-management/todoist-profile/alternatives/) # Todoist Review From $4-$6/month Free version Free trial 3 plans Updated October 22, 2026 Written by [Olivia Montgomery, PMP](https://www.softwareadvice.com/resources/author/olivia-montgomery/) Associate Principal Analyst Edited by [Lindsay Page](https://www.softwareadvice.com/resources/author/lindsay-page/) Editor Wondering if Todoist is right for your organization? Our Task Management Software selection experts can help you in 15 minutes or less. On this page - Our Summary - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - Key Sentiments - User Reviews - Frequently Asked Questions - Popular Comparisons ## Our Summary Todoist 4.6 [(2666)](https://www.softwareadvice.com/project-management/todoist-profile/reviews/) FrontRunner 2026 Pros: - Project management - Task prioritization Cons: - Subscription cost - Performance issues Pricing Starting at $4.00 per user per month ### What is Todoist: Todoist is a task management platform that allows users to create and manage tasks and reminders in various formats, such as calendars, lists, and boards. Its features make collaborating on projects, designing productivity workflows, creating custom labels, filtering tasks, and visualizing progress simply. ### Why we like Todoist: Verified users give Todoist a strong overall rating of 4.6 out of 5 stars; it earns the same rating for ease of use. Users most appreciate its to-do list, task management, and task scheduling features. We named Todoist a FrontRunner in our [top task management software](https://www.softwareadvice.com/project-management/task-management-comparison/) guide. ### Who should use Todoist: Catering to both personal and professional task management needs, Todoist is good for individuals and small teams seeking a simple way to improve organization and productivity. About 70% of verified reviewers come from businesses with fewer than 50 employees, highlighting its popularity among small teams. Do you work for Todoist? [Manage this product listing](https://www.g2.com/products/todoist/claim_requests/new?auto=true) Wondering if Todoist is right for your organization? Our Task Management Software selection experts can help you in 15 minutes or less. ## Todoist User Interface ## Popular Todoist Alternatives Main Product Todoist 4.6 [(2666)](https://www.softwareadvice.com/project-management/todoist-profile/reviews/) Ratings Breakdown - 4.62Ease of use - 4.50Value for money - 4.40Customer support - 4.40Functionality Pricing Starting at $4.00 per month Get Price Alternative Product [Any.do](https://www.softwareadvice.com/project-management/any-do-profile/) 4.7 [(1142)](https://www.softwareadvice.com/project-management/any-do-profile/reviews/) Ratings Breakdown - 4.76Ease of use - 4.43Value for money - 4.52Customer support - 4.52Functionality Pricing Starting at $4.99 per month Get Price Alternative Product [Trello](https://www.softwareadvice.com/project-management/trello-profile/) 4.5 [(23641)](https://www.softwareadvice.com/project-management/trello-profile/reviews/) Ratings Breakdown - 4.53Ease of use - 4.55Value for money - 4.31Customer support - 4.32Functionality Pricing Starting at $5.00 per month Get Price Alternative Product [Microsoft To Do](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/) 4.6 [(3080)](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/reviews/) Ratings Breakdown - 4.67Ease of use - 4.65Value for money - 4.32Customer support - 4.33Functionality Pricing Available upon request Get Price Alternative Product [Jira](https://www.softwareadvice.com/project-management/atlassian-jira-profile/) 4.4 [(15506)](https://www.softwareadvice.com/project-management/atlassian-jira-profile/reviews/) Ratings Breakdown - 4.08Ease of use - 4.28Value for money - 4.20Customer support - 4.44Functionality Pricing Starting at $7.91 per month Get Price Alternative Product [Connecteam](https://www.softwareadvice.com/hr/connecteam-profile/) 4.6 [(5321)](https://www.softwareadvice.com/hr/connecteam-profile/reviews/) Ratings Breakdown - 4.66Ease of use - 4.47Value for money - 4.61Customer support - 4.53Functionality Pricing Starting at $29.00 per month Get Price ## Todoist Overview Todoist is a task management and to-do list application designed to help individuals and teams organize work and personal tasks. It is used by professionals, students, educators, and teams across various industries, including marketing, customer support, project management, and business operations. The platform supports users in managing productivity and maintaining clarity in daily activities. The application includes natural language task input, enabling users to quickly capture and organize tasks. Tasks can be sorted using filters such as Today, Upcoming, or custom view... s to prioritize. Calendar integration allows scheduling of due dates and recurring tasks. Team collaboration features provide shared workspaces for coordinating projects while keeping personal tasks separate. Users can view tasks in list, board, or calendar formats. A library of templates is available for various purposes, such as work, education, and personal planning. The platform ensures enterprise-grade security with SOC2 Type II certification. ## Todoist Pricing and Plans Todoist has three plans. Beginner is free. Pro is $4.00/user/mo billed monthly. Business is $6.00/user/mo billed monthly. Free versionFree trial Beginner $0.00 Free forever Up to 5 personal projects Beginner plan includes: - Task Reminders - 3 Filters - 1-Week Activity History - Email and Calendar Integration - 5 MB File Uploads - 5 Collaborators Per Project Pro $4.00 per user, per month Up to 300 personal projects Pro plan includes: - Task duration - 150 Filters - 25 Collaborators Per Project - Reminders - Themes & Auto Backups - 100 MB File Uploads - Unlimited Activity History - AI Assistant Business $6.00 per user, per month Up to 500 team projects Business plan includes: - 100 MB File Uploads - 150 Filters - 50 People Per Project - Admin & Member Roles - Priority Support - Reminders - Team Billing - Team Inbox - Themes & Auto Backups - Unlimited Activity History Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ### Our Analysis of Todoist's Pricing Plans We've analyzed Todoist's pricing plans to help you determine which option best aligns with your task management needs. We've examined each plan’s features, benefits, and limitations to provide you with insights for making an informed decision. Todoist offers three pricing tiers: Beginner (Free), Pro, and Business. Each caters to different user requirements, from individual task management to team collaboration, with varying levels of functio... nality and flexibility. \*\*Beginner plan\*\* The Beginner plan is Todoist's free offering, designed for individuals seeking basic task management capabilities without financial commitment. This plan provides essential features to help users organize their personal tasks and projects, including up to five personal projects, task reminders, and flexible list and board layouts. \*\*Pros:\*\* - \*\*Price:\*\* Use a forever-free plan to organize your personal projects and improve your productivity. - \*\*Smart quick add:\*\* Natural language processing makes adding tasks with details like due dates and priorities intuitive and efficient. - \*\*Integration capabilities:\*\* Even at the free level, Todoist connects with email, calendar, and other essential productivity tools. \*\*Cons:\*\* - \*\*Project limitations:\*\* The five-project cap can quickly become restrictive for users managing multiple areas of responsibility. - \*\*Limited history access:\*\* With only one week of activity history, tracking long-term productivity patterns becomes challenging. - \*\*Restricted filtering:\*\* The three-filter view limitation constrains how users can sort and view their tasks across projects. \*\*Pro Plan\*\* The Pro Plan targets individuals who require more robust task management capabilities. Priced at $4 per user per month (billed annually) or $5 per user per month (billed monthly), this plan significantly expands Todoist's functionality with features like 300 personal projects, unlimited activity history, and AI assistance. \*\*Pros:\*\* - \*\*Expanded project capacity:\*\* With 300 personal projects available, users can create dedicated spaces for every area of their life and work. - \*\*Advanced task management:\*\* Features like task duration and custom reminders enable more precise planning and time management. - \*\*AI Assistant integration:\*\* Including AI capabilities helps users create, organize, and optimize tasks more efficiently. \*\*Cons:\*\* - \*\*Individual focus:\*\* While excellent for personal productivity, the Pro plan lacks the administrative features needed for team environments. - \*\*Learning curve:\*\* The expanded feature set may require time to master for optimal workflow integration. - \*\*Limited sharing options:\*\* Collaboration capabilities remain restricted compared to the Business plan, potentially limiting effectiveness for occasional team projects. \*\*Business Plan\*\* The Business Plan is designed for teams requiring collaborative task management and project coordination. At $6 per user per month (billed annually) or $8 per user per month (billed monthly), this plan builds on the Pro features while adding more team functionality, including shared workspaces, team activity logs, and granular permissions. \*\*Pros:\*\* - \*\*Comprehensive team infrastructure:\*\* The shared team workspace with up to 500 team projects provides ample room for collaborative work. - \*\*Advanced permission controls:\*\* Team roles and permissions ensure appropriate access levels for team members and guests. -\*\*Data security:\*\* Daily automatic backups are available for Business plan users in the app. \*\*Cons:\*\* - \*\*Higher per-user cost:\*\* The increased price point may be significant for larger teams or budget-conscious organizations. - \*\*Potential feature complexity:\*\* The extensive collaboration tools may present a steeper learning curve for teams transitioning from simpler systems. - \*\*Upper limits:\*\* While generous, the caps of 1,000 team members and 1,000 project folders could eventually become limiting for very large organizations. \*\*Conclusion\*\* Our analysis shows that Todoist offers a tiered approach designed to accommodate different user needs and organizational sizes. \*\*For casual users and beginners:\*\* The Beginner plan provides a no-cost entry point to task management. Its core features are sufficient for basic personal organization, making it ideal for students, individuals with simple task management needs, or those wanting to test Todoist before committing financially. However, the five-project limit may become restrictive as usage increases. \*\*For productivity enthusiasts and professionals:\*\* The Pro plan offers significant value at $4 or $5 per user per month. With its expanded project capacity, unlimited history, and advanced features like the AI Assistant and task duration tracking, this plan is well-suited for professionals, freelancers, and power users who manage multiple areas of responsibility but don't require extensive team collaboration features. \*\*For teams and organizations:\*\* The Business plan, at $6 or $8 per user per month, delivers the collaborative infrastructure needed for effective team task management. The shared workspace, team-specific features, and permission controls make this plan appropriate for departments, small to midsized businesses, and project teams that need centralized task management with accountability and visibility. When selecting a Todoist plan, consider your current needs and your anticipated growth. The significant jump from five projects in the Beginner plan to 300 in the Pro plan suggests that even moderately active users may outgrow the free option. Similarly, regular collaboration necessitates the Business plan, as the Pro plan focuses on individual productivity. By aligning your selection with both immediate requirements and future growth, you can maximize the value of this powerful task management platform while optimizing your investment. ### How does Todoist pricing compare to alternatives? Todoist's starting price is $4.00/user/month. Explore how its pricing and plan options compare with top alternatives below. | Product | Starting price | Free trial | Free version | Value for Money | | --- | --- | --- | --- | --- | | Todoist4.6[(2,666)](https://www.softwareadvice.com/project-management/todoist-profile/reviews/) | $4.00 /user/mo | Available | Available | 4.5 | | [Any.do](https://www.softwareadvice.com/project-management/any-do-profile/)4.7[(1,142)](https://www.softwareadvice.com/project-management/any-do-profile/reviews/) | $4.99 /user/mo | Available | Available | 4.4 | | [Trello](https://www.softwareadvice.com/project-management/trello-profile/)4.5[(23,641)](https://www.softwareadvice.com/project-management/trello-profile/reviews/) | $5.00 /user/mo | Available | Available | 4.5 | | [Microsoft To Do](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/)4.6[(3,080)](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/reviews/) | Free | Not available | Available | 4.6 | | [Jira](https://www.softwareadvice.com/project-management/atlassian-jira-profile/)4.4[(15,506)](https://www.softwareadvice.com/project-management/atlassian-jira-profile/reviews/) | $7.91 /user/mo | Available | Available | 4.3 | Todoist4.6[(2,666)](https://www.softwareadvice.com/project-management/todoist-profile/reviews/) * * * Starting price $4.00 /user/mo Free trial Available Free version Available Value For Money 4.5 - [Any.do](https://www.softwareadvice.com/project-management/any-do-profile/)4.7[(1,142)](https://www.softwareadvice.com/project-management/any-do-profile/reviews/) * * * Starting price $4.99 /user/mo Free trial Available Free version Available Value For Money 4.4 - [Trello](https://www.softwareadvice.com/project-management/trello-profile/)4.5[(23,641)](https://www.softwareadvice.com/project-management/trello-profile/reviews/) * * * Starting price $5.00 /user/mo Free trial Available Free version Available Value For Money 4.5 - [Microsoft To Do](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/)4.6[(3,080)](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/reviews/) * * * Starting price Free Free trial Not available Free version Available Value For Money 4.6 - [Jira](https://www.softwareadvice.com/project-management/atlassian-jira-profile/)4.4[(15,506)](https://www.softwareadvice.com/project-management/atlassian-jira-profile/reviews/) * * * Starting price $7.91 /user/mo Free trial Available Free version Available Value For Money 4.3 ## Todoist Features Drawn from insights across 2666 verified reviews, we've outlined Todoist's best and worst rated features and how they stack up against the average rating. Todoist's score Category average Todoist's Best Rated Features Mobile App 4.83 3.73 category average To-Do List 4.82 4.33 category average Dashboard 4.79 4.33 category average Todoist's Worst Rated Features Third-Party Integrations 3.56 3.75 category average Calendar Management 3.83 4.12 category average Time & Expense Tracking 3.91 4.04 category average - Popular features found in Task Management Assignment Management Collaboration Tools Commenting/Notes Deadline Management Dependency Tracking Prioritization Project Tracking Resource Management Task Editing Time Tracking To-Do List Workflow Management - More features of Todoist Activity/News Feed Activity Tracking Alerts/Notifications API Calendar Management Communication Management Customizable Templates Dashboard Drag & Drop File Management File Sharing For Small Businesses Gantt/Timeline View Goal Management Goal Setting/Tracking Kanban Board Messaging Milestone Tracking Mobile App Multiple Projects Notes Management Planning Tools Productivity Tools Progress Tracking Projections Project Management Project Planning Project Planning/Scheduling Project Templates Real-Time Data Real-Time Notifications Real-Time Updates Recurring Tasks Reminders Reporting/Project Tracking Reporting & Statistics Search/Filter SSL Security Status Tracking Strategic Planning Sub-Task Management Tagging Task Board View Task Management Task Progress Tracking Task Scheduling Task Tagging Team Collaboration Team Management Third-Party Integrations Time & Expense Tracking Visual Workflow Management Web-based Deployment ## Todoist Integrations Based on 2666 verified reviews, we've identified products most frequently integrated withTodoist. [Google Calendar](https://www.softwareadvice.com/scheduling/google-calendar-profile/) Integration rated 4.6 from 91 reviews Praveen Akinapally Director Used for more than 2 years Reviewed August 2022 "So I can view my Todoist tasks on Google Cal and manage tasks on either app because of 2-way sync." Slack Integration rated 4.6 from 20 reviews Alexa Integration rated 4.8 from 11 reviews Zapier Integration rated 4.4 from 11 reviews Toggl Integration rated 4.6 from 11 reviews Clockify Integration rated 5.0 from 10 reviews Trello Integration rated 4.9 from 8 reviews See all 76 integrations ## Todoist Key Sentiments We analyzed 2666 verified reviews for Todoist to find out what actual users really think. Most Positive Sentiments Task coordination 69% Positive 26% Neutral 5% Negative Reviewers find Todoist's task coordination features highly beneficial, particularly the ability to prioritize tasks. They praise the user-friendly interface, which makes organizing tasks quick and efficient. Users also appreciate the prioritization tools that help them focus on the most critical tasks, enhancing productivity and time management. Task management 62% Positive 27% Neutral 11% Negative Users appreciate Todoist’s effective task categorization, which allows them to attach tasks to projects, add subtasks, and color-code tasks. Reviewers find it useful for personal and professional use, managing everything from daily tasks to complex projects. Additionally, users value the collaboration features, which provide a centralized solution for task management and team coordination. Task reminders 53% Positive 36% Neutral 11% Negative Users are impressed with Todoist's ability to create reminders for the tasks they set. They find location-based reminders beneficial for ensuring tasks are completed when they are near specific places. Additionally, the ease of setting up reminders helps users stay on track with their daily activities and deadlines. Least Positive Sentiments Shared project notifications 42% Positive 34% Neutral 24% Negative Todoist's notifications for different project-related activities (when someone posts a comment or a new team member joins the project, for example) are helpful to users. However, some users receive too many notifications and emails, which can result in notification overload. Free version 44% Positive 36% Neutral 20% Negative Users appreciate that Todoist's free version allows them to manage multiple projects and access basic features. However, they find the free version limited, particularly regarding advanced features and project management tools. Many users feel the need to upgrade to the paid version to unlock essential functionalities like reminder notifications and unlimited projects. Calendar integration 50% Positive 31% Neutral 19% Negative Todoist's integration with Google Calendar helps users sync tasks and manage their schedules efficiently. Reviewers find it convenient to have tasks automatically appear in their calendar, enhancing their organizational capabilities. However, some users face issues with calendar sync, such as slow updates and the lack of a detailed calendar view within Todoist itself. ## Todoist User Reviews ## Todoist customer ratings - Overall rating: 4.6/5 - Total reviews: 2,666 ### Rating distribution - 5 stars: 1,774 reviews (67%) - 4 stars: 721 reviews (27%) - 3 stars: 149 reviews (6%) - 2 stars: 13 reviews (0%) - 1 star: 9 reviews (0%) ### Secondary ratings - Ease of use: 4.6/5 - Value for money: 4.5/5 - Customer support: 4.4/5 - Functionality: 4.4/5 --- ### Four years in and it still runs my life - Overall rating: 4/5 - Reviewer: Robbie I. - Verified reviewer: Yes - Industry: Design - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: October 2026 - Review source details: This review was submitted organically. No incentive was offered Can't imagine going back. It's woven into my daily routine at work and at home, and the odd annoyance doesn't change that. Easy recommendation. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 3/5 - Customer support: 3/5 - Functionality: 5/5 #### Pros Todoist has been my go-to for about four years now, and I use it to keep both work and personal life ticking over in one place. The interface is clean and never gets in the way, and the sync across phone, tablet and laptop is properly seamless, so everything's always up to date wherever I am. The location reminders are a bit of a game-changer too. Getting a nudge about an errand just as I'm walking past the shop saves me more often than I'd like to admit. And I'll say it: the little pop when you tick something off is dangerously satisfying. It's half the reason I keep on top of things. #### Cons Sharing lists with people who don't use Todoist is clunkier than it should be. I often just want to send a list to a mate or a client without making them sign up, and there's no easy way to do it. The natural language entry can be hit and miss as well. Something like "1h30" doesn't always register as a duration, so I end up fixing it by hand. The integrations also look really useful, but I've struggled to find decent guidance on setting them up and using them day to day. --- ### The fastest, most reliable task capture I've used for client work - Overall rating: 5/5 - Reviewer: Nathan K. - Verified reviewer: Yes - Industry: Computer Software - Company size: Self-Employed - Product usage: Used daily for less than 2 years - Reviewed: May 2026 - Review source details: This review was submitted organically. No incentive was offered Todoist has genuinely saved me a lot of mental space and time. It solved a real problem around fast, low-friction task capture — especially that quick-capture shortcut on Mac — and gives me confidence that everything I need to do is in one trusted spot. I did a fair amount of research before committing, comparing it to Things 3, a few other task tools, and Apple's Reminders. Todoist won out because it had the best shortcut and automation functionality plus a steady stream of thoughtful upgrades that show the product is heading in a great direction. After one to two years of daily use on the Pro plan, it's become a core part of how I run my work and client projects. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 3/5 - Functionality: 5/5 #### Pros Todoist's biggest strength is how fast and frictionless it makes capturing and organizing work. I can dump any thought straight into the Inbox the second it occurs to me, then process and clear that Inbox every day so nothing slips through the cracks. The recurring tasks feature is excellent — the things I need to do daily for clients show up automatically, so I always know exactly what's on my plate and trust that it all lives in one place. Organizing tasks across projects keeps each client's work cleanly separated and easy to navigate. The standout for me is the keyboard-driven quick-capture shortcut on Mac: I can fire up a capture window instantly without breaking focus, which is huge for staying in flow. Setup was very easy, integrations and connections were simple to get running, and on the Pro plan the value is well worth it for how much mental overhead it removes. #### Cons Honestly there's very little I dislike. My main wish is for richer, note-style capture inside each task. Today a task has a description field, but I'd love a proper notes area on each item to go deeper — attaching files, links, and longer-form context rather than leaning on the description or comments. The newer voice/"ramble" capture is promising but doesn't always behave as expected; when I dictate a task with a long description, it sometimes splits the text into several separate tasks instead of keeping it as one task with a description. It's a new feature, so I expect it to improve. I'd also love for the Todoist assistant to be able to read the contents of files and emails forwarded into a task — when I email something in, a lot of the real work lives inside the attachment, and having the assistant actually see that content instead of me opening it manually would make it far more powerful. #### Reasons for choosing Todoist I researched Things 3, Apple Reminders, and a few other task-capture tools before settling on Todoist. Todoist stood out for having the best shortcut and automation functionality — the keyboard-driven quick-capture shortcut on Mac is faster and more frictionless than what the alternatives offered — and for its steady stream of thoughtful upgrades that show the product is consistently heading in a good direction. --- ### Your to-do list but organised! - Overall rating: 5/5 - Reviewer: Gm D. - Verified reviewer: Yes - Industry: Health, Wellness and Fitness - Company size: 201-500 employees - Product usage: Used daily for less than 12 months - Reviewed: September 2026 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Both the greatest strength and greatest weakness of this tool are its simplicity. If you just want to work on personal productivity and don't want a full-on project management tool then this simplicity will likely appeal to you. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 3/5 - Functionality: 5/5 #### Pros Essentially Todoist is a more powerful and organised version of a to-do list that make it easy to track your personal productivity. #### Cons I would like to see better visualisation within the tool so that it was easier to organise when various tasks would be done. --- ### Experiences with Todolist - Overall rating: 3/5 - Reviewer: Quantieshia B. - Verified reviewer: Yes - Industry: Entertainment - Company size: 2-10 employees - Product usage: Used daily for less than 6 months - Reviewed: December 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. It was an okay experience. Not to bad. I think it could be better but it help me enough to manage tasks and things I had to do. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 2/5 - Customer support: 3/5 - Functionality: 3/5 #### Pros I like that I can track my task. I like that it will remind me of things that I have to do. I also like that it is easy to use and if I need to collaborate with other people I can. #### Cons I don’t like that I couldn’t really organize my task. I thought that some of the functions weren’t that easy, maybe it was because I was on the phone. --- ### If you're forgetful or have a lot to remember, this is for you - Overall rating: 5/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Mental Health Care - Company size: 201-500 employees - Product usage: Used daily for less than 6 months - Reviewed: August 2026 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I absolutely love this To Do list app! The layout is incredibly intuitive, making it a breeze to organize my daily tasks. The visuals are sleek and modern, giving the app a premium feel that actually makes me want to use it. I’m also a huge fan of the customization options; being able to tailor the look and feel to my personal style has made a huge difference in my productivity. There’s nothing bad to say—it’s simple, effective, and exactly what I needed. At $60/year, it’s absolutely worth every penny. The reminder system is spot-on, ensuring I never miss a beat. If you’re looking to boost your productivity with a tool that’s both beautiful and functional, this is it! #### Cons I can't think of anything I don't like about todo list. it's a solid organizational tool. It runs really well, and you can do a lot with it. #### Reasons for switching to Todoist Notion is way too much for me. I wanted something more simple and less distracting and fewer features, believe it or not. --- ### Todoist Gets Things Done - Overall rating: 5/5 - Reviewer: Eric G. Y. - Verified reviewer: Yes - Industry: Writing and Editing - Company size: 2-10 employees - Product usage: Used weekly for more than 2 years - Reviewed: March 2026 - Review source details: This review was submitted organically. No incentive was offered Todoist is consistently solid. I have tried well over a dozen others, so I have done my comparison shopping. Todoist is the one. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Functionality: 5/5 #### Pros The thing that sets Todoist apart from other similar products, in my opinion, is ease of use. The layout of the product is intuitive, and it provides just the right amount of features, not so many that its boggy but enough that it gets things done. #### Cons No to do app is perfect, and the thing that makes Todoist a go to for me is going to turn off some people who feel like they need every single bell and whistle. #### Reasons for switching to Todoist Todoist is easier to use, has the right features, and I like its user interface better. --- ### Possibly, the best task manager. - Overall rating: 5/5 - Reviewer: Milton A. - Verified reviewer: Yes - Industry: Information Technology and Services - Company size: Self-Employed - Product usage: Used daily for more than 2 years - Reviewed: August 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Excellent application for managing my tasks, with very advanced features and minimalist design. I love it! #### Cons It may be more expensive than others on the market. From a productive point of view, it's worth what it costs. #### Reasons for switching to Todoist I wanted a robust system to manage my tasks and projects, but that wasn't so complicated. That it was efficient and easy to drop a task. Minimalist processes help productivity. --- ### A Versatile Task Management System for a Hectic Digital World - Overall rating: 5/5 - Reviewer: Shaun D. - Verified reviewer: Yes - Industry: Writing and Editing - Company size: Self-Employed - Product usage: Used daily for less than 6 months - Reviewed: July 2025 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros 1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use. #### Cons Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management. #### Reasons for switching to Todoist Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs). --- ### Simple tool for organizing my marketing tasks - Overall rating: 5/5 - Reviewer: Nicole T. - Verified reviewer: Yes - Industry: Marketing and Advertising - Company size: 2-10 employees - Product usage: Used weekly for more than 2 years - Reviewed: August 2026 - Review source details: This review was submitted organically. No incentive was offered #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Easy task management, clean and intuitive interface, useful deadlines and reminders, recurring tasks help me stay organized, practical for managing campaigns and daily priorities. #### Cons limited advanced project management features, can become overwhelming with too many tasks, collaboration features are less extensive than dedicated project management platforms. --- ### Excellent Task Management Tool for Personal and Team Productivity - Overall rating: 4/5 - Reviewer: Daud R. - Verified reviewer: Yes - Industry: Accounting - Company size: 11-50 employees - Product usage: Used monthly for less than 6 months - Reviewed: September 2026 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. My overall experience with Todoist has been very positive. It provides an excellent balance between simplicity and functionality, making it easy to manage daily tasks, projects, and long-term goals. The user interface is clean, setup takes only a few minutes, and synchronisation across devices is seamless. The platform helps improve productivity without being overly complex and offers enough flexibility for both individual users and small teams. Overall, Todoist is a reliable and highly effective task management solution that delivers strong value for money. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 3/5 - Functionality: 4/5 #### Pros Todoist offers a clean and intuitive interface that makes task management simple and efficient. Creating tasks, setting priorities, organising projects, and tracking deadlines are straightforward. The cross-platform sync works reliably, and features such as recurring tasks, reminders, labels, and filters help keep work and personal responsibilities organised. #### Cons Some advanced features, including reminders and certain productivity tools, are limited to the paid plans. While collaboration features are useful, larger teams may find dedicated project management platforms offer more extensive reporting and workflow capabilities. --- Showing 1 - 10 of 2666 Reviews [See All Reviews](https://www.softwareadvice.com/project-management/todoist-profile/reviews/) ## Todoist FAQs - Is Todoist completely free? Yes, Todoist has a free Beginner plan with basic features designed for individual use. It includes task reminders, flexible layouts, and integrations with email and calendars, but limits the total project count. To access advanced features, users can choose from a Pro plan at $4 per user/month or a Business plan at $6 per user/month (billed annually). - Is Todoist good for ADHD? While Todoist is not specifically designed for ADHD support, the task management tools and reminders could benefit anyone who wants assistance with daily organization. Reviewers appreciate the platform for cheering users when a task is complete. This could help an individual with ADHD who uses positive reinforcement as an external motivator. - Why is Todoist so popular? Todoist is popular because it is easy to learn and has extensive features that help organize and manage tasks. Users appreciate its help for both personal and professional task management. With a free option for individuals, Todoist is an attractive choice for someone interested in a task management platform. - Does Todoist work without internet? Yes, Todoist works without access to the internet. When a user loses internet connection, the platform automatically activates offline mode. In offline mode, the platform can still be used for task management, and any changes made will auto-sync when connectivity resumes. - Can you do daily tasks on Todoist? Yes, you can manage daily tasks on Todoist. You can create daily tasks, set specific due dates/times, and organize a daily schedule. Using the Today View, you can quickly see all the tasks due for the day across every project. You can also review the list, block time on your calendar, or reschedule tasks based on your availability. ## Todoist Popular Comparisons [Any.do vs Todoist](https://www.softwareadvice.com/project-management/any-do-profile/vs/todoist/)[Trello vs Todoist](https://www.softwareadvice.com/project-management/todoist-profile/vs/trello/)[Microsoft To Do vs Todoist](https://www.softwareadvice.com/project-management/microsoft-to-do-profile/vs/todoist/)[Jira vs Todoist](https://www.softwareadvice.com/project-management/atlassian-jira-profile/vs/todoist/)[Connecteam vs Todoist](https://www.softwareadvice.com/hr/connecteam-profile/vs/todoist/)[Asana vs Todoist](https://www.softwareadvice.com/project-management/asana-profile/vs/todoist/)[monday AI Work Platform vs Todoist](https://www.softwareadvice.com/marketing/monday-com-profile/vs/todoist/)[Notion vs Todoist](https://www.softwareadvice.com/project-management/notion-profile/vs/todoist/)[ClickUp vs Todoist](https://www.softwareadvice.com/project-management/clickup-profile/vs/todoist/)[Evernote Teams vs Todoist](https://www.softwareadvice.com/project-management/evernote-profile/vs/todoist/)[Basecamp vs Todoist](https://www.softwareadvice.com/project-management/basecamp-profile/vs/todoist/)[Wrike vs Todoist](https://www.softwareadvice.com/project-management/todoist-profile/vs/wrike/)[Microsoft OneNote vs Todoist](https://www.softwareadvice.com/project-management/onenote-profile/vs/todoist/)[Smartsheet vs Todoist](https://www.softwareadvice.com/project-management/smartsheet-profile/vs/todoist/)[Airtable vs Todoist](https://www.softwareadvice.com/project-management/airtable-profile/vs/todoist/)[Quire vs Todoist](https://www.softwareadvice.com/compare/24427-todoist/vs/94514-Quire/)[Miro vs Todoist](https://www.softwareadvice.com/project-management/miro-profile/vs/todoist/) [Compare All Alternatives](https://www.softwareadvice.com/project-management/todoist-profile/alternatives/) Stuck Between Options? Our experts can help you compare Todoist with other top options, so you can find the best fit for your needs. ## See what companies are saying about Software Advice