About Todoist

Todoist is a to-do list and task manager for professionals and small businesses.

Combining tasks, projects, comments, attachments, notifications, and more, Todoist lets users streamline their personal and team productivity and work more effectively. Users can manage projects and collaborate with other team members using the board or list view.

In Todoist, every user can take control of their own work productivity by combining powerful labels, filters, and sorting to create productivity workflows that suite them. Adding one-off or recurring tasks on the go is easy with natural language such as "Review latest product design on Tuesday" or "Check marketing spend every last Friday at 10am".

Todoist is available on every device and integrates with many...


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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 8, Windows 10

1,330 Reviews of Todoist

Average User Ratings

Overall

4.56 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(848)

848

4 stars

(363)

363

3 stars

(87)

87

2 stars

(6)

6

1 stars

(6)

6

Likelihood to Recommend

Not likely

Very likely

Showing 1 - 5 of 1330 results

January 2021

User Profile Picture

Darien from Gateway Alliance Church

Verified Reviewer

Company Size: 11-50 employees

Industry: Religious Institutions

Time Used: More than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

January 2021

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Reasons for Choosing Todoist

Todoists simplicity & features set it apart above the rest

March 2021

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Maszni from Astro

Verified Reviewer

Company Size: 1,001-5,000 employees

Industry: Entertainment

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

4.0

Functionality

3.0

March 2021

Get organized with Todoist

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Reasons for Switching to Todoist

Todoist has almost every feature that i need and very flexible that i can access it from anywhere.

September 2019

Laura from NorthHouse Creative

Company Size: 2-10 employees

Industry: Media Production

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

3.0

Functionality

2.0

September 2019

Easy To Use, Not So Easy To Organice

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company). But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is. It helps keeping track of what needs o be done and lets other people know what's been completed. It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks. The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder. All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose? But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them. I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore. Also, I'd appreciate if some type of colour coding could be applied in some way.

Reasons for Switching to Todoist

Todoist seems more straightforward and notifies everyone in the team.

February 2021

Zeynel from Ekip

Company Size: 1 employee

Industry: Mechanical or Industrial Engineering

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

5.0

February 2021

One of the sofware I wish I had been used before

I use Todoist for almost anything in my life. From managing complex project to editing watching, reading shopping list, to scheduling my workout plan to tracking my monthly progress and so on. I also use this software as a bookmark tool for something I need to watch, read or write later. It is like part of my life.

Pros

* It provides almost anything you expect from a productivity app. * Not only does it help you to create or manage your task but it also motivate you with its feature of karma level. * The feature of 2 way sync with Google Calendar is great. I can easily schedule my task and plan my day in a calendar, without even have to open Todoist. Being able to create new sub-calendar in your calendar for each project in Todoist, is even better. * You can create sub-tasks in sub-task in a subs-task and so on. Moreover, for each sub-task, you can add due date, notes. And this feature is really precious while you working on complex project. * Sorting and grouping features make task management more effective. * There are shortcuts for almost all stuff. Just typing with keyboard, you can add task, set the due date and priority level and move it to any project. That makes editing projects even faster. * There are board and list view options. It is really helpful while dealing with different types of projects. * There are well-organized templates to create a project faster. * You can create so many project and easily edit, sort, or group them. * Scheduling options are more than enough. It is so powerful editing recurring tasks. * Maybe some of the features require payment but I can't complain about it because it is not so expensive and it is effective enough without it premium feature.

Cons

* Although its 2-way sync with Calendars is really powerful, it would better if there was a calendar view option. * Sometimes, there may be a sync problems with Calendar apps. * I used to monitor multi-project in one screen. But I cannot do it anymore, after the new updates. * There could be habit tracker option for recurring tasks .

Reasons for Switching to Todoist

2 way sync with google calendar. Sub-task management features is much more powerful than the others.

February 2021

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Norzihan from Maxis

Verified Reviewer

Company Size: 5,001-10,000 employees

Industry: Telecommunications

Time Used: Less than 2 years

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

February 2021

Simple tools, but effective

Staying focus on task in hand and know which task needed to be complete first help me to expedite my work load and keep everything is in order within the time frame. It has help with my time managing and i would love to recommend Todoist to every team to try it.

Pros

Using Todoist to managing daily task and to-do list and to automatically notify me of my pending task is very easy to do with this software. Todoist really simplifying my work process and letting me to planning my work and task for the next 7 days. Delegating task in project to my team members can be done simply by giving them access to the project.

Cons

I will be ineffective to execute a complex project with Todoist, as they are missing some critical project management feature like agile kanban board that i need for collaborating project cross department. The emojis in the chat is not necessarily useful and should be replace with other useful feature.

Reasons for Switching to Todoist

Todoist is more effective in managing my daily task.