Todoist is a project management solution designed to meet the needs of small and midsize businesses. It bundles project scheduling, document management and task management functionalities within a single solution.

Todoist is available both for both cloud and on-premise deployment and can be accessed on tablets and smartphone devices via a mobile app. The product features task management tools, which allow users to create project tasks and assign them to people.

Users can then collaborate, share project statuses and invite other people to the project. The document management functionality enables users to upload and share documents via Google Docs and Dropbox.

With the help of the solution's “Todoist Karma” module, users can prepare customized reports on projects and tasks and project managers can view their projects from one system.

Todoist is available in three versions: Todoist Free, Todoist Premium and Todoist Business. The free and premium versions are for personal use, while the Todoist Business version is suited for the business application.

Task list
Task list

Task list

Smart watch

Smart watch

Smart phone

Smart phone

Quick add

Quick add

Browser app

Browser app

Themes

Themes

Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Web browser (OS agnostic), Windows 8, Windows 10



444 Reviews of Todoist

Overall rating

4.5 / 5 stars

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Showing 1 - 20 of 444 reviews

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Tom Arne from Virinco AS

Number of employees:  11-50 employees

Ease-of-use

Value for money

Functionality

November 2018

Best task-management SW I've encountered

Pros

Good mobile app
Outlook and Gmail integration
Separate tasks in different projects, tags, and priorities.

Cons

I find the integration possibilities with external applications that also generates tasks to be somewhat limited. For instance a CRM. I can use apps like Zapier to trigger and create a Todoist task, but I am not able to find any solution that gives me a two-way sync, for instance allowing me to change the due data directly in Todoist and having the activity updated in the CRM. So it does not seem to be possible to use Todoist as the only front-end for task management.

Review Source: Capterra
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Verified Reviewer

Number of employees:  51-200 employees

Ease-of-use

Customer support

Functionality

November 2018

Easy to use

Overall it is a great and easy to use agenda and task manager. We have been using Todoist in our organization for some time now and I would definetly recomend it.

Pros

It is an easy to use agenda. The best part of it, is that it has an add on, on google chorme, this makes it easier to remember apointments and tasks, as well as making new ones.

Cons

I did not like that it has too many notifications, at first I thought it was a great idea, but I was constantly getting notifications of diferent matters.

Review Source: Capterra

Molly from Treehouse Internet Group

Number of employees:  201-500 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Get 100% Organized

I recently started using todoist for personal use and I can't say how much I love it! I'm so organized and truly feel the benefits versus other apps I've used before. I plan on convincing my work place to switch to todoist from the current application. :)

Pros

Simple yet comprehensive interface lets you create projects and tasks that include the most important details – due date/reoccurring due date, priority level etc.

Track your progress with productivity goals via stunning visualizations. On the go? Access todoist from any device via the cross-device synchronization.

Delegating a task? Easily add people to projects and assign tasks.

My favorite thing about todoist is the simplicity of the ux. Other 'to do' software apps I've used are bulky and time consuming. Todoist lets you get right down to business!

Cons

Some features like labels and job tracking are not included in the free version. No Gmail or calendar integration.

Review Source: Capterra

Alex from HPUMC

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Use it everyday

Pros

Todoist is my go to for daily task lists. I love the functionality of being able to see a week at a glance. And plan for the future.

Cons

My only wish is that you could group tasks together, and that they would stay together when looking at the next seven days. Also, would be great to be able to set tasks that would stay at the top of the list each day, instead of the list being randomized.

Review Source: Capterra

Nick from Think Four Graphic Design

Number of employees:  2-10 employees

Ease-of-use

Value for money

Functionality

November 2018

Best To-Do List I've used!

The best To-Do list app I've used, and I highly recommend it!

Pros

I LOVE Todoist. It helps me keep track of everything I have to do, on all of my devices. I reguarly use the app when I'm out. You can set reminders as well, which is super helpful. The thing that's different, that I love, apoosed to other apps, is the ability to see tomorrows todos, and the next 7 days, and plan them all out. It's great.

Cons

I wish there were categories. You can technilically use 'Labels' in the same way sort of, so I just do that, but it would be nice to be able to create categories and sub categories of task areas.

Review Source: Capterra

Fabian from Back Pack Partners

Industry:  Food & Beverage

Number of employees:  11-50 employees

Ease-of-use

Value for money

Functionality

November 2018

Great Task Software for the Money!

Great software easy to use. The free version is great for most anything. Really happy with my Todoist account.

Pros

It is easy to set up. Its not complex as other task software on the market. The app works really well.

Cons

For the money there is really nothing to complain about. If anything the free version should have additional colors for customization. Having said that, there are no functionality issues that I have come across.

Review Source

Jake from Jake Nichols

Number of employees:  2-10 employees

Ease-of-use

Functionality

November 2018

Brilliant Productivity Software

Pros

Todoist might not be the best productivity software out there on the market right now, but it is very, very good - if not great.

Mostly, it's simple and easy to use. I had been using Todoist for over a year without problems and it is a significant upgrade over other basic note-taking software such as Google Keep.

Todoist allows me to organize tasks in a variety of ways. The search tool also helps me identify topics and tasks quickly. I can share my lists, which is always a benefit.

And one of the best features you'll find at Todoist and not with others is that there is a level of gamificiation involved that helps reward you for your productivity - awesome!

Cons

There are a couple of things that separate Todoist from the rest:

Firstly, the free version is very limited. In comparison to other note-taking apps (that have HEAPS of customization options even for free users), free users of Todoist are limited heavily.

And then there's the fact that even if you are a premium user, other software does a LOT more than Todoist. But if you're looking for a simple and convenient productivity software, Todoist should be on your list.

Review Source: Capterra

Dan from Friendly Human

Number of employees:  2-10 employees

Ease-of-use

Functionality

November 2018

It's my go to!

Pros

Todoist is my go to to do list! It is amazing, and here are just some of the things that I really love about it:

- Due dates. You can have tasks due on a certain day and the app will bug you to make sure you are getting it done on time.
- Multiple to do lists
- It congratulates you if you are having a great day and getting sh** done
- Super easy to use

Overall, I don't really have anything bad to say about it. It is my go to for everything and I swear by this app!

Cons

Nothing. Todoist is my go to for everything and keeps me in check everyday. See above. :)

Review Source: Capterra

Edith from GAPdesign

Number of employees:  1 employee

Ease-of-use

Value for money

Functionality

November 2018

My Favourite Productivity App

I use Todoist to manage everything I need to get done/want to remember. I have tried several other productivity apps and found this one works best for me and allows me to organise things in a way that makes more sense to me. It works very well and is available across different platforms and devices, so you can access it anywhere you are.

Pros

I really like that this software works so well with the GTD (Getting Things Done) methodology. The 'Inbox' is a useful space to drop random thoughts and things to sort through later into it's proper place. There is no limit to the amount of projects you can create in the free version - I have so much stored there, from restaurants I want to try to my daily to-do's. You can even add due dates (even recurring ones) in the free version.

Cons

There are a few things you can't do in the free version, like adding attachments to tasks. Although I think this is fair considering all the features available in the free version.

Review Source: Capterra

Irena from taxback.com

Number of employees:  501-1,000 employees

Ease-of-use

Functionality

November 2018

You never know how organized you can be ,until you use Todoist

Pros

The best way I have found for keeping track of your tasks and getting through them quickly ! Simply changes how efficiently you operate ,can't recommend Todoist enough !

Cons

Not a great calendar and if your tasks become too many ,it can get confusing .

Review Source: Capterra

Melissa from Luxury LuxGroup

Number of employees:  51-200 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Convenient to work with tasks

Pros

I use the Todoist service to always have access to the to-do list. I like the fact that the program can assign tasks a priority in order to maximize the distribution of work time. I also like that documents can be attached to tasks directly from Google Drive.

Cons

The desktop application often freezes while adding a task. In general, it does not interfere with the work. You can also add statistics of time spent on the project. This would help increase work efficiency.

Review Source: Capterra

Scott from The John Web IT

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Best ToDo App Hands Down

This is the best of all the todo apps out there and it syncs across all of your devices too. I use it extensively and I love the rewards system for getting your to-dos done it is fantastic positive reinforcement!

Pros

Lets you Organize into Projects and sub Projects and then it lets you create tasks or todo and multiple layers of nested Tasks and To-dos. You can set priority, due dates and all kinds of settings on the tasks to make sure you remember to do them and get them done. There is calendar integration as well which is a lifesaver for those of us that live and die by our calendars. The Chrome extension allows me to add webpages as todos and the android app widgit keeps my todos for today right in front of me on my home screen. This is an ecosystem of to-doedness.

Cons

I really have no cons about this app I really love it and it has helped make my life much more organized.

Review Source: Capterra
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Verified Reviewer

Number of employees:  2-10 employees

Ease-of-use

Value for money

Customer support

Functionality

November 2018

Your goto choice to organize your life

Pros

This is the tool I use to manage all my personal todos. It's easy to share them with your partner and great to set up recurring items, like washing your car.
One of the best thing it has is the ability to set reminders N days after a specific event occurred. So if I waited 40 days instead of 30 days before I washed my cards, the next reminder will be 30 days after the event.

Cons

It's hard to find defects as the software has been honed and improved. One thing that I'd like is the ability to store pictures or attachments in the comment section of a todo item.

Review Source: Capterra
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Verified Reviewer

Number of employees:  1,001-5,000 employees

Ease-of-use

Value for money

Functionality

November 2018

Free test trial

Pros

The best part of Todoist is that you can try it all for free. It is compatible with all our PC and Mac computers and devices; easy to use, clear interface, fast upload of information, collaborative, intuitive and a long list of features that can be used for different projects.

Cons

Not any current complaints, however, before I bought my suscription, there were ads all the time. That was frustrating and distracting, but disappeared when I upgraded my account.

Review Source: Capterra
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Verified Reviewer

Number of employees:  501-1,000 employees

Ease-of-use

Functionality

November 2018

A lot of features

Pros

Todoist is a great planning tool with a ton of features. I love the ability to assign priorities to a task, a person to accomplish it, and give it a scheduled time.

Cons

There can almost be too many features with Todoist. While all of these are good to have, it may be a little hard to get used to if you're looking for a simple to do list.

Review Source: Capterra
LinkedIn icon
Verified Reviewer

Number of employees:  1,001-5,000 employees

Ease-of-use

Functionality

November 2018

Todoist is a great list reminder to get things done

Get Task List Program with reminders.

Pros

Its very simplified yet can create tasks into the most complex thing that is needed. I love how it emails you letting you know you need to get things done when its overdue. I used this primarily to remind me to get things done in my life.

Cons

I wish you didn't have to create an account in order to use this program. I feel like they shouldn't need information.

Review Source: Capterra
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Verified Reviewer

Number of employees:  1 employee

Ease-of-use

Value for money

Customer support

Functionality

November 2018

The most consistent todo app.

Ive been using the paid todoist for over 3 years now. I love it.

Pros

It has stuck to its core over the years! Most todo apps change their design and ways over time but this one is committed. :)

Cons

They have a little bit of bloat in it, they also want you to use it for notes but the notes interface isnt that nice.

Review Source: Capterra

Christine from eCommerce Consulting Company

Number of employees:  1 employee

Ease-of-use

Value for money

Functionality

November 2018

Great way to keep track of your list

It makes it super easy to check in on the things that I need to get done each day. Its functionality is limited, but that's also some of the appeal, as you don't get muddled in all the other things to do on the app.

Pros

I like the notifications the best, and the way it celebrates for you when you hit a daily goal. It's easy to set recurring goals and times and dates for each thing that crops up. It's become just something that I'm used to getting each morning - a little jingle and a reminder of the things that I wanted to accomplish each day at 9 am.

Cons

I wish it was easier to integrate it into other things, like my calendar or email. It's great for what it is--a way to keep track of your to-do list. But it won't replace your Google calendar or anything like that. Also, this is really minor, but I bugs me when it insists on auto-filling the things I'm trying to record for myself, assigning automatic times and dates to things when all I want to do is write the number 2.

Review Source: Capterra
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Verified Reviewer

Number of employees:  5,001-10,000 employees

Ease-of-use

Functionality

November 2018

Best alternative to Wunderlist

Pros

Now that Wunderlist is not getting any more support, I've moved to Todoist and am very happy about the choice. Organizing tasks by projects is the best way to do so, plus Todoist perfectly understands natural language for dates, etc, making task entry on the go a very simple... em... task :)

Cons

You'll definitewant to invest into the paid option. It's not pricey and you can pretty often get 3-6 free months codes (which stack) from reddit and various other forums. My only issue is the limit on the number of tasks in a project. I've tried to use Todoist for my reading backlog and (project: "Books") and got locked on the 101th entry.

Review Source: GetApp

Sean from Rocky Point Maintenance

Industry:  Utilities

Number of employees:  1 employee

Ease-of-use

Functionality

November 2018

Must have for any Self Employed person

Pros

I run a handyman business on the side, and since I'm the only functioning employee it's hard to stay organized. This app helps me hold myself accountable and keep my projects in front of me. There's no one to remind me of what clients I'm working for this week, but the app is always there and easy to use. I have a lot of little things that accumulate for a given project and it's nice to be able to consolidate lists for each new work order.

Cons

None to speak of. I am thrilled that I found this app and I honestly can't find anything to complain about.

Review Source

Displaying 1 - 20 of 444 reviews