Todoist Software


 

Todoist is a project management solution designed to cater to the needs of small and midsize businesses. It bundles project scheduling, document management and task management functionalities within a single solution.

Todoist is available both for both cloud and on-premise deployment and can be accessed on tablets and smartphone devices via a mobile app. The product features task management tools, which allow users to create project tasks and assign them to people.

Users can then collaborate, share project statuses and invite other people to the project. The document management functionality enables users to upload and share documents via Google Docs and Dropbox.

Todoist is available in three versions: Todoist Free, Todoist Premium and Todoist Business. The free and premium versions are for personal use, while the Todoist Business version is suited for business application.

With the help of the solution's “Todoist Karma” module, users can prepare customized reports on projects and tasks, and project managers can gain a complete view of their projects from one system.

 

Todoist - Karma reporting
 
  • Todoist - Karma reporting
    Karma reporting
  • Todoist - Task management
    Task management
  • Todoist - Task status
    Task status
  • Todoist - Calendar view
    Calendar view
  • Todoist - Mobile devices
    Mobile devices
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

55 Reviews of Todoist

 

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Software Advice Reviews (7)
More Reviews (48)

Showing 1-7 of 7

Damian from Talintel, Inc.
Specialty: High Tech
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

One of the Best Task Management Tools I have Ever Used

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Very easy to use, works on any device (mobile, desktop, tablet, etc...), and syncs very easy. Integrates with just about any software tool and calendar that you might use. I use it to keep track of all business tasks as well as personal tasks. It is great for recurring tasks and deadlines.

Cons

Updates sometimes can be a little buggy when updating, but usually get fixed fast. Some features and functions work differently on various devices.

Review Source
 
 

Rob from 4Future
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

November 2017

November 2017

I totally love ToDoist. I use it everyday and find it really helpful for keeping track of all my tasks and more.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

Easy to use across platforms, very flexible: you can customize your set up completely to your own situation and preferences

Cons

Hard to think of any cons, frankly. Maybe the ease of use on mobile could be better. And reminders with an alarm can get lost if you ignore them initially.

Review Source
 
 

Chuck from Island Source
Specialty: Food & Beverage
Number of employees: 2-10 employees Employees number: 2-10 employees

October 2017

October 2017

A complete task system with all the integrations you could want

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

If you are muddling around in GTasks try Todoist - you won't look back@

Pros

Simple and complex workflows in the same app. Weather you need to the minute scheduling or just a way to shuffle your tasks around Todoist has you covered. Direct integrations with GSuite of tools and zapier allows for you to customize and automate your todo options. Now works with Alexa as well!

Cons

Seems intimidating at first with multiple projects and labels but once you find your flow its hard to imagine not being able to configure ToDoist to work for you.

Review Source
 
 

Zachary from Lightwise
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

September 2017

September 2017

A force multiplier for time management!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

This has actually replaced a CRM in our small business environment (6 users). Although it lacks many important CRM features, the task management capabilities are so far superior to every CRM we've tried (Sugar, especially), that it has been worth it to us to transfer those functions to other programs. A robust phone app, and instant sync with all devices are very important features, because tasks frequently come to mind when I'm away from my computer. Overall, I highly recommend this app; it's by far the best task management program I've ever used.

Pros

Infinite nesting of tasks; ease of rescheduling tasks; collaboration features; very reasonable cost; robust smartphone app.

Cons

Windows 10 app was very glitchy on my PC, and finally broke so thoroughly I couldn't use it. Had to switch to web app, which is fine, but has fewer features.

Review Source
 
 

alejandro from AIESEC
Specialty: Food & Beverage
Number of employees: 10,000+ employees Employees number: 10,000+ employees

August 2017

August 2017

Todoist is a great tool to organize your To-Do list. Is easy to use and customizable for your own needs and requirements.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Pros

Todoist have an easy interface. Also, I love the fact you can synchronize your mobile app with your laptop. Also, creating your own categories is fabulous and I enjoy its free version. Is more than enough to followup yours tasks.

Cons

Todoist is not exactly the best app to manage a project. Its functionality only goes to create one level tasks for your projects. Also, the premium version is too expensive,

Review Source
 
 

Patrick from Charlie's Chalk Dust
Specialty: Manufacturing
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

Todoist has synergized our Creative and Marketing Department efforts

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Recommend!

Pros

The ability to set tasks, to assign them to a user, to link them together under one project heading -- all these have greatly helped us improve our efficiency.

Cons

I wish it were possible to list out tasks by individual within the project heading. That would assist with the overall organization. That said, with all the tasks visible to the entire team, this is more of a want than a need.

 
 

Adrian from MIT
Specialty: Healthcare
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

April 2017

April 2017

Great product to help you organize

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

I'm using the free version, and it's a great tool to help organize your todo tasks. It's perticularly powerful if you're happy to use keywords and shortcuts to improve your organization. Shortcuts allow to quickly prioritize, sort into projects and date while typing - no extra clicking and so on.

I've run into two small difficulties using it: the first is a lack of integration into google calendar, which would be very useful. There are some javascript hacks out there, but there was no support from todoist when I checked. Second, the software makes it so easy to enter the tasks that I end up entering too many tasks, and it makes it more difficult to solve them. But of course this is not really a problem with the software as much as with my use of it.

Pros

ease of use, great interface, easy to enter complex new tasks with keywords for organization

Cons

no integration with google calendar (at time that I checked)

 
 
 
Showing 1-20 of 48

Jordan from Heatwole Construction

November 2017

November 2017

I absolutely love it!

Ease-of-use

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Customer Support

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Pros

It makes it extremely to organize all of your tasks. You can organize it in detail or just leave rough tasks. It works amazing and I use it for all of my tasks, I love it!

Cons

The notifications won't work sometimes, but they have been getting better at fixing that. Other than that I don't have any complaints!

Review Source: Capterra
 

Hjalmar from Universität
Number of employees: 1 employee Employees number: 1 employee

November 2017

November 2017

Todoist makes a quiet good to-do list software with exceptional richness in supported platforms

Ease-of-use

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Value for Money

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Well, it lets me see my task completion and organize all my tasks in different projects and circumstances.

Pros

It is available on almost any platform you can think of. When writing you can use certain characters as shortcuts for all sorts of meaning, lime labels, due date, project, priority. You can easily divide or sort tasks in different projects and categories. Going through the process you can earn points and see how you claim your productivity "tree". It is very easy to write a complete task with its different traits.
You can easily create tasks from any directions by sharing or notification bar for example.

Cons

The least appealing is its design. In my opinion the design is to simplistic. It does not really match a modern design pattern. Well, design might not make you more productive in the end.

Review Source: Capterra
 

Mitchell from Mitch Gibson Coaching

November 2017

November 2017

Love Love Love it!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

This app has completely changed my productivity and organization. Just wish I had found it sooner. The ability to customize, categorize, and keep track of all the tasks and projects in my life has been a game changer.

Cons

The reminders and notifications at times don't seem to trigger, but some of that has been fixed. Coming up with "cons" for todoist is a challenge :)

Review Source: Capterra
 


November 2017

November 2017

I downloaded Todoist at the suggestion of a friend after talking about time management

Ease-of-use

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Value for Money

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Pros

Todoist is a simple to use, easy to understand interface for basic task management. Delegation is easy and the progres tracking adds a nice RPG element to it.

Cons

I did not find this software very customizeable. It was hard to get it to fit just right into what I needed. It was too simple for advanced tasks and too advanced for simple tasks.

Review Source: Capterra
 


November 2017

November 2017

Great for keystroke masters!

Ease-of-use

Functionality

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Value for Money

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Pros

I love that I can do everything with keystrokes!I don't like having to have my hands leave the keyboard. I get things on the list quickly and efficiently. Task management and assignment is so easy!

Cons

I'm not crazy about the interface. Something about it is a little too minimalist. It's not a deal breaker, but it would be nice for it be a bit more visually appealing.

Review Source: Capterra
 

Patrick from University

November 2017

November 2017

high-quality task manager

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
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Pros

great iOS app. the two numeric systems the app uses to keep you motivated (and also using the app) are BOTH very fun and useful. i'm a big fan of the Karma, i'm an Expert and am excited to get to Master. the Streak is also a good feature. the smart rescheduling is nice, and I like the ability to see Todoist tasks on my Google Calendar. mainly, they nailed what are probably the key parts of a to-do app, which are that it's 1) very satisfying to mark things Done, and 2) extra satisfying to finish everything for the day

Cons

forget the Windows 10 app, doesn't sync. my least favorite part of Todoist is the paid version: it's WAY too expensive, although i'd be unlikely to pay anything. some paid features should be free, like comments or more details for to-do's, reminders, and location-based alerts (which are included with basically any smartphone).

Review Source: Capterra
 

José Antonio from Havas Media Group | Ecselis

November 2017

November 2017

The best to-do app ever. If you are a procrastinator like me then this is a MUST.

Ease-of-use

Functionality

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I stopped delaying the things that I needed to do.

The biggest benefit is that it's helping me organize my whole life, because now I have tasks about almost every aspect of my day, from personal stuff to professional tasks and it integrates with my Calender, so I have a really cool view of everything that needs to be made and when it needs to be ready.

Pros

Fast, easy and actionable. It's the only To-do or Project Management (lite) app that helped me get things done. I tried a lot of options, ones more complicated than others but this one that is the simplest ye powerful of all is only that made me start completing my tasks.

Cons

Lack of a Gantt-graph and in-app messenger to talk with co-workers. But maybe that's the beauty of it, that it's simple and only has what is necessary to help you complete your to-do list.

Review Source: Capterra
 

Sergio Eduardo from Transpais
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

November 2017

November 2017

Good task manager

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Quality
Value for Money
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Good time management and task administration.

Pros

What I like the most about Todoist is its looks, it simply is pretty! Works well from basic task management to multiple project and team management. It's user interface is well thought and well designed. Besides that, platform availability is crucial, being able to access to your account via web when on your desktop or on the fly with a smartphone. I also love the fact that it has so many integrations including Zappier, which I heavily rely on.

Cons

The only thing that is kind of a downside is that I can't justify the premium plan, so not having task reminders on the free version is the biggest bummer for me.

Review Source: Capterra
 

Chip from Dando

November 2017

November 2017

Great, flexible software!

Ease-of-use

Functionality

Product Quality

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Value for Money

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Easy to use but powerful. Lots of features that you don't see, but you can get into once you've mastered the basics.

Pros

It's affordable. After Things raised their prices for the whole suite), I was looking for something that did just as much, if not more, but was still simple and cross platform. Todoist is exactly that!

Support is great, too.

Cons

Not much. I wish there was a way to assign a default project, but other than that - it's great! I had some issues with the quick add functionality, but support got on it and fixed it right away!

Review Source: Capterra
 

Raúl from GBM Grupo Bursatil Mexicano
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

November 2017

November 2017

I've been using it almost a couple of years, I've tried premium version and collaborative is great!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

Collaborative projects are the best with the ability to upload images, files and comments. Assign tasks also are great.

Cons

Alert are good but sometimes they get lost in notification center. Cyclic tasks are good but there are still some kind of tasks that can't be programmed, e.g. programming a task at x time and auto reprogram when completing it at x time again (useful when you need to take tour pills).

Review Source: Capterra
 

Jeff from Spotlight Media

November 2017

November 2017

Excellent product in a very competitive space

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Usability
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Pros

Simplicity between desktop and mobile products. Easy to organize products and sync between devices. I've tried so many different to do apps, Todoist has certainly been my favorite

Cons

Some limited features if you do not have a premium account. Sometimes I'd like more functionality around reminders and notifications, but overall, no big complaints.

Review Source: Capterra
 

Courtney from Association Services Group

November 2017

November 2017

I did not use todoist long, but it did what I wanted it to which was remind me of tasks.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

I like how you can integrate the software with Microsoft Outlook so you don't have to go to the website to be reminded of your tasks.

Cons

It doesn't have as many features and the best functionality as other project managers that I have used.

Review Source: Capterra
 

Ryan from Looop Comunicação Digital

October 2017

October 2017

My go-to app for organizing my daily schedule for life and work

Ease-of-use

Functionality

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Now I'm a lot more proactive and organized with my daily tasks

Pros

I've used Todoist for years now, since college, to work, to my daily life: it's straight forward interface helps me schedule, reschedule and complete multiple tasks easily, keeping me motivated and organized with my priorities, and the fact you can sync it through multiple devices makes it even better

Cons

Since each users tasks can be really personal and specific, it'd be a lot easier and better if the user interface could be costumized, select types of notificantions, etc.

Review Source: Capterra
 

Blahoslav from IMPER CZ, s.r.o.
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2017

October 2017

Easy to use

Ease-of-use

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Quality
Pros

It is a very lightweight app however it works very well across all platforms, on cellphone pc or mac. It is very intuitive and smart regarding the dates

Review Source: GetApp
 

James from CHOICE FUTURE PLANNING

October 2017

October 2017

My go to task management tool for collabroative working

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Flexible tool for tracking projects and task progress

Pros

The interface on Todosit is so simple and easy to interactive with- reassigning tasks and deadlines is so simple and is great for none technical members of the team to use- its ability to be accessible across loads of platforms means that we can always track progress

Cons

It does miss some of the more traditional features of traditional PM software- i.e gantt charts however as a collaborative working tool for small teams I haven't found anything as simple and intuitive as this

Review Source: Capterra
 

Nicolas from ALENIUM CONSULTANTS
Number of employees: 51-200 employees Employees number: 51-200 employees

June 2017

June 2017

Easy and effective

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
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Functionality
Product Quality
Quality
Pros

The app is very user friendly. When you're looking for a feature, you find it quickly without any help or manual. It can be use offline, on a computer or a smartphone. You also can add widget on your smartphone homescreen with all the tasks assigned to a specific project. It's actually the only todo app that I've not abandonned after 1 or 2 days.
I'm just a free user, so I did not try the premium functions. But for a personal use, I don't need more.

Cons

Some ergonomic detail: the subtasks organization is not really useful. Auto completion of the task is a really nice idea but honestly, I don't think it's better than choose a date in a calendar. Actually, it may sometimes be quite annoying.

Review Source: GetApp
 

Mohammed from Social Positives
Number of employees: 2-10 employees Employees number: 2-10 employees

May 2017

May 2017

Perfect Task Management App

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Functionality
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Quality
Value for Money
Value
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Pros

Todoist is one of the best Task Manager available on the web. It is a perfect alternative to Wunderlist comes with a lot of advanced features.

Cons

You can create a free account on Todoist but you will not get basic features like task Notifier unless you subscribed to the premium version.

Review Source: GetApp
 

Peter

February 2017

February 2017

Great Productivity App

Ease-of-use

Functionality

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Value for Money

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Value

Todoist is a great app for anything you need to remember to do. For example, stop at Costco on your way home for an item, call travel agent to book a trip, follow-up with co-worker about a project, etc. You type the info in and it will automatically remind you when it's due. There are apps for your computer, phone, and tablet, so whenever you need to check it or add to it, it's available to you.

Pros

The basics of the program are simple.

I love the capability to remind by geo location. So, say you need to pick something up the next time you are at Sam's. You add it to Todoist list with a geo tag. When you arrive at Sam's, whenever that is, a reminder automatically pops up.

Cons

I find the layout on my computer annoying. The Project/Labels/Filters section is large, but the area available for the type is small. I see no reason why it can't be resizable.

Also, Todoist is feature rich, but a lot of it is not intuitive, so to get the most out of it, you need to go to the documentation or check out videos on YouTube.

Advice to Others

Go to the documentation, YouTube videos, and experiment to get the most out of the program.

Review Source: GetApp
 

Kalyn

November 2016

November 2016

Perfect for the family

Ease-of-use

Functionality

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Value for Money

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Finally a collaborative to-do list app that my entire family can use! I love how you can separate lists for groceries, home projects, work to-do, even event planning! Share it with all the appropriate people. I love how you can assign tasks, deadlines, and importance levels. The email notifications make it easy to track when my husband and I are checking things off the list.

Pros

Absolutely love this app! Easy to use, user-friendly, and clean.

Cons

I do wish there were specific notification settings for each list instead of the entire account. For things like a grocery list, it can get a little tedious.

Review Source: GetApp
 

Spencer from Gengo

October 2016

October 2016

Todoist makes life a easier

Ease-of-use

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Todoist has been a great solution for adding structure into all the things I have to do. Before using this product, my to-do lists were all over the place. The structure provided and the ability to access on all devices has been a real efficiency booster.

Review Source: Capterra