Todoist Software


 

Todoist is a project management solution designed to cater to the needs of small and midsize businesses. It bundles project scheduling, document management and task management functionalities within a single solution.

Todoist is available both for both cloud and on-premise deployment and can be accessed on tablets and smartphone devices via a mobile app. The product features task management tools, which allow users to create project tasks and assign them to people.

Users can then collaborate, share project statuses and invite other people to the project. The document management functionality enables users to upload and share documents via Google Docs and Dropbox.

Todoist is available in three versions: Todoist Free, Todoist Premium and Todoist Business. The free and premium versions are for personal use, while the Todoist Business version is suited for business application.

With the help of the solution's “Todoist Karma” module, users can prepare customized reports on projects and tasks, and project managers can gain a complete view of their projects from one system.

 

Todoist - Karma reporting
 
  • Todoist - Karma reporting
    Karma reporting
  • Todoist - Task management
    Task management
  • Todoist - Task status
    Task status
  • Todoist - Calendar view
    Calendar view
  • Todoist - Mobile devices
    Mobile devices
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

33 Reviews of Todoist

 

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Software Advice Reviews (4)
More Reviews (29)

Showing 1-4 of 4

Zachary from Lightwise
Specialty: Other
Number of employees: 2-10 employees Employees number: 2-10 employees

September 2017

September 2017

A force multiplier for time management!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

This has actually replaced a CRM in our small business environment (6 users). Although it lacks many important CRM features, the task management capabilities are so far superior to every CRM we've tried (Sugar, especially), that it has been worth it to us to transfer those functions to other programs. A robust phone app, and instant sync with all devices are very important features, because tasks frequently come to mind when I'm away from my computer. Overall, I highly recommend this app; it's by far the best task management program I've ever used.

Pros

Infinite nesting of tasks; ease of rescheduling tasks; collaboration features; very reasonable cost; robust smartphone app.

Cons

Windows 10 app was very glitchy on my PC, and finally broke so thoroughly I couldn't use it. Had to switch to web app, which is fine, but has fewer features.

 
 

alejandro from AIESEC
Specialty: Food & Beverage
Number of employees: 10,000+ employees Employees number: 10,000+ employees

August 2017

August 2017

Todoist is a great tool to organize your To-Do list. Is easy to use and customizable for your own needs and requirements.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Pros

Todoist have an easy interface. Also, I love the fack you can synchronize your mobile app with your laptop. Also, creating your own categories is fabulous and I enjoy its free version. Is more than enough to followup yours tasks.

Cons

Todoist is not exactly the best app to manage a project. Its functionality only goes to create one level tasks for your projects. Also, the premium version is too expensive,

 
 

Patrick from Charlie's Chalk Dust
Specialty: Manufacturing
Number of employees: 11-50 employees Employees number: 11-50 employees

July 2017

July 2017

Todoist has synergized our Creative and Marketing Department efforts

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Value for Money

Recommend!

Pros

The ability to set tasks, to assign them to a user, to link them together under one project heading -- all these have greatly helped us improve our efficiency.

Cons

I wish it were possible to list out tasks by individual within the project heading. That would assist with the overall organization. That said, with all the tasks visible to the entire team, this is more of a want than a need.

 
 

Adrian from MIT
Specialty: Healthcare
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

April 2017

April 2017

Great product to help you organize

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

I'm using the free version, and it's a great tool to help organize your todo tasks. It's perticularly powerful if you're happy to use keywords and shortcuts to improve your organization. Shortcuts allow to quickly prioritize, sort into projects and date while typing - no extra clicking and so on.

I've run into two small difficulties using it: the first is a lack of integration into google calendar, which would be very useful. There are some javascript hacks out there, but there was no support from todoist when I checked. Second, the software makes it so easy to enter the tasks that I end up entering too many tasks, and it makes it more difficult to solve them. But of course this is not really a problem with the software as much as with my use of it.

Pros

ease of use, great interface, easy to enter complex new tasks with keywords for organization

Cons

no integration with google calendar (at time that I checked)

 
 
 
Showing 1-20 of 29

Nicolas from ALENIUM CONSULTANTS
Number of employees: 51-200 employees Employees number: 51-200 employees

June 2017

June 2017

Easy and effective

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

The app is very user friendly. When you're looking for a feature, you find it quickly without any help or manual. It can be use offline, on a computer or a smartphone. You also can add widget on your smartphone homescreen with all the tasks assigned to a specific project. It's actually the only todo app that I've not abandonned after 1 or 2 days.
I'm just a free user, so I did not try the premium functions. But for a personal use, I don't need more.

Cons

Some ergonomic detail: the subtasks organization is not really useful. Auto completion of the task is a really nice idea but honestly, I don't think it's better than choose a date in a calendar. Actually, it may sometimes be quite annoying.

Source: GetApp
 

Mohammed from Social Positives
Number of employees: 2-10 employees Employees number: 2-10 employees

May 2017

May 2017

Perfect Task Management App

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Todoist is one of the best Task Manager available on the web. It is a perfect alternative to Wunderlist comes with a lot of advanced features.

Cons

You can create a free account on Todoist but you will not get basic features like task Notifier unless you subscribed to the premium version.

Source: GetApp
 

Peter

February 2017

February 2017

Great Productivity App

Ease-of-use

Functionality

Product Quality

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value

Todoist is a great app for anything you need to remember to do. For example, stop at Costco on your way home for an item, call travel agent to book a trip, follow-up with co-worker about a project, etc. You type the info in and it will automatically remind you when it's due. There are apps for your computer, phone, and tablet, so whenever you need to check it or add to it, it's available to you.

Pros

The basics of the program are simple.

I love the capability to remind by geo location. So, say you need to pick something up the next time you are at Sam's. You add it to Todoist list with a geo tag. When you arrive at Sam's, whenever that is, a reminder automatically pops up.

Cons

I find the layout on my computer annoying. The Project/Labels/Filters section is large, but the area available for the type is small. I see no reason why it can't be resizable.

Also, Todoist is feature rich, but a lot of it is not intuitive, so to get the most out of it, you need to go to the documentation or check out videos on YouTube.

Advice to Others

Go to the documentation, YouTube videos, and experiment to get the most out of the program.

Source: GetApp
 

Kalyn

November 2016

November 2016

Perfect for the family

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Finally a collaborative to-do list app that my entire family can use! I love how you can separate lists for groceries, home projects, work to-do, even event planning! Share it with all the appropriate people. I love how you can assign tasks, deadlines, and importance levels. The email notifications make it easy to track when my husband and I are checking things off the list.

Pros

Absolutely love this app! Easy to use, user-friendly, and clean.

Cons

I do wish there were specific notification settings for each list instead of the entire account. For things like a grocery list, it can get a little tedious.

Source: GetApp
 


October 2016

October 2016

Best Task Manager. Ever!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Use it daily, if not almost every hour to manage my tasks. Syncs across all my devices- dedicated app on my Mac system as well. Easy to set it up, collaborate across users and manage their comments / completed items etc.

Over all, excellent productivity app. Must have for every phone

Pros

Free version available. Cloud Based.

Cons

Few features like viewing completed tasks is available only on paid edition.

Source: GetApp
 

Shalabh

August 2016

August 2016

Great App, Value for Money

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

I have been using TODOIST for about 8 months now and I find it to be a very useful app to manage tasks both personal and official. The app also integrates with Airmail seamlessly to create tasks directly from an email. True value for money.

Pros

Ease of use
Integrates with other apps seamlessly

Cons

A very minimalist interface that can be bettered.

Advice to Others

You can safely opt for todoist and stop looking for task management apps

Source: GetApp
 

Emily from Photonic Public Relations
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2016

August 2016

Goodbye to do lists, hello Todoist!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Todoist is a simple task management system for individuals and teams, You have the ability to assign tasks to people, create due dates and prioritize tasks.

Pros

You can get a browser extension for chrome, and you can also add it to your Gmail accounts which makes your Todoist list always easy to double check and check off. Colour coordination is helpful for when you're dealing with multiple projects at once and helps declutter a large list of tasks.

Cons

While you can label your tasks in priority order that does not allow for the tasks to change order on the page. I would love if you added priorities and the list adjusted accordingly.

Source: GetApp
 


July 2016

July 2016

Great and Simple app

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

This is a great and simple app to manage and track to do list. It have full plataform covarage and integration. I can split list by projet or by locations.

Pros

Easy to share or delagate tasks

Cons

Everyting I need is there.

Advice to Others

Easy to use and lots of features

Source: GetApp
 

David

June 2016

June 2016

Lightweight To Do Lists, Powerful Features, Robust Apps and Browers plugins

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

We are a small catering company with a couple different partners who mostly work remotely during the week before coming together to do events on the weekend. We needed a way to keep track of everything we were focused on.

I use Todoist to keep track of all the different hats I wear and make sure that our teams know what they are supposed to be doing . More than that it is a place to put great ideas and projects for next time. We pay on a monthly subscription so if its' not working for someone we can just cancel their subscription and they can use a different tool to keep track of what they are getting done.

Before this software we were using a bunch of different programs to try to meet our needs. We tried Trello. We tried Asana. We tried Wunderlist... none of them combined the simplicity and the functionality of Todoist.

Pros

Customer Support was on it when I had questions and the user guides are really helpful

Combined with CloudMagic email for android (or iOS) you can use this powerful cards feature to process emails directly into the app while waiting for something to complete.

Accomodates tags, and other systems while having a powerful search functionality (which helps us find duplicate tasks)

Cons

Ease of adoption.... staff still struggle to use ANY system that requires them to track and assess their tasks. Todoist is miles ahead of asana and trello and wunderlist in terms of ease of adoption though.

We setup our own "automated" iDoneThis email every week... not sure if that's any better honestly.

Source: GetApp
 


March 2016

March 2016

Keeps getting better

Ease-of-use

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Product Quality
Quality
Value for Money
Value
Support

Focused on figuring out what people need and keep it a work in progress. Multiple ways to use with tags and filters being super useful. Integration across devices is better than most.

Pros

Flexibility is great. Can use with multiple devices and multiple programs.

Cons

Can't find a system that really works the way I need it to, but still figuring it out.

Source: GetApp
 

Andrew from King Township
Number of employees: 51-200 employees Employees number: 51-200 employees

August 2017

August 2017

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Marco from Investors Group Financial Services Inc.
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

July 2017

July 2017

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Florian Number of employees: 1 employee Employees number: 1 employee

June 2017

June 2017

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Andrew

March 2017

March 2017

Product Quality
Quality
Source: GetApp
 

John from EU Business School
Number of employees: 201-500 employees Employees number: 201-500 employees

January 2017

January 2017

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Volker from United Nations
Number of employees: 10,000+ employees Employees number: 10,000+ employees

January 2017

January 2017

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Anton Number of employees: 11-50 employees Employees number: 11-50 employees

November 2016

November 2016

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Jimmy Number of employees: 201-500 employees Employees number: 201-500 employees

November 2016

November 2016

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Guadalupe from SMARTPR
Number of employees: 11-50 employees Employees number: 11-50 employees

October 2016

October 2016

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp
 

Brian from SBS
Number of employees: 201-500 employees Employees number: 201-500 employees

October 2016

October 2016

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Support
Source: GetApp