# Best Content Management Software - 2026 Reviews & Pricing > Find the best Content Management Software for your organization. Compare top Content Management Software systems with customer reviews, pricing, and free demos. Source: https://www.softwareadvice.com/cms --- [Home](https://www.softwareadvice.com/) / Content Management Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Content Management Software of 2026 Updated July 5, 2026 Written by [Supriya Deka](https://www.softwareadvice.com/resources/author/sdeka/) Market Research Specialist Edited by [Carolyn Santa Maria](https://www.softwareadvice.com/resources/author/carolyn-santa-maria/) Senior Editor On this page 1. FrontRunners 2. Popular Comparisons 3. Buyers Guide 4. Related Software Filter products 480 results ### Compare Products Showing 1 - 25 of 480 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### Product: Klyck [Klyck](https://www.softwareadvice.com/business-plan/klyck-profile/) 4.86 [(29)](https://www.softwareadvice.com/business-plan/klyck-profile/reviews/) ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Klyck is a modern AI-powered content and document management platform designed to eliminate confusing folder systems and scattered files. Instead of digging through shared drives, teams use a clean Netflix-style content library with Amazon-like filtering to instantly find the right information. AI automatically extracts metadata, improves search accuracy, and keeps everything organized and discoverable. Klyck goes beyond storage by providing real governance and control. Workflows automate approvals and routing, forms simplify data capture, e-signatures support completion, and review reminders ensure content stays accurate, compliant, and up to date. With version control, permissions, and audit tracking built in, Klyck gives organizations a powerful yet easy-to-use way to manage documents, knowledge, and operational content in one secure platform.... [Read more](https://www.softwareadvice.com/business-plan/klyck-profile/) ### Best rated features: Meeting Management 5.0 For Sales Teams/Organizations 5.0 SSL Security 5.0 Email Management 5.0 ### Worst rated features: Contact Management 3.5 [See all features](https://www.softwareadvice.com/business-plan/klyck-profile/#key-features) ### Basic $10.00/month [See full pricing details](https://www.softwareadvice.com/business-plan/klyck-profile/#pricing-and-plans) ### Product: Square 9 [Square 9](https://www.softwareadvice.com/cms/square-9-profile/) 4.50 [(141)](https://www.softwareadvice.com/cms/square-9-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Square 9 is a document management solution that helps businesses handle and automate human resource processes. Teams can create a single, secure location where all employee records are organized and easily accessible from within a unified platform. Using Square 9, employers can set deadlines for employee benefits enrollment, performance evaluations, and automated notifications according to requirements.... [Read more](https://www.softwareadvice.com/cms/square-9-profile/) ### Best rated features: Customizable Branding 5.0 Configurable Workflow 5.0 Convert to PDF 5.0 Document Automation 5.0 [See all features](https://www.softwareadvice.com/cms/square-9-profile/#key-features) ### Product: DocStar ECM [DocStar ECM](https://www.softwareadvice.com/cms/docstar-dms-profile/) 3.98 [(97)](https://www.softwareadvice.com/cms/docstar-dms-profile/reviews/) ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary DocStar Enterprise Content Management helps midsize and large organizations centralize content and automate document-driven processes across the business. It enables teams to capture, manage, and securely access information while improving visibility, control, and operational efficiency. Available in both cloud and on-premise deployments, DocStar offers flexibility to meet a range of security, infrastructure, and scalability requirements. Content can be captured from desktop computers, mobile devices, tablets, and multifunction printers, with secure access available from any location. Intelligent data capture tools extract and index key information, reducing manual entry and ensuring documents are organized for fast, accurate retrieval. Built-in workflow automation supports processes such as accounts payable, HR onboarding, and contract management, helping teams streamline approvals and reduce bottlenecks. DocStar includes compliance and governance features such as version control, audit trails, role-based access, and retention management to help organizations maintain control over critical information. The platform can be used as a standalone solution or integrated with ERP, accounting, HRIS, and other business systems to keep documents and data aligned across workflows. Support is available via online portal, email, and phone, with both perpetual licensing and subscription options.... [Read more](https://www.softwareadvice.com/cms/docstar-dms-profile/) ### Best rated features: Single Sign On 5.0 Customizable Forms 5.0 Mobile Access 5.0 Real-Time Data 4.7 ### Worst rated features: Fraud Detection 1.0 Reporting/Analytics 2.0 File Conversion 2.5 Purchase Order Reconciliation 2.6 [See all features](https://www.softwareadvice.com/cms/docstar-dms-profile/#key-features) ### Product: FileHold [FileHold](https://www.softwareadvice.com/cms/filehold-profile/) 4.74 [(56)](https://www.softwareadvice.com/cms/filehold-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary FileHold Enterprise: Powerful Document Management for Large Organizations! FileHold Enterprise is a comprehensive document management solution designed to help large organizations transition to a fully paperless environment. Whether deployed on-premise or hosted securely in a private or public cloud, FileHold delivers the flexibility and control enterprises need. Robust Features for Enterprise Efficiency and Compliance: • Advanced Security & Compliance: Multi-level user permissions, audit trails, and electronic signatures ensure data integrity and regulatory compliance. • Document Automation & Search: Streamline operations with full-text search, forms processing, scanning, and OCR capabilities for fast, accurate information retrieval. • Smart Alerts & Records Management: Automatically generate alerts and reminders for contract renewals, overdue tasks, and records scheduled for archiving or deletion. • Workflow Automation: Move documents through customizable review and approval workflows. Workflows can be initiated manually or triggered automatically upon document upload. Built-in reporting tools provide complete visibility into the process. • External Collaboration with FileHold Courier: Easily share and approve documents with external stakeholders—no FileHold account required—via secure email links. • Seamless Integration & Mobility: Integrated with Microsoft Office, with optional support for SharePoint and Active Directory. Mobile-ready access ensures productivity from any device. • API & System Requirements: A free API enables connection to third-party applications. FileHold runs on Microsoft SQL Server and Windows Server. FileHold Enterprise empowers organizations to securely manage millions of documents, automate workflows, and enhance collaboration—anytime, anywhere.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/) ### Best rated features: Data Storage Management 5.0 Customizable Reports 5.0 Document Storage 4.7 Data Import/Export 4.7 ### Worst rated features: Document Capture 3.3 Third-Party Integrations 3.5 No-Code 4.0 [See all features](https://www.softwareadvice.com/cms/filehold-profile/#key-features) ### FileHold Express $50.00/month FileHold Express is designed for organizations with 5 to 20 users. Pricing starts at a minimum of $25 per user per month, depending on features chosen. An additional hosting and infrastructure fee applies to provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and storage requirements. Contact FileHold for detailed customization for hosting.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) ### FileHold Enterprise Custom Pricing available upon request FileHold software can be installed on your own premises or private cloud or FileHold can supply a fully hosted system. FileHold starts with 5 users and can grow to thousands of users needing documentation access from multiple locations. The Cloud solution provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and data storage needs. Contact FileHold for detailed customization for hosting and enterprise level requirements.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) ### Product: Revver [Revver](https://www.softwareadvice.com/cms/revver-profile/) 4.39 [(1006)](https://www.softwareadvice.com/cms/revver-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Revver is a cloud-based document management solution that helps businesses organize, find, sign and share digital documents on a unified interface. New Revver users get unlimited storage and unlimited use of Revver AI Smart Suite in all license tiers. Revver serves organizations across various industries including accounting, financial services, government, healthcare, insurance, logistics, manufacturing and real estate. The platform offers centralized document storage and management with AI-enabled workflows that automate repetitive tasks and business processes. It includes eSignature capabilities, content collaboration tools for team communication, and automated folder templates for consistent document organization. The system ensures quick document retrieval, reducing time spent searching for information, while maintaining high security standards with access controls and automated governance for compliance. Revver provides analytics and reporting features that offer insights into work across the platform, supporting continuous improvement. It addresses common challenges such as document sprawl, missing information, ineffective collaboration, manual processes and compliance risks. Revver also supports use cases like employee management, new business onboarding, repetitive operations and accounts payable/receivable functions.... [Read more](https://www.softwareadvice.com/cms/revver-profile/) ### What users love - Responsive and knowledgeable support team - Efficient document organization tools - Simple setup and user experience ### To take in mind - Cumbersome and confusing interface design - Expensive licensing and recurring fees - Steep learning curve and limited training ### Best rated features: Document Editing 5.0 Access Expiration Management 5.0 Activity Dashboard 5.0 Annotations 5.0 [See all features](https://www.softwareadvice.com/cms/revver-profile/#key-features) ### Guest User Custom Pricing available upon request ### Basics $25.00/month ### Essentials $67.00/month [See full pricing details](https://www.softwareadvice.com/cms/revver-profile/#pricing-and-plans) ### Product: Centralpoint [Centralpoint](https://www.softwareadvice.com/crm/centralpoint-profile/) 4.56 [(9)](https://www.softwareadvice.com/crm/centralpoint-profile/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Centralpoint, by Oxcyon, featured in Gartner's Magic Quadrant for Digital Experience Platforms and by 451 Research, is a Microsoft-based platform that installs on-premise, in the cloud, or hybrid. It is an N-Tiered, highly scalable, roles-based solution used by Ericsson, Samsung, the US Congress, FedEx, the City of Tallahassee, Tacoma, and many others — as enterprise-grade intranets and as private, secure login portals for employees, partners, and clients. Centralpoint has evolved with its clients. For years it has aggregated disparate structured and unstructured data automatically via scheduled Data Transfer routines, enriching metadata and powering federated, roles-based search, portals, and reporting. Today it integrates that same governed data with AI — agnostically across OpenAI, Anthropic, and Gemini — for a full solution set, building a hybrid index (semantic, natural-language, and lexical) and redacting sensitive data before any model sees it, with full audit logging. The message is simple: aggregate, transform, and modernize your data for ADA compliance, records retention, and enhanced search — with out-of-the-box AI integration using any LLM of your choice. For qualified opportunities, Oxcyon will build a live, functional proof-of-principle on your own data prior to engagement... free of charge.... [Read more](https://www.softwareadvice.com/crm/centralpoint-profile/) ### Best rated features: Data Import/Export 5.0 Mobile Access 4.0 Electronic Signature 4.0 Web Forms 3.0 [See all features](https://www.softwareadvice.com/crm/centralpoint-profile/#key-features) ### Basic $500.00/month [See full pricing details](https://www.softwareadvice.com/crm/centralpoint-profile/#pricing-and-plans) ### Product: Doc.It Suite [Doc.It Suite](https://www.softwareadvice.com/cms/doc-it-profile/) 4.04 [(24)](https://www.softwareadvice.com/cms/doc-it-profile/reviews/) ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Since 2001, Doc.It Suite, a document management platform, has been available to accounting and tax professionals. Doc.It Suite offers the user a variety of applications including document management, document capture & image-processing, and records management. The software addresses the 4-step process in a document’s lifestyle: gather, process, store, and deliver. The web portal gives clients the ability to share documents and reports. Clients can also send files for processing. The policy manager feature ensures uniformity across the firm by applying the file naming and location policy to all documents as they’re gathered and prepared for storage. Doc.It Suite integrates with other accounting applications, and is available as a monthly subscription service. Customers can log in to request support and gain access to resources and training videos, or they can call customer care during business hours to speak with a team member over the phone.... [Read more](https://www.softwareadvice.com/cms/doc-it-profile/) ### Best rated features: Client Portal 3.0 Document Management 2.0 [See all features](https://www.softwareadvice.com/cms/doc-it-profile/#key-features) ### Product: ContractSafe [ContractSafe](https://www.softwareadvice.com/legal/contractsafe-profile/) 4.84 [(184)](https://www.softwareadvice.com/legal/contractsafe-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary ContractSafe is a contract management platform designed for operations, legal, and finance teams that provides unlimited user licenses, allowing access for all stakeholders without per-user fees. The platform is user-friendly and supports organization-wide collaboration. Key features include rapid implementation with no IT involvement, AI-powered OCR, and advanced search for immediate access to legacy agreements. Automated alerts for termination notices and renewals help eliminate manual tracking and reduce risk across departments. ContractSafe offers intelligent organization with parent-child linking to map related contracts across entities and locations. The platform delivers comprehensive visibility and control, enabling teams to manage contracts as strategic assets.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/) ### Best rated features: Customizable Branding 5.0 Third-Party Integrations 5.0 Pre-built Templates 5.0 Renewal Management 5.0 ### Worst rated features: CRM 3.7 Reporting/Analytics 4.0 Team Collaboration 4.0 Configurable Workflow 4.0 [See all features](https://www.softwareadvice.com/legal/contractsafe-profile/#key-features) ### Organize $450.00/month Everything you need to organize your contracts into a single source of truth. ### Finalize $660.00/month Everything in the Organize plan, plus you can edit, approve, compare, and sign documents for everyday contract management.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) ### Maximize $815.00/month Everything in our Finalize plan, plus you can manage the full contract lifecycle with templates, intake forms, and robust integration options.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) ### Product: Email Manager for Microsoft 365 [Email Manager for Microsoft 365](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/) 4.75 [(20)](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Email Manager for Microsoft 365 is a software tool that allows users to save emails and attachments directly to SharePoint and Teams from Outlook. It is designed for organizations in industries such as financial services, healthcare, government, legal and manufacturing that require compliance and improved document management. The software provides quick email filing options, with manual or automated filing available on daily, weekly or monthly schedules. Users can drag and drop emails into folders for efficient organization, pin favorite locations for easy access and apply metadata and retention labels to emails for compliance. It also enables searching across SharePoint, Teams and OneDrive directly from Outlook, facilitating seamless document retrieval. Email Manager offers secure administration through centralized deployment using the Microsoft 365 add-in framework. It authenticates with Microsoft 365 Azure AD for enhanced security and allows administrators to distribute sites, policies and libraries to users. The software extracts email metadata with custom field capture options, enhancing data quality and governance. Email content can be shared as links for collaboration with team members.... [Read more](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/) ### Best rated features: Data Retention Management 5.0 Compliance Tracking 5.0 Filtering 5.0 Offline Access 5.0 ### Worst rated features: Multiple User Accounts 4.0 Storage Management 4.0 Shared Inboxes 4.0 [See all features](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/#key-features) ### Colligo Basic Custom Pricing available upon request ### Colligo Premium Custom Pricing available upon request ### Colligo Enterprise Custom Pricing available upon request [See full pricing details](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/#pricing-and-plans) ### Product: Publuu [Publuu](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/) 4.88 [(757)](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/reviews/) Best for:PDF Conversion ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Publuu is a digital tool that transforms static PDF files into interactive flipbooks. This software provides businesses with an alternative way to present their content in a dynamic, easily shareable format. Publuu offers customization options for flipbooks, allowing the addition of branding elements such as logos, colors, backgrounds, and buttons. It also enables the inclusion of interactive hotspots, which can contain links, videos, or images, enhancing the user experience. Once a flipbook is complete, it can be shared through links or embedded into websites for convenient access. In addition to these features, Publuu provides analytics tools that track flipbook usage. These tools provide data on the number of views, time spent on each page, and hotspot interactions, offering valuable insights for content and marketing improvements. Furthermore, Publuu supports the upload of large PDF files, which can be shared via links that open directly in a browser, eliminating the need for downloads.... [Read more](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/) ### What users love - Intuitive and user-friendly interface - Interactive flipbook transformation tools - Professional diGital magazine output ### To take in mind - Expensive plans and short trials ### Best rated features: File Management 5.0 Content Publishing Options 5.0 Templates 4.9 Annotations 4.8 [See all features](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#key-features) ### Basic $7.00/month Unlimited pages Add videos, photos, audios and links Animated hotspots Website integration (embed) Statistics Branding options... [Read more](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#pricing-and-plans) ### Optimum $24.00/month 1 custom domain Tracking links Advanced statistics Password protection Embed protection Lead forms ### Professional $58.00/month Up to 3 custom domains Virtual bookshelf Bookshelf embedding Google Analytics integration [See full pricing details](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#pricing-and-plans) ### Product: Google Drive [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) 4.77 [(28536)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/) Best for:Commenting/Notes ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and a vault for the drive to ensure compliance and file sharing between users. Google Drive offers team collaboration tools such as Docs, Sheets and Slides. Teams can create new documents and share them with members. They can also engage in real-time document editing and leave comments to update members of changes. It includes machine-learning technology to help users predict future needs. Google Drive provides features like natural-language search and optical character recognition (OCR). Google Drive integrates with third-party applications including DocuSign for e-signatures, CloudLock for additional security layers and LucidCharts for mockups. Users can open different file types like PDFs and MPEG4s, and they can work on Microsoft Word files straight from the drive. Pricing is per month. Support is provided via online chat, email and the phone.... [Read more](https://www.softwareadvice.com/cms/google-drive-profile/) ### What users love - Flexible sharing and collaboration - Reliable and scalable cloud storage - Universal access across devices ### To take in mind - Challenging file organization at scale - Cluttered and unintuitive interface - Slow and inconsistent file uploads ### Best rated features: Live Chat 5.0 Document Classification 5.0 Monitoring 5.0 Cloud Computing 4.9 ### Worst rated features: Multi-Language 1.0 Document Automation 3.8 [See all features](https://www.softwareadvice.com/cms/google-drive-profile/#key-features) ### Business Starter $7.00/month Up to 30 GB pooled storage/user ### Business Standard $14.00/month Up to 2 TB pooled storage/user ### Business Plus $22.00/month Up to 5 TB pooled storage/user [See full pricing details](https://www.softwareadvice.com/cms/google-drive-profile/#pricing-and-plans) ### Product: Padlet [Padlet](https://www.softwareadvice.com/collaboration/padlet-profile/) 4.86 [(293)](https://www.softwareadvice.com/collaboration/padlet-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Dostoevsky said that beauty will save the world. Padlet offers beautiful boards and canvases for visual thinkers and learners. Use boards to collect, organize, and present anything. Use sandboxes for whiteboarding, lessons, and activities. Over 40 million people every month actively use Padlet around the world. Here are some of the ways they use it: -Work on files with clients -Host instructional videos -Distribute marketing assets -Track real-estate listings on a map -Develop interactive lessons -Create collaborative worksheets -Generate slideshows -Plan meeting agendas -Gather feedback -Brainstorm ideas -And more Dostoevsky would have loved Padlet.... [Read more](https://www.softwareadvice.com/collaboration/padlet-profile/) ### Best rated features: Project Planning 5.0 Third-Party Integrations 5.0 Task Progress Tracking 5.0 Diagramming 5.0 [See all features](https://www.softwareadvice.com/collaboration/padlet-profile/#key-features) ### Free Custom Pricing available upon request Membership for one. Pay monthly or annually. Change or cancel anytime. ### Gold $6.99/month Membership for one. Pay monthly or annually. Change or cancel anytime. ### Platinum $9.99/month Membership for one. Pay monthly or annually. Change or cancel anytime. [See full pricing details](https://www.softwareadvice.com/collaboration/padlet-profile/#pricing-and-plans) ### Product: Conte.ai [Conte.ai](https://www.softwareadvice.com/marketing/postoplan-profile/) 4.82 [(403)](https://www.softwareadvice.com/marketing/postoplan-profile/reviews/) Best for:Content Publishing Options ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Conte.ai is a web-based solution that handle the whole process of managing social media accounts for companies of all sizes and in any sector. What distinguishes us is our unique content production system: by combining the talents of our creative inspired team with the power of AI-software, we developed three principal systems that provide high-quality content at a reasonable cost. These are the copywriting system for text copies, the design system for graphics, and the management system for uploading this content to your accounts directly. We build a whole ecosystem of corporate accounts across various social media platforms, each with a coordinated content strategy that communicates the same message and reflects brand identity.... [Read more](https://www.softwareadvice.com/marketing/postoplan-profile/) ### Best rated features: Content Library 5.0 Real-Time Analytics 5.0 Publish Scheduling 5.0 Visual Analytics 5.0 [See all features](https://www.softwareadvice.com/marketing/postoplan-profile/#key-features) ### Product: Scalenut [Scalenut](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/) 4.82 [(397)](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/reviews/) Best for:Ease of use ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Scalenut reduces 90% of time and drives 10x organic traffic by 🛠️automating your entire content lifecycle with AI. Keyword planning, NLP powered topic research, AI writing, content optimization and publishing - all in under one app. Keyword Planner: Build authority in your niche with our Keyword Planner. Find the keyword clusters with their performance data you should target as part of your content pillar strategy. SEO Research: Access insights from the top-ranking articles with our SEO Research. Check competitive content analysis, winning content wireframes, frequently asked questions, NLP terms, and more based on your target keyword and location. Cruise Mode (Article Writer): Write an SEO blog in just 5 minutes with our powerful Cruise Mode. Give minimal input and get real-time, valuable content ready to be rolled out. Trust me, eating a lemon pie is more difficult. Content Optimizer: Get actionables on bringing your content up the search engine ladder with our Content Optimizer. Find important optimization parameters and suggestions to improve your SEO score and the chances to rank. AI Copywriter: Craft persuasive marketing copies based on top-of-the-line copywriting frameworks with our AI Copywriter. With 40+ AI marketing templates in our arsenal, you don’t need anything else.... [Read more](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/) ### Best rated features: Third-Party Integrations 5.0 Document Export 5.0 Plagiarism Detection 5.0 Multi-Location 5.0 ### Worst rated features: Content Sharing 3.7 [See all features](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/#key-features) ### Starter $59.00/month For founders and small teams getting started with AI visibility. ### Plus $89.00/month For growing teams that want actionable insights and optimization. ### Professional $199.00/month For advanced teams building AI visibility as a core growth channel [See full pricing details](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/#pricing-and-plans) ### Product: ToucanTech [ToucanTech](https://www.softwareadvice.com/nonprofit/toucantech-profile/) 4.90 [(151)](https://www.softwareadvice.com/nonprofit/toucantech-profile/reviews/) Best for:Customer support ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary ToucanTech is a community management platform that combines database management, website hosting, communication tools, and engagement features in one system. It is designed for schools, universities, alumni organizations, associations, and membership groups to manage and engage their communities. The platform includes a secure database for storing member records with querying and reporting capabilities. It offers a customizable website builder with branding and layout options, along with an optional private member portal and mobile app. Communication tools allow for sending newsletters and tracking engagement. Event management features support planning and organizing gatherings, while integrated payment processing handles transactions and invoices. The system automatically records member interactions to maintain updated records and provide insights into engagement. Additional tools include group and club management for creating sub-communities and fostering networking. ToucanTech centralizes member interactions in one location, reducing the need for multiple applications. It supports tasks such as data management, event planning, and communication within a single platform.... [Read more](https://www.softwareadvice.com/nonprofit/toucantech-profile/) ### Best rated features: Gift Matching Management 5.0 Member Types 5.0 Dues Management 5.0 Committee Management 5.0 ### Worst rated features: Ideation 2.5 [See all features](https://www.softwareadvice.com/nonprofit/toucantech-profile/#key-features) ### Product: Pixpa [Pixpa](https://www.softwareadvice.com/ecommerce/pixpa-profile/) 4.75 [(605)](https://www.softwareadvice.com/ecommerce/pixpa-profile/reviews/) Best for:Ease of use ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Pixpa’s all-in-one platform enables photographers, designers and creative businesses to create stunning, professional websites easily without any coding knowledge. With a built-in eCommerce store, blogging, client galleries and much more, Pixpa empowers creatives to showcase, share, sell and deliver their work online easily - all in one place. Pixpa offers pixel-perfect, modern and responsive templates with site design using a simple & powerful visual style editor and a drag&drop page builder.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/) ### What users love - Responsive and helpful support team - Intuitive platform for beginners - Modern, customizable template selection ### To take in mind - Editing quirks and slowdowns ### Best rated features: Commenting/Notes 5.0 Alerts/Notifications 5.0 Catalog Management 5.0 Website Analytics 5.0 ### Worst rated features: Multi-Language 3.0 Activity Dashboard 3.7 Widgets 4.0 [See all features](https://www.softwareadvice.com/ecommerce/pixpa-profile/#key-features) ### Basic $8.00/month Start your creative journey with the essentials. Ideal for personal projects and hobbyists, the Basic Plan offers the core features to create and manage a personal website with ease. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Creator $15.00/month Elevate your portfolio and start selling with style. The Creator Plan is perfect for emerging artists and freelancers, offering enhanced capabilities for a stunning portfolio website and a basic online store. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Professional $20.00/month Showcase, sell, and share like a pro. Designed for seasoned professionals, this plan provides comprehensive tools for a robust online presence, advanced selling features, and client interaction capabilities.. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Product: Paperturn [Paperturn](https://www.softwareadvice.com/cms/paperturn-profile/) 4.89 [(141)](https://www.softwareadvice.com/cms/paperturn-profile/reviews/) Best for:Features ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary PaperTurn is a cloud-based platform, which enables small to large businesses to convert PDFs into flipbooks. It allows professionals to design a variety of flipbooks such as reports, magazines, brochures and eBooks and apply page-turning effects. PaperTurn assists with design customization, letting professionals add page flipping sounds, insert logo, color customize flipbook viewer and change language. Administrators can protect flipbooks by adding passwords, control access and enable or disable share, print and download functions. Businesses can use the shopping cart feature to sell products, allowing shoppers to place orders and maintain wish lists. Its lead generation tools let users collect details using lead capture form and export them to CRM or email marketing system. PaperTurn offers integration with the third-party platform Google Analytics and Tag Manager. The solution is available for monthly and yearly subscriptions and support is extended via phone, email and documentation.... [Read more](https://www.softwareadvice.com/cms/paperturn-profile/) ### Best rated features: Collaboration Tools 5.0 Third-Party Integrations 5.0 Full Text Search 5.0 Electronic Forms 5.0 ### Worst rated features: Email Marketing 3.9 Document Storage 4.0 Publish Scheduling 4.0 [See all features](https://www.softwareadvice.com/cms/paperturn-profile/#key-features) ### Paperturn Basic $15.00/month This plan is billed monthly. ### Paperturn Pro $29.00/month This plan is billed monthly. [See full pricing details](https://www.softwareadvice.com/cms/paperturn-profile/#pricing-and-plans) ### Product: livepro [livepro](https://www.softwareadvice.com/collaboration/livepro-profile/) 4.80 [(182)](https://www.softwareadvice.com/collaboration/livepro-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Available Software Advice Summary livepro is a purpose-built cloud knowledge management platform for staff, customers, and partners. livepro offers the ability to view business knowledge as decision trees and process guidance, as well as articles. Everyone in the organization can collaborate within livepro and all knowledge can be extended to customers and partners. Deep reporting and analytics provide insight into what knowledge is accessed and used most frequently. Quizzes can be used for customer-facing staff to ensure comprehension and continuous learning. Important notifications can be sent and tracked to ensure everyone is up-to-date on information and news. Feedback is captured and routed to staff who can make real-time changes to ensure the most accurate and current knowledge is available at all times. Businesses can benefit from livepro's range of tools to reduce training times, enhance staff competency, reduce supervisor and escalation enquiries, enhanced productivity and overall cost reductions.... [Read more](https://www.softwareadvice.com/collaboration/livepro-profile/) ### Best rated features: Surveys & Feedback 5.0 Communication Management 5.0 Document Management 5.0 Real-Time Notifications 5.0 [See all features](https://www.softwareadvice.com/collaboration/livepro-profile/#key-features) ### Flex Custom Pricing available upon request Perfect for small and growing contact centers. ### Premium Custom Pricing available upon request Ideal for medium to large contact centers. (50+ agents) ### Enterprise Custom Pricing available upon request Perfect for large contact centers and multi-channel self-serve options. [See full pricing details](https://www.softwareadvice.com/collaboration/livepro-profile/#pricing-and-plans) ### Product: Clinked [Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/) 4.87 [(110)](https://www.softwareadvice.com/file-sharing/clinked-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Clinked is a powerful cloud-based portal software that provides an efficient platform for businesses to collaborate, manage projects and share files. Its bank-grade security, user-friendly interface and robust features make it an ideal tool for teams looking to streamline their workflow. Security Clinked takes data security very seriously and has taken several measures to ensure that its users' information is always safe. One such measure is its ISO 27001 certification, which provides an internationally recognized standard for information security management systems. In addition to this certification, Clinked uses Amazon Web Services (AWS) to host its data centers for public cloud solutions. AWS is itself ISO 27001, SAS70, and PCI certified, as well as HIPAA compliant, and meets US federal government customer requirements by being FISMA and FIPs certified. Additionally, with 256-bit SSL encryption, TLS 1.2 standards, SSO, controlled logins, and SAS70 and PCI certifications, Clinked ensures that user content is always secure. Clinked is also an approved supplier to the UK government and a member of the official G-Cloud framework. These credentials attest to Clinked's commitment to providing its users with the highest level of security and protection. More about security and compliance at Clinked: clinked.com/security-compliance Document Management Clinked offers a powerful set of access control features that give administrators complete control over who can view, edit, download, and delete content on the platform. Each user on the platform has a set of permissions that are defined by the account administrator. This ensures that users only have access to the relevant features and functions that are necessary for their work. Additionally, administrators can easily manage these permissions, ensuring that the right people have the right access levels. When sharing files with external parties, administrators can take additional security measures, such as limiting the time the document is accessible, requiring a password to access it, and restricting or allowing download. This helps ensure that sensitive information is protected and only accessible to those who need it. In addition to user permissions, files and folders on the platform also have a multi-layer access permissions feature. This means that administrators can define access levels not just at the user level, but also at the folder and file level. File sharing allows users to upload and tag multiple files from various devices, and also provides file previews, annotations, commenting and user tagging. More about Clinked's Virtual Data Room: clinked.com/virtual-data-room Collaboration With Clinked, project collaboration is made easy through features like task assignment, document approvals, and activity commenting. The dashboard provides a centralized view of all project groups, conversations, and tasks, allowing users to stay up-to-date on project progress. Clinked offers integration with Google Workspace, providing users with access to Google Docs, Google Contacts, and Google Calendar. Mobile App Clinked is also accessible via mobile applications for iOS and Android devices. Select Your Portal Option: 1. Easy – For those looking to get started quickly, Clinked offers an easy option that allows users to customize the platform in less than an hour. Visit: clinked.com/client-portal 2. Bespoke – For those with more specific needs, Clinked's bespoke option offers a fully custom portal built to their unique specifications on the Clinked infrastructure. Visit: clinked.com/custom-portal Book a demo to find out how Clinked can help your business: clinked.com/demo... [Read more](https://www.softwareadvice.com/file-sharing/clinked-profile/) ### Best rated features: Task Management 5.0 Communication Management 5.0 Meeting Management 5.0 Version Control 5.0 ### Worst rated features: Blogs 3.0 Real-Time Chat 3.0 Video Support 3.0 [See all features](https://www.softwareadvice.com/file-sharing/clinked-profile/#key-features) ### Lite $77.00/month White-label portal for small businesses. 2 Year commitment - Billed biennially. ### Standard $194.00/month 2 Year commitment - Billed biennially. ### Premium $389.00/month 2 Year commitment - Billed biennially. [See full pricing details](https://www.softwareadvice.com/file-sharing/clinked-profile/#pricing-and-plans) ### Product: Jotform [Jotform](https://www.softwareadvice.com/market-research/jotform-profile/) 4.67 [(2904)](https://www.softwareadvice.com/market-research/jotform-profile/reviews/) Best for:Enterprise businesses ### Pricing availability Free trial: Not available Free version: Available Software Advice Summary Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job applications and register guests for events. Jotform features a one-page-per-question survey format and several built-in templates and themes that help users to customize their forms. The solution also features a central dashboard, and the form builder supports emojis, icons, animations, video backgrounds and more. Jotform offers plugins for PayPal, Google Drive, Dropbox, MailChimp, Box, OneBip, SalesForce and Zoho CRM. Users can also add widgets like checklists, image sliders, terms and conditions, date selections, tables and more to their forms. Jotform offers services on a monthly subscription basis that includes support via email, chat, training videos and an online support forum.... [Read more](https://www.softwareadvice.com/market-research/jotform-profile/) ### What users love - Efficient and flexible form building - User-friendly and intuitive interface - Robust customization and branding options ### To take in mind - Expensive for advanced features - Slow and limited customer assistance - Email delivery and notification issues ### Best rated features: Real-Time Updates 5.0 Single Sign On 5.0 Booking Management 5.0 Proposal Generation 5.0 [See all features](https://www.softwareadvice.com/market-research/jotform-profile/#key-features) ### Product: Paperflite [Paperflite](https://www.softwareadvice.com/crm/paperflite-profile/) 4.94 [(99)](https://www.softwareadvice.com/crm/paperflite-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Paperflite is a cloud-based content management system that assists marketing and sales teams with collaboration and prospect engagement. Its key features include predefined templates, document management, indexing, text editing and a repository. The application comes with a module, which sends alerts to team members when clients interact with shared content. Marketing teams can use the system to create campaigns by choosing themes, adding custom content and crafting messages for different audiences. The solution lets stakeholders generate reports on metrics such as views and downloads, time spent on page, heat maps and integrated video analytics. Managers can provide role-based access to staff and assign permissions for editing and publishing content. Paperflite integrates with industry leading CRMs, marketing automation tools, and third-party applications such as DropBox, Box, Drive, OneDrive, Linkedin and Twitter. Paperflite is available on a monthly subscription and support is provided via online help desk.... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/) ### Best rated features: Self Service Portal 5.0 Performance Management 5.0 Activity Tracking 5.0 Real-Time Data 5.0 ### Worst rated features: Reporting & Statistics 4.0 [See all features](https://www.softwareadvice.com/crm/paperflite-profile/#key-features) ### Starter (I Got Wings) $30.00/month Agile startups and fast-growing teams that prioritize making content easy to find, share, and measure, ensuring it aligns with sales goals and delivers results. (Minimum 5 users)... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans) ### Professional (I Believe I Can Fly) $50.00/month For efficient, content-focused teams aiming to scale quickly while keeping your sales and marketing efforts tightly aligned.... [Read more](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans) ### Advanced (Touch The Sky) $60.00/month Fast growing organizations scaling global sales teams, long sales cycles and large buying groups. [See full pricing details](https://www.softwareadvice.com/crm/paperflite-profile/#pricing-and-plans) ### Product: Relayto [Relayto](https://www.softwareadvice.com/cms/relayto-profile/) 4.78 [(201)](https://www.softwareadvice.com/cms/relayto-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Available Software Advice Summary RELAYTO is the #1 Interactive Experience platform that transforms your static content (PDFs, MP4s, images, blogs) into engaging interactive experiences, enabling viewers to choose their own path and self-educate. With RELAYTO, you can create an unlimited number of public and private interactive experiences equipped with security, permissions and user management to control who has access to your content. https://rla.to/pitch Check out how RELAYTO can make your documents come to life, relayto.com/showcase and book a meeting with us: https://rla.to/meet-with-relayto... [Read more](https://www.softwareadvice.com/cms/relayto-profile/) ### Best rated features: Image Editing 5.0 Behavior Tracking 5.0 Template Management 5.0 Conversion Tracking 5.0 ### Worst rated features: Personalization 4.0 Chat/Messaging 4.0 [See all features](https://www.softwareadvice.com/cms/relayto-profile/#key-features) ### Pro Plan Custom Pricing available upon request Ideal for professionals and entrepreneurs. [See full pricing details](https://www.softwareadvice.com/cms/relayto-profile/#pricing-and-plans) ### Product: WriterZen [WriterZen](https://www.softwareadvice.com/blog/writerzen-profile/) 4.77 [(205)](https://www.softwareadvice.com/blog/writerzen-profile/reviews/) Best for:Keyword Rank Tracking ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary WriterZen is a cloud-based solution that provides businesses with SEO tools to generate and optimize website content on a centralized platform. Professionals can detect plagiarism across content and automatically detect sentiments through natural language processing (NLP) functionality. WriterZen allows organizations to view revenue forecasts based on defined SEO goals and generate user insights to create content strategies accordingly. Managers can access trending keywords from the web, view high-performing topic clusters in a mindmap view and generate content outlines for reference. Additionally, users can share content brief with team members to improve collaboration across the organization. WriterZen enables businesses to create a structured knowledgebase and store all relevant keywords or topics in the personalized database. Pricing is available on monthly or annual subscriptions and support is extended via email and an inquiry form.... [Read more](https://www.softwareadvice.com/blog/writerzen-profile/) ### Best rated features: SEO Management 4.9 Content Management 4.8 Keyword Rank Tracking 4.6 Collaboration Tools 4.5 ### Worst rated features: Multi-Channel Campaigns 2.0 Natural Language Processing 2.0 Backlink Monitoring 3.7 Reporting/Analytics 4.0 [See all features](https://www.softwareadvice.com/blog/writerzen-profile/#key-features) ### Basic $39.00/month Available at $27 per month billed annually. ### Standard $59.00/month Available at $41 per month billed annually. ### Advanced $99.00/month Available at $69 per month billed annually. [See full pricing details](https://www.softwareadvice.com/blog/writerzen-profile/#pricing-and-plans) ### Product: Shelf [Shelf](https://www.softwareadvice.com/product/435224-Shelf/) 4.84 [(106)](https://www.softwareadvice.com/product/435224-Shelf/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Shelf is a cloud-based platform that helps modern businesses thrive with on-demand answers to the questions that block customer and employee success. Shelf’s proprietary MerlinAI listens for questions and instantly suggests the best answers in search, chat, IVR and forms. Results return helpful snippets that lets users dig deeper on-demand–not long articles that waste precious time. Additionally, the platform identifies gaps between questions and answers so businesses can see how well the content in your knowledge base meets customer needs. With Shelf, users can automate the entire knowledge lifecycle including content creation, review and approvals, announcements, ratings and comments. It saves knowledge admins valuable time and makes it easy to improve the knowledge base, so it is clean and up to date. Shelf’s Agent Assist component enables every agent to deliver enhanced customer experience. Additionally, it allows Integration into the tools that agents use every day and answers directly to agent desktop so they can respond to customers. It allows businesses to deflect low-effort inquiries via fully branded self-service portal, chatbots and AI-enabled answers in forms. With Shelf, users can provide reliable, 24/7 customer service and scale support volume while saving costs. The knowledge platform provides pre-built integrations, SDKs and APIs that integrate with various enterprise applications. Additionally, Shelf eliminates knowledge silos and saves time and money by creating simpler infrastructure.... [Read more](https://www.softwareadvice.com/product/435224-Shelf/) ### Best rated features: API 5.0 IVR 5.0 Search/Filter 5.0 Customizable Templates 5.0 [See all features](https://www.softwareadvice.com/product/435224-Shelf/#key-features) ### Basic $10.00/month [See full pricing details](https://www.softwareadvice.com/product/435224-Shelf/#pricing-and-plans) ### Product: October CMS [October CMS](https://www.softwareadvice.com/cms/october-profile/) 4.82 [(108)](https://www.softwareadvice.com/cms/october-profile/reviews/) Best for:Website Management ### Pricing availability Free trial: Available Free version: Available Software Advice Summary October CMS is a content management system built using PHP and the Laravel framework, designed to make it fast and easy to develop modern applications that scale. October CMS's intuitive interface makes it simple for non-developers to manage their own sites, while its extensible architecture allows developers to build customized features quickly and easily. The October CMS Marketplace offers a curated collection of themes and plugins created by the community of October developers.... [Read more](https://www.softwareadvice.com/cms/october-profile/) ### Best rated features: Audio File Management 5.0 Third-Party Integrations 5.0 Image Editing 5.0 Website Management 4.8 ### Worst rated features: Commenting/Notes 1.0 Calendar Management 1.0 Tagging 2.0 Drag & Drop 3.8 [See all features](https://www.softwareadvice.com/cms/october-profile/#key-features) ### Basic $29.00/year [See full pricing details](https://www.softwareadvice.com/cms/october-profile/#pricing-and-plans) 1 [2](https://www.softwareadvice.com/cms/?page=2)[3](https://www.softwareadvice.com/cms/?page=3)[4](https://www.softwareadvice.com/cms/?page=4)[5](https://www.softwareadvice.com/cms/?page=5) ... [20](https://www.softwareadvice.com/cms/?page=20) ## Popular Comparisons [ Microsoft SharePoint vs Google Drive ](https://www.softwareadvice.com/cms/google-drive-profile/vs/microsoft-sharepoint/)[ Wix vs WordPress ](https://www.softwareadvice.com/crm/wix-profile/vs/wordpress/)[ Confluence vs Box ](https://www.softwareadvice.com/cms/box-profile/vs/confluence/)[ Webnode vs Squarespace ](https://www.softwareadvice.com/publishing-and-subscriptions/squarespace-profile/vs/webnode/)[ Wrike vs Jotform ](https://www.softwareadvice.com/market-research/jotform-profile/vs/wrike/)[ Revver vs Canto ](https://www.softwareadvice.com/marketing/canto-profile/vs/revver/) ## Your Guide to Top Content Management Software, April 2025 Software Advice uses reviews from real software users to highlight the top-rated Content Management products in North America. [Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/) #### Explore FrontRunners - [Adobe Experience Manager](https://www.softwareadvice.com/dxp/adobe-experience-manager-profile/) - [Bloomreach](https://www.softwareadvice.com/marketing/bloomreach-experience-manager-profile/) - [Dokmee ECM](https://www.softwareadvice.com/cms/dokmee-profile/) - [Drupal](https://www.softwareadvice.com/cms/drupal-profile/) - [Jahia](https://www.softwareadvice.com/medical/jahia-dxp-profile/) - [Joomla](https://www.softwareadvice.com/cms/joomla-profile/) - [Microsoft SharePoint](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/) - [October CMS](https://www.softwareadvice.com/cms/october-profile/) - [Shogun](https://www.softwareadvice.com/ecommerce/shogun-profile/) - [Webiny](https://www.softwareadvice.com/cms/webiny-profile/) - [WordPress](https://www.softwareadvice.com/web-content-management/wordpress-profile/) “Usability” includes user ratings for Functionality and Ease of Use. “Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money. Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication. Nowadays, every business needs a website, an ecommerce store, or a blog. To do this, you need to manage and control your site’s content, design, and functionality on a regular basis. However, doing this manually requires hardcore coding knowledge and technical expertise, for which not all SMBs have the budget or the staff. Content management software can help you keep your site organized and up to date by allowing you to structure, plan, and publish fresh content dynamically without touching any underlying code. Such platforms often integrate well with [customer relationship management (CRM) software](https://www.softwareadvice.com/crm/), [enterprise resource planning (ERP) software](https://www.softwareadvice.com/erp/), [marketing software](https://www.softwareadvice.com/category/4630-marketing/), and social media platforms to capture leads and organize them, publish posts, and drive more conversions. We have created this buyers guide to help you understand content management software with all the essential information you need to choose the right tool. Here's what we'll cover: - [What is content management software?](#Whatiscontentmanagementsoftware) - [Common features of content management software](#Commonfeaturesofcontentmanagementsoftware) - [What type of buyer are you?](#Whattypeofbuyerareyou) - [Benefits of content management software:](#Benefitsofcontentmanagementsoftware) - [Key considerations when purchasing content management software](#Keyconsiderationswhenpurchasingcontentmanagementsoftware) - [Market trend to understand](#Markettrendtounderstand) ## What is content management software? Content management software are solutions used to author, organize, and store digital content for a business. It allows users to collaborate in the creation, editing, and production of web pages and blog posts without the need for specialized technical knowledge, such as coding. The system can also help store all of your web content in one place, assist in creating dynamic web pages, and allow for quick and easy business updates to be made, making a website as effective and secure as possible. There are two different types of content management software solutions, which are as follows: - [Enterprise content management (ECM) software](https://www.softwareadvice.com/cms/enterprise-content-management-system-comparison/): ECM systems are designed to manage all of the processes within the content life cycle, from creation and collaboration, revision and review to publication and archiving, and even promotion. - [Web content management software (WCMS)](https://www.softwareadvice.com/web-content-management/): Such software provides an organization with a way to manage digital information on a website through creating and maintaining content without prior knowledge of web programming or other technical knowledge. ## Common features of content management software Most content management software tools have the following features in common: **Collaboration tools** Share drafts and documents with teammates to review during each phase of content creation and management. This allows multiple users to work on the same file from different locations at the same time. **Content publishing options** Publish content digitally by grouping, structuring, and delivering content to the organization’s website. [Document management](https://www.softwareadvice.com/category/722-document-management/) Capture, track, and store documents such as blog articles, PDFs, word processing files, and digital images of paper-based content. The benefits of document management include document security, access control, centralized storage, and streamlined search and retrieval. **Access controls/permissions** Give or restrict access to users, such as writers, designers, editors, and publishers, to protect both sensitive information and file ownership. **Customizable templates** Create, save, and format the look of your content in accordance with your company branding guidelines or use the already saved templates within the software to make it look more attractive for readers. **Electronic forms** Create digital forms that can be shared and accessed online. **Full text search** Search text to find specific words or phrases from content, such as PowerPoint presentations, PDFs, and blog articles stored within the software. [Version control](https://www.softwareadvice.com/document-version-control/) Track revisions and updates to collaterals and drafts, and navigate between versions of the same documentation. **Workflow management** Create and visually represent multiple tasks and projects going on at once with different people responsible for carrying them through the cycle. This helps you to keep track of all the projects going on at one time. ## What type of buyer are you? Before purchasing a content management system, you should determine which buyer category you're in so you can choose the right tool. The majority of buyers fall into the following categories: - **Small to midsize businesses (less than 500 employees):** Buyers ranging from individuals to midsize businesses have a restricted team size and budget to maintain software applications. They need a content management software to organize, manage, and present digital information in their websites, blogs, or online stores. Whether they use a CMS for their website or for document management within the organization, opting for a solution that has an easy-to-use interface would be beneficial for such buyers. Due to budget constraints, they can opt for a free and open source content management system that has basic features such as collaboration tools, content publishing options, document management, and workflow management. This can help users communicate with employees and customers and achieve strategic goals such as increasing online sales. - **Large enterprises (more than 500 employees):** Bigger enterprises generally store a huge volume of content, including employee information, marketing assets, media files, and blogs, compared to small businesses. They need a content management software solution that can help them manage and store these large volumes of content, capture any file type from any location, and provide easy access of files to all necessary stakeholders in the organization. A fully-featured CMS tool with built-in SEO tools would be beneficial for such buyers. They can look for a tool with enterprise content management software, such as archiving and retention, scanning and capture, and record management capabilities. These tools should also integrate with existing [customer relationship management (CRM) software](https://www.softwareadvice.com/crm/), [enterprise resource planning (ERP) software](https://www.softwareadvice.com/erp/), [web analytics program](https://www.softwareadvice.com/web-analytics/), and [marketing software](https://www.softwareadvice.com/category/4630-marketing/). Integrations with these types of systems can help businesses with rapid shifts of information to provide a personalized experience and relationship with customers. ## Benefits of content management software - **Ease of use:** It is difficult to use a software if you need to figure out how it works through trial and error. Content management software systems are typically user-friendly, as they do not require any technical knowledge to use them. Such platforms allow you to create content for your website and delegate tasks to web developers without any hassle. - **Improved collaboration and sharing:** As your business grows, you will need to create more content, and it will be difficult for you to track if you do it alone. Content management software makes it easier for multiple users to collaborate on a single piece of content. The built-in collaboration tools allow your team to create content and collaborate together. For example, writers can write the blog post, graphic designers can create and insert images, editors can copy edit and check for brand consistency, and finally, the publishers can publish the blog post on the website. Additionally, you can define user roles and permissions according to the access that they need to the piece of content, so that no one can accidentally change anything they shouldn’t. - **Improved security:** Online security has become a major priority for businesses—especially those who have a website. CMS platforms come with built-in security features such as advanced authentication, user access permission, firewalls and protection against malware, and backup functionalities. This will help you protect your site from cyberattacks such as unwanted traffic, denial of service bots, and malware attacks. ## Key considerations when purchasing content management software - **Organization’s need:** Content management software are unique in terms of pricing and features. Price can vary depending on the number of users, content types, and whether you need advanced technical functionalities. It is essential to assess your needs before making a purchase as many vendors provide free and open source software that you can consider, depending on what your business needs the software to do. A large organization that creates a good volume of content and frequently updates them, should opt for a commercial content management system. Such software with advanced features of enterprise content management, ecommerce functionality, and advanced security will be better able to handle the demands of a large organization. But if you are an individual with your own business or work for a small business with limited technical expertise and content to manage, look for a free and open source CMS platform with basic features such as archiving, deletion, landing page creation, and version management. - **Mobile access:** It is important for the software you choose to be accessible through a mobile device. Employees nowadays work with multiple devices such as tablets and smartphones, whether at the office or at home. You want a content management system that supports use on smartphones, tablets, or laptops so you can create and manage content, build landing pages, approve, and publish posts on the go. Look for platforms with dedicated mobile apps or mobile access while evaluating CMS tools. ## Market trend to understand: Here’s a market trend to keep in mind when selecting a CMS tool for your business: - **Growing adoption of intelligent content services:** As companies continue to automate their processes and software functionality in order to reduce costs and time associated with certain workflows, the rise of [intelligent content services](https://www.tiny.cloud/blog/cms-trends-you-need-to-know/) will revolutionize the way businesses manage and create content. Intelligent content services leverage artificial intelligence (AI), machine learning (ML), and deep learning capabilities to search and identify information, handle high-volume repetitive tasks, image classification, and smart content analysis and categorization. Putting this technology into their CMS solutions, vendors can not only help users provide better experiences for consumers and marketers but help in securing content by detecting abnormal behavior such as unusually large document downloads or a suspicious login from unfamiliar locations in real time. **_Note:_** _The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication._ ### Related Content Management Software - [Brand Management Software](https://www.softwareadvice.com/marketing/brand-management-comparison/) - [Content Marketing Software](https://www.softwareadvice.com/marketing/content-comparison/) - [Creative Management Software](https://www.softwareadvice.com/creative-management/) - [Digital Asset Management Software](https://www.softwareadvice.com/cms/digital-asset-management-comparison/) - [Digital Signage Software](https://www.softwareadvice.com/digital-signage/) - [Enterprise Content Management Software](https://www.softwareadvice.com/cms/enterprise-content-management-system-comparison/) - [Headless CMS Software](https://www.softwareadvice.com/cms/headlesscms-comparison/) - [Online Proofing Software](https://www.softwareadvice.com/online-proofing/) - [Translation Management Software](https://www.softwareadvice.com/translation-management/) - [Web Content Management Software](https://www.softwareadvice.com/web-content-management/)