--- title: "Best Content Management Software - 2026 Reviews & Pricing" description: "Find the best Content Management Software for your organization. Compare top Content Management Software systems with customer reviews, pricing, and free demos." source_url: "https://www.softwareadvice.com/cms/" page_type: "category" language: "en" --- [Home](https://www.softwareadvice.com/) / Content Management Software Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. # Best Content Management Software of 2026 Updated August 13, 2026 Written by [Supriya Deka](https://www.softwareadvice.com/resources/author/sdeka/) Market Research Specialist Edited by [Carolyn Santa Maria](https://www.softwareadvice.com/resources/author/carolyn-santa-maria/) Senior Editor On this page 1. FrontRunners 2. Popular Comparisons 3. Buyers Guide 4. Related Software Filter products 488 results ### Compare Products Showing 1 - 25 of 488 products #### Company Size - Self-Employed - 2-10 - 11-50 - 51-200 - 201-500 - 501-1000 - 1000+ #### Pricing Options - $$$$$ - $$$$$ - $$$$$ - $$$$$ - $$$$$ ### Compare Products Sort by **Recommendations**: Sorts listings by the number of recommendations our advisors have made over the past 30 days. Our advisors assess buyers’ needs for free and only recommend products that meet buyers’ needs. Vendors pay Software Advice for these referrals. **Reviews**: Sorts listings by the number of user reviews we have published, greatest to least. **Average Rating**: Sorts listings by overall star rating based on user reviews, highest to lowest. **Alphabetically (A-Z)**: Sorts listings by product name from A to Z. ### Product: Klyck [Klyck](https://www.softwareadvice.com/business-plan/klyck-profile/) 4.86 [(29)](https://www.softwareadvice.com/business-plan/klyck-profile/reviews/) ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Klyck is a modern AI-powered content and document management platform designed to eliminate confusing folder systems and scattered files. Instead of digging through shared drives, teams use a clean Netflix-style content library with Amazon-like filtering to instantly find the right information. AI automatically extracts metadata, improves search accuracy, and keeps everything organized and discoverable. Klyck goes beyond storage by providing real governance and control. Workflows automate approvals and routing, forms simplify data capture, e-signatures support completion, and review reminders ensure content stays accurate, compliant, and up to date. With version control, permissions, and audit tracking built in, Klyck gives organizations a powerful yet easy-to-use way to manage documents, knowledge, and operational content in one secure platform.... [Read more](https://www.softwareadvice.com/business-plan/klyck-profile/) ### Best rated features: Meeting Management 5.0 For Sales Teams/Organizations 5.0 SSL Security 5.0 Email Management 5.0 ### Worst rated features: Contact Management 3.5 [See all features](https://www.softwareadvice.com/business-plan/klyck-profile/#key-features) ### Basic $10.00/month [See full pricing details](https://www.softwareadvice.com/business-plan/klyck-profile/#pricing-and-plans) ### Product: Centralpoint [Centralpoint](https://www.softwareadvice.com/crm/centralpoint-profile/) 4.56 [(9)](https://www.softwareadvice.com/crm/centralpoint-profile/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Centralpoint, by Oxcyon, featured in Gartner's Magic Quadrant for Digital Experience Platforms and by 451 Research, is a Microsoft-based platform that installs on-premise, in the cloud, or hybrid. It is an N-Tiered, highly scalable, roles-based solution used by Ericsson, Samsung, the US Congress, FedEx, the City of Tallahassee, Tacoma, and many others — as enterprise-grade intranets and as private, secure login portals for employees, partners, and clients. Centralpoint has evolved with its clients. For years it has aggregated disparate structured and unstructured data automatically via scheduled Data Transfer routines, enriching metadata and powering federated, roles-based search, portals, and reporting. Today it integrates that same governed data with AI — agnostically across OpenAI, Anthropic, and Gemini — for a full solution set, building a hybrid index (semantic, natural-language, and lexical) and redacting sensitive data before any model sees it, with full audit logging. The message is simple: aggregate, transform, and modernize your data for ADA compliance, records retention, and enhanced search — with out-of-the-box AI integration using any LLM of your choice. For qualified opportunities, Oxcyon will build a live, functional proof-of-principle on your own data prior to engagement... free of charge.... [Read more](https://www.softwareadvice.com/crm/centralpoint-profile/) ### Best rated features: Data Import/Export 5.0 Mobile Access 4.0 Electronic Signature 4.0 Web Forms 3.0 [See all features](https://www.softwareadvice.com/crm/centralpoint-profile/#key-features) ### Basic $500.00/month [See full pricing details](https://www.softwareadvice.com/crm/centralpoint-profile/#pricing-and-plans) ### Product: FileHold [FileHold](https://www.softwareadvice.com/cms/filehold-profile/) 4.74 [(56)](https://www.softwareadvice.com/cms/filehold-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary FileHold Enterprise: Powerful Document Management for Large Organizations! FileHold Enterprise is a comprehensive document management solution designed to help large organizations transition to a fully paperless environment. Whether deployed on-premise or hosted securely in a private or public cloud, FileHold delivers the flexibility and control enterprises need. Robust Features for Enterprise Efficiency and Compliance: • Advanced Security & Compliance: Multi-level user permissions, audit trails, and electronic signatures ensure data integrity and regulatory compliance. • Document Automation & Search: Streamline operations with full-text search, forms processing, scanning, and OCR capabilities for fast, accurate information retrieval. • Smart Alerts & Records Management: Automatically generate alerts and reminders for contract renewals, overdue tasks, and records scheduled for archiving or deletion. • Workflow Automation: Move documents through customizable review and approval workflows. Workflows can be initiated manually or triggered automatically upon document upload. Built-in reporting tools provide complete visibility into the process. • External Collaboration with FileHold Courier: Easily share and approve documents with external stakeholders—no FileHold account required—via secure email links. • Seamless Integration & Mobility: Integrated with Microsoft Office, with optional support for SharePoint and Active Directory. Mobile-ready access ensures productivity from any device. • API & System Requirements: A free API enables connection to third-party applications. FileHold runs on Microsoft SQL Server and Windows Server. FileHold Enterprise empowers organizations to securely manage millions of documents, automate workflows, and enhance collaboration—anytime, anywhere.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/) ### Best rated features: Data Storage Management 5.0 Customizable Reports 5.0 Document Storage 4.7 Data Import/Export 4.7 ### Worst rated features: Document Capture 3.3 Third-Party Integrations 3.5 No-Code 4.0 [See all features](https://www.softwareadvice.com/cms/filehold-profile/#key-features) ### FileHold Express $50.00/month FileHold Express is designed for organizations with 5 to 20 users. Pricing starts at a minimum of $25 per user per month, depending on features chosen. An additional hosting and infrastructure fee applies to provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and storage requirements. Contact FileHold for detailed customization for hosting.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) ### FileHold Enterprise Custom Pricing available upon request FileHold software can be installed on your own premises or private cloud or FileHold can supply a fully hosted system. FileHold starts with 5 users and can grow to thousands of users needing documentation access from multiple locations. The Cloud solution provide secure backup, system upgrades, and unlimited technical support. Hosting fee varies depending on usage and data storage needs. Contact FileHold for detailed customization for hosting and enterprise level requirements.... [Read more](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/cms/filehold-profile/#pricing-and-plans) ### Product: DocStar ECM [DocStar ECM](https://www.softwareadvice.com/cms/docstar-dms-profile/) 3.98 [(97)](https://www.softwareadvice.com/cms/docstar-dms-profile/reviews/) ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary DocStar Enterprise Content Management helps midsize and large organizations centralize content and automate document-driven processes across the business. It enables teams to capture, manage, and securely access information while improving visibility, control, and operational efficiency. Available in both cloud and on-premise deployments, DocStar offers flexibility to meet a range of security, infrastructure, and scalability requirements. Content can be captured from desktop computers, mobile devices, tablets, and multifunction printers, with secure access available from any location. Intelligent data capture tools extract and index key information, reducing manual entry and ensuring documents are organized for fast, accurate retrieval. Built-in workflow automation supports processes such as accounts payable, HR onboarding, and contract management, helping teams streamline approvals and reduce bottlenecks. DocStar includes compliance and governance features such as version control, audit trails, role-based access, and retention management to help organizations maintain control over critical information. The platform can be used as a standalone solution or integrated with ERP, accounting, HRIS, and other business systems to keep documents and data aligned across workflows. Support is available via online portal, email, and phone, with both perpetual licensing and subscription options.... [Read more](https://www.softwareadvice.com/cms/docstar-dms-profile/) ### Best rated features: Single Sign On 5.0 Customizable Forms 5.0 Mobile Access 5.0 Real-Time Data 4.7 ### Worst rated features: Fraud Detection 1.0 Reporting/Analytics 2.0 File Conversion 2.5 Purchase Order Reconciliation 2.6 [See all features](https://www.softwareadvice.com/cms/docstar-dms-profile/#key-features) ### Product: Revver [Revver](https://www.softwareadvice.com/cms/revver-profile/) 4.39 [(1020)](https://www.softwareadvice.com/cms/revver-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Revver is a cloud-based document management solution that helps businesses organize, find, sign and share digital documents on a unified interface. New Revver users get unlimited storage and unlimited use of Revver AI Smart Suite in all license tiers. Revver serves organizations across various industries including accounting, financial services, government, healthcare, insurance, logistics, manufacturing and real estate. The platform offers centralized document storage and management with AI-enabled workflows that automate repetitive tasks and business processes. It includes eSignature capabilities, content collaboration tools for team communication, and automated folder templates for consistent document organization. The system ensures quick document retrieval, reducing time spent searching for information, while maintaining high security standards with access controls and automated governance for compliance. Revver provides analytics and reporting features that offer insights into work across the platform, supporting continuous improvement. It addresses common challenges such as document sprawl, missing information, ineffective collaboration, manual processes and compliance risks. Revver also supports use cases like employee management, new business onboarding, repetitive operations and accounts payable/receivable functions.... [Read more](https://www.softwareadvice.com/cms/revver-profile/) ### What users love - Automated and organized file handling - Responsive and accessible support team - Streamlined document organization workflows ### To take in mind - Steep learning curve and usability issues - Expensive for small businesses - Limited and slow search functionality ### Best rated features: Revision History 5.0 Annotations 5.0 Activity Dashboard 5.0 Access Expiration Management 5.0 [See all features](https://www.softwareadvice.com/cms/revver-profile/#key-features) ### Guest User Custom Pricing available upon request ### Basics $25.00/month ### Essentials $67.00/month [See full pricing details](https://www.softwareadvice.com/cms/revver-profile/#pricing-and-plans) ### Product: Square 9 [Square 9](https://www.softwareadvice.com/cms/square-9-profile/) 4.50 [(144)](https://www.softwareadvice.com/cms/square-9-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Managing information can be hard. We make it easy. Square 9 delivers Intelligent Document Processing solutions that remove the frustration of extracting data from documents, forms, and external sources, giving structure and meaning to the information your business depends on. By simplifying how information is captured and shared, we help teams focus on higher-value work instead of repetitive, manual tasks.... [Read more](https://www.softwareadvice.com/cms/square-9-profile/) ### Best rated features: Customizable Branding 5.0 Configurable Workflow 5.0 Convert to PDF 5.0 Document Automation 5.0 [See all features](https://www.softwareadvice.com/cms/square-9-profile/#key-features) ### Product: ContractSafe [ContractSafe](https://www.softwareadvice.com/legal/contractsafe-profile/) 4.84 [(186)](https://www.softwareadvice.com/legal/contractsafe-profile/reviews/) Best for:Ease of use ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary ContractSafe is a contract management platform designed for operations, legal, and finance teams that provides unlimited user licenses, allowing access for all stakeholders without per-user fees. The platform is user-friendly and supports organization-wide collaboration. Key features include rapid implementation with no IT involvement, AI-powered OCR, and advanced search for immediate access to legacy agreements. Automated alerts for termination notices and renewals help eliminate manual tracking and reduce risk across departments. ContractSafe offers intelligent organization with parent-child linking to map related contracts across entities and locations. The platform delivers comprehensive visibility and control, enabling teams to manage contracts as strategic assets.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/) ### Best rated features: Customizable Branding 5.0 Customizable Templates 5.0 Pre-built Templates 5.0 Drag & Drop 5.0 ### Worst rated features: CRM 3.7 Reporting/Analytics 4.0 Team Collaboration 4.0 Configurable Workflow 4.0 [See all features](https://www.softwareadvice.com/legal/contractsafe-profile/#key-features) ### Organize $450.00/month Everything you need to organize your contracts into a single source of truth. ### Finalize $660.00/month Everything in the Organize plan, plus you can edit, approve, compare, and sign documents for everyday contract management.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) ### Maximize $815.00/month Everything in our Finalize plan, plus you can manage the full contract lifecycle with templates, intake forms, and robust integration options.... [Read more](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/legal/contractsafe-profile/#pricing-and-plans) ### Product: Laserfiche [Laserfiche](https://www.softwareadvice.com/cms/laserfiche-profile/) 4.50 [(84)](https://www.softwareadvice.com/cms/laserfiche-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Laserfiche is a cloud-based and on-premise document management platform suitable for businesses of all sizes in industries such as accounting, construction, education, real estate, manufacturing and healthcare. It offers document scanning and data capture, search features, metadata modification and workflow automation tools. Laserfiche can assist with vendor and contract management, invoicing, travel and expense management and process management. Users can scan, upload and store documents from a variety of sources. Search options for document retrieval can be configured to meet individual user’s security permissions. Workflow automation tools include rule-based actions for renaming documents and automatic emails for document updates. Laserfiche Forms allows users to create and publish electronic forms and connect them to existing workflows using a drag-and-drop interface. Authorized staff can view pending forms and keep track of next actions required. Support is offered through an online portal. Pricing is per user per month.... [Read more](https://www.softwareadvice.com/cms/laserfiche-profile/) ### Best rated features: Full Text Search 5.0 No-Code 5.0 Document Classification 5.0 Offline Access 5.0 ### Worst rated features: Configurable Workflow 3.0 Data Import/Export 3.5 Activity Tracking 3.5 [See all features](https://www.softwareadvice.com/cms/laserfiche-profile/#key-features) ### Cloud - Starter $50.00/month Up to 1 user ### Cloud - Professional $69.00/month Up to 5 users ### Custom - Business $79.00/month Up to 25 users [See full pricing details](https://www.softwareadvice.com/cms/laserfiche-profile/#pricing-and-plans) ### Product: MediaValet [MediaValet](https://www.softwareadvice.com/marketing/mediavalet-profile/) 4.59 [(150)](https://www.softwareadvice.com/marketing/mediavalet-profile/reviews/) Best for:Customer support ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary If your team is still: - Downloading files, - Renaming them locally, and - Re-uploading them into three different platforms You don't have a content problem. You have a connection problem. Most marketing and creative teams are managing assets across a tangle of shared drives, SharePoint folders, or poorly managed DAM platforms. The result is predictable: - Multiple versions of the same file in circulation, - No one certain which is approved, - Brand assets going out with the wrong logo, and - Hours lost every week just trying to find the right file. Adding more storage doesn't fix it. Neither does adding more people. What's missing is a centralized, intelligent system that connects your content to the teams and tools that need it. That's what MediaValet is built for. Built exclusively on Microsoft Azure, MediaValet is an enterprise digital asset management (DAM) platform that gives marketing, creative, and communications teams a single source of truth. As-well as; - AI-powered search, - Auto-tagging, - Face recognition, and - Smart metadata enrichment Meaning your team can find the right file in seconds. No more hunting. No more duplicates. No more version confusion. MediaValet's Unify integration framework connects your DAM directly to the tools your teams already use, so assets and metadata move together across your stack. With unlimited users, admins, support, and training included, there are no seat-license penalties for growing your team. Trusted by organizations including Experian, AVEVA, Schulich School of Business, and BaseCamp Franchising.... [Read more](https://www.softwareadvice.com/marketing/mediavalet-profile/) ### Best rated features: Approval Process Control 5.0 Tagging 5.0 Mobile App 5.0 Commenting/Notes 4.8 ### Worst rated features: Project Management 1.0 API 2.0 Reporting/Analytics 4.0 Electronic Signature 4.0 [See all features](https://www.softwareadvice.com/marketing/mediavalet-profile/#key-features) ### Product: PhotoShelter for Brands [PhotoShelter for Brands](https://www.softwareadvice.com/cms/libris-profile/) 4.49 [(253)](https://www.softwareadvice.com/cms/libris-profile/reviews/) Best for:Ease of use ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary PhotoShelter is a powerful DAM solution that helps you manage your digital content with ease. From organizing and distributing assets to collaborating with your team and automating your workflow, PhotoShelter has you covered. With over 5 billion assets securely managed and nearly 100 million annual downloads, PhotoShelter is the proven choice for businesses of all sizes.... [Read more](https://www.softwareadvice.com/cms/libris-profile/) ### Best rated features: Asset Library 5.0 Mobile Access 5.0 Asset Sharing 5.0 Access Controls/Permissions 5.0 ### Worst rated features: File Conversion 3.0 Version Control 3.5 Activity Tracking 3.6 [See all features](https://www.softwareadvice.com/cms/libris-profile/#key-features) ### Product: Email Manager for Microsoft 365 [Email Manager for Microsoft 365](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/) 4.75 [(20)](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/reviews/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Email Manager for Microsoft 365 is a software tool that allows users to save emails and attachments directly to SharePoint and Teams from Outlook. It is designed for organizations in industries such as financial services, healthcare, government, legal and manufacturing that require compliance and improved document management. The software provides quick email filing options, with manual or automated filing available on daily, weekly or monthly schedules. Users can drag and drop emails into folders for efficient organization, pin favorite locations for easy access and apply metadata and retention labels to emails for compliance. It also enables searching across SharePoint, Teams and OneDrive directly from Outlook, facilitating seamless document retrieval. Email Manager offers secure administration through centralized deployment using the Microsoft 365 add-in framework. It authenticates with Microsoft 365 Azure AD for enhanced security and allows administrators to distribute sites, policies and libraries to users. The software extracts email metadata with custom field capture options, enhancing data quality and governance. Email content can be shared as links for collaboration with team members.... [Read more](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/) ### Best rated features: Data Retention Management 5.0 Compliance Tracking 5.0 Filtering 5.0 Offline Access 5.0 ### Worst rated features: Multiple User Accounts 4.0 Storage Management 4.0 Shared Inboxes 4.0 [See all features](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/#key-features) ### Colligo Basic Custom Pricing available upon request ### Colligo Premium Custom Pricing available upon request ### Colligo Enterprise Custom Pricing available upon request [See full pricing details](https://www.softwareadvice.com/archiving/email-manager-for-microsoft-365-profile/#pricing-and-plans) ### Product: Leanr [Leanr](https://www.softwareadvice.com/productivity/leanr-profile/) 5.0 [(4)](https://www.softwareadvice.com/productivity/leanr-profile/) ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Leanr is an on-premise and cloud-based productivity solution designed to help businesses streamline presentation management processes. Key features of Leanr include: Effortless Time and Cost Reduction: Leanr's intuitive interface allows users to effortlessly discover organizational needs and deliver impactful presentations. Empower Personalization with Variables: It helps users inject a touch of individuality into presentations using variable customization. Tailor your content precisely to your audience's needs and preferences, leaving a lasting impression every time. Simplified Slide Updates: Administrators can make instant slide changes across multiple presentations with just a single click. Keep Errors at Bay: Leanr employs a need-to-know authorization concept, granting individual rights to ensure regulatory compliance. By grouping and blocking slides as necessary, Leanr reduces error rates and enhances overall content quality. Regulatory Compliance Made Easy: Leanr helps simplify the process with one-click blocking of presentations and an audit trail for review processes, keeping clients on the right track without added stress. Collaborative Sales Management: With Leanr's real-time collaboration features, managers can effortlessly create and review presentations alongside teams, assign responsibilities, leave slide comments, and engage in presentation-specific chats – all within the same platform.... [Read more](https://www.softwareadvice.com/productivity/leanr-profile/) ### Best rated features: Workflow Management 5.0 Progress Tracking 5.0 Office Suite 5.0 File Sharing 5.0 [See all features](https://www.softwareadvice.com/productivity/leanr-profile/#key-features) ### Lizenzkosten Custom Pricing available upon request Leanr offers a tiered licensing model – the more users, the lower the price per license. Starting at €26 per user per month from 20 licenses. For smaller teams a flat rate applies. Contact us for a customized quote.... [Read more](https://www.softwareadvice.com/productivity/leanr-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/productivity/leanr-profile/#pricing-and-plans) ### Product: Document Locator [Document Locator](https://www.softwareadvice.com/cms/columbiasoft-profile/) 4.57 [(42)](https://www.softwareadvice.com/cms/columbiasoft-profile/reviews/) ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications and works directly inside Windows Explorer to appear like a shared folder with document management features embedded within. Document workflow, paperless scanning, email management, reporting, and version control are built in. The system also converts scanned paper to searchable digital files and electronic forms are used to transform processing with digital capture, routing, and approval. Security based on the Microsoft NT security model protects information and detailed audit logging captures a record of every action that occurs. The configuration of Document Locator makes it ideal for areas involving regulatory or compliance-related document control, such as ISO, FDA, HIPAA, or CAPA. The system is frequently used in the areas of quality management, Human Resources, project management, contracts, manufacturing, and engineering. Users have access to training classes, online training media, a customer portal, and custom-tailored professional services. Document Locator is available by annual subscription and can be deployed on-premise using Microsoft SQL and Windows Server, or it can be run as a cloud solution. An API is available for integration with other systems.... [Read more](https://www.softwareadvice.com/cms/columbiasoft-profile/) ### Best rated features: Quality Control 5.0 Metadata Management 5.0 Digital Signature 5.0 Version Control 5.0 ### Worst rated features: Activity Tracking 3.0 Content Publishing Options 4.0 Document Classification 4.0 Document Capture 4.0 [See all features](https://www.softwareadvice.com/cms/columbiasoft-profile/#key-features) ### Product: PaperWise [PaperWise](https://www.softwareadvice.com/bpm/paperwise-profile/) 4.19 [(59)](https://www.softwareadvice.com/bpm/paperwise-profile/reviews/) ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary PaperWise is a business process automation solution that helps businesses across distribution, manufacturing, healthcare and other industries automate workflows and manage tasks. It allows administrators to streamline data indexing operations, track documents and generate custom reports. It offers a host of features such as project management, access control, file sharing, data visualization, collaboration, forms management and more. PaperWise comes with an API, which facilitates integration with several third-party platforms such as AlphaTrust, Microsoft Suite, MediClick, TimeShareWare, CaseMax, Sage, PolicyWorks and more. Pricing is available on request and support is extended via phone, email and other online measures.... [Read more](https://www.softwareadvice.com/bpm/paperwise-profile/) ### Product: Acquia DAM (Widen) [Acquia DAM (Widen)](https://www.softwareadvice.com/marketing/widen-collective-profile/) 4.42 [(323)](https://www.softwareadvice.com/marketing/widen-collective-profile/reviews/) Best for:Features ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Flexible and easy to use, Acquia DAM (Widen) helps brands manage and distribute assets across teams, tools, and channels. A highly configurable metadata schema provides powerful, business-specific search and workflow capabilities. Plus, AI-powered auto tagging makes assets instantly findable. Sync content across systems using the API or pre-built integrations with over 50 tools, from creative suites to project management. Product-based companies use Acquia DAM to build a unique 360º view of their product content. It displays product associations and cascades parent level values to variants. Quick start implementation gets you up and running in two weeks. Acquia DAM is available standalone or as part of Acquia Digital Experience Platform (DXP). == Acquia DAM Consists of Six Apps == Assets - Catalog, control, and deliver rich media assets from a central source. Entries - Create a 360º view of your product content to simplify distribution. Insights - Track and measure assets to improve marketing efficiency. Portals - Curate collections and create personalized brand experiences. Templates - Create localized web-to-print collateral that’s on-brand on demand. Workflow - Manage work in process and streamline collaboration, reviews, and approvals. Integrations - Automate marketing workflows by connecting your tools.... [Read more](https://www.softwareadvice.com/marketing/widen-collective-profile/) ### What users love - Responsive and knowledgeable support team - Continuous improvement from user input - Centralized and efficient asset organization ### To take in mind - Occasional slow system response ### Best rated features: Video Editing 5.0 Video Archiving 5.0 Video Streaming 5.0 Video Creation 5.0 ### Worst rated features: Reporting/Analytics 2.0 File Recovery 2.5 Compliance Tracking 2.7 [See all features](https://www.softwareadvice.com/marketing/widen-collective-profile/#key-features) ### Basic Custom Pricing available upon request [See full pricing details](https://www.softwareadvice.com/marketing/widen-collective-profile/#pricing-and-plans) ### Product: Publuu [Publuu](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/) 4.88 [(757)](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/reviews/) Best for:PDF Conversion ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Publuu is a digital tool that transforms static PDF files into interactive flipbooks. This software provides businesses with an alternative way to present their content in a dynamic, easily shareable format. Publuu offers customization options for flipbooks, allowing the addition of branding elements such as logos, colors, backgrounds, and buttons. It also enables the inclusion of interactive hotspots, which can contain links, videos, or images, enhancing the user experience. Once a flipbook is complete, it can be shared through links or embedded into websites for convenient access. In addition to these features, Publuu provides analytics tools that track flipbook usage. These tools provide data on the number of views, time spent on each page, and hotspot interactions, offering valuable insights for content and marketing improvements. Furthermore, Publuu supports the upload of large PDF files, which can be shared via links that open directly in a browser, eliminating the need for downloads.... [Read more](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/) ### What users love - Intuitive and accessible interface - Interactive flipbook transformation tools - Professional diGital magazine publishing ### To take in mind - Cost and trial limitations ### Best rated features: File Management 5.0 Content Publishing Options 5.0 Templates 4.9 Annotations 4.8 [See all features](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#key-features) ### Basic $7.00/month Unlimited pages Add videos, photos, audios and links Animated hotspots Website integration (embed) Statistics Branding options... [Read more](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#pricing-and-plans) ### Optimum $24.00/month 1 custom domain Tracking links Advanced statistics Password protection Embed protection Lead forms ### Professional $58.00/month Up to 3 custom domains Virtual bookshelf Bookshelf embedding Google Analytics integration [See full pricing details](https://www.softwareadvice.com/publishing-and-subscriptions/publuu-profile/#pricing-and-plans) ### Product: Google Drive [Google Drive](https://www.softwareadvice.com/cms/google-drive-profile/) 4.77 [(28581)](https://www.softwareadvice.com/cms/google-drive-profile/reviews/) Best for:Commenting/Notes ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Google Drive helps users store company data in one place. Users can access files from desktop and mobile devices and control how team members share these files. The platform provides a central admin panel, data-loss prevention and a vault for the drive to ensure compliance and file sharing between users. Google Drive offers team collaboration tools such as Docs, Sheets and Slides. Teams can create new documents and share them with members. They can also engage in real-time document editing and leave comments to update members of changes. It includes machine-learning technology to help users predict future needs. Google Drive provides features like natural-language search and optical character recognition (OCR). Google Drive integrates with third-party applications including DocuSign for e-signatures, CloudLock for additional security layers and LucidCharts for mockups. Users can open different file types like PDFs and MPEG4s, and they can work on Microsoft Word files straight from the drive. Pricing is per month. Support is provided via online chat, email and the phone.... [Read more](https://www.softwareadvice.com/cms/google-drive-profile/) ### What users love - Efficient collaboration and sharing - Reliable and flexible cloud storage - Universal access across devices ### To take in mind - Challenging file and folder management - Cluttered and unintuitive navigation - Slow and inconsistent upload experience ### Best rated features: Live Chat 5.0 Monitoring 5.0 Document Classification 5.0 Cloud Computing 4.9 ### Worst rated features: Multi-Language 1.0 Document Automation 3.8 [See all features](https://www.softwareadvice.com/cms/google-drive-profile/#key-features) ### Business Starter $7.00/month Up to 30 GB pooled storage/user ### Business Standard $14.00/month Up to 2 TB pooled storage/user ### Business Plus $22.00/month Up to 5 TB pooled storage/user [See full pricing details](https://www.softwareadvice.com/cms/google-drive-profile/#pricing-and-plans) ### Product: Padlet [Padlet](https://www.softwareadvice.com/collaboration/padlet-profile/) 4.86 [(304)](https://www.softwareadvice.com/collaboration/padlet-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Dostoevsky said that beauty will save the world. Padlet offers beautiful boards and canvases for visual thinkers and learners. Use boards to collect, organize, and present anything. Use sandboxes for whiteboarding, lessons, and activities. Over 40 million people every month actively use Padlet around the world. Here are some of the ways they use it: -Work on files with clients -Host instructional videos -Distribute marketing assets -Track real-estate listings on a map -Develop interactive lessons -Create collaborative worksheets -Generate slideshows -Plan meeting agendas -Gather feedback -Brainstorm ideas -And more Dostoevsky would have loved Padlet.... [Read more](https://www.softwareadvice.com/collaboration/padlet-profile/) ### Best rated features: Workflow Management 5.0 Project Planning 5.0 Real-Time Data 5.0 Task Progress Tracking 5.0 [See all features](https://www.softwareadvice.com/collaboration/padlet-profile/#key-features) ### Free Custom Pricing available upon request Membership for one. Pay monthly or annually. Change or cancel anytime. ### Gold $6.99/month Membership for one. Pay monthly or annually. Change or cancel anytime. ### Platinum $9.99/month Membership for one. Pay monthly or annually. Change or cancel anytime. [See full pricing details](https://www.softwareadvice.com/collaboration/padlet-profile/#pricing-and-plans) ### Product: Conte.ai [Conte.ai](https://www.softwareadvice.com/marketing/postoplan-profile/) 4.82 [(403)](https://www.softwareadvice.com/marketing/postoplan-profile/reviews/) Best for:Content Publishing Options ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary Conte.ai is a web-based solution that handle the whole process of managing social media accounts for companies of all sizes and in any sector. What distinguishes us is our unique content production system: by combining the talents of our creative inspired team with the power of AI-software, we developed three principal systems that provide high-quality content at a reasonable cost. These are the copywriting system for text copies, the design system for graphics, and the management system for uploading this content to your accounts directly. We build a whole ecosystem of corporate accounts across various social media platforms, each with a coordinated content strategy that communicates the same message and reflects brand identity.... [Read more](https://www.softwareadvice.com/marketing/postoplan-profile/) ### Best rated features: Content Library 5.0 Real-Time Analytics 5.0 Publish Scheduling 5.0 Visual Analytics 5.0 [See all features](https://www.softwareadvice.com/marketing/postoplan-profile/#key-features) ### Product: Scalenut [Scalenut](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/) 4.82 [(397)](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Available Software Advice Summary Scalenut reduces 90% of time and drives 10x organic traffic by 🛠️automating your entire content lifecycle with AI. Keyword planning, NLP powered topic research, AI writing, content optimization and publishing - all in under one app. Keyword Planner: Build authority in your niche with our Keyword Planner. Find the keyword clusters with their performance data you should target as part of your content pillar strategy. SEO Research: Access insights from the top-ranking articles with our SEO Research. Check competitive content analysis, winning content wireframes, frequently asked questions, NLP terms, and more based on your target keyword and location. Cruise Mode (Article Writer): Write an SEO blog in just 5 minutes with our powerful Cruise Mode. Give minimal input and get real-time, valuable content ready to be rolled out. Trust me, eating a lemon pie is more difficult. Content Optimizer: Get actionables on bringing your content up the search engine ladder with our Content Optimizer. Find important optimization parameters and suggestions to improve your SEO score and the chances to rank. AI Copywriter: Craft persuasive marketing copies based on top-of-the-line copywriting frameworks with our AI Copywriter. With 40+ AI marketing templates in our arsenal, you don’t need anything else.... [Read more](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/) ### Best rated features: Third-Party Integrations 5.0 Document Export 5.0 Plagiarism Detection 5.0 Multi-Location 5.0 ### Worst rated features: Content Sharing 3.7 [See all features](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/#key-features) ### Starter $59.00/month For founders and small teams getting started with AI visibility. ### Plus $89.00/month For growing teams that want actionable insights and optimization. ### Professional $199.00/month For advanced teams building AI visibility as a core growth channel [See full pricing details](https://www.softwareadvice.com/artificial-intelligence/scalenut-profile/#pricing-and-plans) ### Product: ToucanTech [ToucanTech](https://www.softwareadvice.com/nonprofit/toucantech-profile/) 4.90 [(151)](https://www.softwareadvice.com/nonprofit/toucantech-profile/reviews/) Best for:Features ### Pricing availability Free trial: Not available Free version: Not available Software Advice Summary ToucanTech is a community management platform that combines database management, website hosting, communication tools, and engagement features in one system. It is designed for schools, universities, alumni organizations, associations, and membership groups to manage and engage their communities. The platform includes a secure database for storing member records with querying and reporting capabilities. It offers a customizable website builder with branding and layout options, along with an optional private member portal and mobile app. Communication tools allow for sending newsletters and tracking engagement. Event management features support planning and organizing gatherings, while integrated payment processing handles transactions and invoices. The system automatically records member interactions to maintain updated records and provide insights into engagement. Additional tools include group and club management for creating sub-communities and fostering networking. ToucanTech centralizes member interactions in one location, reducing the need for multiple applications. It supports tasks such as data management, event planning, and communication within a single platform.... [Read more](https://www.softwareadvice.com/nonprofit/toucantech-profile/) ### Best rated features: Gift Matching Management 5.0 Member Types 5.0 Dues Management 5.0 Committee Management 5.0 ### Worst rated features: Ideation 2.5 [See all features](https://www.softwareadvice.com/nonprofit/toucantech-profile/#key-features) ### Product: Pixpa [Pixpa](https://www.softwareadvice.com/ecommerce/pixpa-profile/) 4.75 [(616)](https://www.softwareadvice.com/ecommerce/pixpa-profile/reviews/) Best for:Website Hosting ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Pixpa’s all-in-one platform enables photographers, designers and creative businesses to create stunning, professional websites easily without any coding knowledge. With a built-in eCommerce store, blogging, client galleries and much more, Pixpa empowers creatives to showcase, share, sell and deliver their work online easily - all in one place. Pixpa offers pixel-perfect, modern and responsive templates with site design using a simple & powerful visual style editor and a drag&drop page builder.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/) ### What users love - Responsive and helpful support team - Intuitive and user-friendly interface - Modern, customizable template selection ### To take in mind - Editing quirks and slowdowns ### Best rated features: Inventory Tracking 5.0 Alerts/Notifications 5.0 Catalog Management 5.0 Website Analytics 5.0 ### Worst rated features: Tagging 2.0 Multi-Language 3.0 Activity Dashboard 3.7 Document Management 4.0 [See all features](https://www.softwareadvice.com/ecommerce/pixpa-profile/#key-features) ### Basic $8.00/month Start your creative journey with the essentials. Ideal for personal projects and hobbyists, the Basic Plan offers the core features to create and manage a personal website with ease. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Creator $15.00/month Elevate your portfolio and start selling with style. The Creator Plan is perfect for emerging artists and freelancers, offering enhanced capabilities for a stunning portfolio website and a basic online store. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Professional $20.00/month Showcase, sell, and share like a pro. Designed for seasoned professionals, this plan provides comprehensive tools for a robust online presence, advanced selling features, and client interaction capabilities.. Start with a 15-day free trial. No credit card is required. Subscribe anytime with a 30-day money-back guarantee.... [Read more](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) [See full pricing details](https://www.softwareadvice.com/ecommerce/pixpa-profile/#pricing-and-plans) ### Product: Paperturn [Paperturn](https://www.softwareadvice.com/cms/paperturn-profile/) 4.89 [(141)](https://www.softwareadvice.com/cms/paperturn-profile/reviews/) Best for:Small businesses ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary PaperTurn is a cloud-based platform, which enables small to large businesses to convert PDFs into flipbooks. It allows professionals to design a variety of flipbooks such as reports, magazines, brochures and eBooks and apply page-turning effects. PaperTurn assists with design customization, letting professionals add page flipping sounds, insert logo, color customize flipbook viewer and change language. Administrators can protect flipbooks by adding passwords, control access and enable or disable share, print and download functions. Businesses can use the shopping cart feature to sell products, allowing shoppers to place orders and maintain wish lists. Its lead generation tools let users collect details using lead capture form and export them to CRM or email marketing system. PaperTurn offers integration with the third-party platform Google Analytics and Tag Manager. The solution is available for monthly and yearly subscriptions and support is extended via phone, email and documentation.... [Read more](https://www.softwareadvice.com/cms/paperturn-profile/) ### Best rated features: Collaboration Tools 5.0 Third-Party Integrations 5.0 Full Text Search 5.0 Electronic Forms 5.0 ### Worst rated features: Email Marketing 3.9 Document Storage 4.0 Publish Scheduling 4.0 [See all features](https://www.softwareadvice.com/cms/paperturn-profile/#key-features) ### Paperturn Basic $15.00/month This plan is billed monthly. ### Paperturn Pro $29.00/month This plan is billed monthly. [See full pricing details](https://www.softwareadvice.com/cms/paperturn-profile/#pricing-and-plans) ### Product: livepro [livepro](https://www.softwareadvice.com/collaboration/livepro-profile/) 4.80 [(182)](https://www.softwareadvice.com/collaboration/livepro-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Available Software Advice Summary livepro is a purpose-built cloud knowledge management platform for staff, customers, and partners. livepro offers the ability to view business knowledge as decision trees and process guidance, as well as articles. Everyone in the organization can collaborate within livepro and all knowledge can be extended to customers and partners. Deep reporting and analytics provide insight into what knowledge is accessed and used most frequently. Quizzes can be used for customer-facing staff to ensure comprehension and continuous learning. Important notifications can be sent and tracked to ensure everyone is up-to-date on information and news. Feedback is captured and routed to staff who can make real-time changes to ensure the most accurate and current knowledge is available at all times. Businesses can benefit from livepro's range of tools to reduce training times, enhance staff competency, reduce supervisor and escalation enquiries, enhanced productivity and overall cost reductions.... [Read more](https://www.softwareadvice.com/collaboration/livepro-profile/) ### Best rated features: Surveys & Feedback 5.0 Communication Management 5.0 Document Management 5.0 Real-Time Notifications 5.0 [See all features](https://www.softwareadvice.com/collaboration/livepro-profile/#key-features) ### Flex Custom Pricing available upon request Perfect for small and growing contact centers. ### Premium Custom Pricing available upon request Ideal for medium to large contact centers. (50+ agents) ### Enterprise Custom Pricing available upon request Perfect for large contact centers and multi-channel self-serve options. [See full pricing details](https://www.softwareadvice.com/collaboration/livepro-profile/#pricing-and-plans) ### Product: Clinked [Clinked](https://www.softwareadvice.com/file-sharing/clinked-profile/) 4.87 [(110)](https://www.softwareadvice.com/file-sharing/clinked-profile/reviews/) Best for:Value for money ### Pricing availability Free trial: Available Free version: Not available Software Advice Summary Clinked is a powerful cloud-based portal software that provides an efficient platform for businesses to collaborate, manage projects and share files. Its bank-grade security, user-friendly interface and robust features make it an ideal tool for teams looking to streamline their workflow. Security Clinked takes data security very seriously and has taken several measures to ensure that its users' information is always safe. One such measure is its ISO 27001 certification, which provides an internationally recognized standard for information security management systems. In addition to this certification, Clinked uses Amazon Web Services (AWS) to host its data centers for public cloud solutions. AWS is itself ISO 27001, SAS70, and PCI certified, as well as HIPAA compliant, and meets US federal government customer requirements by being FISMA and FIPs certified. Additionally, with 256-bit SSL encryption, TLS 1.2 standards, SSO, controlled logins, and SAS70 and PCI certifications, Clinked ensures that user content is always secure. Clinked is also an approved supplier to the UK government and a member of the official G-Cloud framework. These credentials attest to Clinked's commitment to providing its users with the highest level of security and protection. More about security and compliance at Clinked: clinked.com/security-compliance Document Management Clinked offers a powerful set of access control features that give administrators complete control over who can view, edit, download, and delete content on the platform. Each user on the platform has a set of permissions that are defined by the account administrator. This ensures that users only have access to the relevant features and functions that are necessary for their work. Additionally, administrators can easily manage these permissions, ensuring that the right people have the right access levels. When sharing files with external parties, administrators can take additional security measures, such as limiting the time the document is accessible, requiring a password to access it, and restricting or allowing download. This helps ensure that sensitive information is protected and only accessible to those who need it. In addition to user permissions, files and folders on the platform also have a multi-layer access permissions feature. This means that administrators can define access levels not just at the user level, but also at the folder and file level. File sharing allows users to upload and tag multiple files from various devices, and also provides file previews, annotations, commenting and user tagging. More about Clinked's Virtual Data Room: clinked.com/virtual-data-room Collaboration With Clinked, project collaboration is made easy through features like task assignment, document approvals, and activity commenting. The dashboard provides a centralized view of all project groups, conversations, and tasks, allowing users to stay up-to-date on project progress. Clinked offers integration with Google Workspace, providing users with access to Google Docs, Google Contacts, and Google Calendar. Mobile App Clinked is also accessible via mobile applications for iOS and Android devices. Select Your Portal Option: 1. Easy – For those looking to get started quickly, Clinked offers an easy option that allows users to customize the platform in less than an hour. Visit: clinked.com/client-portal 2. Bespoke – For those with more specific needs, Clinked's bespoke option offers a fully custom portal built to their unique specifications on the Clinked infrastructure. Visit: clinked.com/custom-portal Book a demo to find out how Clinked can help your business: clinked.com/demo... [Read more](https://www.softwareadvice.com/file-sharing/clinked-profile/) ### Best rated features: Task Management 5.0 Communication Management 5.0 Meeting Management 5.0 Version Control 5.0 ### Worst rated features: Blogs 3.0 Real-Time Chat 3.0 Video Support 3.0 [See all features](https://www.softwareadvice.com/file-sharing/clinked-profile/#key-features) ### Lite $77.00/month White-label portal for small businesses. 2 Year commitment - Billed biennially. ### Standard $194.00/month 2 Year commitment - Billed biennially. ### Premium $389.00/month 2 Year commitment - Billed biennially. [See full pricing details](https://www.softwareadvice.com/file-sharing/clinked-profile/#pricing-and-plans) 1 [2](https://www.softwareadvice.com/cms/?page=2)[3](https://www.softwareadvice.com/cms/?page=3)[4](https://www.softwareadvice.com/cms/?page=4)[5](https://www.softwareadvice.com/cms/?page=5) ... [20](https://www.softwareadvice.com/cms/?page=20) ## Popular Comparisons [ Microsoft SharePoint vs Google Drive ](https://www.softwareadvice.com/cms/google-drive-profile/vs/microsoft-sharepoint/)[ Wix vs WordPress ](https://www.softwareadvice.com/crm/wix-profile/vs/wordpress/)[ Confluence vs Box ](https://www.softwareadvice.com/cms/box-profile/vs/confluence/)[ Webnode vs Squarespace ](https://www.softwareadvice.com/publishing-and-subscriptions/squarespace-profile/vs/webnode/)[ Wrike vs Jotform ](https://www.softwareadvice.com/market-research/jotform-profile/vs/wrike/)[ Revver vs Canto ](https://www.softwareadvice.com/marketing/canto-profile/vs/revver/) ## Your Guide to Top Content Management Software, April 2025 Software Advice uses reviews from real software users to highlight the top-rated Content Management products in North America. [Learn how products are chosen](https://www.softwareadvice.com/legal-page/frontrunners-methodology/) #### Explore FrontRunners - [Adobe Experience Manager](https://www.softwareadvice.com/dxp/adobe-experience-manager-profile/) - [Bloomreach](https://www.softwareadvice.com/marketing/bloomreach-experience-manager-profile/) - [Dokmee ECM](https://www.softwareadvice.com/cms/dokmee-profile/) - [Drupal](https://www.softwareadvice.com/cms/drupal-profile/) - [Jahia](https://www.softwareadvice.com/medical/jahia-dxp-profile/) - [Joomla](https://www.softwareadvice.com/cms/joomla-profile/) - [Microsoft SharePoint](https://www.softwareadvice.com/cms/microsoft-sharepoint-profile/) - [October CMS](https://www.softwareadvice.com/cms/october-profile/) - [Shogun](https://www.softwareadvice.com/ecommerce/shogun-profile/) - [Webiny](https://www.softwareadvice.com/cms/webiny-profile/) - [WordPress](https://www.softwareadvice.com/web-content-management/wordpress-profile/) “Usability” includes user ratings for Functionality and Ease of Use. “Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money. Reviews analysis period: The reviews analysis period spans two years and ends the 15th of the month prior to publication. Nowadays, every business needs a website, an ecommerce store, or a blog. To do this, you need to manage and control your site’s content, design, and functionality on a regular basis. However, doing this manually requires hardcore coding knowledge and technical expertise, for which not all SMBs have the budget or the staff. Content management software can help you keep your site organized and up to date by allowing you to structure, plan, and publish fresh content dynamically without touching any underlying code. Such platforms often integrate well with [customer relationship management (CRM) software](https://www.softwareadvice.com/crm/), [enterprise resource planning (ERP) software](https://www.softwareadvice.com/erp/), [marketing software](https://www.softwareadvice.com/category/4630-marketing/), and social media platforms to capture leads and organize them, publish posts, and drive more conversions. We have created this buyers guide to help you understand content management software with all the essential information you need to choose the right tool. Here's what we'll cover: - [What is content management software?](#Whatiscontentmanagementsoftware) - [Common features of content management software](#Commonfeaturesofcontentmanagementsoftware) - [What type of buyer are you?](#Whattypeofbuyerareyou) - [Benefits of content management software:](#Benefitsofcontentmanagementsoftware) - [Key considerations when purchasing content management software](#Keyconsiderationswhenpurchasingcontentmanagementsoftware) - [Market trend to understand](#Markettrendtounderstand) ## What is content management software? Content management software are solutions used to author, organize, and store digital content for a business. It allows users to collaborate in the creation, editing, and production of web pages and blog posts without the need for specialized technical knowledge, such as coding. The system can also help store all of your web content in one place, assist in creating dynamic web pages, and allow for quick and easy business updates to be made, making a website as effective and secure as possible. There are two different types of content management software solutions, which are as follows: - [Enterprise content management (ECM) software](https://www.softwareadvice.com/cms/enterprise-content-management-system-comparison/): ECM systems are designed to manage all of the processes within the content life cycle, from creation and collaboration, revision and review to publication and archiving, and even promotion. - [Web content management software (WCMS)](https://www.softwareadvice.com/web-content-management/): Such software provides an organization with a way to manage digital information on a website through creating and maintaining content without prior knowledge of web programming or other technical knowledge. ## Common features of content management software Most content management software tools have the following features in common:

Collaboration tools

Share drafts and documents with teammates to review during each phase of content creation and management. This allows multiple users to work on the same file from different locations at the same time.

Content publishing options

Publish content digitally by grouping, structuring, and delivering content to the organization’s website.

Document management

Capture, track, and store documents such as blog articles, PDFs, word processing files, and digital images of paper-based content. The benefits of document management include document security, access control, centralized storage, and streamlined search and retrieval.

Access controls/permissions

Give or restrict access to users, such as writers, designers, editors, and publishers, to protect both sensitive information and file ownership.

Customizable templates

Create, save, and format the look of your content in accordance with your company branding guidelines or use the already saved templates within the software to make it look more attractive for readers.

Electronic forms

Create digital forms that can be shared and accessed online.

Full text search

Search text to find specific words or phrases from content, such as PowerPoint presentations, PDFs, and blog articles stored within the software.

Version control

Track revisions and updates to collaterals and drafts, and navigate between versions of the same documentation.

Workflow management

Create and visually represent multiple tasks and projects going on at once with different people responsible for carrying them through the cycle. This helps you to keep track of all the projects going on at one time.

## What type of buyer are you? Before purchasing a content management system, you should determine which buyer category you're in so you can choose the right tool. The majority of buyers fall into the following categories: - **Small to midsize businesses (less than 500 employees):** Buyers ranging from individuals to midsize businesses have a restricted team size and budget to maintain software applications. They need a content management software to organize, manage, and present digital information in their websites, blogs, or online stores. Whether they use a CMS for their website or for document management within the organization, opting for a solution that has an easy-to-use interface would be beneficial for such buyers. Due to budget constraints, they can opt for a free and open source content management system that has basic features such as collaboration tools, content publishing options, document management, and workflow management. This can help users communicate with employees and customers and achieve strategic goals such as increasing online sales. - **Large enterprises (more than 500 employees):** Bigger enterprises generally store a huge volume of content, including employee information, marketing assets, media files, and blogs, compared to small businesses. They need a content management software solution that can help them manage and store these large volumes of content, capture any file type from any location, and provide easy access of files to all necessary stakeholders in the organization. A fully-featured CMS tool with built-in SEO tools would be beneficial for such buyers. They can look for a tool with enterprise content management software, such as archiving and retention, scanning and capture, and record management capabilities. These tools should also integrate with existing [customer relationship management (CRM) software](https://www.softwareadvice.com/crm/), [enterprise resource planning (ERP) software](https://www.softwareadvice.com/erp/), [web analytics program](https://www.softwareadvice.com/web-analytics/), and [marketing software](https://www.softwareadvice.com/category/4630-marketing/). Integrations with these types of systems can help businesses with rapid shifts of information to provide a personalized experience and relationship with customers. ## Benefits of content management software - **Ease of use:** It is difficult to use a software if you need to figure out how it works through trial and error. Content management software systems are typically user-friendly, as they do not require any technical knowledge to use them. Such platforms allow you to create content for your website and delegate tasks to web developers without any hassle. - **Improved collaboration and sharing:** As your business grows, you will need to create more content, and it will be difficult for you to track if you do it alone. Content management software makes it easier for multiple users to collaborate on a single piece of content. The built-in collaboration tools allow your team to create content and collaborate together. For example, writers can write the blog post, graphic designers can create and insert images, editors can copy edit and check for brand consistency, and finally, the publishers can publish the blog post on the website. Additionally, you can define user roles and permissions according to the access that they need to the piece of content, so that no one can accidentally change anything they shouldn’t. - **Improved security:** Online security has become a major priority for businesses—especially those who have a website. CMS platforms come with built-in security features such as advanced authentication, user access permission, firewalls and protection against malware, and backup functionalities. This will help you protect your site from cyberattacks such as unwanted traffic, denial of service bots, and malware attacks. ## Key considerations when purchasing content management software - **Organization’s need:** Content management software are unique in terms of pricing and features. Price can vary depending on the number of users, content types, and whether you need advanced technical functionalities. It is essential to assess your needs before making a purchase as many vendors provide free and open source software that you can consider, depending on what your business needs the software to do. A large organization that creates a good volume of content and frequently updates them, should opt for a commercial content management system. Such software with advanced features of enterprise content management, ecommerce functionality, and advanced security will be better able to handle the demands of a large organization. But if you are an individual with your own business or work for a small business with limited technical expertise and content to manage, look for a free and open source CMS platform with basic features such as archiving, deletion, landing page creation, and version management. - **Mobile access:** It is important for the software you choose to be accessible through a mobile device. Employees nowadays work with multiple devices such as tablets and smartphones, whether at the office or at home. You want a content management system that supports use on smartphones, tablets, or laptops so you can create and manage content, build landing pages, approve, and publish posts on the go. Look for platforms with dedicated mobile apps or mobile access while evaluating CMS tools. ## Market trend to understand: Here’s a market trend to keep in mind when selecting a CMS tool for your business: - **Growing adoption of intelligent content services:** As companies continue to automate their processes and software functionality in order to reduce costs and time associated with certain workflows, the rise of [intelligent content services](https://www.tiny.cloud/blog/cms-trends-you-need-to-know/) will revolutionize the way businesses manage and create content. Intelligent content services leverage artificial intelligence (AI), machine learning (ML), and deep learning capabilities to search and identify information, handle high-volume repetitive tasks, image classification, and smart content analysis and categorization. Putting this technology into their CMS solutions, vendors can not only help users provide better experiences for consumers and marketers but help in securing content by detecting abnormal behavior such as unusually large document downloads or a suspicious login from unfamiliar locations in real time. **_Note:_** _The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It has been obtained from sources believed to be reliable at the time of publication._ ### Related Content Management Software - [Brand Management Software](https://www.softwareadvice.com/marketing/brand-management-comparison/) - [Content Marketing Software](https://www.softwareadvice.com/marketing/content-comparison/) - [Creative Management Software](https://www.softwareadvice.com/creative-management/) - [Digital Asset Management Software](https://www.softwareadvice.com/cms/digital-asset-management-comparison/) - [Digital Signage Software](https://www.softwareadvice.com/digital-signage/) - [Enterprise Content Management Software](https://www.softwareadvice.com/cms/enterprise-content-management-system-comparison/) - [Headless CMS Software](https://www.softwareadvice.com/cms/headlesscms-comparison/) - [Online Proofing Software](https://www.softwareadvice.com/online-proofing/) - [Translation Management Software](https://www.softwareadvice.com/translation-management/) - [Web Content Management Software](https://www.softwareadvice.com/web-content-management/)