About onetool

onetool is a SaaS management software designed to help businesses monitor organization-wide app licenses, spending and usage from within a unified platform. Key features include inventory tracking, procurement management, activity tracking, supplier management, cost tracking, audit management and IT asset tracking.

Teams using onetool can gain visibility into all active SaaS subscriptions, analyze tools usage, identify unused licenses and view unsanctioned apps. It allows managers to get an overview of all SaaS costs and identify savings potential. Additionally, the dashboard provides insights into organizations' tools and spend, groups tool usage by department, monitors usage by employees and checks expenses individually for each tool.

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7 Reviews of onetool

Average User Ratings

Overall

4.86 / 5 stars

Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.5

Ratings Snapshot

5 stars

(6)

6

4 stars

(1)

1

3 stars

(0)

0

2 stars

(0)

0

1 stars

(0)

0

Likelihood to Recommend

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Showing 1 - 7 of 7 results

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December 2020

Anonymous

Verified Reviewer

Company Size: 2-10 employees

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

December 2020

My experience after 4 months

My team was an early adopter of the onetool platform, back when they only had a few app integrations. It worked well enough for us because we’re fairly small (up to 10 people).

Pros

Great customer service at every step of the process and beyond. We have great visibility into the access levels of every employee and can tweak it as needed on the fly.

Cons

Would love to see an android version of onetool in the near future, for all of us on the go.

Reasons for Choosing onetool

My team was an early adopter of the onetool platform, back when they only had a few app integrations. It worked well enough for us because we’re fairly small (up to 10 people).

February 2021

Bruno from CleverShuttle

Company Size: 501-1,000 employees

Industry: Automotive

Time Used: Less than 12 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

February 2021

Makes life easy for IT & HR Teams

Phenomenally quick. These guys keep what they promise giving IT teams back time to focus on important things. We had a 30 minute call. A week later we started using onetool. No lengthy corporate sales calls needed, no consulting involved, great

Pros

- onboarding new employees got so easy with onetool. You type in the email you want to create in GSuite, select the department and 10 seconds later the employee is provisioned to all their software - I am not a big software guy but onetool is so easy to use that even HR teams can take over tasks that normally IT admins would do - It even works for the free tiers (we use a lot of Trello free) - it is a combination of provisioning and cloud app management which is great

Cons

- I wish they had an internal employee app store where people can request access to certain tools (they say it is on their roadmap)

Reasons for Choosing onetool

- Direct integrations - Works for every pricing tier - No email crawling or chrome surveillance apps involved (which is important important for GDPR) - super quick setup

Reasons for Switching to onetool

onetool has more accurate data, is faster, does more relevant things for us. With the other provider we always got lost in the nitty-gritty things that you don't really need or took forever to set up

March 2021

Efthymios from Vodafone Greece

Verified Reviewer

Company Size: 1,001-5,000 employees

Industry: Telecommunications

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

3.0

March 2021

Really easy-to-use SaaS management and provisioning platform

Pretty solid tool that can be used even by non-technical people. It delivers as promised, without too much complexity and long learning cycles.

Pros

Our team got onboarded to onetool in 1 hour and even though we hadn't used the platform before it was really easy to navigate our way around it. We integrated our most important tools relatively easily and were able to get spending and usage data for all our employees. We also used the onboarding flows twice and everything worked as expected

Cons

The number of integrations that are live on the platform, but the team has informed us that they are working on it and will keep adding 1-2 tools per week

February 2021

Andrew from Harness

Company Size: 51-200 employees

Industry: Information Technology and Services

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

February 2021

The true all-in-one SaaS provisioning Suite - Set up in literally an hour

We have been dealing directly with their VP Sales which made things really quick in terms of decisions. We have a feeling their whole onboarding process is very streamlines so that you can start using their solution pretty much instantly after the demo.

Pros

Most SaaS provisioning and management software vendors put you through weeks or months of annoying sales calls. onetool jumped on a call for 30 minutes, I understood how to use the product instantly and I started using it. Other than that: - Great usability and clarity - Set up in minutes; no lengthy deployment or consulting efforts needed - Can integrate literally all of our tools, no matter if we are using free pricing plans or enterprise ones - combines two in one: software provisioning and software management/analytics - Contrary to other provisioning providers they made it dead-simple to use; it just works

Cons

They are a startup which means they are developing fast but don't offer SSO, yet.

Reasons for Choosing onetool

They can handle all plans from free tiers to enterprise tiers. As far as we have seen, no other vendor can do that. It is a must for mid-market.

March 2021

Lukas from UNDRGRND SOUNDS

Company Size: 11-50 employees

Industry: Computer Software

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

March 2021

Recommend for anyone looking to save time on user provisioning

onetool being a relatively new company on the market, gave us great customer support and onboarding. We were able to get going in less than a day and they are always quick to reply. onetool is now part of our weekly routines when on - offboarding, provisioning users and analyzing software usage/shadow IT. So far this has been very helpful.

Pros

The on and offboarding feature. We save several hours every month by being able to onboard and offboard users in only a few clicks.

Cons

Some smaller, more niche tools (mainly music industry related) onetool doesnt support, it supports my most used tools but would be great if all tools were supported at some point.

Reasons for Choosing onetool

onetool was a great option for us being an smaller/mid market company, most other similar products out there are only enterprise focused.

March 2021

Jens from good24

Company Size: 2-10 employees

Industry: Insurance

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

March 2021

Easy-to-use platform for managing cloud apps

onetool makes it incredibly easy to manage my team's tool access and allows us to always stay on top of our SaaS spend. Setup and tool integration worked well and didn't need much assistance from the team. While it doesn't offer as many features as the competition yet, it certainly excels at the most important use cases.

Pros

The great usability and focus on essential workflows (On-/Offboarding, Spend Analytics) instead of being overloaded with features. I can easily monitor all our licenses and add new colleagues to their tools once they join.

Cons

Missing some integrations with smaller tools, but they keep adding more each month.

Reasons for Choosing onetool

Greater simplicity and much better value for money

March 2021

Michael from CommerceCentric

Company Size: 11-50 employees

Industry: Management Consulting

Time Used: Less than 6 months

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

March 2021

onetool simplified our users onboarding and offboarding process, which is exactly what we needed.

We work with freelancers that come and go so we wanted to give them access to our tools quicker and revoke their access immediately when needed and with a few clicks, and now we're able to achieve this.

Pros

What we liked most about this tool was the clean and simple user interface. Although we appreciated having an onboarding and implementation meeting with the onetool team, I'm sure we could've done this on our own.

Cons

Other software management tools offer more information spending analytics, but I guess having onetool focus mostly on user provisioning is what's keeping the product straightforward.