Coupa Software


 

Coupa is a cloud-based business spend management solution that helps businesses to manage their budget and spending for business services. Key features include e-procurement, expense management, expense report auditing, real-time benchmarking and internet crowdsourcing.

Coupa's procurement module can be configured for a number of industries that includes apparel, biotechnology, food and beverage and pharmaceuticals. Coupa helps provides businesses executive dashboards and alerts, which provide real-time updates and actionable intelligence to manage spending.

Coupa's iRequest function lets users search the Internet for deals, and automatically add the specific items to requisition. It supports integration with Google Maps and various enterprise resource planning (ERP) systems such as Oracle, SAP, Microsoft Dynamics and more. Real-time benchmarking helps businesses quantify savings generated and benchmark that performance against multiple market-specific indicators.

Services are offered on an annual subscription basis that includes support via phone, email and other online resources.

 

Coupa Cloud Spend Management - Recommendations
 
  • Coupa Cloud Spend Management - Recommendations
    Recommendations
  • Coupa Cloud Spend Management - Events
    Events
  • Coupa Cloud Spend Management - Invoices
    Invoices
  • Coupa Cloud Spend Management - Dashboard
    Dashboard
  • Coupa Cloud Spend Management - Catalog Items
    Catalog Items
Supported Operating System(s):
Web browser (OS agnostic)

35 Reviews of Coupa Cloud Spend Management

 

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Software Advice Reviews (7)
More Reviews (28)

Showing 1-7 of 7

Jessie from Life.Church
Specialty: Non-Profit
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

November 2018

November 2018

Great for Accounts Payable Team

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

This piece of software has streamlined so many of our organizations processes. It connects with personal purchasing cards as well as invoicing for vendors.

Cons

I wish this software had the ability to allow property managers to see their vendors invoices on a regular basis without having to pay extra for a user license.

Review Source
 
 

Paul from Aspire Public Schools
Specialty: Education
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

September 2018

September 2018

This product is very valuable to a large organization and specifically the accounting teams of that org. Implementation can be difficult but ultimately Coupa Expense platform is highly configurable to an orgs needs.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Pros

1. Can be configured in almost any way a business needs. 2. Approval chains can be as simple or complex as you need them. 3. Administration can be managed by accounting team. 4. Integration with Google maps for mileage records. 5. Super easy for users to adopt

Cons

1. Implementation can be painful depending on which route you go. Coupa may direct you to a third party they partner with and you may be stuck we super strict deadlines and change orders if you aren't able to stick to them.

Review Source
 
 

Dawn from Aspire Public Schools
Specialty: Education
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

May 2018

May 2018

Coupa Accounting and Expense (implementation)

Ease-of-use

Functionality

Product Quality

Customer Support

Pros

We have used Coupa Accounting for a number of years, and just purchased Coupa Expense. Really excited about:
- Mileage capture (save a lot of time)
- Receipt parsing (e.g. we don't have to type in expenses--line items pulled from the receipt)
- Mobile submission of expenses
- Embedding tutorial videos for new users directly into the interface
- Level of partnership and support to implement successfully

Cons

Too soon to tell, as we have not yet gone live. Based on our previous experience with Coupa AP and our current experience thus far, I have high expectations for the project.

Review Source
 
 

Andrew from Vivint
Specialty: High Technology
Number of employees: 5,001-10,000 employees Employees number: 5,001-10,000 employees

April 2018

April 2018

Spend Management made amazing, and visible, and in control.

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

It makes it so easy to get approvals and keep track of our current contractors. The value in time saved is more than enough to justify switching over to Coupa. Having a user oriented platform just makes the system work much quicker than it did with our previous platform.

Cons

Implementation can take some extra hours, and sometimes customer service tickets require a lot more explanation and follow up than I wanted to invest.

Review Source
 
 

Laxmikanth from VIAVI Solutions
Specialty: Telecommunications
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

March 2018

March 2018

Very rigid application without any Flexibility

Ease-of-use

Functionality

Product Quality

Customer Support
N/A

Please do proper due deligence and do not rely on sales pitch. The only reason i am writing this review is to save others because i do not want anyone else to go through the pain we have been through.

My recommendation - Do not bother looking at Coupa. Look for other options

Pros

Honestly, except the user interface which is common on most expense applications there is nothing much to offer.

Cons

Does not support entire credit card transaction feed
Application is rigid and does not offer any flexibility.
They over promised when selling and under delivered
Customer support is bad

Review Source
 
 

Breann from South Metro Fire Rescue
Specialty: Government Agencies
Number of employees: 201-500 employees Employees number: 201-500 employees

September 2017

September 2017

Coupa Expense Reporting Review

Ease-of-use

Functionality

Product Quality

Customer Support
N/A
Pros

I love the wallet feature used to attach receipts to purchases, and the app makes approving expense reports so easy!

Cons

As with any new product, the setup and end user training can be very time consuming. I also dislike the per-diem function and hope to see improvements with the functionality.

Review Source
 
 

Marsha from JR Watkins Corporation
Specialty: Consumer Packaged Goods
Number of employees: 201-500 employees Employees number: 201-500 employees

November 2016

November 2016

We should have done this years ago!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Our company was stuck in an antiquated paper-based system of tracking indirect spend. Originally it was fine, as managers were able to keep up with their approving responsibilities. As time went on and the company grew, managers backed off of this responsibility and invoices were coming in without any purchase orders, let alone signed ones. Time for a change. I researched many indirect spend, procure-to-pay software systems until we decided on Coupa. We are very happy with the program. Not only does it put the responsibilities back on the requestors and the approvers, we have opened up more time for our Accounts Payable Clerk to handle other meaningful tasks.

Pros

Ease of use; supplier portal

Cons

Currently the phone application does not allow a user to create a requisition

Advice to Others

The software is perfect for small to medium sized companies. The features of this software are very user friendly and the functionality is easy to understand. With that said, it is a relatively simple software with not tons of bells and whistles that a larger company may be more interested in (i.e. electronically able to "read" an outside invoice)

 
 
 
Showing 1-20 of 28


November 2018

November 2018

Coupa, Corporate Expenses

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

What I like the best about Coupa is that it automatically creates my expenses for me. Typically all I have to do is add the receipt.

Cons

What I like least about Coupa is the same thing I like because sometimes I want to get the expense submitted quickly and you have to wait for the card to be charged before you can even put a receipt into Coupa.

Review Source: Capterra
 


October 2018

October 2018

Coupa Expenses

Ease-of-use

Functionality

Product Quality

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Pros

Coupa Expenses allows me to easily create expense reports to submit for reimbursement. It is easy to log in via the web and I can create multiple expense reports per month for different projects. My company was able to pre-populate the expense categories and projects so I can classify my expenses properly.

Cons

When loading a receipt it take a few seconds to actually load which slows down the process when I have to add a lot of expenses.

Review Source: Capterra
 

Justin from Celebration church
Number of employees: 51-200 employees Employees number: 51-200 employees

October 2018

October 2018

Makes work shopping easy

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

I only really shop through the amazon portal, but it’s very simple. Sign into coupa, go to amazon through the portal, go to cart, take me back to coupa, say what it’s for and submit!

Cons

Nothing I can think of! It’s very straight forward!

Review Source: Capterra
 


July 2018

July 2018

The best expense coding system we've ever had!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It is easy to learn and use! The process for updating and communicating about various transactions is so much simpler than it used to be. It's saved us time by keeping communication between our users and approvers streamlined. The fact that I can just hit "reply" to an email asking me to adjust some coding on a receipt has kept me from digging around in my company directory, figuring out who to call with a question, and getting redirected often. So much faster.

Cons

It can be a little slow to load and the mobile version has often had issues uploading receipt images or giving me access to all the coding breakdowns I need.

Review Source: Capterra
 

Samantha from G&T Enterprises

June 2018

June 2018

Invoicing for railroad

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

It is easy to search for previously entered invoices using our invoice number. It shows the status of an invoice

Cons

If an invoice is disputed, it is hard to delete it. We have also submitted invoices for approval and the approver never received.

Review Source: Capterra
 

Brook from Meritage Midstream Services
Number of employees: 201-500 employees Employees number: 201-500 employees

June 2018

June 2018

Just implementing this new system- it's nice to have a purchase to pay software.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Being able to Purchase and pay out of one system. Instead of using two systems that don't talk to each other.

Pros

The Customer Support has been wonderful so far. They always get answers right back to you and walk us through suggested options to try. Every time we have any kind of question they know the answer right away. There is never a wait time.

Cons

It hasn't been the most intuitive. Hence, why we use the Customer Support so often. I wish it was a little more user friendly.

Review Source: Capterra
 


June 2018

June 2018

End user's love but application team might face hurdles

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Effectively reduces cost, better operational efficiencies and better end user experience

Pros

The tool is meant to give a very good experience to end users. All the out of box functions are designed with high quality UI standards which will reduce the learning curve for end users. IT team don't have to spend hours to explain the features and functions as the terminologies and configurations are quite intuitive. Finally so much comes out of box if planned well and ahead of time a lot of customization requirement can be avoided. The T&E module is really liked by a lot of top tier business users.

Cons

The integration capability is not up to the mark. When it comes to customize a lot of road blocks can be faced but it seems the Product team is actively looking in to some of them and with every release they are making some advancement in this direction. There are some weird limitation on few types of reporting capabilities which I think should be there.

Review Source: Capterra
 


April 2018

April 2018

All purchases are placed through this system to deliver to accounting

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

The Simplicity of entering items to be approved. The different areas are very self explanatory and it is easy to navigate through.

Cons

Repetitiveness of entering information or submitting something. After entering all the information on one page it makes you re-approve on the next page. When adding another line to the items in cart, it makes you completely re-enter all information which is frustrating when the items are linked but may just be different in price.

Review Source: Capterra
 

Lesha from Celebration Church

March 2018

March 2018

Coupa is so easy to use and helps keep budgets in line, especially with approvals in place.

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Coupa is easy to navigate and to understand. I can easily request payment be made for something, upload the invoice, IDT (Internal Department Transfer) specific items that our department needs, the list goes on and we have it setup with the vendors that we use to go directly to their page and once we've selected the items we would like to purchase it will send the checkout back to Coupa for approval and purchasing!

Cons

Honestly, I don't have anything bad to say about Coupa. There was only one one time that we couldn't figure out why a PO# wasn't reflecting right and we kept getting emails about a PO# that was denied but it wasn't. Maybe a weird glitch once?

Review Source: Capterra
 

Jessica from Celebration Church

March 2018

March 2018

Does what it needs to

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

That i can use the punchouts to directly order rom stores that link to it. It makes it way easier and takes away other steps for me

Cons

It's hard to search, right now i can't search to find items i have approved other than the administrator.

Review Source: Capterra
 

shetal from MS Corp

February 2018

February 2018

simple and user friendly expense management software

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

mobile app, automatic mileage calculations, streamlined approvals, inbuilt analytics

Pros

Coupa makes reimbersement of employee expenses a breeze. Credit card Transactions can be automatically loaded.Coupa expenses Mobile app comes with voice capture capability. The expenses approval workflows are streamlined. Expenses policies can be changed easily. Based on the expenses history and other industry data, coupa flags each expense on a frugal meter thus encouraging employee to spend less.

Cons

Coupa needs to be integrated with ERP for accounting and payments. Sometimes this is a pain as there can be integration issues.

Review Source: Capterra
 


February 2018

February 2018

Most modern platform with some downfalls

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Modern and simple platform that blows most competition out of the water. Frequent releases and a good portal for customer suggestions and knowledge forums. Handles complex workflows and hierarchies relatively well.

Cons

Their "super" search bar is terrible. Like, the worst search bar I've ever used. No matter how well we tagged items, it would never find them. It was basically useless. Thankfully our users primarily use punch-out catalog. They also don't support IF/THEN statements in much of the platform. That makes certain workflows impossible or extremely tedious.

Review Source: Capterra
 

siva from Computer Networking

January 2018

January 2018

Intuitive and stream lined invoice automation

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

With Coupa invoicing, your Account payables can handle less paper, reduce errors and decrease the invoice processing times drastically.With Coupa Invoicing, electronic invoices flow into the system from the suppliers, are automatically matched to a PO or contract (two-way or three-way matching), channeled for approval, and then routed for payment. The entire automated invoicing process is electronic for 100% accuracy. With Coupa invoicing one can Strengthen supplier relationships, use resources more effectively, capture early payment discounts, increase compliance, and reduce business risk. Suppliers will love Coupa, because they can monitor the status of their invoice online via a self service portal. There are multiple ways invoices will be processed in Coupa invoicing Viz via supplier portal, Emailed invoices to Accounts Payables etc. Coupa invoicing has automated invoice matching and tolerances capability, supplier actionable notifications, mobile friendly app.

Cons

Coupa cannot handle accounting. It needs to be integrated with an accounting software or Enterprise Resource Planning tool.

Review Source: Capterra
 

siva from BJCS / Computer Networking

January 2018

January 2018

Fantastic Procurement Solution

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

Spend analysis, self service procurement, touchless purchase orders etc

Pros

Coupa is the next generation state of the art procurement software. Coupa can be easily integrated with most Enterprise Resource Planning packages available in the market. Coupa provides ready to use Application Program Interfaces (API) to integrate with various ERP packages.
Coupa provides robust spend management tools. We could control and analyze our spend. The user experience is great. Most end users will appreciate the application.

Cons

Coupa procurement does not include Procurement Analytics. You need an additional license for the Coupa procurement analytics. Coupa cannot handle accounting part, hence you must integrate with other Accounting tools or ERP.

Review Source: Capterra
 

John from Roland Park Day School

January 2018

January 2018

Modern portal with some caveats

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support
Pros

Modern look and feel. Constantly updating the product. Lots of functionality related to end-to-end procurement. Some promising features in the upcoming road map.

Cons

Rigid rules and hierarchy structure. No conditional logic support. Vendor overpromises, underdelivers. Universal search bar is terrible.

Review Source: Capterra
 


December 2017

December 2017

Positive experience with processing expenses

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

The software allowed for some additional options in our expense reporting policy and for a reduction in training costs

Pros

The software is easy to use and very intuitive. There is minimal training needed and fields are very clear. The computer based login ties into the mobile receipt capture with no issues and corporate card transactions prepopulate expense reports.

Cons

There is no way to decline an individual piece of the expense report. The expectation for the user to understand the full reimbursement policy of the company may be to high. There is no built in calculation to reduce a reimbursement by type selected.

Review Source: Capterra
 

Leilani from Cylance Inc.
Number of employees: 501-1,000 employees Employees number: 501-1,000 employees

June 2017

June 2017

User friendly

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

easy to submit for invoicing

Pros

Once trained, it is pretty easy to use. The software is user-friendly and is personalized to each user. Easy to keep track of orders. I also like how you can communicate with other internal users.

Cons

There are a lot of email notifications that are sent out, which can sometimes cause confusion. Also, it can be organized a better way so it can be easier to navigate.

Review Source: Capterra
 

Valerie from Five9
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

October 2016

October 2016

Events Coordinator Using Coupa

Ease-of-use

Functionality

Product Quality

Customer Support

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Support

I find Coupa to be very easy and straightforward. I do find that I have difficulty editing when I need to go back. It seems I have to delete the entire Coupa that I submit when I need to make a change, and end up starting from scratch.

Pros

It is quick and easy to use.

Cons

I find that it is difficult to make edits to the coupas after I have submitted them. I also think that the feature to alert the people who need to approve the Coupa, is lacking. Even if I put a date that I need the Coupa by, I feel like it doesn't register enough with the people who need to approve it. Maybe have some reminders?

Advice to Others

no.

Review Source: Capterra
 

bobby from isdc

October 2016

October 2016

great for purchasing

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
Functionality
Functionality
Product Quality
Quality
Value for Money
Value
Support

great tool for corporate purchasing. helping keep expenses down and optimizing supply chain. love it.

Review Source: Capterra
 

Scott from Sprouts Farmers Market

April 2016

April 2016

Best in Breed

Ease-of-use

Product Quality

Customer Support

Ease-of-use
Usability
Product Quality
Quality
Support

Easily one of the most user friendly P2P systems on the market. If you're looking for high adoption rates from your user group, this is the tool for you. The platform is highly, yet easily configurable regardless of the industry you're in (Grocery Retail for me). Majority of the configuration is done through CSV files by the on-site Admin so there's little downtime in waiting for your off-site service provider to add items, build vendors, perform system maintenance. Con is that you need a stable ERP to really take advantage of all of the functions.

Review Source: Capterra
 
 
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