Coolfront Software


 

Coolfront is a cloud-based HVAC solution that allows users to carry and access their flat rate pricing and repair database on a mobile device. It caters to small sized plumbing, electrical and HVAC contracting businesses.

Coolfront leverages a consolidated contracted service workflow. Users begin by entering work order information and assigning the service call to a field technician. Field technicians receive the work order on their mobile device based on which they can select repair plan from the existing database.

Invoices are automatically delivered to the business office and the customer as soon as a repair work is done. Coolfront can also capture customer approval and signature within the mobile app. It also offers QuickBooks integration and carries over 25,000 repairs in its database.

Coolfront is a zero-cost solution that charges per work order generated. Training, demos and cloud-based meetings are available to support Coolfront’s users. Coolfront’s mobile app is available on iOS, Android and Windows Phone.

 

Coolfront - Home page
 
  • Coolfront - Home page
    Home page
  • Coolfront - Work orders
    Work orders
  • Coolfront - Add-ons
    Add-ons
  • Coolfront - Payments with PayPro
    Payments with PayPro
  • Coolfront - Mobile view
    Mobile view
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Linux, HP-UX, AIX, Solaris, Unix, IBM OS/400, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

269 Reviews of Coolfront

 

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Software Advice Reviews (5)
More Reviews (264)

Showing 1-5 of 5

Darien from Parks Motors
Specialty: Car rentals
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

Coolfront Review

Ease-of-use

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N/A
Pros

This is a great software that allows you to access the best hvac dealers in your area and to top it off its free

Cons

really no cons for this particular program because it comes with everything you need such as mobile access, as well as computer access.

Review Source
 
 

Susan from Teen Esteem
Specialty: Non-profits
Number of employees: 2-10 employees Employees number: 2-10 employees

January 2018

January 2018

Very Helpful!

Ease-of-use

Functionality

Product Quality

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They have been very helpful when I was looking for a new database system, they gave me specific help for my organization.

Pros

I was given specific information and databases that are tailored for my organization, very helpful.

Cons

They were very helpful, I gave no cons for this review. I have narrowed down my search with their help

Review Source
 
 

devona from John Waters Inc
Specialty: HVAC
Number of employees: 51-200 employees Employees number: 51-200 employees

September 2017

September 2017

I use Coolfront daily and it makes my job easier.

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Value for Money

Overall a good program and handy for service technicians. So much easier to read than the hand writing of some of the technicians out there.

Pros

I like that my technicians can get glance backs of previous visits to customers homes. Also like that there is a spot that we can share information with our technician on the ticket that can't be seen by the customer.

Cons

I would like to be able to time stamp start and stop times of tickets as well as search past ticket by typing in a date rather than have to scroll through months and months.

Review Source
 
 

Nickole from Infinity Air Solutions, Inc., Heating & Cooling
Specialty: HVAC
Number of employees: 2-10 employees Employees number: 2-10 employees

May 2017

May 2017

Awesome software!

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Functionality

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Value for Money

Actually they will announce the new QB online integration in about a week or so. I just got lucky today. I figured I would ask, again, if and when they were going to add this feature and I was extremely happy to get a yes, next week. But luck on my side again, they called me and walked me through the set up of the process to connect my Coolfront & QB online accounts; I agreed to be a ginea pig so I don't have to wait. It could not have been any easier. Thank you to the representative at Coolfront! I am extremely stoked!

Pros

Extremely easy to use. Flat rate billing=wonderful. Has plenty of "add-ons" to integrate with to meet your needs. The price is right!

 
 

Troy from Barwick Heating
Specialty: HVAC

September 2016

September 2016

Simple Tool, but not in the best ways.

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Value for Money

Likes Best

Coolfront does offer an affordable way to send electronic invoices to customers. The product does integrate with QuickBooks. If you do small amounts of invoicing from a mobile device this is an affordable option.

Likes Least

After you create the invoices, they can be complicated to search through. The process for adding products and services is laborious. If you are writing many invoices you would be better off with a full fledged scheduling tool that allows you to send bids and invoices.

Recommendations

If you are doing very much business or want to, look at tools that integrate scheduling and other features with invoicing.

 
 
 
Showing 1-20 of 264

Whitney from Yarbrough & Sons

March 2018

March 2018

Amazing tool and very user friendly.

Ease-of-use

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Value for Money

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Pros

The flat-rate for our tech's. They say it's very easy to use and the best program they have seen. Very impressed!

Cons

I wish there was dispatch board where we could see all the calls on the different tech's. We generate sometimes 50 calls in the summer so that would be nice to see.

Review Source: Capterra
 

Dawn from Comfort Control Mechanical, Inc

March 2018

March 2018

Easy to input customer information and look up the repairs needed.

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Pros

Ease of use on customer input. ease of use on setting up a custom repair on the fly, the ease the customer can submit authorization for repairs.

Cons

When looking up repairs the feature will not let it auto fill the repair, the feature for open work order can be confusing on how far back to check.

Review Source: Capterra
 


March 2018

March 2018

I like that its east to set up, and user friendly

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Value for Money

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I think the benefits are tremendous asset to any service company.


Pros

The support you receive, and simplicity. I think any most companies that really what to help the bottom line should consider this product.

Review Source: Capterra
 


March 2018

March 2018

Coolfront allows us to bill at the location & also for integration into our other systems.

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Integration & simplification.

Pros

I enjoy that it allows technician to quote and bill at the location. Also that they can request the parts they used to be replenished. I like that the invoices sync with our accounting software (Quickbooks) for billing and our Google Calendar for scheduling. Each tech can see their scheduled day laid out in order with location & what the service to be performed is. Very simple to employ. Having each tech, office admin and manager being able to use an individual login takes much of the scheduling confusion from the service techs.

Cons

I don't like that there aren't any reports that can be run to find work orders outstanding that fall outside the parameters of: Last 30 days, This month, This week.
I don't like that the hours required for the selected repairs aren't shown on the "internal version" of the printed invoice/work order. That would be very helpful for payroll and flat rate billing.

Review Source: Capterra
 

tom from fayette furnace

March 2018

March 2018

Very easy to use.

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We started using the software about a year ago and have had no problems with the software at all. It loads and is easy to use.

Pros

How easy it is to use for tech's on cell phones. They are able to look up prices and labor and get the job done faster because they don't haveto call the office.

Review Source: Capterra
 

Chad from Baumann & DeGroot
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

I was amazed at how easy the program was to use. I was up and running in less than 5 minutes.

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Simplicity and accuracy.

Pros

How simple and easy it is along with being able to search by part number to find the correct repair quickly and accurately.

Cons

Cost. It may be "built in" but the volume of calls we do annually would have pushed the annual cost of the program every year. It also doesn't integrate with our new CRM software.

Review Source: Capterra
 

Sunny from Energy Solutions of St Louis
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

VERY USEFUL EASY TO UNDERSTAND AND EFFECTIVE IN MULTIPLE WAYS

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helped with book keeping , organizing office documents and less time entering data it has connected all our employees

Pros

THAT IT SYNC'S WITH OTHER PROGRAMS in the office such as google calendars and quickbooks.making it easier for all employees (even those in the field to stay connected)
keeps record of customers and combines all services we provide and dates we provided them. allowing us to make notes that all employees can see and a special place for customers

Review Source: Capterra
 

Thomas from Hlavaty PHC
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

It is good but it certainly can use upgrades. I was promised and didn't get it!

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Simplified my daily efforts.

Pros

The fact that it can be remotely approved by customers is my favorite feature.
Of course it all looks good and very professional no matter what.
I like the customizable ability for both installs and repairs, but wish there were more and that once you select an item from the saved customized list or from the database list even, that there was an easy way to make a custom amendments in at least the description so you could have the ability to make slight adjustments in model numbers and or the description to fit unique job circumstances (and be able to keep up with ever changing model numbers and even AHRI match data)

Cons

There is no way to type in any kind of a direct dollar value discount at the end of the work order which would fit in with my finance options.
I would also like to be able to add a line for a tip to be added for the techs.
If there was a way to add pictures of the customers system or work in both the customer noted and the internal noted that would be phenominal. The ability to add a pdf attachment for special contract would also be nice.
I like to add standard statements that are often legally required to include in various jobs we do. It would be nice to have the ability to add a list of customized standard statements that need to be approved but don't have any money value attached to them. As it stands I put my customized statements in the install custom list and just added zero dollar amount with it. I also think that the standard statements added to a work order should not be counted toward the cost of the work order.

Review Source: Capterra
 

DAVID from WESTOVER AIR CONDITIONING SVC
Number of employees: 1 employee Employees number: 1 employee

March 2018

March 2018

Coolfront is very easy to use and navigate.

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Functionality

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Value for Money

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Usability
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Quality
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Support

Because I am a Techincian and not a salesman, I do not worry about over pricing or underpricing customers with coolfront.

Pros

I like each description is well scripted and detailed. I like that overhead cost, labor, and product price is all included in service charge. The software continuously updates service pricing and markups.

Review Source: Capterra
 

Ed from Royal Heating and Cooling

March 2018

March 2018

Just started using and seems very user friendly

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Customer Support

Value for Money

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Pros

Keeps all customer info organized. Looks professional. Very user friendly. Worth the cost. Easy to print or email receipt for customer. Customer support is very easy to contact and helpful.

Cons

Would like to see a field to enter how customer paid. Cash or Check w/ #. Customers like having that info on record.

Review Source: Capterra
 

Charles from Absolute Climate Control
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

It has potential

Ease-of-use

Functionality

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Value for Money

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Pros

nice and easy to get used to flat rate system. It made it easier to give a customer a decent price quickly.

Cons

wasn't easy to integrate with quickbooks. Still never figured out if you can trasnfer the tax lines from QB to coolfront.

Review Source: Capterra
 

Dawn from KOZON PH

March 2018

March 2018

So much better than Flat Rate Books!

Ease-of-use

Functionality

Product Quality

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Pros

I use coolfront on a daily basis and without it there would be a lot of lost jobs. We can quote water heater replacements and some repairs directly from the office. Our technicians use ipads on the site to run the program and collect payment - it is simple for them and gets payment quickly.

Cons

The new search feature is worse than the previous search feature. However the Coolfront team is constantly making changes, updates, and actually listening to customers in making improvements.

Review Source: Capterra
 

Judy from Tck Service Group

March 2018

March 2018

Coolfront review

Ease-of-use

Functionality

Product Quality

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Value for Money

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Pros

I don't have wait for my invoice to come on Wednesdays and do all invoices for the week in one day. I can keep up with them on a daily bases.

Review Source: Capterra
 

Rusty from Mohican maintenance

March 2018

March 2018

Great makes money better then ti.e and material wat

Ease-of-use

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Pros

It does all the figuring for me and there is no guessing on total cost of parts. Customer get get price before work is done and gets more customers

Cons

Can't find parts for certain equipment. Put numbers in and comes back with no part found . So takes longer to find . Don't like to take forever to find something

Review Source: Capterra
 

Seth from Caron Heating And Cooling

March 2018

March 2018

On its way to becoming an amazing tool

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

Ease-of-use
Usability
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Quality
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Pros

The vast amount of parts it has already in the system. The ability to use it without service. Being able to have it on you cell phone

Cons

Not being able to search a parts price without starting a work order The cost of the program. Not having (from what I've seen) a simple learning tool to learn the software

Review Source: Capterra
 

Stacey from Hardy Quality Air, INC

March 2018

March 2018

Very happy with CoolFront!

Ease-of-use

Functionality

Product Quality

Customer Support

Value for Money

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Pros

Easy for the technicians to use, love that they can look up products and get a price in the field.
They enjoy that feature as well and it helps the customer to see what the costs will be ahead of time.

Cons

I'm having trouble with the format as far as when I print the receipts it cut things off. Need some help with that.

Review Source: Capterra
 

Sunni from Apex Mechanical, LLC

March 2018

March 2018

We have some issues with Coolfront and how they charge compared to how the company charges.

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Functionality

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Customer Support

Value for Money

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Pros

You can enter the names and if they are in your QuickBooks it finds them. It's easy to put the information in for the service techs to see it on the app.

Cons

I do not like the way they charge with taxes and labor. I still have to go through and redo when we enter the work order in QuickBooks.

Review Source: Capterra
 

Don from Absolute Climate Control
Number of employees: 2-10 employees Employees number: 2-10 employees

March 2018

March 2018

I was excited to try this software. I was disappointed in the end.

Ease-of-use

Functionality

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Customer Support

Value for Money

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The Flatrate pricing.

Pros

The flatrate pricing feature is helpful.

Cons

I was told it would sync with Quickbooks. That is only partially true. The invoices did sync with QB, in that they showed up in QB, however, there were no details that could be tracked by QB. I don't feel like the customer service understood what I needed. They kept telling me QB could do what I need but I couldn't do it without purchasing more of what Coolfront had to offer.

Review Source: Capterra
 

Tiffani from Comfort Control Htg Air

March 2018

March 2018

Doesn't work the way it was explained and ran into many problems

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Pros

ease of not having to look through quickbooks for everything, like that evertthing is done electronically and tickets aren't written anymore. All prices are in the system and the customer can see and approve the work to be done right there.

Cons

Doesn't update like it should and not easy to link, when you try to find something in coolfront that is already in quick books, most of the time it will not pull up what you are trying to find or the customer's sub job you are trying to find won't pull up l

Review Source: Capterra
 

marcial from tck service group
Number of employees: 11-50 employees Employees number: 11-50 employees

March 2018

March 2018

my rep is great made it easy to transition from paper invoicing

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no more techs guessing on prices all customers get the same pricing and it frees me up from having to price out repairs

Pros

i like the flat rate pricing it works great especially if my techs. quick books sync is really helpful

Cons

i would like too see the flat rate pricing without creating a invoice. when quoting repairs i would be nice too just go in and take a look

Review Source: Capterra