ProcureWare by eBid Systems is a cloud-based platform that provides a suite of tools to manage supplier relationships. The solution supports the creation of a supplier self-registration process that allows access to a searchable supplier database. Key features of the solution include log notification, drag and drop functionality, message delivery tracking, acknowledgement receipt and electronic distribution of bid documents.
ProcureWare enables buyers to invite pre-qualified suppliers for competitive bidding events using pre-defined templates for various RFx types. Once bid responses are received, ProcureWare streamlines the process of bid evaluation and facilitates collaboration of the sourcing team in analyzing and scoring responses.
ProcureWare’s contract management capabilities support ongoing management of supplier engagements, including centralized access to contract documents, modifications and contract milestones. The solution provides synchronization with on-premise applications and allow users to import existing data. Support is available via phone, knowledge base and through an online help portal.
Sean from Merin Hunter Codman, Inc
Specialty: Building Materials
Easy to upload documents and files. Self-explanatory setup process.
I do not have any problems with this service.
This software is easy to use. If you experience any problems, have someone younger in your office try it. I have realized the more senior staff that has tried to use the product makes it more complicated than the system really is.
Richard from Merin Hunter Codman, Inc.
Specialty: Other Nondurable Goods
The program is very clean and easy to navigate. Technical support before, during, and after setup is top-notch. With the implementation of eBid systems, we have reduced our workload with regards to bid solicitations dramatically.
So far, the system is delivering as advertised. Nothing negative.
Once you become familiar with the tabs and layout, navigation is quick.
Jay Sheldon from The Metropolitan District Commission
Specialty: Government Agency
eBid is very user-friendly for our employees (as users and read-only) and suppliers/contractors. The feedback I have received from our 2500+ suppliers/contractors is that eBid makes it easier to navigate through the bidding process with the Metropolitan District Commission. Since we installed the eBid System, bidding competition has increased 350%. It has also driven the cost of the goods and services we have been procuring down because of the increased competition. We have registered over 2500 suppliers/contractors to the system. We continue to expand our supply base and increase competition.
I have no real complaints about the system. It does what I want it to do to support my bidding requirements. It is seamless for my organization.
I have seen other software packages; they have their good and their bad points but I am happy with the productivity of this system. I have invested too much time and money in perfecting the system to work for our bidding and diversity requirements. One of the features that eBid does is make improvements to its products to improve productivity. This keeps eBid on the cutting edge of technology.
Salvatore from Town of Wallingford
From the beginning we've had a very positive experience with the software including an outstanding techncal support team. We started by looking into developing a custom purchasing program and quickly realized the cost was prohibitive. We were however able to customize this software to accomplish everything we need it to do at a fraction of the cost. Our Mayor and Comptroller loved that feature. As the Purchasing Agent I love the increase in bid responses, more competitive pricing and labor savings. With new features in place, we are in the process of rolling the software out to the all town departments for quoting and contract management. This software has already saved the Town a lot of time and money and we expect those savings to increase over time.
Dan from Cornell University
Employees number: 5,001-10,000 employees
eBid is the 3rd online bidding tool our company has implemented. It is by far the best to date! Easy to set up new bids, add suppliers, bid docs, Q&A process, award suppliers, and more. Definitely check this one out!
Shawn from City of Alpharetta
Employees number: 201-500 employees
ProcureWare has enabled our city to fully automate the formal solicitation function including vendor registration, management of the procurement solicitation lifecycle including transparent communication with our vendors, vendor award, contract management, etc. The software is intuitive and cloud based allowing 24/7 access from anywhere with an internet connection. I highly recommend ProcureWare.
Ease of Use;
Cloud Based providing centralized access to Procurement and Vendor Data 24/7;
Contract management capabilities;
Excellent Customer Support and Quality Control (upgrades are tested thoroughly to reduce any chances of unintended software bugs).
Jay from Cornell University
Employees number: 10,000+ employees
It was real step forward for us in terms of centralizing our bid communication and access to more robust reporting features than what we had prior to implementation.
It's very easy to maneuver, intuitive and "user-friendly." We like the dashboard, and the ability of the system to centralize everything for convenience and audit purposes
The implementation of this system has saved us a significant amount of money, and the customer service has been excellent.
Craig from Public Utility District No. 2 of Grant County, WA
I highly recommend the eBid Exchange product, especially for public agencies looking to improve efficiency in the contracting and bid solicitation process. As a company, I also highly recommend eBid Systems - they have consistently provided outstanding customer service, technical support, and general responsiveness to customer problems and inquiries. They have been a pleasure to work with.
The eBid Exchange product has continually been improved to meet our needs over the 9 years we have used it. We've reduced paperwork and mailing costs associated with bid solicitations dramatically since implementing Exchange. Responsiveness to customer needs and problems has been outstanding over the course of our business relationaship.
No significant cons identified.
John from Apex PM solutions
The EBid team has provided superior support and has not only customized our platform to meet specific needs, but also has provided suggestions and ideas focused on efficiency and cost reduction.
I highly recommend eBid Systems to any business considering a move to electronic procurement. Over the past 18 months, we have exceeded all of our goals related to implementation and cost savings.
We had a daunting task to find an electronic procurement software package that can be effectively used by hundreds of individuals, spread out over several states, for the procurement of all types of products, services, and constructions projects. Not having a centralized procurement team, the software needed to be intuitive and easy to use, yet powerful enough to support multi-prime, multi-million dollar projects. We did an extensive evaluation of 15 different packages and eBid Systems was the obvious winner as they clearly understand the needs of the end user.
EBid Systems has enabled us to efficiently streamline our processes, maintain document and communications management consistency, assure delivery of communications, manage a 4,000 member vendor pool, and generate reports needed to run our business.
I can think of none.