SwimTopia
About SwimTopia
SwimTopia Pricing
SwimTopia is available on an annual subscription basis for summer swim teams and school swim teams, outlined below. It is available free of cost for summer swim league boards. A free trial is available. High school or middle school swim teams: starting at $200, then $250/annually, per school Summer swim teams: 50 athletes: $179 first year/then $199 annually 100 athletes: $259 first year/then $299 annually 150 athletes: $329 first year/then $399 annually 200 athletes: $399 first year/then $499 annually 300 athletes: $529 first year/then $699 annually Extra athlete fees of ~$2.50 per swimmer apply when teams exceed their plan level.
Starting price:
$150.00 per year
Free trial:
Available
Free version:
Not Available
Most Helpful Reviews for SwimTopia
1 - 5 of 68 Reviews
Erin
E-Learning, 5,001 - 10,000 employees
Used less than 2 years
OVERALL RATING:
5
Reviewed August 2021
Great program
Joe
Verified reviewer
Defense & Space, 10,000+ employees
Used daily for more than 2 years
OVERALL RATING:
5
EASE OF USE
4
VALUE FOR MONEY
5
CUSTOMER SUPPORT
5
FUNCTIONALITY
4
Reviewed August 2019
The perfect solution for summer swim team management
Very pleased overall and can’t imagine life running the swim team without a tool as effective as SwimTopia. Have no regrets about purchasing this product. Their customer support is fantastic- always responsive and knowledgeable.
PROSIt already includes most of the features anyone would need for running a summer swim team. It is fairly intuitive to use and once it is initially setup it is very easy to update and maintain from season to season.
CONSThe lack of a mobile app that allows more features such as meet signup is the one thing I wish it had. Text message capability would also be good - the push notifications are helpful but text messages would be ideal.
Reason for choosing SwimTopia
SwimTopia seemed to offer the best value for the money and the user interface seems better for summer swim team families that don’t have a lot of time to learn a new website tool.
Vendor Response
Thanks for the helpful feedback Joe. We're glad to hear that SwimTopia has helped you run your team. We'll keep working on the mobile side! Elli Director, Sales & Marketing
Replied August 2019
Kameron
Sports, 2-10 employees
Used daily for less than 12 months
OVERALL RATING:
4
EASE OF USE
5
VALUE FOR MONEY
4
CUSTOMER SUPPORT
5
FUNCTIONALITY
4
Reviewed August 2019
League wide site
Overall our league has been very happy with the transition to the program this year. Everyone was extremely nervous at first but once they received help from the happiness support team they were put to ease. As a league we felt that our questions were answered in a very timely manner and we were listened to when problems occurred.
PROSOur league recently switched to use swim topia. We have 43 teams that are in the league all on the same operating system now. The ease of the system is quick to learn, it easily brings the league together onto one easy platform for instant results to be displayed, and linked our communication as a board to all the teams top personal.
CONSWe still have a few reports we are waiting to receive in making our summer program run flawlessly. I would love to have more options when it comes to communicating with just one team over a group/role option.
Reason for choosing SwimTopia
More options were offered and the board members making the decision had more experience with Swimtopia on their team level.
Reasons for switching to SwimTopia
The program was being no longer supported via our teams, database was crashing towards the end of the previous year
Vendor Response
Thanks so much for the review Kam! We really enjoyed working with GCSL and are looking forward to continuing to improve with you. Elli Director, Sales & Marketing
Replied August 2019
Mark
Sports, 2-10 employees
Used more than 2 years
OVERALL RATING:
4
EASE OF USE
4
VALUE FOR MONEY
3
CUSTOMER SUPPORT
5
FUNCTIONALITY
4
Reviewed February 2021
Handles most of what we are looking for in an app
When our previous website provider shutdown, I dreaded having to create a site from scratch. Swimtopia has a great deal of customizable options and tools that made creating and maintaining the site a breeze. I do like that every year, it seems to get better and better, showing that they are trying to make improvements.
CONSRegistration does not allow us as much flexibility as I'd like. For example, adding t-shirt size became a free-form field rather than allowing a customized drop down of options. This created a good bit of duplicate work as we had to research and follow up on non-standard answers. Communication is not as friendly as I would like. Our previous software had the ability to see open rates for emails, which, while admittedly not perfect, gave a better sense of whether the message was received. Better mobile usage would be helpful, particularly, the communication tool, so communications could be faster, for example, rain delays, cancellations, etc. Texting would be nice to have as well.
Reasons for switching to SwimTopia
Old provider shutdown
Vendor Response
Thanks so much for the review Mark! I can send you some info that will help you with the concerns you had. We have a great way to get your t-shirt sizes during registration and we now offer convenient push notifications through our free mobile app for alerts to your team members about weather delays and the like. I'll send you some references to our Help Center articles! Elli, Director of Sales & Marketing
Replied February 2021
David
Sports, 51-200 employees
Used weekly for more than 2 years
OVERALL RATING:
5
EASE OF USE
5
VALUE FOR MONEY
5
CUSTOMER SUPPORT
5
FUNCTIONALITY
5
Reviewed March 2021
Ideal for Summer Swim Leagues & School Teams
Excellent. Tech Support has been very responsive when we have needs.
PROSI love the "full features" that it provides from hosting a website that promotes the team to actually hosting and running a swim meet. It handles registration & waivers, purchasing of merchandise, fee payment, meet entry, and meet management. Swimtopia has also incorporated the ability to accept entries from teams that use other swim team management software. And it is so easy to use.
CONSAny issues that we have had, Swimtopia has been great to make adjustments and fixes.
Reason for choosing SwimTopia
The developers have been great to help us with any custom features that our league required. Additionally, in looking at the other products, we did not feel confident that our short term volunteers would be able to drive the software effectively. Swimtopia is so easy to use compared to other products.
Reasons for switching to SwimTopia
Our previous provider was not going to continue doing improvements to the product. Additionally, tech support was difficult to obtain at times.
Vendor Response
Thanks so much for your review David. We've enjoyed working with CASL over the years and are happy to hear we meet your needs and have been easy to use and work with! Elli, Director of Sales & Marketing
Replied March 2021