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Castor EDC

Castor EDC is a secure Electronic Data Capture system designed to manage clinical studies and trials. This solution can be used by various organizations including medical device development, biotechnology researchers, pharmaceutic...Read more about Castor EDC


ProntoForms offers cloud-based field service software that assists businesses via their web app and mobile interface. Field agents can fill out and submit invoices, work orders, and signatures within the mobile app. One of th...Read more about ProntoForms


Since 2003, Viedoc has designed specialized software for the life science industry. Viedoc’s eClinical suite adapts to studies of any phase and supports biotech, pharmaceutical, and medical device companies, as well as prominent r...Read more about Viedoc

4.43 (90 reviews)

EvidentIQ EDC

EvidentIQ EDC is a cost-effective, scalable, and compliant EDC system. EvidentIQ utilizes clinical trial software technologies to ensure our clients receive value for money, whilst securing compliance and quality service. Our 21 ...Read more about EvidentIQ EDC

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Designed for pharmaceutical/biotech companies, CROs, medical device researchers, and diagnostic teams, Medrio is an end-to-end eClinical suite that supports clinical research using electronic data capture, direct data capture, con...Read more about Medrio

4.63 (51 reviews)


ClinicalPURSUIT is a clinical trial management software designed to help doctors manage patient data and monitor key metrics in real-time. The platform enables managers to check, capture and store electronic data on a unified inte...Read more about ClinicalPURSUIT

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Forms On Fire

Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire


ShareCRF is a electronic data capture (EDC) tool that enables education institutions, medical organizations and pharmaceutical companies create and manage eCRF on a centralized platform. It enables users to conduct clinical trials...Read more about ShareCRF

4.71 (24 reviews)

EvidentIQ eCOA

eCOA is an electronic clinic outcome assessment solution, which enables businesses to collect data from patients via assessments. eCOA includes electronic data capture capabilities and instant notifications. It enables businesse...Read more about EvidentIQ eCOA

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PatientLive is a cloud-based tool for pharma/biotech marketers, medical affairs, and market access professionals that provides real-time access to patient insights. It provides an easy way for people to participate in surveys on a...Read more about PatientLive

5.00 (1 reviews)


Jolt is a comprehensive digital operations platform that is available on smartphones and tablets. Jolt helps restaurants, retail, hospitality, and other businesses create accountability, enhance food safety compliance, and boost ...Read more about Jolt

Prelude EDC

Designed for clinical research, Prelude EDC is a CFR, Annex 11, and HIPAA compliant EDC solution that streamlines the data collection process, automates data cleaning efforts, and monitors the state of electronic case reports form...Read more about Prelude EDC

5.00 (10 reviews)


CRIO is a health tech company delivering comprehensive clinical research solutions for pharma, biotech, research sites, and academic research centers to streamline regulatory workflows. As the leading eSource solution for sites wo...Read more about CRIO

4.53 (19 reviews)


Research Manager is an online research management platform that helps life sciences organizations handle organization, implementation and administration operations to streamline collection, validation and enrichment of data. The p...Read more about ResearchManager

4.04 (52 reviews)

Infinia ML

Infinia ML is a cloud-based platform that uses machine learning to analyze documents, extract their most important information, and provide insights in real-time. Analyzed data can be easily understood from documents and inform im...Read more about Infinia ML

5.00 (1 reviews)

Mi-Corporation Mobile Inspection

Mi-Inspections is a hybrid solution that provides businesses electronic forms that helps them to streamline customer data collection process. It caters to businesses in industries that include Energy, Agriculture, Transportation, ...Read more about Mi-Corporation Mobile Inspection

4.50 (5 reviews)

Mobile Impact Platform

Mi-Forms by Mi-Corporation is an offline mobile data capture technology that is suitable for midsize to large companies in a variety of different markets, including construction, distribution, food and beverage and pharmaceuticals...Read more about Mobile Impact Platform

4.76 (19 reviews)


Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job application...Read more about Jotform

ABBYY FlexiCapture

ABBYY FlexiCapture is a cloud-based and on-premise intelligent data processing solution, which helps businesses handle various types of documents, such as PDFs, scanned images, Word, Excel, email bodies and more from within a unif...Read more about ABBYY FlexiCapture

4.06 (17 reviews)

Agilysys DataMagine

Agilysys DataMagine is a cloud-based document management solution that helps businesses capture, store, share and print digital documents. The platform offers a variety of functionalities to help businesses streamline their front ...Read more about Agilysys DataMagine

4.47 (15 reviews)

Buyers Guide

Last Updated: March 16, 2023

Collecting accurate data is a priority for businesses such as research firms and healthcare organizations that deal with large volumes of data. Data needs to be captured, documented, and compiled for analysis, but trying to complete this process manually is a tough job. Manual paper-based methods are not only time-consuming but also increase the chances of human errors.

Electronic data capture (EDC) software digitalizes the data capture process for field teams, surveyors, researchers, and study coordinators, so they can do away with manual ways of collecting data. It validates the captured data and makes it readily available for analysis and reporting.

A wide range of EDC software options is available on the market, and choosing the one that best meets your needs and budget is important. This guide will help you understand the different factors you must consider when shortlisting an EDC solution.

Here's what we'll cover:

What is EDC software?

EDC software is an electronic data capture solution that lets surveyors, clinical researchers, and other field teams collect data via electronic forms. It streamlines data management and helps replace traditional paper-based forms. Data captured by the tool is stored at a centralized location and can be fed into other software applications for analysis or reporting.

EDC software can work with mobile devices, devices that have a built-in camera for scanning paper forms, or form builder tools. It’s most commonly used in pharmaceutical and clinical research companies to capture large volumes of patient and clinical trial data.


Capturing data through a mobile device in Fulcrum (Source)

Common features of EDC software

Different vendors offer different features as part of their EDC system. Selecting software with the right features is easier when you know what the most common features are and what they do. Here’s a look at some of the common features of EDC tools.

Data capture

Use desktops, mobile devices, tablets, etc., to enter data into specific fields on electronic forms.

Electronic forms

Use built-in customizable templates to create electronic data capture forms. You can also add various data fields to the forms.

Data validation

Set up automated data validation checks to ensure captured data is accurate and can be processed further for analysis.

Data export and reporting

Export captured data in file formats such as Excel and CSV. Use the reporting function to extract business insights from the collected data.

Third-party integration support

Integrate the tool with other software solutions such as data analysis systems to ensure smooth exchange of data for further analysis or reporting.

What type of buyer are you?

Before you start evaluating EDC software options, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.

Small and midsize businesses (up to 500 employees): These buyers typically include small and midsize companies with expertise in a specific field. Their data collection teams have fewer members who focus on a single area of research. These buyers should adopt an EDC platform that aligns with their field of specialization. Accurate data capture, data validation, and creation of electronic forms are some features they should look for.

Large enterprises (over 500 employees): These buyers include large companies that have multiple projects on their annual agendas. Thus, they have multiple data collection teams that need to collect huge volumes of data. These buyers should opt for an EDC tool that not only captures and validates data accurately but also supports integration with third-party analysis tools to derive insights from collected data.

Benefits of EDC software

While some benefits of EDC solutions may be clear from our discussion above, we've listed the most notable ones in this section.

Better data quality: EDC software validates data for accuracy based on user-defined rules. It immediately flags manual errors or illegible data to ensure correct details are collected. It also automatically calculates field values in electronic forms, thus increasing accuracy and reducing manual work for the data collection team.

Prevention of data loss: EDC software helps store data in a digital format instead of paper-based forms that can get misplaced, lost, or damaged. Also, collected data is kept at a centralized location and backed up regularly. In case of accidental data loss, backed-up data is readily available for use.

Key considerations when buying EDC software

Listed below are some points to consider when purchasing an EDC platform.

Mobile app availability: Check if the EDC software you’re planning to purchase offers mobile apps for iOS and Android devices, such as smartphones and tablets. A mobile app will let you input data into the system even if you’re offline or have limited access to the internet. Data collected offline will sync automatically once the internet connectivity is restored.

Customer support: Inquire about the type of support provided by your shortlisted vendors: 24/7, 24/5, or only during business hours. Also, verify if they offer your preferred support channels, such as email, phone, or live chat. Support services will help fix any software issues that can lead to compromise or loss of confidential data.

Market trends to understand

Here’s a recent trend in the EDC software market that you should be aware of:

Healthcare companies are integrating wearable devices with EDC software: A growing number of healthcare and clinical research companies are integrating patients' wearable devices, such as glucometers and oxygen sensors, with electronic data capture software to automatically collect patient data. Integration is helping these companies capture data on time as well as reduce the number and length of patient visits to clinical sites.

Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.