Find the best Electronic Data Capture Software

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Castor EDC

Castor EDC is a secure Electronic Data Capture system designed to manage clinical studies and trials. This solution can be used by various organizations including medical device development, biotechnology researchers, pharmaceutic...Read more about Castor EDC

ClinCapture

Captivate EDC is a cloud-based electronic data capture solution that assists medical researchers and practitioners with data capture and forms management. Key features include WYSIWYG form editor, risk-based monitoring, activity d...Read more about ClinCapture

Forms On Fire

Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire

FormsCenter

FormsCenter is an online electronic data capture and forms automation software. It helps small to large businesses across industries gather, store, retrieve, track and centralize information from customers, employees, and external...Read more about FormsCenter

4.4 (5 reviews)

Jotform

Jotform is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job application...Read more about Jotform

Seamless.AI

Seamless.AI is a lead management solution that helps businesses streamline processes related to contact search, market research, lead conversion, data importing, and more on a centralized platform. With the pitch research tools, t...Read more about Seamless.AI

Dacima Clinical Suite

Dacima Clinical Suite is a cloud-based electronic data capture (EDC) and study management (CTMS) system designed to streamline clinical trial data collection processes. This solution includes interactive dashboards, a CDISC-compli...Read more about Dacima Clinical Suite

5.0 (5 reviews)

ShareCRF

ShareCRF is a electronic data capture (EDC) tool that enables education institutions, medical organizations and pharmaceutical companies create and manage eCRF on a centralized platform. It enables users to conduct clinical trials...Read more about ShareCRF

Prelude EDC

Designed for clinical research, Prelude EDC is a CFR, Annex 11, and HIPAA compliant EDC solution that streamlines the data collection process, automates data cleaning efforts, and monitors the state of electronic case reports form...Read more about Prelude EDC

iCapture Survey

Designed for small to large businesses in healthcare, pharmaceuticals, technology and other industries, iCapture Survey is a cloud-based lead capture solution for trade shows and business events. Key features include lead scoring,...Read more about iCapture Survey

Grepsr

𝗚𝗿𝗲𝗽𝘀𝗿 𝗲𝗺𝗽𝗼𝘄𝗲𝗿𝘀 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀𝗲𝘀 𝘄𝗶𝘁𝗵 𝗿𝗲𝗹𝗶𝗮𝗯𝗹𝗲, 𝗮𝗰𝗰𝘂𝗿𝗮𝘁𝗲, 𝗮𝗻𝗱 𝗮𝗰𝘁𝗶𝗼𝗻𝗮𝗯𝗹𝗲 𝘄𝗲𝗯 𝗱𝗮𝘁𝗮. First, we'll discuss the specifics of your data needs and the KPIs you would like to have in order to ensure succe...Read more about Grepsr

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Device Magic

Device Magic is a data collection mobile app that helps businesses automate and manage the process of creating forms for mobile devices. Key features include collaboration, version control, text editing and remote access. Des...Read more about Device Magic

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Ennov EDC

Designed as a comprehensive clinical data management solution, Ennov EDC allows clinical research personnel to capture and collect subject data for clinical trials of any size including post-marketing trials, cohort trails, health...Read more about Ennov EDC

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iMednet

iMednet is a cloud-based electronic data capture platform designed to help the healthcare industry capture, clean, adjudicate and manage data across clinical trials. The application enables research teams to build and implement st...Read more about iMednet

5.0 (2 reviews)

123FormBuilder

123FormBuilder is a cloud-based web form builder that enables businesses of all sizes to create surveys, forms, quizzes and polls. The platform comprises templates for job applications, donations, event registration, online bookin...Read more about 123FormBuilder

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GoCanvas

GoCanvas is a cloud-based mobile business management system suitable for field service companies, including electrical, HVAC, pest control and plumbing. The solution is designed to work on any smartphone or tablet and can also be ...Read more about GoCanvas

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Trial Online

Trial Online is a electronic data capture solution that helps clinical trial organizations streamline processes related to logbook management, patient communications, electronic signature capture, data storage, and more from withi...Read more about Trial Online

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FORM OpX

FORM OpX is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally approp...Read more about FORM OpX

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Labfront

Labfront allows researchers to access digital biomarker data from consumer wearables remotely, inexpensively, and reliably. Track participant progress by monitoring data collection and completed tasks or questionnaires. Send push...Read more about Labfront

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FormAssembly

The FormAssembly Data Collection Platform transforms the way organizations collect, connect, and protect data. An intuitive, no-code form builder simplifies the process of collecting data in the most complex environments. Multi-st...Read more about FormAssembly

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Buyers Guide

Last Updated: March 16, 2023

Collecting accurate data is a priority for businesses such as research firms and healthcare organizations that deal with large volumes of data. Data needs to be captured, documented, and compiled for analysis, but trying to complete this process manually is a tough job. Manual paper-based methods are not only time-consuming but also increase the chances of human errors.

Electronic data capture (EDC) software digitalizes the data capture process for field teams, surveyors, researchers, and study coordinators, so they can do away with manual ways of collecting data. It validates the captured data and makes it readily available for analysis and reporting.

A wide range of EDC software options is available on the market, and choosing the one that best meets your needs and budget is important. This guide will help you understand the different factors you must consider when shortlisting an EDC solution.

Here's what we'll cover:

What is EDC software?

EDC software is an electronic data capture solution that lets surveyors, clinical researchers, and other field teams collect data via electronic forms. It streamlines data management and helps replace traditional paper-based forms. Data captured by the tool is stored at a centralized location and can be fed into other software applications for analysis or reporting.

EDC software can work with mobile devices, devices that have a built-in camera for scanning paper forms, or form builder tools. It’s most commonly used in pharmaceutical and clinical research companies to capture large volumes of patient and clinical trial data.

Capturing-data-through-a-mobile-device-in-Fulcrum

Capturing data through a mobile device in Fulcrum (Source)

Common features of EDC software

Different vendors offer different features as part of their EDC system. Selecting software with the right features is easier when you know what the most common features are and what they do. Here’s a look at some of the common features of EDC tools.

Data capture

Use desktops, mobile devices, tablets, etc., to enter data into specific fields on electronic forms.

Electronic forms

Use built-in customizable templates to create electronic data capture forms. You can also add various data fields to the forms.

Data validation

Set up automated data validation checks to ensure captured data is accurate and can be processed further for analysis.

Data export and reporting

Export captured data in file formats such as Excel and CSV. Use the reporting function to extract business insights from the collected data.

Third-party integration support

Integrate the tool with other software solutions such as data analysis systems to ensure smooth exchange of data for further analysis or reporting.

What type of buyer are you?

Before you start evaluating EDC software options, you'll want to know which buyer category you belong to. Most buyers belong to one of the below categories.

Small and midsize businesses (up to 500 employees): These buyers typically include small and midsize companies with expertise in a specific field. Their data collection teams have fewer members who focus on a single area of research. These buyers should adopt an EDC platform that aligns with their field of specialization. Accurate data capture, data validation, and creation of electronic forms are some features they should look for.

Large enterprises (over 500 employees): These buyers include large companies that have multiple projects on their annual agendas. Thus, they have multiple data collection teams that need to collect huge volumes of data. These buyers should opt for an EDC tool that not only captures and validates data accurately but also supports integration with third-party analysis tools to derive insights from collected data.

Benefits of EDC software

While some benefits of EDC solutions may be clear from our discussion above, we've listed the most notable ones in this section.

Better data quality: EDC software validates data for accuracy based on user-defined rules. It immediately flags manual errors or illegible data to ensure correct details are collected. It also automatically calculates field values in electronic forms, thus increasing accuracy and reducing manual work for the data collection team.

Prevention of data loss: EDC software helps store data in a digital format instead of paper-based forms that can get misplaced, lost, or damaged. Also, collected data is kept at a centralized location and backed up regularly. In case of accidental data loss, backed-up data is readily available for use.

Key considerations when buying EDC software

Listed below are some points to consider when purchasing an EDC platform.

Mobile app availability: Check if the EDC software you’re planning to purchase offers mobile apps for iOS and Android devices, such as smartphones and tablets. A mobile app will let you input data into the system even if you’re offline or have limited access to the internet. Data collected offline will sync automatically once the internet connectivity is restored.

Customer support: Inquire about the type of support provided by your shortlisted vendors: 24/7, 24/5, or only during business hours. Also, verify if they offer your preferred support channels, such as email, phone, or live chat. Support services will help fix any software issues that can lead to compromise or loss of confidential data.

Market trends to understand

Here’s a recent trend in the EDC software market that you should be aware of:

Healthcare companies are integrating wearable devices with EDC software: A growing number of healthcare and clinical research companies are integrating patients' wearable devices, such as glucometers and oxygen sensors, with electronic data capture software to automatically collect patient data. Integration is helping these companies capture data on time as well as reduce the number and length of patient visits to clinical sites.

Note: The application selected in this article is an example to show a feature in context and isn’t intended as an endorsement or a recommendation. It has been obtained from sources believed to be reliable at the time of publication.