Spendwise Software

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15

Recommendations

FrontRunners 2021

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About Spendwise

Spendwise is a cloud-based system that helps businesses and other organizations track, manage and control spending. Users can create purchase orders, submit them for approval, approve or reject them, and email them directly to vendors. Users can also keep track of receiving on purchase orders, match vendor invoices to purchase orders and receipts and manage other bills and expenses. Spendwise includes optional inventory tracking features, budget tracking tools, and over 25 standard reports to help users stay on top of spending. Users can export purchase orders, receipts, bills and other information from Spendwise. Spendwise offers telephone and email support along with a user guide and other resources in their online help center. Pricing varies depending on nu...

Spendwise Pricing

Pricing varies depending on number of users and features included.

Starting price: 

$9.00 per month

Free trial: 

Available

Free version: 

Available

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Spendwise User Reviews

OVERALL RATING

SECONDARY RATINGS

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Showing 1 - 5 of 204 reviews

User Profile

Tabish

Verified reviewer

Company size: 201-500 employees

Industry: Airlines/Aviation

Time used: Less than 12 months

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
4

Ease-of-use

out of 5
5

Value for money

out of 5
3

Customer support

out of 5
4

Functionality

out of 5

July 2019

A game-changer for all our procurement needs

The software had dramatically enhanced our company's experience with spending and procurement. It has helped us with managing our sales, purchase orders, inventories and tools through a clean interface. The procurement team has been able to work together on invoices and PO's more seamlessly owing its cloud compatibility and safe online storage. We are now able to create budgets for various tasks and use Spendwise to track our overall spending. Overall experience has indeed been wonderful, highly recommended for procurement teams in multiple sectors.

Pros

Spendwise is a comprehensive tool to assess our company expenditure. It offers a user-friendly interface , one that helps us save on time and eliminate excess administrative costs. We are able to manage our invoices, purchase orders, bills and expenses in a streamlined manner. A great feature of this software is that it is possible to assign roles to users, and provide access to certain transactions, thereby ensuring that the right person can examine authorized features only.

Cons

Sometimes when there is a software update, it becomes challenging to navigate through the new changes. With a lack of manuals or training, the updates can take time getting used to.

Reasons for switching to Spendwise

Powerful capabilities of new software and streamlined interface.

Response from Spendwise

Thank you for your feedback. We appreciate your enthusiastic recommendation of our product. I am sorry to hear that you have experienced challenges adapting to updates we make to our product. We do offer a User Guide, FAQs and Tips in our Help Center which we hope helps users adapt to updates but would be glad to consider other ways we can make it easier. I will follow-up with you directly to further discuss.

Replied July 2019

Lisa

Company size: 11-50 employees

Industry: Non-Profit Organization Management

Time used: Less than 12 months

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
5

Ease-of-use

out of 5
5

Value for money

out of 5
5

Customer support

out of 5
5

Functionality

out of 5

December 2020

Now I Know

Wish we would have purchased this system earlier. This is our first budget cycle when we have full visibility into all of our costs plus we are now able to manage inventory and fulfilment in one system. We love it if you couldn't tell!! :)

Pros

This software has solved the age old issue of knowing what everyone is spending throughout the organization. We connect all the procurement pieces in one system from purchase requisition through final invoice payment and it's cut our time to process payment by over 50%!

Cons

None really. It connects to QuickBooks and the training to get everyone using the system was minimal.

Reasons for choosing Spendwise

Spendwise pulled everything together and worked with our existing systems and it's ability to support our allocation tables to help manage our multiple grants made it an easy choice. We tried another provider briefly but they didn't tie departments and the general ledger together in the budget area.

Reasons for switching to Spendwise

We needed the ability to link the Department and the GL Account in the budget area which Bellwether didn't support.

Brittney

Company size: 2-10 employees

Industry: Wireless

Time used: More than 2 years

Review Source: Capterra

This review was submitted organically. No incentive was offered
3

Ease-of-use

out of 5
3

Value for money

out of 5
3

Customer support

out of 5
3

Functionality

out of 5

August 2017

basic needs

organization and communication was key when communicating with my co-workers on multiple projects. This helped us keep all of our orders in one location so that if one of us was not present that the others would know what had been ordered.

Pros

It allowed us to keep vendors saved for future use. We were able to reference different orders to the PO numbers. It allowed us to continue to reference old PO's to see what transaction happened that had taken place before our hire.

Cons

The search engine was very specific. If we were looking for drawstring bags and it was entered in as draw string bags the search field wouldn't find it. I wish that a bit more information about the order would appear in the list screen. We would place multiple orders in a day from the same vendor. If we were searching for a particular item but the search feature didn't pull it up we would have to search through the many PO's from that particular vendor click in and closing out each one until we find the right one. Where if there was a column that showed the notes or possibly 1 line item in the PO that would help find things quicker.

Response from Officewise

Thank you for your feedback Brittney. Agree that we need to improve search functionality and it is on our "to do" list.

Replied August 2017

User Profile

Caleb

Verified reviewer

Industry: Consumer Services

Time used: Less than 12 months

Review Source: Capterra

This review was submitted organically. No incentive was offered
4

Ease-of-use

out of 5
5

Value for money

out of 5
5

Customer support

out of 5
3

Functionality

out of 5

December 2017

This software is the best for making quick and easy purchase orders

Its nice to be able to reference each PO just by looking it up in the search box by the PO number

Pros

Office wise is able to save product titles and price to quickly fill out the po and send it out. I like that it is fast and easy to use. You are even able to email right from the PO.

Cons

I don't like that there is a new area that has to be set of what folder you would like to have it in after it mailed out. That slows down the process.

Response from Officewise

Thank you for your review Caleb! Not sure what you mean by setting folder you would like to have PO in after it is mailed out. If you are referring to approval folders (i.e. Inbox, Not-submitted, Rejected, Pending) the system should assign automatically depending on the approval status of the PO. I will follow-up with you to make sure I understand and help resolve.

Replied December 2017

User Profile

Samuel

Verified reviewer

Company size: 51-200 employees

Industry: Business Supplies and Equipment

Time used: Less than 12 months

Review Source: Capterra

This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
5

Ease-of-use

out of 5
5

Value for money

out of 5
5

Customer support

out of 5
5

Functionality

out of 5

February 2019

Must have to track inventory

Pros

Great too to control inventory and sales. You are able to track your inventory from your phone and you can use key words to search PO's. This tool is a great way to be more organized and get rid of paper purchase orders and have everything electronically.

Cons

It would be very helpfully to be able to print multiple purchase orders at once.

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