With Magic Minutes we can pull together all advance information for meetings in one place - with just a request email to each individual person supplying the necessary information. It stops dozens of emails being sent - and lost - and records the essential information all in one place. The system allows for a meeting to be fully recorded as it happens and actions can be created not only for people within the meetings but for others in the company - and these are then emailed automatically as soon as the meeting is closed. We can then chase these actions and ensure they are acted upon with reminder emails from within the Magic Minutes system. The time the system saves us is more than we could ever have envisaged, and it ensures that our staff are on top of everything we ask them to do. It also means that minutes are automatically recorded, meaning we do not have to transcribe minutes and never miss anything that has been said or discussed.

We would like to be able to incorporate the software into our other systems so that our information was automatically stored in existing files.

Magic Minutes has dramitcally changed the way I run meetings and has made immense improvement to the output from meetings. Meetings are easy to structure, run and get genuine results.

I like the most the ease with which actionable and accountable minutes from meetings are produced and then can be picked up again in a follow on meeting.

The dashboard isnt that intuitive however a recent refresh has greatly improved this and I no longer have this issue.

It is a huge time saver if it works lekker

The fact that it allows auto integration

That it does not allow you easily to edit and adapt the minutes. The wizard flow does not make taking the minutes easy.

Magic Minutes has revolutionized the way we meet. We used it for all meetings from long Board of Directors meetings right down to short service meetings. As we are based in two countries it is not always possible to physically get together but with magic minutes we can take part from where ever we are using the share meeting feature. Within the Magic Minutes environment we are able to to assign tasks to each attendee during the meeting and these tasks are carried over to the next meeting. It is simple to apply and action and comments to the tasks ready for the next meeting. The minutes of the meeting are done "live" as the meeting progresses and once the meeting is over the minutes are in every bodies in box with just a few clicks of the mouse.

If you are not used to taking accurate or detailed minutes of your meetings then you may find Magic Minutes a bit tough to get used to, after all the content is down to you.

Easy to use. Intuitive and quick.

The automatic distribution of actions to the participants and the way the sofware helps these actions to be chased up.

There is a fair amount of admin in getting meeting participants onto the system, however, many regular meetings do, by their nature, involve largely the same group of people so this amount of work is an initial burden, not a long term liability.

Minute taking, action assignment and chasing, call for papers and upload of reports all equal professional effective meetings that gets stuff done.

It saved me a great deal of time managing regularly occurring meetings and keeping on top of actions.

Minutes and actions are available and distributed immediately after a meeting, which saves lots of time for the meeting chair. From a participant perspective, I like having email reminders of actions outstanding

The UI could be improved, sometimes it's unclear what to click next. I have been told though that this is in the works.

Effective, efficient and easy to use

Professional, easy to use tool that enforces a professional discipline to recording meetings. The dynamic nature of the application provides a real-time minute taker that accurately records the meeting and instantly distributes the content in a concise and informative way. The allocation of action points is clearly stated and all contributors are in know doubt about their tasks and timescales. The recording of the minutes is simple and can be instantly amended by attendees challenging the details during the meeting. It saves time and effort and the instantaneous distribution sets timely expectations of the team and individual actions. A useful application that i wish i had had available years ago!

As i advocate the use of this app i have automatically become the administrator but i expect this to change with adoption.

quick start and easy to use

Easy to use, quick start for those on the fly coffee break meetings! actions in one place and clear

No app yet so connectivity is a must (which isn't that much of a problem in this day and age)!

They seem to have a great team who are very open to answering questions and supporting us with any issues.

Magic Minutes has helped to improve the productivity of our meetings by ensuring that we follow a strict schedule with all board meetings. The ability to be able to instantly send out the minutes to attendees at the end of each meeting allows us to save time!

Ease of set up and extremely undemanding in terms of meeting preparation. All participants can load up their points of discussion in one area to help a meeting flow smoothly and maximise time available. Historical data from previous meetings can be found and utilised quickly. Magic Minutes can be applied to all levels of meetings whether a 1 to 1 appraisal or full board meeting, keeping discussion focused and distributing actions to participants as the meeting progresses. Once the meeting closes everyone knows what they need to do, without the onus still being on the meeting organiser. The software gives an overriding framework to all meetings, helping structure, efficiency, and vitally output from them.

Loading text data within the software can sometimes jar with the internal set up and can take a little time to format correctly. Only really an initial issue, as once you've used a couple of times you learn to pre-format to suit. Very little else not to like.

Directors advised me to look at this software with a view to improving the efficiency & effectiveness of our meetings. As an SME, time is important; as is relevant and accurate information. Impressed with the basic product, and have been providing feedback to the developers to improve some functionality & interface elements. They have been incredibly helpful, and advised different ways of handling meeting scenarios. Definitely impressed with the product so far, and have now purchased the Premium subscription to access more features. Started to roll this out to other managers, and it may become our default Meeting software across the company.

Simple and easy to use from the start. Dashboard shows current / historic Meetings & Actions. Using the timings for each agenda item can help structure your meeting and plan future timings. Flexible to change date/time, attendees, agenda items etc. Quick to create Actions and follow-on meetings. Automatic rolling forward of open Actions to the next meeting. Icon-driven menus to add/insert agenda items, restructuring the numbering for you. Users can add comments to their actions, as well as marking them as complete. Information is brought forward to the next meeting, speeding up the process. Minutes & Actions are emailed to attendees. Premium version also allows Action reminders & automated sending of Agenda in advance. Minutes are intended to be created live, but can be created retrospectively in the event of IT/WIFI issues. Meeting open & closed times can be entered manually (if not live). Developers take your feedback seriously, and improve the product in its functionality and user-interface.

Can't (yet) access your attendee contacts to make changes to names / email addresses - but the developers are looking at this.

Magic minutes is a great business tool to help keep the team on task

The action reminders that are sent out each week are great. They help you keep on top of tasks and also remind you to upload any reports that are due. The link in the reminder that takes you straight to the log in page is great.

It doesn’t remember my username like the earlier versions did. I think this was a good feature and speaking to other team members they also get caught out with the correct log in.

Creates discipline in actions and reporting

Very easy to use and access. It is a welcome improvent

I have no dislikes other than the facility to upload file types other than PDF

Easy to navigate and powerful enough to cope with all our data. Allows all meeting attendees to have up to date minutes immediately.

No major items that I have found yet, if you are sharing the data in a meeting using a monitor instead of viewing on your personal device, it is advisable to have a large monitor or flat screen tv, this way you can split the screen to show all relevant data. Not a negative just an observation.

Recording discussions, capturing decisions and noting actions provides a powerful tool for promoting effective communication within our organisation.

The software has made our Group approach to meetings much more systematic and productive. Dissemination of information, recording of discussions and allocation of actions are all neatly contained in one shell.

The software is so intuitive we have a tendency to overuse.

Actions can be apportioned live during the meeting. Fully interactive so able to close out actions offline, rather than running through all actions and updating in the meeting. E-mail notification of new actions - helps remind me! I can import my newly created reports and read reports from others in preparation for the next meeting- this allows discussions around actions rather than listening to parrot-fashion presentations.

Signing -in initially was a slight issue but nothing that couldn't be resolved easily and quickly, otherwise no cons to speak about.

Excellent software for taking minutes & ensuring actions are distributed to the responsible person.

The software allows you to capture the salient points in meetings. It also allows you to create actions which are then distributed to the person responsible for the action, both within the software itself as well as via the user's email application.

At present there are no proforma settings available aside from meetings to allow users to use the software for other purposes. However, I understand that the developers are working on this.

It has made our meetings more efficient and effective because we are no longer reliant on someone's hand written notes and unresolved action points that get forgotten about.

It helps provide structure to our meetings to keep them on track and means notes are taken and distributed automatically to all attendees. The best aspect is assigning and tracking action points as you go along which are mailed out and can then be progress checked during next meeting.

The original dashboard was a bit awkward to navigate, but the developers have been responsive to feedback and have since replaced this with a much more intuitive replacement.

It helps to direct and target elements of discussion, perfect for follow-up meetings and notes for implimentation of actions from meetings.

It's ease of meeting structure allows our board meeting manager to control and direct the meetings effectively. It allows time for each element and sends out notes to staff regarding actions required which can be implemented and submitted to the next board meeting notes and agenda to save time at the next meeting.

At this stage I don't have any negative thoughts about the software but I am not fully integrated into the software and use of the software.

Minutes and actions distributed immediately. Automatic action reminders hold people accountable and ensure progress is being made. Ability to publish 'Board Pack' prior to meetings is a big advantage to my business.

The UI could be improved but I've already seen big improvements since I started using the software. I expect it will continue to improve.

Straightforward and intuitive to use allowing minutes to be taken real-time and distributed immediately with a useful reminder of outstanding action points before the next meeting with great support if assistance if ever needed

I would struggle to manage without it now. It took a bit of getting used to, but it's worth persevering. The company is continually developing it to make it more intuitive and the customer service is first class.

I run a lot of meetings in my job and this software means that it cuts down my admin time considerably and means I am being more efficient with my time.

The actions are only attributable to one person, so if you want 2 people to do the same task, you have to assign it separately

It makes it easier to set reoccurring headings for weekly meetings and set up the functionality. However from going from and a filling in exercise from a set proforma to using magic minutes has taken a couple of weeks of just diving in and using the program and some training/guidance from a frequent user to further understand its capabilities.

It sends minutes and invitations to those identified It sends actions to individuals You can upload reports Individuals can up date the progress of actions The opportunity to drag key sections from reports into the minutes.

Getting use to its functionality and potential Setting of sub-headings and keynotes as prompts for the meeting, currently being pulled from frequently used words.

brings discipline and makes meetings more effective. ensures actions are tracked. easy to use.

would like the option to be able to use off-line