Abila MIP Fund Accounting exclusively serves the financial management and fund accounting needs for thousands of nonprofits and government agencies. MIP has received the Campbell Award for several years in a row.
MIP is an integrated system with functionality including fund accounting, procurement, budgeting, payroll, human resources, timekeeping, fixed asset management, grant management, dashboards, and more. A flexible structure enables users to manage and report on multiple cost centers at the general ledger level including multiple organizations, funds, projects, grants, programs, departments, locations, etc.
The report writer is embedded in the system providing extensive, customizable reports by any cost center or period. Unlimited budgets, projections and forecasts are built, maintained and reported on inside the system.
This system can be deployed on-premise, in the cloud, or self-hosted. Companies also have the choice to purchase the system outright or rent it through a SaaS pricing structure.
Lavada from Cardinal Ritter
Specialty: Healthcare & Hospitals
Employees number: 501-1,000 employees
Cost friendly. Love software. Support is great.W works well for our needs.
Leslie from Disability Rights Florida
Employees number: 51-200 employees
I would like to do more precise reports, like who is on BCBS HMO and who is on BCBS PPO.
I like the tabs. I can quickly access what I need because the tabs make it so simple. I love love love the fact that I can put an annual salary on the Current Pay tab and it will calculate everything the salary and hourly rate for me. I love that! Every-time I have questions I can call over there and I get help. Even if I get these crazy ideas to try to do something new I ask my sales person Dan and he gets the answers for me.
Why do I have to enter some information more than once? I have to enter exempt and non-exempt on Current Job tab, Job History tab and Current Pay Tab...Why? Also the W-4 issued by the IRS says Single, Married or Married but filing at a higher Single rate. The box Single/head of household is confusing. On Address & Phone tab why do the Home, Cell & Fax boxes have "Ext" in the box? No one has an Ext at home or on their cell phones. Now you are just being lazy.
Mannat from Lime Tree
Employees number: 51-200 employees
The work for my company is to improve the accounting period and to streamline the data entry. Before this my company would produce financials manually in excel by copy and pasting. By purchasing Abila MIP Fund Accounting Drillpoint module, I was able to link my accounting system directly to excel reducing my financial statement preparation time from four hours to fifteen minutes.
There are sometimes third parties involved with marketing Abila products. I prefer speaking directly with Abila.
Michell from Washington Association of County Officials
Employees number: 2-10 employees
I have utilized this software in previous organizations and find it to be a great enhancement from QuickBooks.
Victor from Solano County Arts Council
AP, AR, vendor records. I enjoy using these features. Vendor has an excellent customer care
Lack of budget features and its limitations in performing functions like grant management
As they use the software, they must be mindful of limitations of the system in certain functions like budget features
Cheryl from Brushy Creek Municipal Utility District
I use the payroll module to process bi-weekly payroll. It is a great program as it flows into the MIP Fund Accounting software making it a breeze to reconcile accounts. The vendor is readily available to answer questions and is knowledgeable. No run around trying to find the answer or "fix".
The payroll module does not update some balances automatically. For instance, when PTO hours are entered on the timesheet, you still have to go to another tab to indicate Leave taken for the leave balance to be reduced. Also there are no restrictions on earning codes: someone could have a have several levels of PTO (due to increasing earning eligibility with tenure) and the system will recognize all. It would be beneficial if more than one rate of pay was also available. It is not in the payroll module, you must add the HR module.
Ensure you have all the necessary on-site training you need. Both at installation and in the future.
Ronald from Santo Domingo Tribe
Specialty: Accounting / CPA
Easy to use and you can use the tutorial to navigate your way through the system.
The excel formulas do not covert over and you have to manual put the formuals back in the execel spreadsheets.
If you use excel then this may not be the best fit for you.
Lisa from NRIC
The program is organized and user friendly, easy to navigate, easy to produce a report, easy to search.
Inability to increase font size on the main screens. The very small font size is very difficult to see and causes a strain for those of us who work on the system all day. This could discourage someone from purchasing the program if their employees have less than perfect eyesight.
Although the program is very good....you would need to take into consideration the inability to read the font. Not sure if other companies offer a similar program with a larger font or ability to change the font.
Lisa from Wooddale Church
Vendor was fabulous in explaining how to use the product and went out of their way to make sure we received any answers needed.
It's not fully implemented yet so I can't report about it.
Take your time and make sure you make a visit to a company that is using the software.
Becky from PLOWS Council on Aging
Much customization available. Can usually get what you want based on what you've put in. Abila HUGE improvement of Sage.
Reporting is good but could be much better. Drill down on ALL reports would be ideal. Payroll module is difficult to obtain reports without manipulation and combinations
You're not going to find anything better without writing the software yourself. Save yourself the shopping around. Spend the time, energy, and expense of training and conferences-WELL worth it! Very robust product!
Paige from Spanish Peaks Behavioral Health Centers
Specialty: Healthcare / Social Services
The Saas version makes it easy to implement and easy on the IT department (they don't have to do anything). It also makes it easy to access from anywhere. We moved from Blackbaud because their system was so clunky and I couldn't get financials out of it easily. With Abila, it's very easy to run a variety of financials that I can tailor to my needs. It's also very easy to drill down (not from the financial reports) to find the detail I'm looking for with links to supporting documents (i.e. invoices). The A/R, fixed asset and other modules let us keep accounting for everything in one place.
The financial reports are a bit limited in terms of showing groupings of departments without being able to show the total on the same report. It can't do monthly balance sheets on one report. And you can't enter operational/non-financial data for more comprehensive reporting.
The wait time for calling into their help center is still unacceptable (hold times of no less than 30 minutes). They know about this and, instead of fixing it, tell users to use their chat function. While their response time on chat is very fast, I hate having to type out my issues and responses. I just want to talk to a live person.
This software is great for small to mid-market non-profits who want lots of functionality for a reasonable price.
Alejandro from Camillus House, Inc.
The best thing is the multi-dimentional logic built into the product, which enables it to track almost any measure (P&L, Balance Sheet) across various dimensions (company, department, program, grant, restriction type, etc.) This gives you almost total flexibility to manage your organization's finances in any way you want.
My only pet peeves - none of which are deal-breakers - are:
- Lack of drill-down capabilities straight from the reports. Say you run a P&L report and want to know the details behind a certain expense figure. In QuickBooks, you can just double-click on the figure and get a detailed report of the details behind it. In MIP you are forced to run a separate Transactions report. The information can still be obtained; it just takes longer.
- No "Balance Sheet by Month" report. This is another basic report that even Quickbooks has. It's very important when you're analyzing your historical results.
- The documentation is horrible. There are no examples whatsoever. You need to know the system already in order to understand what the manuals mean to say.
- Certain reports should give you the codes along with their names. For example, a Distribution Codes report tells you that code 1125 splits costs 40% to Program 254 and 60% to Program 350. But the report doesn't tell you that code 1125 is for employee "John Do", Program 254 is "Advocacy," and Program 350 is "Shelter". You need to run a separate Chart of Accounts report and then do vlookups. This should be a really easy thing to code into the package.
In spite of a few pet peeves, the software is so robust and flexible that I still definitely recommend it. The balance is overwhelmingly positive.
If you're considering Blackbaud's Financial Edge as an alternative and are being sold on its integration with their Raiser's Edge private donations software, don't believe it! Both packages were developed separately by two separate companies and are not really all that integrated. Blackbaud just purchased the accounting package from someone else.
If you just came from the for-profit world, I would also suggest you bypass accounting packages developed for private businesses (Great Plains, etc.) The reporting requirements in the non-profit world are totally different.
Sheraz from FC College
It easy to use and follows a logical flow. Reports can be customized, which is a great tool.
You need proper training and the interface is not very user-friendly.
If you have multiple grants and funds to manage, MIP is a good software for medium-sized organizations.
Asim from ACTS
It has multidimensional GL capabilities and dynamic reporting capabilities.
It's unable to partially liquidate encumbrances. It needs a more robust fundraising module. It needs a dashboard.
It's awesome enterprise-wide software for medium-sized organizations.
Michael from Community Council of South Central Texas, Inc.
It's a great improvement over QuickBooks and is a true accounting program that is prepared for non-profits. Our auditor is impressed and happy. The initial support has been excellent and easy to work with. Overall, it's been a marvelous experience.
By virtue of the scope of functionality of the software, there is a small degree of complexity in the initial setup of account codes and permissions, etc. It's nothing to be overly concerned about. Just take your time and ask questions when you do not understand something.
It is very helpful to talk to at least 3-4 software vendors to explore the scope of their products. You may not need or want the full scope of offerings. If you must go through the procurement process, some vendors will say thanks, but no thanks!
Lauren from Fox River Valley Public Library District
Specialty: Government Agencies
Transitioning from our old software to Abila Fund Accounting was nearly seamless, thanks to the Abila support team. The product is reasonably priced and very functional. It meets our needs extremely well.
The reporting functionality is not at all intuitive.
Evaluate a lot of different providers, and watch their demos closely. Have end users involved in the demo process. Be thorough.
Yuan from Messianic Jewish Bible Institute (MJBI)
Date: February 2012
MESSIANIC JEWISH BIBLE INSTITUTE (MJBI) is a multi-dimensional evangelistic and educational organization to people of the Jewish heritage. The MJBI's primary activities are to equip leaders who will establish Messianic Jewish congregations and ministries in Jewish communities worldwide, and to equip those leaders in their responsibility to the Jewish people through training, events, and seminars. MJBI also supports Bible schools, congregations, outreach and humanitarian aid works in Brazil, Argentina, Israel, Ethiopia, Russia, Hungary and the Ukraine.
In 2006, MJBI smoothly transitioned to Sage MIP Fund Accounting to satisfy its increased activities. Sage MIP is easy to use; offers a flexible method of setting up account structures; and the ability to track the revenue and expenses by department and location. Sage MIP can produce accurate, meaningful and timely customized reports in various formats, which facilitates MJBI management and the board members to make important decisions based on our financial position. Sage MIP enabled us to perform some tasks that were previous done by the outside companies, such as budgeting and forecasting. Also, the remote access offers the convenience to access the accounting information when needed.
Another good thing about Sage MIP Accounting is its Maintenance and Support Plan, which includes the online knowledgebase, unlimited e-support and telephone support. The people in its Customer Support department are very knowledgeable and can solve our problems in a professional and timely fashion. Sage MIP Accounting has been performing all financial accounting and record keeping for MJBI. The system is working so well that we have received the good comment from the auditors since we implemented it.
Beverly from Life Publishers
Date: November 2011
We are a non profit publisher that takes on multi-year projects. Our search for new software began when we were no longer happy with having our information spread across multiple systems. Prior to Sage MIP Fund Accounting, we used Sage Peachtree in conjunction with Excel Spreadsheets and Access Databases.
It has now been almost 4 years since we moved to Sage MIP Accounting and we couldn't be happier. Our team adapted to the new system quickly and our implementation was extremely smooth. Information that once took hours to compile was instantly available in minutes. The consultants we worked with did a wonderful job of helping us throughout the whole conversion process and has continued to be an asset to us.
Trudy from YWCA of Metro Dallas
Date: November 2011
Sage MIP Fund Accounting is a value priced software. It has much of the functionality of the higher end software without the price. You can setup your organization in the manner that supports your mission. The reporting is very flexible and can be changed without extra consulting costs. I especially love the allocations module. It helps us to manage our grant reporting with expertise.
The implementation team that I worked with was exceptional and very experienced! They were able to understand my organizational needs and meet them quickly. This system has audit trails and controls to the bottom level so that you can implement separation of duties as needed. You are also able to control the account coding combinations so that you limit any entry mistakes.
I would highly recommend this software in the non-profit arena.
Jennifer from Ysleta del Sur Pueblo
Date: October 2011
Our organization is a Federally Recognized Indian Tribe, with both governmental and business operations. When I started working with the organization in 2005, the Tribe was using Cougar Mountain Software for their accounting and human resource needs. Although they were able to function, there were numerous shortfalls to the system. Cougar Mountain could not accommodate concurrent users in the same organization, could not report across fiscal years, and had a very limited account string for use with funds, grants, programs, etc.
As an organization with over $100 million in assets, they were unable to produce financial statements; as the books were kept in 10 different companies. The various companies and funds were all set up in different fiscal years. As a CPA with over 30 years experience, I knew this was not going to work. I decided to make acquiring new software a high priority!
I was fortunate in that the consultant we were speaking with was coming to El Paso, TX for a users group meeting and software demonstration for the SAGE MIP Fund Accounting system. I attended the meeting and reviewed the system with them to make sure it would accommodate the Tribe's needs.
Shortly thereafter we purchased the software and began the design process. The staff was very knowledgeable and easy to work with. The design, implementation, and conversion process took approximately two months. Come January 2006 (the start of our fiscal year) we were live on the new system. The process was very easy, the training was comprehensive, and our staff was able to learn the new system rapidly.
Since we began using the SAGE MIP Fund Accounting system, we have been able to have our books in one organization, one fiscal year, and provide our Tribal Council and outside parties comprehensive internally prepared financial statements. We can also readily bill our grants, prepared budgetary to actual reports for all of managers, and produce numerous reports for financial analysis purposes.
We are currently using version 10.2.8.0. I am very impressed with the software and support we receive and would recommend the software to other governmental entities.