Showing 1-20 of 51 products
FastField is a cloud-based solution that helps businesses build forms to collect user information on tablets and smartphones. Key features include question branching, collaboration, version control, text editing, duplicate detection... Read more
ProntoForms offers cloud-based field service software that assists businesses via their web app and mobile interface. Field agents can fill out and submit invoices, work orders, and signatures within the mobile app. One of the features... Read more
Form.com is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally appropriate,... Read more
WorkMax FORMS is a cloud-based solution that helps businesses automate the processes of creating and sharing digital forms with mobile, remote and local teams. Key features include data capture, remote access, auto-save and form widgets. Designed... Read more
iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries... Read more
Forms On Fire is a cloud-based forms automation solution for data collection and workflow task management. The solution replaces paper forms used by agents in the field with digital forms. Businesses can put their own logo in forms... Read more
Forms Manager is a cloud-based solution that helps businesses automate processes for the creation and management of digital forms. Key features include collaboration, editing, version control, full-text search and remote access. Designed... Read more
Formstack is a cloud-based solution that helps businesses automate processes of creating digital forms and collecting data for surveys, leads, registrations and more. Key features include routing, file uploads, data encryption,... Read more
Zoho Forms is a data collection tool. It allows businesses to create forms at one place and publish them at multiple platforms. Its features include creation, design, publish, notify, integrate and analyze. These features help in personalizing... Read more
KiSSFLOW is a cloud-based forms automation solution offered by OrangeScape Technologies that automate business processes and tracks performance. It is suitable for business of all sizes and industries. KiSSFLOW helps initiate process... Read more
ASC Forms is a records and forms management solution for businesses of all sizes. The software can host data in the cloud or on-premise. It offers customizable form creation, a built-in search engine and version control. It also... Read more
Launchcloud is a cloud-based solution that helps businesses build and share forms to manage and automate data workflows. Key features include electronic signatures, custom templates, quick response (QR) code reading, videos/images... Read more
Capptions is a cloud-based forms automation solution for businesses of all sizes. It allows users to conduct workplace inspections and is suitable for various industry verticals such as manufacturing, engineering and energy. Users... Read more
Formworks is a cloud-based solution that helps businesses manage and automate data collection processes through digital forms. Key features include barcode scanning, activity tracking, auto-routing, geotagging and records search. Designed... Read more
monday.com is a cloud-based project management solution that caters to small to midsize businesses across various industry verticals. The solution helps them manage different projects and facilitate knowledge-sharing among team members. monday.com... Read more
Pardot, a Salesforce company, is designed for organizations that primarily focus on business-to-business (B2B) sales and marketing automation. This email marketing system offers automated support for the longer timespan and multi-step... Read more
PDFfiller is a cloud-based form automation solution for small to midsize businesses that want to utilize electronic forms. Key features include an online PDF editor and a library of 25 million fillable documents. PDFfiller enables... Read more
JotForm is a cloud-based form automation solution that enables users to publish online forms and record customer responses. It helps users to generate leads, collect order payments, conduct customer surveys, manage job applications... Read more
Typeform is a cloud-based survey management solution designed for companies of all sizes. It offers survey design, configuration, distribution and analytics within a suite. Typeform features survey design, where users can design customized... Read more
Wufoo is a cloud-based solution that helps businesses automate the processes of creating hypertext markup language (HTML) forms for event registrations, online surveys and more. Key features include remote access, branding, alerts/notifications,... Read more
When was the last time you heard someone say they love doing paperwork? Chances are you never have. For most employees, filling out forms is an annoying, if necessary, part of their workflow.
With forms automation software, businesses can cut down on the amount of time staff spends on paperwork while improving the way they record, track and store important data.
In this guide, we’ll provide the information you need to choose the right forms automation system for your team, such as:
Think of form automation as the creation of digital versions of your paper forms, including:
When forms are automated, there’s no need to write anything by hand—just open or create the form you need on a computer or mobile device and have it filled out electronically.
Your electronic forms can be designed to resemble the physical ones you already use, but the computerized versions usually require less work and time. Software vendors offer the tools to do this and much more.
Forms automation software provides you with the platform to create, manage, access, complete and authorize forms without using paper.
When entire companies (rather than individuals or small groups) employ a forms management system, it’s called “enterprise forms automation.” Forms automation software vendors cater to every business size. We’ll cover deployment options later in this guide.
Specialty-specific features aside, we’ve compiled this list of the most common capabilities in forms automation software:
|Form design and creation||Many vendors allow you to simply send scanned versions of your existing paper forms, and they convert them into digital ones. Or, design your own forms from scratch using a variety of templates, layouts and tools (e.g., drop-down menus, check boxes and radio buttons).|
|Form storage||Software programs keep templates and completed forms in a centralized location, allowing users to categorize and easily retrieve documents.|
|Autofill||Set up forms to prefill certain fields with default values. Automatically populating sections in this way makes forms easier to complete.|
|Digital signature||Customers, clients or supervisors can sign forms electronically through the software. This is especially valuable for documents that require validation, review or approval.|
|Offline access||Many cloud-based solutions remain functional in offline settings. Remote teams can submit automated forms through the program and the forms update on their own once internet access is regained.|
|User permissions||Business administrators can set user roles and permissions to ensure only authorized parties within their companies have access to particular forms.|
Here are some of the ways form automation solutions can help businesses with their paperwork processes:
Forms automation software can be deployed in several different ways. Before you begin evaluating vendors, you'll have to choose between the following options:
As you begin evaluating products, you’ll notice that most cloud-based deployments require a subscription license regardless of whether they’re best-of-breed or integrated suite solutions. The one you choose will ultimately depend on your budget, needs and expected number of users.
As you begin the process of software comparison and evaluation, there are some emerging market trends in the field of forms automation that you should consider before making your final selection. These trends will help you understand recent developments in the field of forms automation and guide you in selecting the ideal system for your business.
Technology that enables rich content will be built into forms. Modern forms automation solutions are being developed with rich content, such as interactive content, animations and more to improve the overall user experience and decrease the chances of abandonment. Also, the rise of digital media in customers’ personal devices, such as modern input methods and new cameras, is the driving factor behind the creation of more rich content in forms.
Use of mobile forms increases. Mobile forms previously allowed only simple workflows such as approvals, but they are now expanding to encompass more critical tasks and complex forms, making them useful for field operations, real estate, field sales and insurance businesses.
Cloud-based solutions to be the priority. Forms automation software offerings are mostly cloud-based, so form data can be stored completely in the cloud.
Adoption among health care providers rises. Currently, health care providers, such as hospitals, clinics and ambulatory facilities, are continuously dealing with rising financial pressures that may directly affect the delivery of quality care among patients. So, providers are looking for innovative solutions, such as forms automation systems, to improve their overall revenue. In addition, advanced forms automation solutions are enabling hospitals to cut operating costs and optimize their revenue cycles. These solutions also ensure data integrity across the health care provider’s administrative, financial and clinical systems.