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Purchase Order Software


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Fishbowl is a hybrid manufacturing and warehouse management solution designed for small and midsize companies. Key features include inventory control, material requirements planning (MRP), job shop floor control, work order management,... Read More
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Fishbowl is a hybrid manufacturing and warehouse management solution designed for small and midsize companies. Key features include inventory control, material requirements planning (MRP), job shop floor control, work order management,... Read More
 
 
Officewise is a cloud-based system that helps businesses and other organizations track, manage and control spending. Users can create purchase orders, submit them for approval, approve or reject them, and email them directly to vendors.... Read More
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Officewise is a cloud-based system that helps businesses and other organizations track, manage and control spending. Users can create purchase orders, submit them for approval, approve or reject them, and email them directly to vendors.... Read More
 
 

BPM

Bellwether Purchasing Software is an on-premise and cloud-based purchasing and inventory management solution. Primary features include requisitions, approval routing, purchase order management, receiving, invoice matching, inventory... Read More
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Bellwether Purchasing Software is an on-premise and cloud-based purchasing and inventory management solution. Primary features include requisitions, approval routing, purchase order management, receiving, invoice matching, inventory... Read More
 
 
Procurify is a cloud-based procurement solution that helps businesses track, control and manage spend. Businesses can centralize all purchasing information, while enabling team members to do their own purchasing. This real-time solution... Read More
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Procurify is a cloud-based procurement solution that helps businesses track, control and manage spend. Businesses can centralize all purchasing information, while enabling team members to do their own purchasing. This real-time solution... Read More
 
 
Seldat’s WMS360 is a modular platform suitable for third-party logistics providers and warehouse operations of all sizes. Key features include inbound and outbound planning, inventory management and automated monitoring. The solution... Read More
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Seldat’s WMS360 is a modular platform suitable for third-party logistics providers and warehouse operations of all sizes. Key features include inbound and outbound planning, inventory management and automated monitoring. The solution... Read More

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NorthStar WMS is a cloud-based warehouse management system for small, midsize and large businesses. It serves wholesale distribution, food processing, e-commerce, manufacturing and supply chain industries. Primary features include... Read More
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NorthStar WMS is a cloud-based warehouse management system for small, midsize and large businesses. It serves wholesale distribution, food processing, e-commerce, manufacturing and supply chain industries. Primary features include... Read More
 
 
Coupa is a cloud-based business spend management solution that helps businesses to manage their budget and spending for business services. Key features include e-procurement, expense management, expense report auditing, real-time benchmarking... Read More
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Coupa is a cloud-based business spend management solution that helps businesses to manage their budget and spending for business services. Key features include e-procurement, expense management, expense report auditing, real-time benchmarking... Read More
 
 
Infoplus is an inventory management solution for small to midsize organizations in industries including consumer goods, electronics, food and beverage, retail, pharmaceuticals and more. The system is offered primarily as a web-based... Read More
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Infoplus is an inventory management solution for small to midsize organizations in industries including consumer goods, electronics, food and beverage, retail, pharmaceuticals and more. The system is offered primarily as a web-based... Read More
 
 
ShippersEdge is a cloud-based transportation management solution that manages shipping logistics. It helps users manage shipments, submit claims and handle multiple carriers. ShippersEdge helps companies save time and control costs.... Read More
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ShippersEdge is a cloud-based transportation management solution that manages shipping logistics. It helps users manage shipments, submit claims and handle multiple carriers. ShippersEdge helps companies save time and control costs.... Read More
 
 
PowerHouseWMS is a warehouse management solution (WMS) suitable for businesses of all sizes and industries. It offers tools to manage multiple warehouse activities including receiving, replenishment, task interleaving, cycle counting,... Read More
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PowerHouseWMS is a warehouse management solution (WMS) suitable for businesses of all sizes and industries. It offers tools to manage multiple warehouse activities including receiving, replenishment, task interleaving, cycle counting,... Read More

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mobe3 is a cloud-based warehouse management solution (WMS) for midsize and enterprise warehouse facilities. It is an iOS-compatible solution that lets facility managers simulate their warehouse operations, including inventory management,... Read More
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mobe3 is a cloud-based warehouse management solution (WMS) for midsize and enterprise warehouse facilities. It is an iOS-compatible solution that lets facility managers simulate their warehouse operations, including inventory management,... Read More
 
 
Paramount WorkPlace is a procurement management solution that can be hosted either in the cloud or on-premise. The solution serves midsize and large businesses across industry verticals such as health care, entertainment, technology... Read More
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Paramount WorkPlace is a procurement management solution that can be hosted either in the cloud or on-premise. The solution serves midsize and large businesses across industry verticals such as health care, entertainment, technology... Read More
 
 
eBuyerAssist by Eyvo is a cloud-based procurement solution that caters to businesses across various industry verticals, which helps them to manage their purchasing routines, from requisition to fulfillment. eBuyerAssist features an... Read More
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eBuyerAssist by Eyvo is a cloud-based procurement solution that caters to businesses across various industry verticals, which helps them to manage their purchasing routines, from requisition to fulfillment. eBuyerAssist features an... Read More
 
 
2Ship is a cloud-based transportation management solution designed for home offices, small businesses, enterprises and distribution centers for third-party logistics (3PL) firms. Features include import and export, bills of lading,... Read More
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2Ship is a cloud-based transportation management solution designed for home offices, small businesses, enterprises and distribution centers for third-party logistics (3PL) firms. Features include import and export, bills of lading,... Read More
 
 
Kuebix TMS is a cloud-based transportation management system designed for shippers and carriers involved in both inbound and outbound logistics. The solution caters to a variety of carriers and modes of transport including less than... Read More
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Kuebix TMS is a cloud-based transportation management system designed for shippers and carriers involved in both inbound and outbound logistics. The solution caters to a variety of carriers and modes of transport including less than... Read More

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Lead Commerce is an integrated order management suite that offers applications like inventory management, merchandise planning, and customer relationship management. The solution helps small and midsize businesses streamline and automate... Read More
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Lead Commerce is an integrated order management suite that offers applications like inventory management, merchandise planning, and customer relationship management. The solution helps small and midsize businesses streamline and automate... Read More
 
 
Da Vinci is Wolin Design Group’s cloud-based or on-premise supply chain management (SCM) solution designed specifically for small and midsize 3PLs, internet retailers and wholesale businesses with demanding warehouse, fulfillment... Read More
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Da Vinci is Wolin Design Group’s cloud-based or on-premise supply chain management (SCM) solution designed specifically for small and midsize 3PLs, internet retailers and wholesale businesses with demanding warehouse, fulfillment... Read More
 
 
Snapfulfil is a cloud-based warehouse management solution (WMS) suitable for a range of industries including B2B and B2C retail, 3PL, manufacturing, food and beverages and electronics. Key features include receiving, put-away, inventory... Read More
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Snapfulfil is a cloud-based warehouse management solution (WMS) suitable for a range of industries including B2B and B2C retail, 3PL, manufacturing, food and beverages and electronics. Key features include receiving, put-away, inventory... Read More
 
 
Oracle SCM Cloud is a cloud-based supply chain management solution that offers distribution, manufacturing, inventory management and fleet management within a suite. The product features product development, which allows users to... Read More
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Oracle SCM Cloud is a cloud-based supply chain management solution that offers distribution, manufacturing, inventory management and fleet management within a suite. The product features product development, which allows users to... Read More
 
 
Atlas Planning Suite by John Galt Solutions is an end-to-end supply chain planning solution designed to suit the needs of businesses in various industries. Companies in consumer goods, manufacturing, agriculture, industrial equipment,... Read More
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Atlas Planning Suite by John Galt Solutions is an end-to-end supply chain planning solution designed to suit the needs of businesses in various industries. Companies in consumer goods, manufacturing, agriculture, industrial equipment,... Read More
 

Buyer's Guide

by Lisa Hedges,
Content Analyst
Last Updated: December 1, 2018


Purchase order software serves many essential procurement business processes. It helps with creating purchase orders (POs), transmitting POs to suppliers, reconciling supplier invoices to POs and contracts and more.

In this buyer’s guide, we’ll examine the various types of PO software, standard PO software features and the types of buyers in this space.

Here’s what we’ll cover:

Reviewers' Choice
What Are the Major Types of Purchase Order Software?
What Are the Features of Purchasing Software?
Benefits and Potential Issues
What Type of Buyer Are You?

Reviewers' Choice

 Reviewers' Choice Purchase Order Graphic

Reviewers' Choice Products

Cin7 Officewise
Rubberstamp ShipStation
Skubana Precoro

Our Reviewers’ Choice list shows the five highest user-rated software solutions for Purchasing when adjusted for total number of reviews and recency of reviews.

If a software solution has more reviews, and more recent reviews, we value those ratings more highly than a product with fewer, older reviews. This is because is it much harder to get 100 five-star reviews than it is to get 10.

We also know that software vendors continually tweak and update their product, so we believe that more recent reviews tend to be more accurate.

To determine which products made the final cut, we looked at how users rated each solution's:

  • Overall performance,
  • Ease of use, and
  • Customer support

A solution can make the Reviewers' Choice top five in all three categories, or just one or two. All software solutions in the Reviewers' Choice have at least 10 reviews from real software users. The final products are listed in alphabetical order from left to right.

For more details on how we selected our Reviewers' Choice, read the full methodology.

What Are the Major Types of Purchase Order Software?

POs are the beginning of both direct and indirect procurement processes. Direct procurement refers to the purchasing of goods and services used in an organization’s products, whereas indirect procurement refers to the purchasing of goods and services used to support an organization’s processes.

As such, there are various types of software that deal with purchase orders:

Types of Purchasing Software

 

Types of Purchase Order Software

Procure-to-pay (P2P) suites are essentially all-purpose tools for managing all of an organization’s procurement activities. Typically, P2P systems wade into related areas such as contract management, inventory management, supplier management and strategic sourcing. They’re the focus of this buyer’s guide.

Most P2P solutions are cloud-based.

ERP suites typically feature procurement modules, but primarily work in conjunction with other modules in the system—e.g., production planning. Moreover, these modules tend to lack the niche features as well as the user-friendly interfaces that encourage adoption throughout an organization.

Work-stream tools are stand-alone applications for managing highly specific procurement processes (telecommunications spend, temporary workforce spend, travel spend etc.). These tools offer dedicated interfaces and approvals workflows to streamline a single, highly important procurement process.

While these solutions are niche, they can offer major benefits when it comes to managing tricky forms of spending. Gartner notes in “Procurement Leaders Need to Deploy Work-Stream-Specific P2P Solutions to Maximize ROI” that “work-stream-specific P2P solutions deliver dramatic out-of-the-box improvements over basic tools in the granularity and degree of control over spending. They achieve this through improved compliance to contract, spend category and/or project specific workflows and order process audit trail documentation.” (This content is available to Gartner clients.)

Typically, if you’re looking for a work-stream tool, you’re looking to control spending in a specific area, and you’ll look to the niche vendors that specialize in this area. Hence our focus here will be on multipurpose procure-to-pay (P2P) suites.

 

Notifications on expense report in Coupa Cloud Spend Management

 

Notifications on expense report in Coupa Cloud Spend Management

What Are the Features of Purchasing Software?

P2P suites offer a range of modules with diverse functions. The below table homes in on some of the most important:

Rules engine for PO to invoice reconciliation (accounts payable automation) One of the core features of any procurement solution. Automates the tedious process of reconciling POs to invoices by matching them via rules engines.
PO to contract reconciliation Automatically match POs to contracts.
E-invoicing Transmit and store invoices in an electronic format such as electronic data interchange (EDI).
E-catalogs Can be customized and managed to show, for example, prices based on contracts.
Integrated spend analysis and reporting Procurement managers can analyze spend using native reporting tools or export prepared and aggregated data for further analysis. Advanced solutions sport built-in data warehousing functionality.
Expense reporting and management Enables a rules-based approach to ensure compliance with organizational policies.
Strategic sourcing Some of the more robust P2P suites have built-in modules for strategic sourcing via reverse auctions and other mechanisms.
ERP integrations Since P2P solutions are sold as suites in their own right rather than components of ERP systems, they typically offer integrations with leading ERP systems.

 

Procurement e-catalog in GEP

 

Procurement e-catalog in GEP

Benefits and Potential Issues

P2P solutions offer the following key benefits:

  • Automation of accounts payable (AP) processes. Procurement software eliminates the necessity for manual matching with rules engines, improving efficiency, accuracy and cost-effectiveness.
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  • Better control over expenditures. Features such as e-catalogs through which employees can make purchases, supplier information databases and rules for creating POs and reporting expenses ensure that employees’ purchasing habits comply with organizational policies to reduce spending.
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  • Paperless processing. By eliminating the use of paper in crucial areas, these solutions can offer dramatic savings.
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  • Integrated reporting and spend visibility. P2P solutions offer dashboards as well as ad hoc reporting interfaces to ensure better visibility into expenditures throughout the organization.
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  • Improved purchasing workflows. User-friendly interfaces with built-in approvals workflows, as well as remote and mobile access to the system, simplify complex purchasing processes.

 

Exceptions to AP process report in Basware

 

Exceptions to AP process report in Basware

Potential issues include:

  • Local e-invoicing regulations. While e-invoicing doesn’t pose particular regulatory challenges in the US, it remains difficult and/or impossible in some areas of the world. Gartner offers specific guidance in the report E-Invoicing Gains Traction Worldwide.
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  • Employee adoption. Lack of support for some complex purchasing workflows (e.g. travel purchases) may lead to poor adoption of the system. In some cases, the purchase of an additional work-stream-specific tool may be necessary to supplement the functionality of the P2P suite and encourage engagement.

What Type of Buyer Are You?

We’ve seen that there are many software options out there for managing POs. Let’s take a look now at which kinds of buyers should examine particular solutions.

Buyers primarily involved in direct procurement should explore procurement modules in ERP suites, which offer integrated features in other modules for making the most of data generated by direct procurement (e.g. production planning). Additionally, ERP systems offer strong functionality in areas such as vendor-managed inventory/automated replenishment, which are key to streamlining direct procurement processes.

Buyers dealing with both indirect and direct procurement should explore P2P suites, as these suites are robust and rangy enough to handle various types of purchasing.

Departmental buyers should explore work-stream-specific tools that don’t require the whole organization to move onto a new procurement platform.

Buyers seeking to control spend in a single key area should evaluate work-stream specific tools.

Buyers with advanced needs such as job costing and quoting need to evaluate niche solutions that can track POs against jobs and that can convert quotes to invoices. Such features are lacking in many all-purpose P2P suites.

Free Download:
Ten Steps Guide to Selecting the Right SCM Software

Free Download:
WMS Feature Guide: A Comparison of Major Vendors’ Systems

 

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