--- title: "DATABASICS Time & Expense Software Reviews, Demo & Pricing - 2026" description: "Review of DATABASICS Time & Expense Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/psa/data-basics-psa-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Time Tracking Software](https://www.softwareadvice.com/project-management/time-tracking-comparison/) / DATABASICS Time & Expense Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/psa/data-basics-psa-profile/reviews/) # DATABASICS Time & Expense Review From $7/month 1 plan Wondering if DATABASICS Time & Expense is right for your organization? Our Time Tracking Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - Integrations - User Reviews - Popular Comparisons ## Overview DATABASICS Time & Expense 4.5 [(28)](https://www.softwareadvice.com/psa/data-basics-psa-profile/reviews/) Pricing Starting at $7.00 per user per month ### About DATABASICS Time & Expense DATABASICS Time & Expense is a cloud-based professional services automation (PSA) solution that offers timesheet and expense reporting for mid-market and enterprise organizations. The solution enables users to automate time tracking and expense report management. DATABASICS Time & Expense offers real-time visibility into cost accounting as well as integrations with a variety of HR, payroll, travel and accounting systems. The solution offers features such as time and expense management, business rules with compliance, mileage reimbursement, payment and reimbursement, audit, project tracking, per diem management, time and attendance with workflows and policy compliance and P-Card program management. Do you work for DATABASICS Time & Expense? [Manage this product listing](https://www.g2.com/products/databasics-databasics-time-expense/claim_requests/new?auto=true) Wondering if DATABASICS Time & Expense is right for your organization? Our Time Tracking Software selection experts can help you in 15 minutes or less. ## DATABASICS Time & Expense User Interface ## Popular DATABASICS Time & Expense Alternatives Main Product DATABASICS Time & Expense 4.5 [(28)](https://www.softwareadvice.com/psa/data-basics-psa-profile/reviews/) Ratings Breakdown - 4.32Ease of use - 4.65Value for money - 4.73Customer support - 4.50Functionality Pricing Starting at $7.00 per month Get Price Alternative Product [Paylocity](https://www.softwareadvice.com/hr/web-pay-profile/) 4.3 [(1980)](https://www.softwareadvice.com/hr/web-pay-profile/reviews/) Ratings Breakdown - 4.33Ease of use - 4.23Value for money - 4.07Customer support - 4.26Functionality Pricing Available upon request Get Price Alternative Product [Toggl](https://www.softwareadvice.com/product/159139-Toggl/) 4.7 [(2592)](https://www.softwareadvice.com/product/159139-Toggl/reviews/) Ratings Breakdown - 4.69Ease of use - 4.62Value for money - 4.55Customer support - 4.54Functionality Pricing Starting at $10.00 per month Get Price Alternative Product [QuickBooks Time](https://www.softwareadvice.com/project-management/quickbooks-time-profile/) 4.7 [(7026)](https://www.softwareadvice.com/project-management/quickbooks-time-profile/reviews/) Ratings Breakdown - 4.59Ease of use - 4.58Value for money - 4.75Customer support - 4.54Functionality Pricing Starting at $20.00 per month Get Price Alternative Product [Jibble](https://www.softwareadvice.com/hr/jibble-profile/) 4.8 [(3155)](https://www.softwareadvice.com/hr/jibble-profile/reviews/) Ratings Breakdown - 4.77Ease of use - 4.70Value for money - 4.63Customer support - 4.60Functionality Pricing Available upon request Get Price Alternative Product [Sage Timeslips](https://www.softwareadvice.com/accounting/sage-timeslips-profile/) 3.9 [(262)](https://www.softwareadvice.com/accounting/sage-timeslips-profile/reviews/) Ratings Breakdown - 3.68Ease of use - 3.34Value for money - 3.24Customer support - 3.85Functionality Pricing Starting at $49.00 per month Get Price ## DATABASICS Time & Expense Pricing and Plans Starting price: $7.00 per month Free Trial Free Version Basic $7.00 per user, per month No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## DATABASICS Time & Expense Features - Popular features found in Time Tracking Activity Tracking Alerts/Notifications Automatic Time Capture Billable & Non-Billable Hours Clock In/Out Employee Database Employee Scheduling Overtime Calculation Project Time Tracking Real-Time Updates Task Management Third-Party Integrations - More features of DATABASICS Time & Expense Access Controls/Permissions Accounting Integration Activity Dashboard API Approval Process Control Approval Workflow Attendance Tracking Audit Trail Automated Receipt Matching Billable Items Tracking Billing & Invoicing Budgeting/Forecasting Calendar Management Categorization/Grouping Compliance Management Corporate Card Credit Card Management Customizable Fields Customizable Reports Customizable Templates Data Import/Export Duplicate Detection Electronic Payments Estimating Expense Claims Expense Tracking Financial Analysis Invoice Management Leave Tracking Mileage Tracking Mobile Access Mobile App Mobile Receipt Upload Multi-Currency Optical Character Recognition Payroll Management Policy Management Projections Project Tracking QuickBooks Integration Real-Time Data Real-Time Notifications Real-Time Reporting Receipt Management Reimbursement Management Reminders Reporting/Analytics Reporting & Statistics Resource Allocation & Planning Secure Data Storage Single Sign On Spend Control Summary Reports Time & Expense Tracking Timer Timesheet Management Time Tracking Time Tracking by Client Time Tracking by Project Vacation/Leave Tracking Workflow Management ## DATABASICS Time & Expense Integrations Blackbaud CRM Integration rated undefined from -1 review Dynamics 365 Integration rated undefined from -1 review JD Edwards EnterpriseOne Integration rated undefined from -1 review Google Maps Integration rated undefined from -1 review Google Workspace Integration rated undefined from -1 review Okta Integration rated undefined from -1 review See all 17 integrations ## DATABASICS Time & Expense User Reviews ## DATABASICS Time & Expense customer ratings - Overall rating: 4.5/5 - Total reviews: 28 ### Rating distribution - 5 stars: 13 reviews (46%) - 4 stars: 15 reviews (54%) - 3 stars: 0 reviews (0%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.3/5 - Value for money: 4.7/5 - Customer support: 4.7/5 - Functionality: 4.5/5 --- ### It's very handy - Overall rating: 4/5 - Reviewer: Verified Reviewer - Verified reviewer: Yes - Industry: Media Production - Company size: 51-200 employees - Product usage: Used weekly for more than 2 years - Reviewed: August 2019 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 4/5 - Functionality: 4/5 #### Pros I love that they have an app for smartphones. It makes things so much easier. #### Cons There have been times it locked up, but it's rare. And less frequent lately. #### Vendor response Hello there! Thanks for leaving us a review. We are thrilled that you have had a positive experience with DATABASICS Time and the DATABASICS app; our staff will be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. So thanks for your time and we look forward to continuing to work with you. Replied August 2019 --- ### DATABASICS is Worth the Investment! - Overall rating: 4/5 - Reviewer: Shaunita M. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 201-500 employees - Product usage: Used daily for less than 12 months - Reviewed: May 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. The DATABASICS customer support team is phenomenal! They are very responsive to our needs, collaborative, and knowledgeable about the product. The solution has received lots of praise by users because if its flexibility and easy navigation. The education seminars offered by DATABASICS to keep customers informed about the solution are a plus. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros DATABASICS is an intuitive solution with a modern look and feel. It helped streamline our timesheet and expense report submissions, approvals, and member travel reimbursements. The mobile app supports our resources while on the go! #### Cons The reporting is what I like least about DATABASICS. I have challenges with getting desired information from the system periodically and the presentation of information is not always easy to follow. #### Reasons for choosing DATABASICS Time & Expense Integration with ERP and ADP, parallel approvals, controls and notifications, PTO management, special rule configurations #### Reasons for switching to DATABASICS Time & Expense We needed a tool that was more agile and could accommodate reimbursements for non-employees. --- ### DataBasics Time Review - Overall rating: 4/5 - Reviewer: Tracee K. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: November 2023 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. In general, my overall experience is favorable. It has nice features and gets the job done. It calculates per project, per day, and per pay period. #### Ratings breakdown - Ease of use: 4/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros I like how the program will not let you exit or submit your timesheet unless the standard hours for the pay period have been met. I also like the "my time off" feature where the leave balances at any given time can be seen. #### Cons The app screen is not easy to read to me. I'm not sure how you can improve it. I like the view where you can see the entire pay period. I do not like that you can only view one project code at a time. I am not fond of the reporting in DB. You almost have to be a programmer to create a report. --- ### DATABASICS Time & Expense Has Exceptional Capabilities - Overall rating: 5/5 - Reviewer: Carla M. - Verified reviewer: Yes - Industry: Hospital & Health Care - Company size: 1001-5000 employees - Product usage: Used daily for less than 2 years - Reviewed: December 2024 - Review source details: This review was submitted organically. No incentive was offered I have a great experience with DATABASICS Time & Expense. DATABASICS Time & Expense is amazing. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros I love the reliability and efficiency of DATABASICS Time & Expense. DATABASICS Time & Expense is so accurate and powerful to use. #### Cons I have zero problems concerning DATABASICS Time & Expense. DATABASICS Time & Expense is super amazing. #### Reasons for switching to DATABASICS Time & Expense DATABASICS Time & Expense has brilliant and more reliable features. #### Vendor response Thank you for your enthusiastic review! We're thrilled to hear that you find DATABASICS Time & Expense to be reliable, efficient, and powerful. Your positive feedback about our accuracy and features is greatly appreciated. We're also glad to see that you've had zero issues and find our product to be super amazing. It’s especially meaningful to know that you switched from BILL Spend & Expense, Emburse Expense Enterprise, Beebole Project Time Tracking, and Emburse Expense Professional due to our superior features. We look forward to continuing to provide you with exceptional capabilities and great experiences! Replied December 2024 --- ### Databasics is an affordable yet powerful time and expense solution - Overall rating: 5/5 - Reviewer: Catherine S. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 51-200 employees - Product usage: Used daily for less than 12 months - Reviewed: July 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Databasics is a flexible and well designed solution that allows companies to design unique features to meet the needs of the company but comes standard with all of the basics so implementation was straightforward and took little effort. Integration with our business processes was nearly seamless and for those few issues that surfaced, the Databasics support team helped us to identify workable solutions. #### Cons The reporting module can be challenging for some users, however the support team at Databasics has been very helpful in designing reports for us in timely manner. #### Reasons for choosing DATABASICS Time & Expense Databasics was highly recommended from 2 independent sources and the team at Databasics have been working together for more than 10 years. While discussing our needs, it was clear that the staff had worked with other similar organizations and were able to offer several recommendations that helped us make the best decisions during the implementation phase. #### Reasons for switching to DATABASICS Time & Expense Nexonia was not responding in a timely manner to resolve support tickets #### Vendor response We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon. Replied July 2022 --- ### Director, Accounting - Overall rating: 4/5 - Reviewer: Karishma B. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 501-1000 employees - Product usage: Used weekly for more than 2 years - Reviewed: September 2025 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. We are satisfied with Databasics Time & Expense so far. We will need some training needs on specific areas and we will reach out to you on configuration needs when the new HRIS system is implemented in late 2025. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros Automatic extraction/ posting of timesheets and expense reports with cost allocated to appropriate dimensions. Troubleshooting with helpdesk/ support team is very timely and effective. #### Cons Visually, for a first-time user, there is a learning curve to start navigating through entering timesheets/ expense reports. Reports are not very user friendly. --- ### Great product if you put in the time. - Overall rating: 5/5 - Reviewer: Calvin L. - Verified reviewer: Yes - Industry: Defense & Space - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. A lot of work to set up correctly, but when it is done, it is a dream. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 5/5 - Customer support: 3/5 - Functionality: 5/5 #### Pros Flexibility. Databasics can achieve nearly any scenario you can come up with. Even if its not HOW you envisioned, they can solve a TON of problems. #### Cons Low intuitive GUI for non power users. If you have blue collar employees, they are going to struggle a bit. This is tied to how complex you make your build, but it can be a bit tough to learn. #### Reasons for choosing DATABASICS Time & Expense Flexibility/price --- ### Senior Director of Global ICT - Overall rating: 4/5 - Reviewer: Jim M. - Verified reviewer: Yes - Industry: Non-Profit Organization Management - Company size: 1001-5000 employees - Product usage: Used daily for less than 2 years - Reviewed: May 2021 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and our diverse geography into the software without customizations. This was a major accomplishment. Secondly, we have been able to seamlessly automate our 1500+ users with our HRIS and we have been able automate our constantly changing accounting dimensions into Databasics making it very easy to maintain. Also by using Databasic's extract routines, we have be able to greatly simplify the loading of Time and Expense data into our accounting system. Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators. #### Cons I would say the weakest part of Databasics is it's reporting system. Databasics uses a BI tool called Jaspersoft to access the Time & Expense Data. While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application. #### Reasons for switching to DATABASICS Time & Expense It was very difficult to maintain and update the in-house application. #### Vendor response Thank you for your comprehensive review of DATABASICS Time & Expense! We're delighted to know that our software has met the complex requirements and challenges presented by your organization's project-based accounting and distributed geography. It's great to hear that DATABASICS has provided you with the flexibility to configure your accounting structure without customizations and has allowed seamless integration with your HRIS and accounting system. We appreciate your feedback on the reporting system, and we understand that the Jaspersoft interface may not meet the same level of intuitiveness and ease of use as the rest of the application. We will keep this in mind as we work to improve and enhance our reporting features and interface in the future. It's fantastic to learn that your global implementation of both the Time and Expense modules has been successful, and that you've experienced excellent support from our implementation team and customer service. We greatly value your continued partnership and high recommendation. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and committed to ensuring your continued satisfaction with DATABASICS. Replied June 2023 --- ### The product works and functions as needed for this organization. Customer support is top drawer. - Overall rating: 4/5 - Reviewer: jon n. - Industry: Non-Profit Organization Management - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: June 2017 - Review source details: This reviewer was invited by the software vendor to submit an honest review. 1. Automated time and expense tracking with solid interfaces to/from various other applications. 2. Improved (over the course of many years) end user time and expense interface. 3. Hosted environment with the database custody proviso. 4. Top drawer customer support #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 4/5 #### Pros I like most: 1. Customer Support through the Databasics support website/portal 2. Application stability - little to no downtime 3. Application functionality 4. Ease of administration 5. End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment. The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition. We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed. #### Cons User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences. As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use. #### Vendor response Thank you for your detailed review of DATABASICS Time and Expense! We're thrilled to know that you value our customer support, application stability, ease of administration, and overall user experience. It's great to hear that your large employee user base has found the platform easy to use and that the mobile application and receipt imaging features have been well-received. We appreciate your feedback regarding the timesheet form and the desire for a drag-n-drop functionality to sort preferences. We will take this into account as we continue working on improving and enhancing DATABASICS Time and Expense to provide the best possible user experience. Your concern about not having physical custody of the database for additional analysis or reporting is duly noted. We understand that using the embedded Jasper reporting application can sometimes be inconvenient. We'll keep your feedback in mind as we evaluate potential improvements to our reporting options and data access capabilities. It's fantastic to know that DATABASICS Time and Expense has brought numerous benefits to your organization, including automated time and expense tracking, improved user interfaces, and top-tier customer support. We greatly appreciate your ongoing partnership and support. Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and committed to ensuring your continued satisfaction with DATABASICS. Replied June 2023 --- ### Time & Expense - Overall rating: 5/5 - Reviewer: James B. - Verified reviewer: Yes - Industry: Defense & Space - Company size: 501-1000 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DATABASICS is very responsive when we have issues that need immediate attention. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros Daily time entry is very important to stay DCAA compliant. Ability to send reminders to users to complete their timesheet is a helpful feature. #### Cons Submitting Time off approval in my mind a little confusing. #### Reasons for choosing DATABASICS Time & Expense DCAA compliant #### Vendor response Thank you for your review of DATABASICS Time & Expense! We appreciate your recognition of the importance of daily time entry for maintaining DCAA compliance, as well as the helpful reminders to users for timesheet completion. Our commitment to providing valuable features and addressing the diverse needs of our clients is at the forefront of our software development. We acknowledge your concern about submitting Time off approval, and we understand the importance of simplifying this process. Your feedback is essential as it helps us identify areas for improvement and enhance the user experience for you and other clients. We're pleased that you chose DATABASICS Time & Expense for its DCAA compliance capabilities and that our responsiveness to any issues you encounter has been beneficial. Our dedication to customer satisfaction, coupled with our ability to cater to a wide range of businesses, reflects our expertise and reliability within the industry. Your satisfaction is our priority, and we welcome any suggestions and concerns. If you need assistance or have further feedback, please don't hesitate to reach out. We're here to help and are committed to ensuring your continued satisfaction with DATABASICS. Replied June 2023 --- Showing 1 - 10 of 28 Reviews [See All Reviews](https://www.softwareadvice.com/psa/data-basics-psa-profile/reviews/) ## DATABASICS Time & Expense Popular Comparisons [Paylocity vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/web-pay/)[Toggl vs DATABASICS Time & Expense](https://www.softwareadvice.com/compare/40327-data-basics-psa/vs/159139-Toggl/)[QuickBooks Time vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/quickbooks-time/)[Jibble vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/jibble/)[Sage Timeslips vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/sage-timeslips/)[FreshBooks vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/freshbooks/)[Teamwork.com vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/teamwork-pm/)[Expensify vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/expensify/)[Time Tracker by eBillity vs DATABASICS Time & Expense](https://www.softwareadvice.com/psa/data-basics-psa-profile/vs/time-tracker/)[LEAP vs DATABASICS Time & Expense](https://www.softwareadvice.com/compare/20175-LEAP/vs/40327-data-basics-psa/) ## Other Top Recommended Time Tracking Software [Wrike](https://www.softwareadvice.com/project-management/wrike-profile/) **4.4** (3044) Recently recommended **36** times [Deltek Ajera](https://www.softwareadvice.com/bi/deltek-ajera-profile/) **3.6** (62) Recently recommended **22** times [Deltek Vantagepoint](https://www.softwareadvice.com/reporting-tools/deltek-vantagepoint-profile/) **4.0** (490) Recently recommended **20** times [Kantata](https://www.softwareadvice.com/project-management/kantata-profile/) **4.2** (629) Recently recommended **19** times Stuck Between Options? 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