Flow Software


 

Flow, provided by MetaLab Design Ltd., is a task management software solution that delegates and manages tasks by prioritizing various to-do lists and ensures no task is missed.

Flow can only be deployed in the cloud and is compatible with all modern browsers on PC, Mac and smartphones. The software is suitable for businesses of all sizes.

Flow helps users communicate with their teams and aims to minimize time spent discussing tasks. It enables users to visualize all projects through Kanban boards, and includes features such as social collaboration and dynamic issue tracking.

Flow has hundreds of customers across the world, such as MIT, The Salvation Army, Del Monte, Costco and Adobe. Flow offers a 30-day free trial. It is priced on a subscription basis.

 

Flow - Tasks
 
  • Flow - Tasks
    Tasks
  • Flow - Tools
    Tools
  • Flow - Hiring
    Hiring
  • Flow - Customer success
    Customer success
  • Flow - Calendar
    Calendar
Supported Operating System(s):
Windows 7, Windows Vista, Windows XP, Mac OS, Web browser (OS agnostic), Windows 2000, Windows 8, Windows 10

38 Reviews of Flow

 

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andrew from TAYLOR ST BARISTAS
Specialty: Retail
Number of employees: 51-200 employees Employees number: 51-200 employees

June 2017

June 2017

Ok for compliance but not as a full featured LMS

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N/A
Pros

The off the shelf compliance packs are ok. They are useful for ticking boxes but not sure how effective they are for actual learning.

Cons

The course builder is very buggy. It is not intuitive and I gave up building a course after 40 minutes because It was not working.

 
 
 
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Sasha from Civic Legal
Number of employees: 11-50 employees Employees number: 11-50 employees

September 2017

September 2017

Very easy to use, simplifies and organises my workflow - I use it every day.

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Sometimes teammates use other ways to organise their personal tasks and don't use Flow as often. I just think it's really effective so I wish everyone else used it daily. However this is personal preference and it's not a problem as long as everything gets done. It depends on how much of your work is project based and how much is individual - if using it for lots of projects you will need higher buy in from teammates to regularly update their tasks and progress.

Pros

Flow enables you to organise your workflow into projects and assign tasks to members of a team. This ensures that all tasks have a 'person responsible' and a deadline, meaning that nothing gets forgotten about. It is really good for project management.

It is also useful just on an individual level because you can see your personal to-do list in the 'assigned to me ' section. You can arrange your tasks in order of priority, plan your week by changing the due date on items, and tick and clear tasks once they are complete! This means you know you are working on the priority items, and you don't have to be stressed out remembering the things you have to do. This has replaced a paper to-do list for me, which I used to do and ended up messy and scribbled-on, and then I'd have to write up the same incomplete items onto the next day's list. It was inefficient.

I use Flow every day and highly recommend.

Source: Capterra
 

Maxwell from Heyday
Number of employees: 51-200 employees Employees number: 51-200 employees

September 2017

September 2017

Flow helps keep me and the team organized on all tasks and checklists!

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Clear communication, organization of tasks and checklists, and ensuring the timely completion of necessary tasks.

Pros

Love how easy it is to create and use checklists on this platform. So easy to keep tasks in the open to ensure they get done either by myself or by a team mate on time. Easy to keep communication open on the tasks at hand and their status.

Cons

Sometimes setting up a task can be tricky if there is no designated category for it set up already.

Source: Capterra
 

Andrew from Deevy Creative, LLC
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

I have been able to easily communicate and get work done

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Tracking tasks, deadlines, and just organizing ideas is very easy. We can all track it from any device no matter where we are, and collaborating is a breeze.

Pros

Task tracking is very in-depth, but at the same time intuitive. We quickly got used to the format of the tasks and were able to organize goals and assignments very easily.

Cons

My only complaint is the lack of integrations. A core part of our workflow involves Github, and we really would love to see the Github integration this year! I know it's on the roadmap, though, so I'm definitely looking forward to it!

Source: Capterra
 

Emm from The Cube

August 2017

August 2017

This program has made keeping programs, tasks, and deadlines for the whole team straight!

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Pros

It is easy to navigate, it is great for communication between the whole team, and as a new user in a new position in my career it has made keeping on task super easy!

Cons

There isn't really much not to like about Flow, I haven't been using it for very long at this point. The worst thing this far is that is not very mobile compatible it would be nice if there was a Flow app that functioned exactly the same as the online version.

Source: Capterra
 

Julia from MTritt Inc.

August 2017

August 2017

Perfect Fit For Our Team

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Pros

When I started with the team everything was tracked on a Google Sheet, in iCal and important information for events were always needing to be "dug out" of email chains or found on some miscellaneous scrap paper. Flow has definitely improved daily processes for me personally to ensure every detail is being handled for each event scheduled. I think it has helped my boss know what is going on at quick glance whenever he would like as well. The natural ease of communication with the team about tasks/projects/events is a great feature. Instead of doing something and reporting that it has been done Flow notifies anyone who is subscribed, this is a time saver. It is easy to set up repeat projects, which is great for our team because the same template of to-do's is used for every event. We have even added our event sponsors as users, we use to do back and forth emails about every event and inevitably the ball would drop. Flow has eliminated that by offering an easy to access place for everyone to see all of the information, which is huge. The great thing about Flow is that has the foundation to meet whatever needs you may have to get and stay organized.

Cons

I think most businesses are working with clients on a daily basis. I find myself feeling bogged down at times with keeping contact information/notes in the CRM system and then having to transfer it to Flow when an event is scheduled so the other team members are able to easily access it when needed. I would love to see a CRM integration be a feature available in the future!

Source: Capterra
 

Wayne from Octane Interactive Limited
Number of employees: 2-10 employees Employees number: 2-10 employees

August 2017

August 2017

Enjoyable. Efficient.

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Keeping track of everything across multiple projects is no simple task, but Flow does an excellent job.

Pros

Having tasks with sub-tasks is a big help for intricate and complex jobs, and having the option to chat allows us to refine ideas and avoid pollution of the tasks with needless and unintelligible discussions (like you get in Slack).

Cons

It's not possible to use the same formatting options in tasks as it is in chat, which is a bit weird.

Source: Capterra
 

Suzanne from Art+Soul Design
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

I love that everyone on my creative team, including clients, can easily use Flow without training!

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Flow is incredibly easy to use and understand. No training was required, which meant we were actively working and using Flow to organize, assign and communicate about tasks (and subtasks!) the same afternoon it was installed. My entire team took to it immediately, without complaint. The ability to add emoticons helps make it a more playful experience, which my team and I really appreciate. Project management applications shouldn't be frustrating, overly complicated, or boring. Flow gets that. At long last my search for the right project management software is over. Thank you, Flow.

Pros

For small creative agencies who have been searching for the right project management software, Flow provides a Goldilocks experience¿it's not too much, it's not too little, it's just right. Not to mention, also at the right price. Finally.

Cons

It's a small complaint, but within the notes of each task, any updates to that task are automatically visible. You can hide them, but have to click on the word Hide to do so. I would prefer to have the option to have updates hidden as a default.

Source: Capterra
 

Anurag from cajobportal.com
Number of employees: 2-10 employees Employees number: 2-10 employees

July 2017

July 2017

Excellent

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Pros

The amazing User Interface that makes collaborative workspace quite easy. It's certainly the best amongst all competing products in this space.

Source: Capterra
 

Kim from Mendability
Number of employees: 11-50 employees Employees number: 11-50 employees

June 2017

June 2017

Intuitive project management for teams

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It's easier to delegate tasks. It's easier to decide what to do next. It's easier to know what other team members are working on.

Pros

Flow is beautiful to look at, which makes it enjoyable to use, an important factor to consider when trying to get an entire team on board.

After looks, speed is next most important thing for us. With flow you can input a task very quickly and very easily. Adding a new task without having to move the mouse and only by using the tab key is a powerful feature. Also, you are never more than 2 clicks away from seeing all the details you need about a project or task.

We're also fans of the Getting Things Done approach to task management. Flow is one of the best collaborative tools to help follow that methodology. Asana is arguably better, but it is so weak in the way it displays the list of projects, that we moved to Flow's premium monthly fee away from Asana's free option.

Thirdly, reviewing and managing projects has to be intuitive. For that you need to be able to see an overview of your projects and organize them in a way that makes sense to you. Flow gets it mostly right there. Being able to group projects is a great feature.

Fourthly, what does it looks like to be notified that a new task has been delegated to you? Some people prefer to be notified by email. Flow's email is clear and easy to scan through, which was especially important to our visually impaired team member. Flow has many ways to notify users, which is crucial. It is crucial to be able to use a task management tool in a way that makes sense to you.

Cons

For us, Flow could probably improve in the following areas:
- Keeping discussions separate from tasks and projects so that they can be retrieved later. "What did we say about that thing???"
- Deeper integration of the Getting Things Done principles, with an easy way to add estimated energy required to perform that task, how much time it would require and what context it needs to be performed in ("Do I need to be at my desk to do this thing?," "Remind me to pick up notepads when I am running errands", etc.)

Source: Capterra
 

Kasia from Oberlin College

June 2017

June 2017

Helpful tool for managing tasks, especially ones that have repeatable steps.

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Pros

Duplicating a project is great although I would love a feature where tasks can have dates that calculate back from the deadline. I enjoy the Kanban view and the private tasks.

Cons

Trouble integrating into gmail calendar (although this may have been resolved). Some less savvy users went from having too many notifications to too few, therefore getting discouraged from using the tool.

Source: Capterra
 

Peter from Rewatchable

June 2017

June 2017

A lot of features!

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Pros

I love using the task assignment feature to help stay organized when working with multiple projects.

Cons

It's not as easy to use or learn than products like trello. I wish the interface was a little nicer, but still overall a great product.

Source: Capterra
 

Nick from Sendik's Food Markets
Number of employees: 1,001-5,000 employees Employees number: 1,001-5,000 employees

June 2017

June 2017

Our team lives in flow. It is what keeps us organized.

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Pros

The cloud-based file sharing gives us a TON of storage and allows us to access files from anywhere to keep projects moving.

Cons

The search function is an area of opportunity. It often pulls irrelevant results and finding old projects is too clumsy.

Source: Capterra
 

Carolyn from Association for Iron & Steel Technology
Number of employees: 11-50 employees Employees number: 11-50 employees

May 2017

May 2017

It's so satisfying have a single place to track and organize work flow.

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Ease of tracking and organizing projects helps keep everyone on task and projects moving!

Pros

It promotes accountability and it's easy to use and figure out. Being able to track and organize projects in a single place is great. Having different views is great for different mindsets. Being able to export project lists is very helpful in order to have a physical check list.

Cons

Being able to color code projects would be helpful to my group, so it would be nice if that were an option. I also don't like the way the new projects view keeps projects marked as completed on the calendar until their due date.

Source: Capterra
 

Connie from Moderne PRess

May 2017

May 2017

Always great service and value.

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Pros

Love how it keeps my team organized! It's so easy to assign tasks, move them around - and see all activities at a glance.

Cons

The iPhone app is buggy and doesn't work as well as the Desktop app. It doesn't refresh and show current tasks all the time.

Source: Capterra
 

Florian from Z Models
Number of employees: 2-10 employees Employees number: 2-10 employees

May 2017

May 2017

I love it, perfect balance between features and accessibility

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Pros

Easy to use, reactive support and always new features ! The mobile app is really useful too. And the price is good!

Source: Capterra
 

Geoff from Friendly Design Co
Number of employees: 2-10 employees Employees number: 2-10 employees

April 2017

April 2017

The Best Tool For Small Teams

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My team has evaluated dozens of tools and we keep coming back to Flow. The biggest difference over other project management software options, is that everyone actually uses this. Flow's UI makes sense, the experience is comfortable and intuitive, and the organization of information fits with how teams work. I couldn't speak more highly about any other tool my team regularly uses.

Pros

Ease-of-use; Simple to understand and utilize, but the right mix of features to effectively manage a range of projects

Cons

Slow to integrate with 3rd party tools and software

Source: Capterra
 

Alexander from Leandev

April 2017

April 2017

Awesome product

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Extremely satisfied with the product. We use multiple teams, multiple projects and Slack integration, everything works seamless.

Source: Capterra
 

Ziggy from 3P

April 2017

April 2017

Makes my life so much easier!

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Flow has been a great addition to my business and has made it so much easier to have the work flow nicely in our office and know where all the work is at

Source: Capterra
 

Dave from Holstee

April 2017

April 2017

Been using Flow for years and still love it.

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Our team has been using Flow for years and its been a great experience. Especially with the whole team using it - it's a great way to keep our remote team on the same page. We chose Flow over a few other similar apps because of the clean and beautiful design which makes using it a pleasure. I also really appreciate the default calendar view - a view which at the time we started using it other apps didn't have. The app focuses on Tasks - which makes my time using it really actionable. The recently added projects views which is a nice addition and eager to see that further develop.

The one feature that I really wish it had was time tracking and the ability to schedule my day by time-boxing tasks and bringing them into my calendar for the day and week. Also offline viewing / functionality would come in really handy for long flights without wifi.

Source: Capterra
 

Ching from Evolve Lawyers

April 2017

April 2017

Honestly fantastic

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It's incredibly easy to use even if you are not tech savvy. The layout looks simple and modern. I can't imagine working without it!

Source: Capterra