Kanban Tool is a project management platform that enables users to visualize and organize their workflow. The solution offers real-time team collaboration tools and helps organizations to manage project tasks, track deadlines and allocate resources using digital kanban cards. On-premise and cloud-based deployments are available.
Kanban Tool includes time tracking, expense tracking, resource management, portfolio management, file sharing, issue management and reports and analytics. Users can organize tasks into backlogged items that require completion, in-progress tasks and completed objectives.
Kanban Tool can also predict project completion dates by analyzing data from previously completed projects. In addition, users can create diagrams, graphs and charts to visualize and present project information.
Three pricing models are available and a free trial is also offered. Support is provided through an online knowledge base.
Paul from Bridgestone
Employees number: 10,000+ employees
Ease and clarity
Simple and intuitive, yet offers all the features you'd expect to run a small development team, projects
The analytics are basic for now , however you can export the data so it doesn't stop you getting the full picture
Gabrielle from Groupe Entourage
I can manage a lot of tasksfrom a long period of time in the same page. The filter is working very well. The automatic Checklist helps me to not forgot any recurant tasks.
There is no available setting for a target column related to due date.
The calendar on the right is small, it would be usefull to be able to open it in another window.
Todd from PCMS
Employees number: 11-50 employees
We got our project requirements and tasks under control quickly and allowed several stakeholders to "get on the same page" easily, streamlining communication and nailing down requirements.
It's hard to imagine what this tool does not have. You can customize fields. Maybe customized reports? I don't know. It seems pretty complete to me. You can really hit the ground running with this tool AND it lets you import your items from Excel or other sources.
This software actually gives you columns AND swimlanes. You'll notice almost all of the competitors do not give you that. Managing items is simple as drag and drop, click and type. The online collaboration piece is solid and administration is a no brainer.
Alexander from 1b.ru
Employees number: 501-1,000 employees
I'm am import procurement manager in a big retail chain of stores, so I have to work on many projects simultaniously and this is the only tool I found that provides that possibility in the most convenient way. Simply put a name of a project in a line and a task type in a column (for example, "to do", "doing", "review", "done") to handle all of them on just one board. Amazingly comfortable and productive
The android app is not user friendly. Bad UX design. Hope they will improve it.
The design overall is far from perfect, so if an interface design is important for you, Asana or Trello might be a better option )
Ryan from Solutionreach
I was recently on the hunt for a task management tool that I could run separate from the commercial products used at my workplace. This would allow me to add in personal tasks and lower level tasks that weren't appropriate to track in the enterprise boards I was a part of.
I came upon Kanban Tool and was immediately impressed by the set up options; At a basic level, you already have access to basic, time and event driven Kanban boards, as well as several types of team boards for collaboration. From there, you can further customize the columns, number of lanes, and functions. You can import and export tasks through .csv and and calendar, making everything portable.
In practice, I was impressed with the simplicity of the cards on the board. They can be created by color, helpful when trying to manage a bunch of different workflows like I am. At a glance, I can also see the priority, days until due (or past due days!), and the number of sub-tasks within a card. That's right - You can set up checklists WITHIN the card, which is hugely useful. If you like to have a card for each subtask, you can do that to, and mark subsequent tasks as blocked until the subtask is complete. I also enabled a cool extra that causes cards to "fade" over time, giving another visual cue to things that aren't getting done.
Time tracking for each task was a bit of a revelation. Once I got in the habit of shifting every task I was working (The timer starts as soon as you put it in the "in progress" zone), I got really good info on what type of tasks were chewing up time, and even on the fact that I was working on a lot of things throughout the day that I didn't think to track.
Finally, Kanban Tool offers what they call "Power-ups", which are basically plugins. The ones I have been really excited about are the ability to attach files to Dropbox or Onedrive, a custom Chromecast feature that allows the board to be cast up to a TV (Great for my family chore board in particular!), and one that allows you to manipulate checklists without opening cards.
In the end, the only real niggle I had with the product was that while I can manually arrange cards in the To Do area (I use multiple swim lanes), one lane can't be longer than the others.
I am an enthusiastic product researcher, so I was a bit surprised when my productivity management hunt just lost steam after starting with Kanban Tool. For flexibility and daily use, I couldn't ask for more.
Flexibility, extensibility, intuitive interface.
Not being able to fully manually arrange to do items.
Daniel from Venditum Latam
Employees number: 2-10 employees
I have tried Kanban Tool for six months and I can say it has all the features you can expect from these tools and it allows me to be more organized: it is visual, based on colored-notes, drag and drop, you can customize the work flow, for teams, analytics, etc. Take a look a it.
It has all the features you can find in other platforms.
It has room for improvement (the design). For example, I have also tried RealTimeBoard (awesome design).
KanBan Tool is the balance of analytics+design+ease of use.
John from -
Employees number: 11-50 employees
Our team started to use this app some months ago and I must say that I am fully surprised how much time it saves and how it improves the organization and communication between the team members.
Kanban tool does what it claims to be best at facilitating smooth team collaboration in an easy, no-nonsense way. Love the new design they've brought out, love the ease of creating new projects, love the maintenance-free time tracking, love their quick support team.
This is probably one of the 3 easiest to get to know applications I have come across.
Not the best mobile support, I'm afraid.
If you're pushed for time as far as finding the right app for your team goes - this is what you need.
Matthias C. from Dresden Municipal Transport
Employees number: 51-200 employees
We mainly wanted to use the time tracker, but from a few months' perspective - it seems the overall increase in process visibility has been a huge improvement in how we work. The financial dep. are overjoyed with the possibility to automate recurring tasks - they're working just like clockwork. Overall, very useful application - the not too steep pricing also helps.
no training was needed - easy to use.
Randy D. from JPAutoCollisionRepair
It's been easy to get started with the application from the get go - there are board templates available, so we had a good place to start with/
After this, we've just kept on improving the boards and our processes have much simplified thanks to this. I would roughly estimate that our process is bout a quarter shorter now than before - which is a huge improvement in my book.
Sasha from Yahoo, Inc.
Kanban Boards was recommended by my teammate as a great application for managing tasks. What I like is that it is a graphical clear visualization and helps me prioritize what I had going on and in which categories the tasks were. Also, I could color code, I do love that! I use the free version... so I don't have a lot of extra features, but I think the free version offers as much features and functionality as I needed!
Katarzyna from -
This application is really great! In my opinion it is one of the best among all available such tools.
Uptime, easy sign in
Anne from Siemens
Employees number: 10,000+ employees
We use it at my company to manage projects and remote teams. Because of its intuitiveness it was extremely easy to implement. The greatest thing about introducing Kanban is that we don't need so many meetings anymore. Also, extensive analytics enable to oversee your team's workflow and spot any bottlenecks.
time tracking, low price, mobile app for Android,
no iOS or Windows app
Ariel from IBM
Employees number: 10,000+ employees
I have been using KT for over a year. I learned about it in my former company. We used it for project management and managing remote team. The best thing about it is that you can adapt it to your needs and create a perfect board for your work. It is not only about simple Kanban boards. The possibilities are endless. I also like the fact that KT offers very detailed and elaborated statistics and analytics. You can easily share files via KT and synchronize it with dozens of other applications.
Now I use it only for me. It is also suitable for personal use. KT is all about elasticity and personalization.
I hope my company will introduce it in the future.
-app only for Android
I get to know Kanban Tool at my previous work and I decided to implement it also in my new office. My colleagues are thankful and they say that the tool helps them to solve the time-management problems. And it's easy and colorful so they use it with pleasure.
easy to use; time tracking; colorful
is not free of charge
My experience with Kanban Tool is very positive. It helps to carry out any type of project, smaller or bigger. Even though it offers so many options and functions, it remains simple and user-friendly.
Useful, easy to use, complete, cheap, universal
It should be available in more languages.
Just finishing my free trial but as I really liked the experience, I might sign up for one of the plans - the price seems fair for the quality they offer. Kanban Tool is a software based on the well known kanban board method - there are plenty of programs using it, but this one worked out the best for me so far. It's simple yet effective, and has the option of time tracking - really useful!
Aneta from ORIFLAME COSMETICS
Employees number: 5,001-10,000 employees
First and foremost - it is clear and intuitive, so you won't have problems introducing it to your team.The creators of KanbanTool took what's best from Kanban method and combined it with seamless time tracking. Integration with other software such as Dropbox, Zapier or Google Drive gives you practically endless possibilities.
Great for delegating work, project management and even brainstorming new ideas.
Totally recommend it!
-also an Android app
-really like its layout
-easy to customize
-a lot of interesting features such as: My Work Widget, Time Tracking & Reporting or adding tasks via email
-no iPhone app
-more colors of cards would be nice
I've tried more than 7 of the popular Kanban applications, and this one is by far my favourite. It's to the point, no-nonsense, clear and easy to use, as well as to get used to using over a longer period of time.
- great customization and having the optional features (Power-ups)
- time tracking, time reporting, cumulative flow, lead and cycle time diagram, breakdown chart
- calendar and file hosting services integration
- excel export
- swimlanes - horizontal rows for setting a number of projects within one process (haven't seen this in other apps)
- mobile access
- free version to choose
We've been using the app to manage the cooperation with some overseas contractors, and it proved a lifesaver. Such a reduction of communication time and lag, far less misunderstandings and quicker results altogether. Since then, we've never stopped using KanbanTool, even though it's just the local team at the moment. Still increases productivity greatly and keeps things in order.
Easy to use, easy to get started, nice, clear UI, great optional features.