Zoho Projects is a web-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their team, estimate project costs and follow up on in-progress tasks.
Other product features include document management, which provides a portal for sharing documents within the team members. Zoho Projects also offers issue management features, which help managers resolve errors in the project tasks.
With the help of dashboards to improve project visibility within the team and a reporting module to prepare business reports and management summaries, users can make informed decisions regarding project execution and required staffing levels.
Jorge from EMBA Group
Specialty: Software / Technology
Employees number: 11-50 employees
Perhaps is just that our operation is unconventional but we still find the interface a bit heavy.
Timesheets tool is an awesome feature to which we rely a lot.
Task Management is also great to assing resources and keep the track of it
As a manager I struggle a lot when need reports, which is a tool that is sold separately. Also our business requires one person to be involved in many different projects and sometimes its overwhelming for the team.
Chris from Project World Impact
Everything about this is amazing. They have clearly thought through UI and UX from a users standpoint.
The basic versions of this software are useless. You need premium or enterprise.
Probably the best on the market... but a close second and third are Asana and Wrike.
Suzanne from AMHCA
Tired to sign up and try to use but they only list time zones in Europe and Africa. Not one American time zone - which will make it impossible to synchronize our project management.
Time zone problem for anyone in U.S. or Americans who want to synchronize their projects
Use only in Europe or Africa.
Carlos from Artos Consulting
I was working on a project that used Zoho Projects as the management tool. It works great for projects of any size really the issue comes with integration with other platforms, apps, and tools. You really have to be an all Zoho kinda operation to really reap the max benefits from Zoho Projects. If that's not an issue then you should be in great shape.
Jenna Marie from Got Sun - Go Solar
Employees number: 11-50 employees
I started ( and ended) using the free trial. This application certainly could be easier to use . I imagine that it would be had the free trial provided the opportunity to properly assess the product.
Simple navigation. Clean looking interface, multiple views
Not enough features in the free trail to adequately assess
I recommend you not put too much effort info the trial version unless you are certain that you will be upgrading to one of the non-free versions (in which case , you already know more about how it works than I was able to determine with the free trail)
Ethan from Omadi, Inc
We used to use trello and switched to zoho projects. It has lots more detail and allows for better process management.
David from ASCC Inc.
Employees number: 51-200 employees
I have used Zoho Projects for some internal projects we are working on and I have like the collaboration and the features with Zoho Project. It has helped keep us updated and together with increasing our success. We have only used it on a small portion but we like it and will use it on some larger projects. We are also looking into Zoho People to help us track training needs with our staff.
I like the collaboration and especially the mobile app
There is a lot to learn and can be a big task.
Keep up the good work. Keep making it useful as you have already done.
Fabiana from PartnerHero
This tool is definitely the go-to software in order to keep information segmented, organized and assign it to the team members involved in the project.
Kleopas from VITeC
Astonishing! Simply amazing. All the project management principles on a ready to use and share web platform. Simple to use and easy to distribute information and tasks to every member of the team.
Tom from Circularis Biotechnologies
Employees number: 2-10 employees
Trying the Express version. Pretty straight forward, reasonably intuitive UI. I'm starting up a company, so costs are limited. There are 3 main deficiencies that have forced me to look for alternatives: 1) no dependencies, 2) no sub-tasks, 3) can't skip weekends and holidays.
The upgrade to premium has those features, but it's little expensive. Not as convenient to share select project details with customers, but manageable and with much better feature set.
Cloud based, intuitive UI
For the price of express version, no dependencies, no sub tasks, and no exclusion of weekends and holidays. Cheaper (free) alternatives with those features do exist.
If the express version had those 3 things, I never would have looked for alternatives.
Francisco from Asociación Colombiana para el Avance de la CIencia
Employees number: 11-50 employees
Zoho Projects is very consistent in terms of easy of use and flexibility as the other products of the Zoho Suite. There is only one feature that it would be great to be included is to have a programmed vs executed Chart, and a Budget control (programmed vs Executed)
Easy of use and integration
Lack of a good budget control
Katharina from Otago Online Consulting
We use Zoho Projects to manage the time we spend on each client and for the different projects. It takes a little while to get used to all the functions that Zoho Projects offers but it is well worth it.
Erin from University of Kansas
I have tried many PM software platforms, and I find that most are more complicated than I need. I have used various Zoho products for nearly a decade, and when I saw Projects, I had to give it a go. It has all the PM features you need with a clean, straightforward interface. It was easy to understand and get set up, and easy to follow multiple projects through. It's flexible enough to accommodate multiple PM approaches (which is great, since different projects sometimes benefit from different styles). As with any software, there are some features that I would like to see done differently, but I suspect that's largely a matter of preference. No real complaints - it's a great system!
Suresh from BIAL
Zoho is a highly productive Project Planner with almost all the features of some of the other existing tools. However being SaaS, it is pay as you use and scalable. Reporting and Dashboards templates are available for quick use.
We have multiple departments within a small business that take projects from start to finish. With Projects we are able to create tasks specific to each department and even team member in order to track cost for each project. It has helped so much with determining resource allocations and staying on budget.
Easy to use
It has a mobile App
You can customize everything
It might seem daunting starting from scratch, you really have to have an idea of how your company's setup is going to look before you can start.
Try it out, it's fairly cheap and a great way to customize project time/budget tracking for each company's needs.
The core functionality of the platform is excellent - the way the flow works with projects, milestones, task lists, tasks, and subtasks support such a variety of project complexities, which is wonderful for a company like mine where our projects range in scope.
The time tracking is easy to use and a clean design. The ability to move task lists between projects and things is also a great feature.
There are some areas where you are prompted to load a file, but then when you try it tells you it must be an image. There should be tags or custom fields at the task level. Milestones should have an option to not enter a date as sometimes it is used for planning a backlog (for our purposes)
Also, an admin should be able to unfollow a project manually. I like that we are opted in to follow everything, but I have no way to remove projects that are not relevant to me whatsoever.
Another MAJOR con that isn't specific to projects is just how unhelpful the tech support staff is. They seem to only be interested in closing the ticket, so much so that they don't always read the entire question or bother to try and formulate an answer, they just give you a link to their help desk and send you on your way. That has been the SINGLE most frustrating aspect of any and all Zoho products we are using.
It's a really great starter tool for a small company. I could see it being a bit too basic or hard to manage for larger organizations.
Mehdi from KIC
It is a a very useful platform about project management specially the way of sharing activities and all issues in one single page however some times I think we need to integrate email as a reference.
Zohoprojects looks good at first however there are some small bugs. More importantly there are MAJOR issues once everything is set up. Unfortunately we had to leave zohoprojects for privacy reasons.
Within the project management system as it is currently developed every user can see every comment and task for every other user in the project. We contacted zoho and there is no way of changing this.
Our setup currently is we have employees, contractors, managers and clients.
As far as zoho is concerned though all of the above make no difference as zohoprojects lets every user even the contractors see EVERY detail of every conversation and tasks between managers and clients.
Eventhough there are priviledge roles to prevent users from editing other users tasks they can still view EVERYTHING. Every login or message left, every detail, task, invoice etc generated for every other user.
Therefore two completely independent contractors for example could view absolutely everything that is going on with eachother. Absolutely ludicrous.
This is certainly a fundamental and very basic requirement which any project manager would expect out of the box.
Zohoprojects however seems not to care about it. We contacted them many times about this issue to find a workaround however there is none. We got a nice apology from India but unfortunately that is not enough. This lack of functionality can not be omitted. It is essential.
All it needs is a tick box within each project titled "Tick for Assigned users to be able to view tasks and milestones only"
If you are intending to use zohoprojects to manage one or more contractors and employees for your business then DON´T. You could do more damage to your business through this lack of privacy functionality than good if you do. As every project user can see EVERYTHING that everyone else is doing including any login or sensitive information that is posted. There is no way of making any message or task private. Also ALL client information can be viewed by EVERY user also.
Zoho does have a solution to client information being visible to all the users which is to set up one project for clients and one for workers.
Surely that negates the complete purpose of the system in the first place?
All I can say is "It´s a shame".
Unless they fix it soon they will certainly lose huge amounts of customers and revenue just the same as they have now lost ours.
When there are problems with the platform a very apologetic response from India arrives in your mailbox explaining that there is no solution.
no privacy between users
no privacy for clients from users
Alan from Continental Building Products
Employees number: 201-500 employees
we attempted to use this as a project management tool when we were implementing a new ERP system but we quickly outgrew it. the biggest flaw is the way it handles tasks and milestones. it becomes one big list that's difficult to navigate and difficult for users to understand. even the system itself became clunky as we were constantly expanding and collapsing different sections trying to view the related tasks. we were also very limited in the reporting we could do. I think this tool would work well for small scale projects
very low cost
easy to get up and running quickly
too simple - tasks and milestones quickly grows into a giant list that's difficult to manage and becomes clunky in the interface. this app would be best served on small projects
Very good integration with google services makes life easy for google apps user like us to on board the service. Very reliable and easy to use and get others to use. One of the best features is real project management set up, with milestones and tasks associated with projects. There is also an iPhone app that must be enabled by the account admin before users can access projects on their iPhones (must be on a paid plan to use the app )
google apps integration
some enterprise features still missing
Currently being used as a tracker for projects at our Engineering Firm. It seems to provide the "works" that our engineers like, such as Gantt Charts, different task views, and detailed task management. However, we require some customization because we use their "Projects" tab to report our overall progress. I've asked them to help add certain features (one of which was to add a % completion bar on the page next to each project) which they DID do! I was impressed that they made an effort to customize. However, there are additional requests I have put in that are on the "to-do" list which could take time. For the price we pay and functionally, its a great investment. Their email support is usually very responsive and address my issues in a timely manner. Plus they have a freemium version which, hey, would never hurt to try.
Gantt charts (SUPERB)
Hierarchical tasks (parents + subtask creation)
Dependencies for tasks
Zoho-sheet editiing of files THROUGH projects (very valuable)
Projects is slowly upgrading itself to a more 'perfect' software.
Some customization needed based on industry/client needs
The support is terrible. They have calls routed to India and no one EVER picks up and when they do its a US based company who can ONLY take messages. When you leave a message NO ONE calls back! They email you about it. If I wanted an email response I would have emailed you in the first place!
The support is terrible. They have calls routed to India and no one EVER picks up and when they do its a US based company who can ONLY take messages. When you leave a message NO ONE calls back! They email you about it. If I wanted an email response!