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SiteDocs
SiteDocs
SiteDocs is a cloud-based audit management solution designed for businesses of multiple sizes in the construction and maintenance industries. Users can run their safety programs through mobile apps and web browsers. Key features i...Read more about SiteDocs
Onspring
Onspring
Onspring is a cloud-based, no-code software for reporting, analysis, process management, and coordination. Our connected solutions for Governance, Risk & Compliance, ITSM, and Business Operations create efficiencies for your teams...Read more about Onspring
HSI Donesafe
HSI Donesafe
Donesafe provides an online all-in-one EHS (Environmental, Health & Safety) management software solution that connects all workers across an organization. Donesafe supports all industry types and organizations large and small. Our...Read more about HSI Donesafe
Diligent HighBond
Diligent HighBond
The HighBond by Diligent (formerly Galvanize) Platform is modernizing governance by providing companies with a holistic view of governance, risk and compliance initiatives that helps them achieve their strategic objectives while c...Read more about Diligent HighBond
Netwrix Auditor
Netwrix Auditor
Netwrix Auditor is a security solution that helps organizations overcome compliance and operational challenges. Netwrix solutions empower you with total control over what's going on in your hybrid IT environment by delivering acti...Read more about Netwrix Auditor
ManageEngine ADAudit Plus
ManageEngine ADAudit Plus
ManageEngine ADAudit Plus is a Windows auditing, security, and compliance solution. Key features include comprehensive logon auditing, detailed change monitoring, real-time risk alerting, and streamlined compliance reporting for A...Read more about ManageEngine ADAudit Plus
Benchmark Gensuite EHS
Benchmark Gensuite EHS
With Benchmark Gensuite EHS platform’s solutions, we can help your company strengthen the foundation of your ESG program allowing you to minimize risk, enhance safety programs, improve compliance and performance, and deliver on ES...Read more about Benchmark Gensuite EHS
EHS Insight
EHS Insight
EHS Insight is a cloud-based environmental health and safety (EHS) and quality management solution. It helps clients track environmental effects, manages security and risks and ensures compliance with requirements. EHS Insight of...Read more about EHS Insight
Audits Management Software
Audits Management Software
Audits Management Software by Intelex provides a cloud-based interface for environmental, health and safety, quality and business performance management. This solution helps customers report essential business information, ensure ...Read more about Audits Management Software
Intellect QMS
Intellect QMS
Intellect provides a flexible enterprise Quality Management Software (eQMS) solution and platform designed to meet any FDA and ISO compliance requirements, as well as digital transformation goals. Built on the Intellect Compliance...Read more about Intellect QMS
EASE
EASE
EASE is cloud-based software designed to help organizations meet the challenges of increasingly complex manufacturing environments. It provides visibility into processes and audits, various types of inspections and compliance mon...Read more about EASE
Audit Prodigy
Audit Prodigy
Audit Prodigy is a cloud-based audit planning platform that provides solutions for challenging businesses and compliance requirements. Designed by a team of global business leaders, the platform caters mid-to-multinational sized c...Read more about Audit Prodigy
FORM OpX
FORM OpX
FORM OpX is a field service solution that provides tools that aim to optimize the workflow involved in traditional field service operations. Based on a variety of responses, the system triggers events that are situationally approp...Read more about FORM OpX
iAuditor
iAuditor
iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries...Read more about iAuditor
CQRM XD Quality Management
CQRM XD Quality Management
At Xybion, our digital unified lab operations with cloud-based LIMS and ELN enable your lab to be competitive and efficient in the next generation of digital lab management. Labwise XD is a digital lab execution system built on a ...Read more about CQRM XD Quality Management
Certent Disclosure Management
Certent Disclosure Management
Direct connection with existing data sources such as Excel, general ledger or consolidation software ensures accuracy and consistency Full audit trail capabilities to easily track who made what changes and when they occurred Wor...Read more about Certent Disclosure Management
Essential ERM
Essential ERM
Essential ERM is a secure web-based Enterprise Risk Management system. Easy-to-use screens and innovative visual features engage business unit managers, executives and board members. Essential ERM is an excellent catalyst to launc...Read more about Essential ERM
Safefood 360°
Safefood 360°
Safefood 360° provides simple and intuitive design for your food safety management and supplier management needs and reduces your workload for food safety certification and audit process. Safefood 360° covers all aspects of food ...Read more about Safefood 360°
TeamMate+ Audit
TeamMate+ Audit
TeamMate+ Audit is a cloud-based audit management tool for businesses of all sizes to improve the visibility, efficiency and consistency of internal audits across the departmental and organizational levels. TeamMate+ allows audito...Read more about TeamMate+ Audit
Certainty Software
Certainty Software
Certainty Software is a user-friendly, web-based solution designed to empower businesses in various industries, including agriculture, mining, petrochemicals, construction, energy, manufacturing, retail, transportation, healthcare...Read more about Certainty Software
Buyers Guide
Last Updated: March 16, 2023Audit software helps organizations plan for, address and mitigate risks that could compromise the safety and/or quality of the goods or services they provide.
For businesses that adhere to government regulations and industry standards, audit management is a critical component of their compliance and risk management strategies.
If you’re considering investing in an audit management system, we’ve created this guide to help you make a more informed purchase decision. Here’s what we’ll cover:
What Is Audit Management Software?
What Are Common Features of Audit Software?
What Are The Benefits of Audit Management Software?
Key Considerations for Audit Management Software
What Is Audit Management Software?
This type of software standardizes audit management processes across an organization. It helps automate the various steps in the audit lifecycle, allowing businesses to conduct audits in a single, comprehensive framework.
Although the types of audits can vary—internal audits, supplier audits, quality audits etc.—audit software commonly encompasses these steps:
Steps in the Audit Life Cycle
Plan and schedule: Prioritize risk areas, create targeted risk-based plan, plan when the audit will happen. Schedule resources, create and assign tasks and checklists, assign owner.
Conduct audit: Owner and teams perform audit tasks, apply document controls, track observations and records findings. This stage is often described as “field work.”
Manage findings: Track progress, monitor trends and analysis. Develop audit reports, review recommendations with management and design risk management implementation plans.
Implement and review: Implement action plans, observe and record findings. Monitor and track success of action items and note any inconsistencies that might require future audits.
What Are Common Features of Audit Software?
Auditing systems typically include the following capabilities:
Audit scheduling | View team and site calendars, resource availability and potential conflicts. Create timeline, schedule audit team and owner. |
Task and time tracking | Assign tasks and due dates, track progression of tasks and record time to resolution. Alert owner of overdue tasks. |
Configurable forms/checklists | Create and save custom forms and checklists according to the audit needs at hand: e.g., planning, completion, quality assurance. |
Email notifications | Set up automatic alerts to audit team about any changes to the schedule, priority items or follow-up tasks. |
Track progress of tasks, budget and timeline; view status of audit checklists; monitor performance and visualize trends. | |
Document and analyze data trends, performance reports and generate recommendations and action plans based on findings. |
What Type of Buyer Are You?
As mentioned above, businesses that regularly require audits typically fall into two categories:
Regulated by the FDA. Examples include pharmaceutical companies following directive 21 CFR 211 and medical device firms that adhere to 21 CFR 820. These businesses have to follow these regulations exactly. To do so consistently and without error requires an automated system.
Complying with industry standards. Examples include general manufacturers and businesses in the service industry that follow quality standards, such as ISO 9000. To become ISO 9000 certified, businesses are assessed on their quality assurance practices and must submit documentation of their processes. Audit software can streamline this process.
What Are the Benefits of Audit Management Software?
Audit software can provide organizations with several benefits, including:
Reduced risk. Standardizing audit management processes eliminates inconsistencies. It also provides visibility into workflows, data collection and report metrics.
Enhanced security. Securely store and manage audit documentation, recommendations and implementation plans in a centralized system.
Improved compliance. Comply with industry standards and government regulations while maintaining an accurate, searchable audit trail.
Key Considerations for Audit Management Software
When you’re evaluating potential audit management solutions for your business, start with detailing all your requirements and categorizing them based on their importance. Below are some parameters that will help you identify the right solution for you:
Automatic audit scheduling. Auditing a single process is relatively easy, but when there are thousands of processes across numerous locations and working areas, manual scheduling can be extremely difficult. Automatic audit management systems offer customized scheduling throughout the year based on factors such as the availability of auditors and the operational area. Automatic scheduling can help users map out their overall audit schedule for the complete year.
Convergence of safety and quality. The ability to integrate these two audit processes is an important consideration. Both share several common functions, such as document control and corrective action. On many occasions, for example, audit teams will review the corrective action process of environmental health and safety (EHS) systems but will do this at a later stage for quality management systems (QMS). Usually, both EHS and QMS have the same corrective action process, so, with audit management software, these can be managed in a single audit.
Mobility in the audit process. The audit process is usually conducted across an organization’s premises, including the warehouse and shop floor. It requires auditors to go to the physical location of each process and record the data. As such, there must be a mobile device, such as a tablet, to record data, especially in the case of cloud-based audit management systems. This feature allows the user to enter audit information into the system in real time.
Automated templates for checklists and audits. This feature speeds up the audit process without auditors having to compile checklists and type questions repeatedly. Most of the automated audit management solutions on the market provide a list of keywords that recognize several types of checklists and audits. With this feature, the user just has to choose the audit type to schedule the process, and the solution automatically pulls in the correct data.
Integration of audits with rest of QMS and EHS systems. Even if the overall audit process goes off smoothly, it will produce findings that require further action. Automated auditing solutions are usually included with QMS and EHS systems, and modern auditing systems automatically integrate with other quality and safety procedures, such as corrective action, to ensure complete transparency of information. You can also integrate audit findings to update all the records in document control and in training programs to make sure the staff is trained properly. Such integrations help management align the audit findings with the affected processes.