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School Management Software

 
Kiddom logo
 
Kiddom is a cloud-based school management solution that provides tools for planning lessons, assessments and activities, as well as analytics capabilities. Key features include assessment management, curriculum management, student... Read More
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Kiddom is a cloud-based school management solution that provides tools for planning lessons, assessments and activities, as well as analytics capabilities. Key features include assessment management, curriculum management, student... Read More
 
Gradelink logo
 
Gradelink is a cloud-based school management solution that helps connect teachers, students and parents through a single interface. Key features include student enrollment management, attendance report generation, grade and attendance... Read More
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Gradelink is a cloud-based school management solution that helps connect teachers, students and parents through a single interface. Key features include student enrollment management, attendance report generation, grade and attendance... Read More
 
Orbund logo
 
Orbund is a cloud-based education management solution for training institutes, higher education, K-12 schools and universities. Primary features include an online application, lead forms, registration portal, instructor portal, administrator... Read More
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Orbund is a cloud-based education management solution for training institutes, higher education, K-12 schools and universities. Primary features include an online application, lead forms, registration portal, instructor portal, administrator... Read More
 
PowerVista RollCall logo
 
PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabilities.... Read More
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PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabilities.... Read More
 
BigSIS logo
 
BigSIS is a cloud-based student information system for private schools across North America. It offers integrated modules for managing admissions, enrollments, gradebooks and more. The student information module helps administrators... Read More
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BigSIS is a cloud-based student information system for private schools across North America. It offers integrated modules for managing admissions, enrollments, gradebooks and more. The student information module helps administrators... Read More

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Classe365 logo
 
Classe365 is a cloud-based learning management system (LMS) and student information system (SIS) suitable for educational institutions. The software helps educators manage their students and course content and offers blended learning... Read More
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Classe365 is a cloud-based learning management system (LMS) and student information system (SIS) suitable for educational institutions. The software helps educators manage their students and course content and offers blended learning... Read More
 
Populi logo
 
Populi is a cloud-based school management solution that caters to small and midsize colleges and provides them the tools and functionalities to manage their administrative operations and routines. Key features include a learning management... Read More
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Populi is a cloud-based school management solution that caters to small and midsize colleges and provides them the tools and functionalities to manage their administrative operations and routines. Key features include a learning management... Read More
 
Student Management Suite logo
 
Skyward’s Student Management Suite is a cloud-based student information solution that helps schools manage student records, curriculum, attendance, grades, discipline, reporting and more. The solution's gradebook module supports... Read More
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Skyward’s Student Management Suite is a cloud-based student information solution that helps schools manage student records, curriculum, attendance, grades, discipline, reporting and more. The solution's gradebook module supports... Read More
 
Infinite Campus logo
 
Infinite Campus is a cloud-based school management solution that caters to districts ranging in size from 30 to 330,000 students. This solution integrates SIS features, operational management tools and learning management functionality... Read More
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Infinite Campus is a cloud-based school management solution that caters to districts ranging in size from 30 to 330,000 students. This solution integrates SIS features, operational management tools and learning management functionality... Read More
 
SAFSMS logo
 
SAFSMS is a cloud-based school management solution that helps primary schools, secondary schools and childcare businesses manage their administrative operations. SAFSMS provides school managers with an overview of students performance... Read More
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SAFSMS is a cloud-based school management solution that helps primary schools, secondary schools and childcare businesses manage their administrative operations. SAFSMS provides school managers with an overview of students performance... Read More

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ASAP logo
 
ASAP is a cloud-based class and membership management solution that caters to the needs of both small and midsize organizations and large enterprises. The solution helps organizations manage classes, after-school programs, events and... Read More
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ASAP is a cloud-based class and membership management solution that caters to the needs of both small and midsize organizations and large enterprises. The solution helps organizations manage classes, after-school programs, events and... Read More
 
PraxiSchool logo
 
PraxiSchool by PraxiPower Software is cloud-based school, childcare and church management solution. It is designed to cater small schools and daycare facilities. Primary features include attendance management, accounting, classroom... Read More
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PraxiSchool by PraxiPower Software is cloud-based school, childcare and church management solution. It is designed to cater small schools and daycare facilities. Primary features include attendance management, accounting, classroom... Read More
 
SchoolTonic logo
 
SchoolTonic is a cloud-based school management system suitable for schools of all sizes. It provides staff, teachers, students and school administrators with student academic history records, enrollment management, calendars, options... Read More
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SchoolTonic is a cloud-based school management system suitable for schools of all sizes. It provides staff, teachers, students and school administrators with student academic history records, enrollment management, calendars, options... Read More
 
mySkoolApp logo
 
mySkoolApp from Hex Technologies is a cloud-based and on-premise school management solution built to manage student data, daily operations and communications. The solution helps teachers, students, administrators and parents access... Read More
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mySkoolApp from Hex Technologies is a cloud-based and on-premise school management solution built to manage student data, daily operations and communications. The solution helps teachers, students, administrators and parents access... Read More
 
STARS logo
 
STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. It is suitable for the needs of small and midsize institutions. Key features include lead management and reporting, email tracking,... Read More
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STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. It is suitable for the needs of small and midsize institutions. Key features include lead management and reporting, email tracking,... Read More

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Fedena logo
 
Fedena is a cloud-based school management solution from Foradian Technologies, featuring multiple modules for managing student data, schedules, grades, messaging, human resources, finances and more. The solution’s dashboard can... Read More
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Fedena is a cloud-based school management solution from Foradian Technologies, featuring multiple modules for managing student data, schedules, grades, messaging, human resources, finances and more. The solution’s dashboard can... Read More
 
SchoolBrains logo
 
SchoolBrains is a Student Information System (SIS) that offers an integrated suite of modules to maintain student and personnel data. It is a cloud-based solution targeted primarily at K-12 schools and provides access to information... Read More
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SchoolBrains is a Student Information System (SIS) that offers an integrated suite of modules to maintain student and personnel data. It is a cloud-based solution targeted primarily at K-12 schools and provides access to information... Read More
 
EMPOWER logo
 
EMPOWER is a cloud-based student information system that supports the academic management needs of universities and colleges. This solution offers features supporting recruitment and admissions, financial aid, records and registration,... Read More
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EMPOWER is a cloud-based student information system that supports the academic management needs of universities and colleges. This solution offers features supporting recruitment and admissions, financial aid, records and registration,... Read More
 
QuickSchools logo
 
QuickSchools is a cloud-based school management solution designed primarily for small and mid-sized educational institutes. It can also be used by daycare, private K-12 schools, vocational programs, art schools and more. The solution... Read More
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QuickSchools is a cloud-based school management solution designed primarily for small and mid-sized educational institutes. It can also be used by daycare, private K-12 schools, vocational programs, art schools and more. The solution... Read More
 
dSMS logo
 
Idée Digital Student Management System (dSMS) is a cloud-based school management solution that helps schools, colleges, coaching classes and learning centers to automate administrative operations and academic activities. Key features... Read More
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Idée Digital Student Management System (dSMS) is a cloud-based school management solution that helps schools, colleges, coaching classes and learning centers to automate administrative operations and academic activities. Key features... Read More
 

Buyer's Guide

by Eileen O'Loughlin,
Market Research Associate
Last Updated: September 13, 2018


Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.

With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.

Here's what we'll cover:

What Is School Administration Software?
Common Functionality of School Administration Software
Benefits of School Administration Software
Market Trends to Understand
Key Considerations

What Is School Administration Software? 

School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.

Common capabilities of this software include:

  • Billing and invoicing
  • Grading
  • Attendance
  • Admissions
  • Scheduling

Some solutions also offer more advanced functionality, such as:

Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.

However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.

Common Functionality of School Administration Software

The following capabilities are common to most school administration systems:

Admissions Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).
Attendance Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.
Grading Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.
Scheduling Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.
Billing and invoicing Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.
Communication Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.

Benefits of School Administration Software

School administration systems bring many benefits to users, including:

Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.

Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.

Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.

Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.

Market Trends to Understand

We have observed a few changes taking place in this market:

Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.

Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.

Key Considerations

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.

Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.

 

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