Showing 1-20 of 84 products
Blackbaud K-12 is a cloud-based school management solution designed to help educational institutes record and track students’ information, grade and health records. It offers an online attendance tracking system, which enables students... Read more
Sawyer is a cloud-based camp management solution that offers booking and scheduling services for children's after-school class providers, camps and events. The solution also offers an online marketplace, where parents can register... Read more
Destiny One is a cloud-based student lifecycle management solution which helps colleges and universities manage higher education programs for non-traditional learners. Key features include registration, synchronous/asynchronous learning,... Read more
Gradelink FrontRunners 2021
Gradelink FrontRunners 2021
Gradelink is a cloud-based school management solution that helps connect teachers, students and parents through a single interface. Key features include student enrollment management, attendance report generation, grade and attendance... Read more
MySchoolWorx is a cloud-based school management system designed to help educational institutions manage online enrollment, student records and parent communications on a centralized dashboard. Teachers can utilize the assignment module... Read more
STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. It is suitable for the needs of small and midsize institutions. Key features include lead management and reporting, email tracking,... Read more
AdminPlus by Rediker is a cloud-based student information solution that helps schools collect, manage and analyze student information. The solution caters to public and private schools of all sizes and grade levels. The solution's... Read more
Alma FrontRunners 2021
Alma FrontRunners 2021
Alma is a cloud-based school management solution catering to businesses of all sizes in the education industry. Core features assist users to manage school administration, generate custom reports, administer the enrollment and admissions... Read more
PraxiSchool by PraxiPower Software is cloud-based school, childcare and church management solution. It is designed to cater small schools and daycare facilities. Primary features include attendance management, accounting, classroom... Read more
Classter is a suite of school management applications that helps academic institutions of all sizes manage documents, enrollments, feedbacks, complaints and announcements. Key features include curriculum development, billing, reservation... Read more
PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabilities.... Read more
MyStudentsProgress FrontRunners 2021
MyStudentsProgress FrontRunners 2021
MyStudentsProgress is a cloud-based school information management platform designed for K-12 private schools, dioceses and other educational organizations. Primary features include emergency alerts, report card management, attendance... Read more
Campus Cafe is a cloud-based student information system that helps in managing admissions, student services, business office and alumni development functions. Primary features are inquiries tracking, applicant tracking, status tracking,... Read more
BigSIS is a cloud-based student information system for private schools across North America. It offers integrated modules for managing admissions, enrollments, gradebooks and more. The student information module helps administrators... Read more
Edvance is a cloud-based school management solution that allows administrators to manage academic operations and enable interactions between school administration, teachers, parents and students. It also provides a student information... Read more
OpenEduCat is a cloud-based learning management solution designed for educational institutes. Key features include student management, course management, examination management, quizzes, faculty management, attendance management, news... Read more
DreamClass is a school and classroom management solution designed to help educational institutions, such as schools, colleges, dance studios, language academies and more, manage operations. The platform, which is deployed within the... Read more
iGradePlus FrontRunners 2021
iGradePlus FrontRunners 2021
iGradePlus is a cloud-based school management solution designed for individual instructors, schools and colleges. Key features include student and class management, school and district management, grade management, attendance and behavior... Read more
Blue is a survey solution available in both cloud-based and on-premise deployments. The solution offers educational institutions an online questionnaire and course-evaluation tool that integrates with their existing learning management... Read more
Ellucian is a cloud-based software provider that helps higher education institutions with professional solutions to create a connected campus. Designed for universities of all sizes, the platform provides solutions for departments... Read more
Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.
With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.
Here's what we'll cover:
What Is School Administration Software?
School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.
Common capabilities of this software include:
- Billing and invoicing
Some solutions also offer more advanced functionality, such as:
- Integrated learning management systems (LMSs)
- Tools for administrators to evaluate teachers
- Parent portals for checking students’ attendance and grades
- Reporting and analytics capabilities
- Library management tools
- Point-of-sale (POS) functionality for managing cafeteria and other sales
- Fundraising capabilities
- Electronic health records (EHR) tools for onsite nurses and clinics
Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.
However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.
Common Functionality of School Administration Software
The following capabilities are common to most school administration systems:
|Admissions||Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).|
|Attendance||Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.|
|Grading||Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.|
|Scheduling||Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.|
|Billing and invoicing||Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.|
|Communication||Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.|
Benefits of School Administration Software
School administration systems bring many benefits to users, including:
Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.
Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.
Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.
Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.
Market Trends to Understand
We have observed a few changes taking place in this market:
Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.
Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.
Here are some important points to keep in mind as you search for new school administration software:
Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.
Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).
Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.
Your Guide to Top School Management Software, January 2021
Software Advice uses reviews from real software users to highlight the top-rated School Management Software products in North America.
Learn how products are chosen