School Management Software

Finding software can be overwhelming. We've helped dozens of schools find school management software to manage administrative tasks, scheduling and student progress.

Showing 1-20 of 94 products

Sawyer

Sawyer is a cloud-based camp management solution that offers booking and scheduling services for children's after-school class providers, camps and events. The solution also offers an online marketplace, where parents can register... Read more

Learn More

Gradelink FrontRunners 2021

Gradelink is a cloud-based school management solution that helps connect teachers, students and parents through a single interface. Key features include student enrollment management, attendance report generation, grade and attend... Read more

Learn More

STARS

STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. It is suitable for the needs of small and midsize institutions. Key features include lead management and reporting, email t... Read more

Learn More

Classter

Classter is a suite of school management applications that helps academic institutions of all sizes manage documents, enrollments, feedbacks, complaints and announcements. Key features include curriculum development, billing, rese... Read more

Learn More

PraxiSchool

PraxiSchool by PraxiPower Software is cloud-based school, childcare and church management solution. It is designed to cater small schools and daycare facilities. Primary features include attendance management, accounting, classroo... Read more

Learn More

Campus Cafe

Campus Cafe is a cloud-based student information system that helps in managing admissions, student services, business office and alumni development functions. Primary features are inquiries tracking, applicant tracking, status tra... Read more

Price:

Learn More

MyStudentsProgress.com FrontRunners 2021

MyStudentsProgress is a cloud-based school information management platform designed for K-12 private schools, dioceses and other educational organizations. Primary features include emergency alerts, report card management, attenda... Read more

Learn More

SchoolDoc.com

SchoolDoc is an electronic health record (EHR) system designed to help schools and educational institutes manage online registrations, health forms, medication charts and more. It includes a built-in electronic medication administ... Read more

Price:

Learn More

Blackbaud K-12 Solutions

Blackbaud K-12 is a cloud-based school management solution designed to help educational institutes record and track students’ information, grade and health records. It offers an online attendance tracking system, which enables stu... Read more

Learn More

PowerVista RollCall

PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabili... Read more

Learn More

iGradePlus FrontRunners 2021

iGradePlus is a cloud-based school management solution designed for individual instructors, schools and colleges. Key features include student and class management, school and district management, grade management, attendance and ... Read more

Learn More

BigSIS

BigSIS is a cloud-based student information system for private schools across North America. It offers integrated modules for managing admissions, enrollments, gradebooks and more. The student information module helps adminis... Read more

Learn More

Shape

Shape's cloud-based solution offers tools designed to manage online marketing and promotions, capture leads from online sources, organize sales pipelines, connect with customers and automate everyday tasks. Shape is suitable for b... Read more

Price:

Learn More

OpenEduCat

OpenEduCat is a cloud-based learning management solution designed for educational institutes. Key features include student management, course management, examination management, quizzes, faculty management, attendance management, ... Read more

Price:

Learn More

Procare Online

Procare Online (formerly known as Kinderlime) is a cloud-based child care platform suitable for day care centers, after school programs and other childcare businesses of all sizes. Procare Online offers sign-in and sign-out, atten... Read more

Price:

Learn More

Sycamore School

Sycamore School is a cloud-based solution designed to help schools manage various administrative operations, such as attendance tracking, communication management, event scheduling and more. Students and parents can use the self-s... Read more

Learn More

Sycamore Campus

Sycamore Campus is a higher education institution management solution that helps organizations streamline operations across admissions, assessment management, attendance tracking and staff time tracking, among other processes. It ... Read more

Price:

Learn More

Blue

Blue 360 Degree Feedback is a cloud-based solution suitable for businesses of any size. The solution enables users to assess performance on the basis of skills, competencies and behavior. Users can gather input from internal as we... Read more

Learn More

Classe365

Classe365 is a cloud-based learning management system (LMS) and student information system (SIS) suitable for educational institutions. The software helps educators manage their students and course content and offers blended learn... Read more

Learn More

MyClassCampus

MyClassCampus is a cloud-based integrated school management and enterprise resource planning (ERP) solution designed for educational institutes such as schools, colleges, universities and coaching centers. Features include fees ma... Read more

Learn More

Buyers guide


Last Updated: March 15, 2021

Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.

With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.

Here's what we'll cover:

What Is School Administration Software?
Common Functionality of School Administration Software
Benefits of School Administration Software
Market Trends to Understand
Key Considerations

What Is School Administration Software? 

School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.

Common capabilities of this software include:

  • Billing and invoicing
  • Grading
  • Attendance
  • Admissions
  • Scheduling

Some solutions also offer more advanced functionality, such as:

Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.

However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.

Common Functionality of School Administration Software

The following capabilities are common to most school administration systems:

Admissions Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).
Attendance Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.
Grading Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.
Scheduling Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.
Billing and invoicing Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.
Communication Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.

Benefits of School Administration Software

School administration systems bring many benefits to users, including:

Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.

Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.

Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.

Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.

Market Trends to Understand

We have observed a few changes taking place in this market:

Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.

Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.

Key Considerations

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.

Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.

FrontRunners

Your Guide to Top School Management Software, January 2021

Software Advice uses reviews from real software users to highlight the top-rated School Management Software products in North America.

Learn how products are chosen

Explore FrontRunners

“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.