School Management Software

School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.

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Showing 1 - 20 of 128 products
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Showing 1 - 20 of 128 products

Blackbaud K-12 Solutions

Blackbaud K-12 is a cloud-based school management solution designed to help educational institutes record and track students’ information, grade and health records. It offers an online attendance tracking system, which enables stu...Read more

4.09 (11 reviews)

CollegeOne Suite

CollegeOne is a unified all-in-one software solution for PK-12 schools. CollegeOne's most popular features are powerful dynamic Grade Book, Live Classes with Virtual Whiteboard, LMS (providing digital content and homework safely t...Read more

No reviews yet

Administrator's Plus

AdminPlus by Rediker is a cloud-based student information solution that helps schools collect, manage and analyze student information. The solution caters to public and private schools of all sizes and grade levels. The solut...Read more

4.16 (64 reviews)

PraxiSchool

PraxiSchool is your complete solution for School Management Software! Enjoy an easy tool for attendance, grades, daycare, lunch, accounting, donors, time clock, texting and much more! Our online registration feeds data directly to...Read more

4.58 (36 reviews)

Gradelink

FrontRunners 2022

Gradelink is a cloud-based school management solution that connects teachers, students, and parents through a single, easy-to-use platform. Schools worldwide use it to save time on managing student enrollment, attendance reporting...Read more

STARS

STARS is a cloud-based campus management solution that helps schools and colleges manage operational data. It is suitable for the needs of small and midsize institutions. Key features include lead management and reporting, email t...Read more

4.57 (14 reviews)

DreamClass

DreamClass is a school and classroom management solution designed to help educational institutions, such as schools, colleges, dance studios, language academies and more, manage operations. The platform, which is deployed within t...Read more

4.73 (11 reviews)

MySchool

MySchool is a cloud-based school management system that helps store and manage all the information related to new registrants, teachers, students, parents and other educational administrators. It comes with a donation management m...Read more

4.58 (26 reviews)

Alma

FrontRunners 2022

Alma is a cloud-based school management solution catering to businesses of all sizes in the education industry. Core features assist users to manage school administration, generate custom reports, administer the enrollment and adm...Read more

PowerVista RollCall

PowerVista RollCall is an on-premise and cloud-based campus management and student administration solution designed for non-K-12 schools. This solution caters to schools for adult students and student lifecycle management capabili...Read more

4.46 (13 reviews)

Software pricing tips

Read our School Management Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Classter

FrontRunners 2022

Using Classter you can get rid of your fragmented IT infrastructure. We provide a modular, cloud-based platform that offers an affordable solution for the administration of educational organizations of any size. That’s because Cla...Read more

4.50 (44 reviews)

Sawyer

FrontRunners 2022

Sawyer is a cloud-based camp and activity management solution that offers booking and scheduling services for children's after school class providers, camps and events. The solution also offers an online marketplace, where parents...Read more

iGradePlus

FrontRunners 2022

iGradePlus is a cloud-based school management solution designed for individual instructors, schools and colleges. Key features include student and class management, school and district management, grade management, attendance and ...Read more

ACADEMIA ERP / SIS

Academia ERP/SIS is a complete education management solution for institutions including universities, colleges, schools, and training institutes. It is specially designed, curated, and innovative software to fulfill the needs of e...Read more

4.30 (10 reviews)

BigSIS

BigSIS is a cloud-based student information system for private schools across North America. It offers integrated modules for managing admissions, enrollments, gradebooks and more. The student information module helps adminis...Read more

4.47 (15 reviews)

USA Scheduler

USA Scheduler is a cloud-based scheduling tool that helps educational institutions create and manage schedules for teachers and students on a centralized platform. Professionals can assign instructors to specific courses, manage s...Read more

4.93 (28 reviews)

Edsembli | FIN

Revamp your budgeting process. Edsembli's financial management solution was designed to ensure seamless communication between schools and districts and keep you fully and effortlessly compliant with changing regulatory requirement...Read more

No reviews yet

Campus Cafe

Campus Cafe is a cloud-based student information system that helps in managing admissions, student services, business office and alumni development functions. Primary features are inquiries tracking, applicant tracking, status tra...Read more

4.68 (19 reviews)

Playbook

Playbook is a cloud-based club management solution that helps businesses manage processes for registrations, memberships, events marketing and more. Key features include online registration, scheduling, parent portal, registration...Read more

4.90 (30 reviews)

SchoolCues

FrontRunners 2022

SchoolCues is a school management solution that helps educational institutions handle student admissions, enrollment, tuition payments and parent communication. It enables school administrators to capture and store students’ infor...Read more

4.67 (46 reviews)

Buyers Guide

Last Updated: May 14, 2021

Today, software is essential for completing daily administrative tasks in schools. Educational institutions are also leveraging technology to help them better assess student progress, rather than relying solely on teachers’ judgments. This helps take education to the next level.

With so many solutions on the market, however, it can be difficult to select the right software for your institution. This guide will tell you everything you need to know to get started.

Here's what we'll cover:

What Is School Administration Software?
Common Functionality of School Administration Software
Benefits of School Administration Software
Market Trends to Understand
Key Considerations

What Is School Administration Software? 

School administration software helps educational institutions by automating regular administrative tasks. Also known as “student information systems,” these offer a range of functionality for everything from applications to student performance monitoring.

Common capabilities of this software include:

  • Billing and invoicing
  • Grading
  • Attendance
  • Admissions
  • Scheduling

Some solutions also offer more advanced functionality, such as:

Note that some vendors offer integrated suites of software that feature several of the aforementioned applications, while other vendors offer standalone or “best-of-breed” individual applications. There are several advantages and disadvantages to each approach. In general, fully integrated suites of software will be able to cover most of your bases and you won’t have to worry about integrating certain applications with each other.

However, integrated suites can have fewer features within each of their individual applications, whereas standalone best-of-breed applications tend to be more fully featured. The downside with relying on a mix of best-of-breed applications is that you might have to have certain integrations custom built, which can add to the price tag. That said, one key advantage to relying on best-of-breed applications is that it will give your school more flexibility in the event that one application needs to be upgraded or switched out for something else. With integrated suites, you often have to upgrade or replace the system on a cyclical basis.

Common Functionality of School Administration Software

The following capabilities are common to most school administration systems:

Admissions Helps users manage the admissions process, from accepting applications to enrolling students. Includes custom admission form creation and online application submission. Stores data on prospective and new students (e.g., admission status, demographics, contact information and communication logs).
Attendance Users can record attendance in the system or through a mobile application; publish attendance records online for student, parent and teacher access; and use attendance data to build reports and letters.
Grading Allows users to record grades; create and print transcripts and customized report cards (including narrative notes from teachers); and report on class rankings and distribution. Also includes automatic calculation of weighted grades, means, medians and averages.
Scheduling Provides tools for scheduling classes based on student and teacher availability. Some applications come with automated schedulers, which match teacher schedules with student course requests.
Billing and invoicing Allows users to create and send invoices and receive payments. Some vendors also provide an integrated accounting application.
Communication Notification system keeps parents, students and teachers updated on school cancellations and delays, emergency alerts and events. These messages may be sent via email, text or voice message.

Benefits of School Administration Software

School administration systems bring many benefits to users, including:

Automation of routine tasks. Handling student information, payments and other administrative tasks manually can be overwhelming, especially for midsize and large educational institutions. School administration systems automate these mundane tasks, and can even reduce administrative staffing requirements.

Improved communication. Parents can easily interact with teachers and administrators and get their questions answered quickly. Schools can also provide regular updates to parents and students through the software’s notification system.

Better analysis of student performance. Several solutions on the market include analytics tools. Drawing from grade and attendance data, these tools provide in-depth analysis of students’ performance in academic, sports and extracurricular activities. This helps teachers take any necessary corrective actions in a timely manner.

Increased transparency. Communication tools and portals provide parents with regular updates on children’s attendance, grades and health (if the vendor offers EHR functionality). This allows them to intervene when they see performance suffer. Students can also access their own grade and attendance information whenever they need it.

Market Trends to Understand

We have observed a few changes taking place in this market:

Shift toward cloud-based software. Since the 1990s, school administration systems have increasingly been deployed in the cloud. This trend is only accelerating, thanks to the convenience and flexibility it provides. Cloud-based solutions can be accessed remotely, and the vendor takes care of all software maintenance and updates. These systems also come with relatively low upfront costs.

Rise of open-source applications. Many open-source applications have also emerged in this market. Open-source solutions often provide basic modules for free, offering more advanced functionality and support at a cost. Buyers who don’t need a comprehensive solution or who want to test whether they really need software can try these out before committing to a paid solution.

Key Considerations

Here are some important points to keep in mind as you search for new school administration software:

Integration with other software. Make sure the system you choose can easily integrate with other software your educational institution is already using, such as email, spreadsheet or accounting applications.

Vendors’ market history. Several vendors have stopped offering school administration products over the past six years. Thus, buyers should ensure the vendor they choose has a strong history in the market (five to 10 years is a good benchmark).

Customization requirements. The larger the educational institution, the more complex the system configuration will be. Buyers from large institutions should look for solutions that offer high levels of customization. This allows the system to be configured to fit existing processes and workflows, rather than the other way around.