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Daycare Software

 
EZCare logo
 
EZCare is a cloud-based childcare management solution that includes functionality for enrollment, billing, scheduling and parent engagement. EZCare family engagement tools include EZSmiles, a mobile app that allows parents  to connect... Read More
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EZCare is a cloud-based childcare management solution that includes functionality for enrollment, billing, scheduling and parent engagement. EZCare family engagement tools include EZSmiles, a mobile app that allows parents  to connect... Read More
 
Jackrabbit Care logo
 
Jackrabbit Care is a cloud-based child care management solution for child care centers, after school programs and preschool programs. This solution helps users manage enrollment, attendance, scheduling, billing and communications.... Read More
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Jackrabbit Care is a cloud-based child care management solution for child care centers, after school programs and preschool programs. This solution helps users manage enrollment, attendance, scheduling, billing and communications.... Read More
 
Procare logo
 
Procare is a child care software solution that allows users to manage educational facilities and child care centers. The product offers multiple modules that can keep track of family data and accounting, meals, payroll, employee data,... Read More
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Procare is a child care software solution that allows users to manage educational facilities and child care centers. The product offers multiple modules that can keep track of family data and accounting, meals, payroll, employee data,... Read More
 
Sandbox Child Care Management logo
 
Sandbox Childcare Management is a cloud-based child care management software solution that enables child care and daycare center owners to manage their day-to-day operations by automating functions such as recordkeeping, attendance... Read More
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Sandbox Childcare Management is a cloud-based child care management software solution that enables child care and daycare center owners to manage their day-to-day operations by automating functions such as recordkeeping, attendance... Read More
 
HiMama logo
 
HiMama is a cloud-based child care management software solution that caters to the needs of child care professionals across the United States and Canada. This solution offers features such as staff attendance management, lesson scheduling... Read More
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HiMama is a cloud-based child care management software solution that caters to the needs of child care professionals across the United States and Canada. This solution offers features such as staff attendance management, lesson scheduling... Read More

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Childcare Manager logo
 
Childcare Manager is a childcare management software solution that features attendance management, online enrollments, tuition collection, accounting and contact management. Childcare Manager is organized into eight modules: My Center,... Read More
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Childcare Manager is a childcare management software solution that features attendance management, online enrollments, tuition collection, accounting and contact management. Childcare Manager is organized into eight modules: My Center,... Read More
 
SmartCare logo
 
SmartCare is a cloud-based child care platform built to connect child care center owners, teachers and parents in real time through a cloud-based interface. Founded in 2014 and based in Las Vegas, SmartCare targets child care centers... Read More
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SmartCare is a cloud-based child care platform built to connect child care center owners, teachers and parents in real time through a cloud-based interface. Founded in 2014 and based in Las Vegas, SmartCare targets child care centers... Read More
 
Childcare Sage logo
 
Childcare Sage is a platform that allows networking and can be installed on multiple computers operating within the same center. It offers functionalities such as billing management, payroll management, record keeping, attendance tracking,... Read More
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Childcare Sage is a platform that allows networking and can be installed on multiple computers operating within the same center. It offers functionalities such as billing management, payroll management, record keeping, attendance tracking,... Read More
 
TrueERP logo
 
True ERP is a fully integrated and customizable business management system for organizations of all sizes. Serving thousands of customers worldwide for two decades, True ERP helps reduce company costs and data entry while increasing... Read More
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True ERP is a fully integrated and customizable business management system for organizations of all sizes. Serving thousands of customers worldwide for two decades, True ERP helps reduce company costs and data entry while increasing... Read More
 
ChildWatch logo
 
ChildWatch is a web-based childcare management solution that can be accessed through any browser across Mac and Windows systems, as well as mobile devices. This platform includes features to manage childcare centers or home daycare. Modules... Read More
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ChildWatch is a web-based childcare management solution that can be accessed through any browser across Mac and Windows systems, as well as mobile devices. This platform includes features to manage childcare centers or home daycare. Modules... Read More

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Kindertales logo
 
Kindertales is a child care management software solution that helps daycare centers complete many of their operations electronically. This cloud-based solution can be accessed remotely by parents, teachers and childcare providers using... Read More
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Kindertales is a child care management software solution that helps daycare centers complete many of their operations electronically. This cloud-based solution can be accessed remotely by parents, teachers and childcare providers using... Read More
 
Parents Connect App logo
 
Parents Connect App is offered as a mobile-based application to facilitate communication between parents and childcare facilities. The app can be customized and deployed on smartphones or tablets, which allows parents to keep an eye... Read More
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Parents Connect App is offered as a mobile-based application to facilitate communication between parents and childcare facilities. The app can be customized and deployed on smartphones or tablets, which allows parents to keep an eye... Read More
 
iCare logo
 
iCare is a cloud-based application for school management and parent-­teacher communication. It is designed to work on desktops as well as mobile devices and is suitable for child care and early education programs of all sizes. Key... Read More
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iCare is a cloud-based application for school management and parent-­teacher communication. It is designed to work on desktops as well as mobile devices and is suitable for child care and early education programs of all sizes. Key... Read More
 
Prime Child Care logo
 
Prime Child Care is a cloud-based child-care management solution that offers preschools and child care centers a single platform from which to manage administrative, communicative and financial processes. The system incorporates customizable... Read More
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Prime Child Care is a cloud-based child-care management solution that offers preschools and child care centers a single platform from which to manage administrative, communicative and financial processes. The system incorporates customizable... Read More

 

Buyer's Guide

by Justin Guinn,
Market Research Associate


It’s not easy running a child care center. Even after administrators have met licensing requirements, determined a legal structure, found the perfect location and hired staff, they still have to handle a variety of daily tasks to keep kids (and their parents) happy.

Child care software helps users manage the day-to-day aspects of running a daycare center or preschool. Among other things, these systems can automate administrative tasks, keep attendance records, store parents’ contact information, track children’s health data and help users schedule classes and appointments.

This guide can help potential buyers find the best solution for their needs. Here’s what we’ll cover:

What Is Child Care Software?
Common Functionality of Child Care Software
Benefits of Child Care Management Software
Pricing: Web-Based vs. On-Premise
Industry Trends

What Is Child Care Software? 

Child care professionals are busy, and it can be difficult for them to not only keep up with their young charges, but stay on top of administrative, scheduling and financial duties, as well. That’s where child care management software comes in: It helps child care workers simplify and streamline the manual processes they do every day, including recordkeeping, billing, attendance and immunization tracking.

Child care management software is also known as “child care administrative software” or “daycare management software.” The technology is useful for all kinds of child care centers, including:

  • Day-care centers
  • Licensed family child care homes
  • Early childhood education programs/preschools
  • After-school programs
  • Drop-in programs

Once an organization is ready to open its doors to potential clients, it’s never too early to invest in a software system. Doing so can ensure they’re organized from the start and set up for success.

For example, some center administrators think a single-application software, such as an accounting program from an industry-agnostic vendor, will be enough to fulfill their needs. However, that isn’t ideal for long-term growth. It’s usually better to get a dedicated child care management solution because it lets you streamline every aspect of the business, eliminating the need to buy different applications from multiple vendors that don’t interface with one another.

Common Functionality of Child Care Management Software

Most child care management systems will come with some or all of the following capabilities:

Admissions and scheduling Provides widgets and calendars for scheduling classes as well as enrollment and registration.
Billing and payments Allows users to perform billing and invoicing, track account balances and past-due payments, create and print payment reports and statements and post payment in batches. Offers support for multiple online and in-person payment methods, including cash, check, money order and credit cards.
Immunization tracking Tracks and stores children’s immunization records, including past, current and completed vaccinations and immunization due dates.
Reporting Generates reports of and provides alerts for children’s birthdays. Also creates reports on revenue summaries, class statistics (e.g., class type and size), attendance and financial transactions.
Employee management/time and attendance Facilitates staff check-in and check-out; manages employee hours; stores pay rates and other staffing information at organization-wide and location-specific levels.
Communication Allows users to keep parents informed about their child’s activities via mobile application alerts, emails or text messages.
Meal management Some systems offer menu planning, meal tracking and nutrition analysis functionality.
Activity planning Enables staff to create lesson plans or activity plans in advance.

Benefits of Child Care Management Software

Daycare and preschool facilities can realize many benefits as a result of adopting child care management software, including:

Less administrative work. Generally, staff in a daycare or preschool facility handles both administrative and physical child care duties. This software automates administrative tasks, such as online registration, so employees can focus their energy on the children themselves.

Improved communication with parents. Working parents don’t need to worry or inquire about their children. With child care management software, your facility can send parents notifications about their child throughout the day via native mobile apps or text messaging.

Advanced meal and nutrition planning. Some vendors offer tools for tracking the number of provided meals, as well as for planning breakfast, lunch and snacks based on the nutritional requirements of each child. With this functionality, child care centers can give growing kids the nourishment they need.

Greater staff coordination. As opposed to paper-based records, digital systems are accessible to multiple users in separate locations. This makes it easier for employees to update any necessary documentation and for the business to scale.

Pricing: Cloud-Based vs. On-Premise

There are two main pricing models prevalent in this market. Select the one that best fits your budget and business model:

Cloud-based software. These solutions are typically priced on a monthly or an annual subscription basis. They require low or no upfront investment, and vendors handle system maintenance and updates. This option is often best for small and midsize businesses that may not have the resources to invest in and manage an on-premise system.

On-premise software. These systems typically require purchasing a perpetual license for a substantial upfront fee. There are no recurring license fees, but extra fees may apply for implementation assistance, maintenance, support and updates.

No matter which system you choose, over a period of time, pricing for these two models tends to converge. You can check out our total cost of ownership calculator to learn more.

Industry Trends

Mobile device integration. Systems are starting to introduce native apps for mobile devices that can be used for administrative purposes or to connect with parents. For example, some apps may allow you to track child arrivals and departures by asking parents to check in and out of your center with a tablet placed near the entrance. On the other hand, some apps are meant to be downloaded by parents and can be used as a platform to exchange pictures and messages about their children with your staff.

Staff training and development. If you want to attract and retain great employees, you may want to consider offering them professional development opportunities, such as enrolling them in online child care courses. Software can help you keep track of which staff members have completed training programs and received certifications.

 

How it Works

We match organizations with software that meets their needs.

Our service is simple and 100% free to customers like you because software vendors pay us when we connect them with quality leads. You save time and get great advice. Vendors get great referrals. It's a win for everyone!

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