Daycare Software

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Showing 1 - 20 of 65 products
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Showing 1 - 20 of 65 products

Procare Solutions

Procare Solutions is the #1 child care management software – modern, best supported, feature-rich solution for child care centers. For over 30 years, Procare has been the most trusted name in child care business management softwar...Read more

Kangarootime

Kangarootime is an automated child care management solution designed for directors, owners and parents. The solution is deployed in the cloud and offers features including recordkeeping, employee management, class management and a...Read more

4.42 (77 reviews)

HiMama

HiMama is a cloud-based child care management solution that helps child care centers and professionals to manage their business routines such as administrative reporting, program planning, interactions with parents and more. ...Read more

Prime Child Care

Prime Child Care is a cloud-based child-care management solution that offers preschools and child care centers a single platform from which to manage administrative, communicative and financial processes. The system incorporates c...Read more

4.83 (6 reviews)

Kindertales

Kindertales is a cloud-based childcare management solution that helps childcare providers manage their operations electronically. The solution can be accessed remotely by parents, teachers and childcare providers using any device....Read more

5.00 (3 reviews)

Sawyer

Sawyer is a cloud-based camp and activity management solution that offers booking and scheduling services for children's after school class providers, camps and events. The solution also offers an online marketplace, where parents...Read more

EdOptim

EdOptim is a web-based student information management system designed to help businesses in the education industry streamline communication with students and parents. It lets teachers share various information with parents, includ...Read more

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brightwheel

brightwheel is a software solution built to modernize all childcare, daycare, and preschool programs by helping operate more smoothly, manage with less manual work, and most importantly, give back time to those looking after the w...Read more

Sandbox ChildCare Management

Go completely paperless with Sandbox - powerful, award-winning child care software. The long list of tools includes attendance tracking, automated invoicing, online registration, parent communication and much more. Sandbox is bui...Read more

Kids Hub

Kids Hub is a child care management solution that helps pre-schools, childcare and daycare facilities handle billing, attendance and parent engagement activities. It enables organizations to manage students, view rooms’ availabili...Read more

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Software pricing tips

Read our Child Care Buyers Guide

Subscription models

  • Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
  • Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

  • This involves paying an upfront sum for the license to own the software and use it indefinitely.
  • This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

Marketing 360

Marketing 360 is a cloud-based marketing platform suited for entrepreneurs as well as small and midsize businesses. This solution allows organizations to run social media advertising campaigns, conduct search engine optimization (...Read more

Regpack

Regpack is a comprehensive online registration platform trusted by more than 7,000 organizations worldwide. Regpack gives you the tools you need to manage every aspect of your event or program including flexible form building, rea...Read more

ChildWatch

ChildWatch is a cloud-based childcare management solution that includes tools to manage small and midsize childcare and home daycare centers. Key modules include childcare center management, parent portal management, electronic pa...Read more

4.53 (17 reviews)

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Famly

Famly is an all-in-one, cloud-based childcare management solution for childcare centers, daycares, preschools and kindergartens. It helps staff manage day-to-day operations such as child check-in, activity tracking, payments, invo...Read more

4.79 (81 reviews)

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myKidzDay

myKidzDay is a cloud-based daycare solution designed for teachers, parents and daycare owners. The solution provides communication between parents and child care providers. Key features include reporting, attendance management, d...Read more

4.22 (27 reviews)

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CommunityPass

CommunityPass is a cloud-based recreation and school management solution. It is designed to cater to the needs of community schools, parent-teacher organizations, sports leagues, public, private and charter schools. The solution o...Read more

4.58 (40 reviews)

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SchoolCare Works

Procare’s SchoolCare Works is the before and after school management software that enables you to keep track of activities, registrations, classes, billing and payment activity, third-party subsidy payments, student and staff sche...Read more

5.00 (1 reviews)

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Jovial

Jovial is a cloud-based child care management solution designed specifically for parent-run, co-op preschools. Key features include enrollment management, recordkeeping, tuition accounting and requirements tracking. The solution t...Read more

4.50 (2 reviews)

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Kaymbu

Kaymbu is a cloud-based family engagement and classroom documentation solution designed for parents, schools and teachers. Key features include documentation, assessment, messaging and photobooks. It connects parents with educator...Read more

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LifeCubby

LifeCubby is a cloud-based child care management solution designed specifically for early education programs. Key features include billing and payments processing, parent communication, digital check-in and check-out, meal trackin...Read more

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Buyers Guide

Last Updated: April 20, 2022

It’s not easy running a child care center. Even after administrators have met licensing requirements, determined a legal structure, found the perfect location and hired staff, they still have to handle a variety of daily tasks to keep kids (and their parents) happy.

Child care software helps users manage the day-to-day aspects of running a daycare center or preschool. Among other things, these systems can automate administrative tasks, keep attendance records, store parents’ contact information, track children’s health data and help users schedule classes and appointments.

This guide can help potential buyers find the best solution for their needs. Here’s what we’ll cover:

What Is Child Care Software?
Common Functionality of Child Care Software
Benefits of Child Care Management Software
Pricing: Web-Based vs. On-Premise
Industry Trends

What Is Child Care Software? 

Child care professionals are busy, and it can be difficult for them to not only keep up with their young charges, but stay on top of administrative, scheduling and financial duties, as well. That’s where child care management software comes in: It helps child care workers simplify and streamline the manual processes they do every day, including recordkeeping, billing, attendance and immunization tracking.

Child care management software is also known as “child care administrative software” or “daycare management software.” The technology is useful for all kinds of child care centers, including:

  • Day-care centers
  • Licensed family child care homes
  • Early childhood education programs/preschools
  • After-school programs
  • Drop-in programs

Once an organization is ready to open its doors to potential clients, it’s never too early to invest in a software system. Doing so can ensure they’re organized from the start and set up for success.

For example, some center administrators think a single-application software, such as an accounting program from an industry-agnostic vendor, will be enough to fulfill their needs. However, that isn’t ideal for long-term growth. It’s usually better to get a dedicated child care management solution because it lets you streamline every aspect of the business, eliminating the need to buy different applications from multiple vendors that don’t interface with one another.

Common Functionality of Child Care Management Software

Most child care management systems will come with some or all of the following capabilities:

Admissions and scheduling Provides widgets and calendars for scheduling classes as well as enrollment and registration.
Billing and payments Allows users to perform billing and invoicing, track account balances and past-due payments, create and print payment reports and statements and post payment in batches. Offers support for multiple online and in-person payment methods, including cash, check, money order and credit cards.
Immunization tracking Tracks and stores children’s immunization records, including past, current and completed vaccinations and immunization due dates.
Reporting Generates reports of and provides alerts for children’s birthdays. Also creates reports on revenue summaries, class statistics (e.g., class type and size), attendance and financial transactions.
Employee management/time and attendance Facilitates staff check-in and check-out; manages employee hours; stores pay rates and other staffing information at organization-wide and location-specific levels.
Communication Allows users to keep parents informed about their child’s activities via mobile application alerts, emails or text messages.
Meal management Some systems offer menu planning, meal tracking and nutrition analysis functionality.
Activity planning Enables staff to create lesson plans or activity plans in advance.

Benefits of Child Care Management Software

Daycare and preschool facilities can realize many benefits as a result of adopting child care management software, including:

Less administrative work. Generally, staff in a daycare or preschool facility handles both administrative and physical child care duties. This software automates administrative tasks, such as online registration, so employees can focus their energy on the children themselves.

Improved communication with parents. Working parents don’t need to worry or inquire about their children. With child care management software, your facility can send parents notifications about their child throughout the day via native mobile apps or text messaging.

Advanced meal and nutrition planning. Some vendors offer tools for tracking the number of provided meals, as well as for planning breakfast, lunch and snacks based on the nutritional requirements of each child. With this functionality, child care centers can give growing kids the nourishment they need.

Greater staff coordination. As opposed to paper-based records, digital systems are accessible to multiple users in separate locations. This makes it easier for employees to update any necessary documentation and for the business to scale.

Pricing: Cloud-Based vs. On-Premise

There are two main pricing models prevalent in this market. Select the one that best fits your budget and business model:

Cloud-based software. These solutions are typically priced on a monthly or an annual subscription basis. They require low or no upfront investment, and vendors handle system maintenance and updates. This option is often best for small and midsize businesses that may not have the resources to invest in and manage an on-premise system.

On-premise software. These systems typically require purchasing a perpetual license for a substantial upfront fee. There are no recurring license fees, but extra fees may apply for implementation assistance, maintenance, support and updates.

No matter which system you choose, over a period of time, pricing for these two models tends to converge. You can check out our total cost of ownership calculator to learn more.

Industry Trends

Mobile device integration. Systems are starting to introduce native apps for mobile devices that can be used for administrative purposes or to connect with parents. For example, some apps may allow you to track child arrivals and departures by asking parents to check in and out of your center with a tablet placed near the entrance. On the other hand, some apps are meant to be downloaded by parents and can be used as a platform to exchange pictures and messages about their children with your staff.

Staff training and development. If you want to attract and retain great employees, you may want to consider offering them professional development opportunities, such as enrolling them in online child care courses. Software can help you keep track of which staff members have completed training programs and received certifications.