--- title: "collectiveFleet Software Reviews, Demo & Pricing - 2026" description: "Review of collectiveFleet Software: system overview, features, price and cost information. Get free demos and compare to similar programs." source_url: "https://www.softwareadvice.com/cmms/collectivefleet-profile/" page_type: "product" language: "en" --- [Home](https://www.softwareadvice.com/) / [Fleet Maintenance Software](https://www.softwareadvice.com/fleet-management/maintenance-comparison/) / collectiveFleet Software Advice offers objective insights based on verified user reviews and independent product and market research. When our advisors match you to a software provider, we may earn a referral fee. Overview [Reviews](https://www.softwareadvice.com/cmms/collectivefleet-profile/reviews/) # collectiveFleet Review From $15,000/year Free trial 1 plan Wondering if collectiveFleet is right for your organization? Our Fleet Maintenance Software selection experts can help you in 15 minutes or less. On this page - Overview - User Interface - Popular Alternatives - Pricing and Plans - Features - User Reviews - Popular Comparisons ## Overview collectiveFleet 4.2 [(23)](https://www.softwareadvice.com/cmms/collectivefleet-profile/reviews/) Pricing Starting at $15,000.00 per year ### About collectiveFleet Collective Data provides a fleet and asset management solution that is designed to optimize an organization's fleet operations. With Collective Data, companies can identify over and under-utilized vehicles, cut costs by eliminating unnecessary inventory, streamline overall workflow and accurately report on the different facet of fleet operations. The solution includes a full suite of fleet management tools: vehicle and asset tracking, maintenance management, parts inventory management, risk and warranties, license and certifications and customizable reporting. With its maintenance management, users have access to vehicle repair histories, maintenance schedules and work orders and can be notified via email when service is due. Collective Data software tracks detailed data for assets in the company, with files or images attached to each asset. It also integrates seamlessly with other asset management tools - fuel card and GPS providers, as well as fleet inspections to ensure regulatory compliance. Do you work for collectiveFleet? [Manage this product listing](https://www.g2.com/products/collectivefleet/claim_requests/new?auto=true) Wondering if collectiveFleet is right for your organization? Our Fleet Maintenance Software selection experts can help you in 15 minutes or less. ## collectiveFleet User Interface ## Popular collectiveFleet Alternatives Main Product collectiveFleet 4.2 [(23)](https://www.softwareadvice.com/cmms/collectivefleet-profile/reviews/) Ratings Breakdown - 4.02Ease of use - 4.0Value for money - 4.65Customer support - 4.27Functionality Pricing Starting at $15000.00 per year Get Price Alternative Product [Motive](https://www.softwareadvice.com/fleet-management/motive-profile/) 4.5 [(1688)](https://www.softwareadvice.com/fleet-management/motive-profile/reviews/) Ratings Breakdown - 4.42Ease of use - 4.21Value for money - 4.40Customer support - 4.39Functionality Pricing Available upon request Get Price Alternative Product [Samsara](https://www.softwareadvice.com/fleet-management/samsara-profile/) 4.5 [(1034)](https://www.softwareadvice.com/fleet-management/samsara-profile/reviews/) Ratings Breakdown - 4.52Ease of use - 4.28Value for money - 4.26Customer support - 4.42Functionality Pricing Available upon request Get Price Alternative Product [Fleetio](https://www.softwareadvice.com/fleet-management/fleetio-profile/) 4.7 [(246)](https://www.softwareadvice.com/fleet-management/fleetio-profile/reviews/) Ratings Breakdown - 4.68Ease of use - 4.65Value for money - 4.75Customer support - 4.55Functionality Pricing Starting at $4.00 per month Get Price Alternative Product [GPS Insight](https://www.softwareadvice.com/fleet-management/gps-insight-profile/) 4.5 [(245)](https://www.softwareadvice.com/fleet-management/gps-insight-profile/reviews/) Ratings Breakdown - 4.47Ease of use - 4.34Value for money - 4.55Customer support - 4.36Functionality Pricing Starting at $14.95 per month Get Price Alternative Product [AUTOsist](https://www.softwareadvice.com/cmms/autosist-profile/) 4.7 [(163)](https://www.softwareadvice.com/cmms/autosist-profile/reviews/) Ratings Breakdown - 4.69Ease of use - 4.68Value for money - 4.90Customer support - 4.50Functionality Pricing Starting at $6.00 per month Get Price ## collectiveFleet Pricing and Plans Starting price: $15,000.00 per year Free Trial Free Version Basic $15,000.00 per year No plan information available Confused about pricing? We've got you covered. Get a personalized pricing breakdown tailored to your specific needs—no guesswork, no generic estimates. ## collectiveFleet Features - Popular features found in Fleet Maintenance Cost Tracking Fuel Tracking Inspection Management Parts Management Preventive Maintenance Real-Time Monitoring Scheduling Service History Warranty Tracking - More features of collectiveFleet Activity Tracking Asset Lifecycle Management Asset Tracking Audit Trail Barcoding/RFID Billing & Invoicing Depreciation Management Disposal Management Document Management Employee Management Equipment Tracking Fuel Management GPS Incident Reporting Inventory Management Inventory Tracking Location Tracking Maintenance Management Maintenance Scheduling Mileage Tracking Mobile Access Monitoring Motor Pool Order Management Repair Tracking Tire Management Vehicle Information VIN Lookup Work Order Management ## collectiveFleet User Reviews ## collectiveFleet customer ratings - Overall rating: 4.2/5 - Total reviews: 23 ### Rating distribution - 5 stars: 10 reviews (43%) - 4 stars: 7 reviews (30%) - 3 stars: 6 reviews (26%) - 2 stars: 0 reviews (0%) - 1 star: 0 reviews (0%) ### Secondary ratings - Ease of use: 4.0/5 - Value for money: 4/5 - Customer support: 4.7/5 - Functionality: 4.3/5 --- ### Good enough - Overall rating: 4/5 - Reviewer: Michael C. - Verified reviewer: Yes - Industry: Government Administration - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. The experience has been good overall. I still don't have the fuel system integrated after four years, and I am disappointed in some of the workflow, but it's better than what we had. #### Ratings breakdown - Ease of use: 3/5 - Value for money: 3/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros I like the asset data and reporting capabilities. #### Cons I'm not happy about inspection items just existing as text fields that don't tie to the VMRS hierarchy or specific parts of the vehicle. The tire module is cumbersome to use, and I haven't been able to use it in the way I expected to. The program is difficult to use on mobile devices due to the page layout. It feels like I need to do days' worth of data entry to create and assign profiles, just to have data output that doesn't fit my needs entirely. The parts ordering and onboarding process is cumbersome and, as a result, often disregarded and overlooked. Workflow for mechanics is a bit slow and clunky, particularly with mechanics who aren't computer savvy. #### Reasons for choosing collectiveFleet Price, advertised features #### Reasons for switching to collectiveFleet FleetWise was obsolete and difficult to use. --- ### Collective Data - Review - Overall rating: 4/5 - Reviewer: Genine N. - Verified reviewer: Yes - Industry: Utilities - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall, I like the program but just wish we could use the email feature. Help desk is very helpful and nice people to work with. Our account manager is also nice to work with. #### Ratings breakdown - Ease of use: 4/5 - Value for money: 4/5 - Customer support: 4/5 - Functionality: 4/5 #### Pros I can look up vehicles, see what they look like and look up documents for that vehicle. #### Cons Not able to notify people via email. Our mileage is not working correctly. Help desk is still working on the problem. When we ran a report for a year, it showed that the vehicle only travels 1 mile more from the beginning of the year. We asked if the report could be uploaded to excel before printing and they did that but the mileages were off. We are still not able to print out an end of the year mileage report. #### Reasons for choosing collectiveFleet Not sure. #### Reasons for switching to collectiveFleet Not sure. It was before my time. --- ### Daily User - Overall rating: 3/5 - Reviewer: Tara Lee E. - Verified reviewer: Yes - Industry: Construction - Company size: 11-50 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall it's positive. It's easy to use, does what we need. #### Ratings breakdown - Ease of use: 4/5 - Customer support: 4/5 - Functionality: 3/5 #### Pros I like that it can be used on the web as well as on our remote desktop server. I also like that 2 users can be in the same unit at the same time. Since we have employees all over Canada it helps when trying to show a coworker something in Fleet. #### Cons I don't like that information between tabs is not transferred over to other tabs. For example, when I enter a PO# into the Rental Tab it doesn't go onto the Job Site Tab. Also, there are times that we will get breaks in rent but that can't be captured in any of the tabs. --- ### Collective Data in an Educational Institution - Overall rating: 4/5 - Reviewer: Ronald G. - Verified reviewer: Yes - Industry: Education Management - Company size: 10000+ employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall it is good. The program has been customized quite a few times to meet our needs. The sales and support staff are cordial and responsive to the needs and work hard to find any issues that may arise. The costs are reasonable. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 5/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The software is customizeable to the organizational needs. Educational Institutions have different structures than the corporate and maybe even governmental institutions. It is fairly easy to use and very comprehensive- it takes time to learn all the ins and outs of things such as report generation and filtering. Support has been good overall and responsive. #### Cons We have too many hands in the software and that can be problematic. Organizations should limit who can do what in the software. It isn't as robust as some of the high tier fleet management programs. The key is to find what you need and ensure the software is customized to your needs. #### Reasons for choosing collectiveFleet Collective Data was chosen based upon our organizational needs at the time. We needed simple and not complex. We outsource most of our maintenance and needed a simpler way to handle the maintenance portion. Collective Data is easy for simple use. #### Reasons for switching to collectiveFleet We are a thinly staffed fleet organization which requires out departments to have users to handle their information as well as we ask our vendors to enter their work in the system. AssetWorks is a great program but was too complex for our use so we went with CD which was easier to use for our fleet department and other users. --- ### Growing Agency - Overall rating: 5/5 - Reviewer: Margaret V. - Verified reviewer: Yes - Industry: Law Enforcement - Company size: 201-500 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Excellent. The original build team, our current sales and management officers as well as the support staff have all been very helpful. #### Ratings breakdown - Ease of use: 5/5 - Value for money: 4/5 - Customer support: 5/5 - Functionality: 5/5 #### Pros The agency was growing by leaps and bounds and using list to track supplies, equipment and vehicles was becoming harder. The primary reason Collective Data was chosen, was its ability to encompass both our fleet and quartermaster information on the same platform. Once our existing data was mapped the import was smooth. #### Cons The only thing I feel I have had difficulty with is the reports. the standards are fine, but it is not intuitive for a person who has limited to no skills with report building. Classes have been offered by the support staff and they have walked me through some steps but the Hays County program is a precursor to Collective Fusion, which I am given to understand is more user friendly. #### Reasons for choosing collectiveFleet it offered fleet and quartermaster. It was just a little programming to combine the two for the agency. --- ### Fleet Maintenance not Repair Shop Software - Overall rating: 3/5 - Reviewer: Brian C. - Verified reviewer: Yes - Industry: Public Safety - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Overall it has been okay. #### Ratings breakdown - Ease of use: 2/5 - Value for money: 3/5 - Customer support: 4/5 - Functionality: 3/5 #### Pros The software is feature packed and easy to follow, however I believe the administrator for my organization has made it more suitable to his liking and we don’t have access to a lot of valuable features. #### Cons I believe a built in Fleet tracker using existing technology employed by our department would be beneficial as we move vehicles around quite a bit, and locating a vehicle with trouble is difficult at times. I believe that more training should be done by the software manufacture should be implemented as we have had minimal and had to find out things in our own. --- ### User friendly - Overall rating: 5/5 - Reviewer: James P. - Verified reviewer: Yes - Industry: Transportation/ Trucking/ Railroad - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 4/5 - Functionality: 5/5 #### Pros The ability to track everything necessary #### Cons The instruction manual could be more user friendly --- ### Review - Overall rating: 3/5 - Reviewer: Bonnie N. - Verified reviewer: Yes - Industry: Transportation/ Trucking/ Railroad - Company size: 51-200 employees - Product usage: Used daily for more than 2 years - Reviewed: July 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. Average #### Ratings breakdown - Ease of use: 3/5 - Value for money: 4/5 - Customer support: 3/5 - Functionality: 4/5 #### Pros Was able to customize it to work with our invoice codes. #### Cons To many updates and hard to create custom reports. #### Reasons for switching to collectiveFleet More options --- ### Great product for the money - Overall rating: 5/5 - Reviewer: kevin h. - Verified reviewer: Yes - Industry: Automotive - Company size: Self-Employed - Product usage: Used daily for more than 2 years - Reviewed: August 2022 - Review source details: This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you. #### Ratings breakdown - Ease of use: 3/5 - Functionality: 4/5 #### Pros Vehicle maintenance history is nice . Easy to read format #### Cons reports and editing seem to be challenging --- ### Collective Fleet - Outstanding Fleet Management Software - Overall rating: 5/5 - Reviewer: Nathaniel R. - Product usage: Used unspecified for unspecified - Reviewed: August 2011 - Review source details: This review was submitted organically. No incentive was offered I would recommend, without hestation, the Collective Fleet software. The software makes it easy for us to track and manage our vehicles which are located at numerous locations. #### Ratings breakdown - Ease of use: 5/5 - Customer support: 5/5 #### Pros Easy to implement and easy to install. Customer support is always very friendly and attentive to any concerns we present. Technical support is always very helpful and quick to resolve any outstanding issues. The software has a huge amount of functionality. The features are so vast, I can't imagine any one agency or fleet shop using all the functionality that the software has to offer. I especially like the security features that allow you to tailor access down to the field level. Screens and fields can even be hidden to users in one group, but available for users in other groups that need access. This is important for protecting sensitive information at our agency. We have used the system for well over a year and it is extremely stable and reliable. The reporting functionality is superb. The software has extensive reporting capabilites, and the software provides the ability to create ad-hoc reports for just about all arears of the fleet system. We can setup email maintenance reminders. #### Cons I'm not aware of any drawbacks of using the software. It did take us some time to get our fleet staff trained, but Collective Fleet has excellent training options available that were well worth the investment for our agency. --- Showing 1 - 10 of 23 Reviews [See All Reviews](https://www.softwareadvice.com/cmms/collectivefleet-profile/reviews/) ## collectiveFleet Popular Comparisons [Motive vs collectiveFleet](https://www.softwareadvice.com/cmms/collectivefleet-profile/vs/motive/) ## Other Top Recommended Fleet Maintenance Software [Motive](https://www.softwareadvice.com/fleet-management/motive-profile/) **4.5** (1688) Recently recommended **37** times [AUTOsist](https://www.softwareadvice.com/cmms/autosist-profile/) **4.7** (163) Recently recommended **30** times [Fullbay](https://www.softwareadvice.com/cmms/fullbay-maintenance-profile/) **4.7** (98) Recently recommended **15** times [Cetaris](https://www.softwareadvice.com/fleet-management/cetaris-fleet-profile/) **4.8** (34) Recently recommended **15** times Stuck Between Options? 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