Vehicle Fleet Manager is a fleet management platform that lets users create maintenance schedules, track vehicle expenses and monitor fuel consumption. The tool can also be installed on-premise and is suitable for various industries including construction, medical, agricultural and aviation. The mobile version of the platform can be accessed on desktop and mobile devices.
Vehicle Fleet Manager enables fleet owners to access vehicle data and log odometer readings. Users can take and save notes while inspecting vehicles. A parts inventory tracking feature is also available. This feature notifies users when parts need to be ordered. Customizable reminders can also be created to alert users when a vehicle requires maintenance.
Other features of Vehicle Fleet Manager include work order creation, document storage, expiration reminders, fuel logs and service history. Access permissions can be managed by administrators to allow only authorized users to view, create and modify vehicle details.
JJ from Biaton Paving
Specialty: Construction/heavy equipment
Employees number: 51-200 employees
I upgraded my software as the fleet grew and it integrated seamlessly with my other systems. The diesel section is somewhat weird but it is fine for a good indication of consumption.
The software will ensure you never miss a service, inspection, license renewal or tyre change. I have set up many inspection schedules with varying time requirements and simply print the reminders for my artisans. It is also great to be able to go back in history when a breakdown or failure repeats.
Requires vigilant data input to ensure perfect results. No undo buttons anywhere... I would also prefer a more comprehensive tyre tracking section where tyres can be tracked through various stages of rethreading and movement.
Karen from Lawton Group
Employees number: 51-200 employees
Customer service has been poor even though we paid extra for it
Requests to make the software perform as advertised are met with additional fees for programming
Much easier to use than our complicated multi-tabbed excel spreadsheet which enables us to give more employees access.
Does not export in a usable excel format
Does not export all fields
Reports are not flexible
Lack of customer support
Eric from ARNOTT INDUSTRIES
I love this software. The ease of use is amazing. I had to have a little bit of customization done to make it be perfect for my environment, the customization was fast and inexpensive and works great. The Customer Support is AMAZING! Always get a fast response (usually within minutes). Even logged in my my system once and walked me thru a couple of issues that I was having. HIGHLY RECOMMEND
Jeffry from Summit Brick Company
I love it, I use a fleet management software in my daily work and this software is well worth the price easy to manage and print for reports excellent thank you for all the support.
Eddie from Discount Box & Pallet
Employees number: 11-50 employees
We are now able to track our equipment better. We are looking to have less down time and better road side inspections.
Very versatile and easy to use and customer support is outstanding we wanted to change some things they done it in a very quickly Manor and was a very reasonable priced
Chris from Basin Service Company, Inc.
We are an oilfield trucking and service company that was looking for something to track fleet vehicle details, work orders in our shop, inventory, purchase orders, and fuel cards. Being in an industry facing some tough times financially, budget was a concern. We found Vehicle Fleet Manager 4.0 and after a short trial, immediately bought the network version. Over time we have begun to use more and more of the functionality, and have found the program to be user friendly and a great value for the price. We are also very happy with the support provided. We pushed the fuel log pretty hard with lots of entries, and managed to find some bugs, and the support staff always fixed the problem within hours, not days. I would recommend the program if you are looking for something easy to use, comprehensive, and doesn't cost a fortune.
As we pushed the fuel log pretty hard, we found some bugs there but they were fixed quickly by the support staff.
John from Discount Box & Pallet, Inc
We tested the trial system for about 30 days, and really liked what we saw. We then tested the multi-user version and were further impressed with its operation.
We decided to buy the 200 vehicles, unlimited user count system and went to work.
After using it in real life for a couple of weeks, we found that adding multiple parts to a work order was a bit tedious (you had to do one part at a time). The change was done in a couple of days, and we have blown away with how well it works, and how quickly it was accomplished.
We highly recommend this system, both for functionality and for the support behind it.
John from Discount Box & Pallet, Inc
We tested the trial system for about 30 days, and really liked what we saw. We then tested the multi-user version, and were further impressed with its operation.
We decided to buy the 200 vehicle, unlimited user count system, and went to work.
After using it in real life for a couple of weeks, we found that adding multiple parts to a work order was a bit tedious (you had to do one part at a time). In discussion with our rep, we asked if a feature could be added, and he agreed to make the requested change for a small fee. The change was done in a couple of days, and we were blown away with how well it works, and how quickly it was accomplished.
We highly recommend this system, both for funtionality, and for the support behind it.
Jan from MCDI / Equatorial Guinea
Employees number: 201-500 employees
We have been using this software for about 6 months now and have some mixed experiences.
Our version is the network for 50 cars. There are normally 3 users for this.
Affordable one time payment
Fuel tracking is good, but a bit awkward to enter data for many cars. Database should remember/default some repetitive data sets for each car (fuel type, fuel card etc.(
Work order system for repairs works fine.
Multi language support is good.
Support from Vinitysoft is normally within 24hrs
Reporting is not very flexible and all reporting really need to go through excel.
Documentation is very poor.
Incident repair reports and pictures are stored on the local user PC and not on the server which seems a bit strange and makes reports unavailable for others.
Planned preventive maintenance of the cars based on km status with overdue warnings is awkward and we have struggled to get this working in sensible manner. This may however be due to the way we have set it up. (Documentation with examples....)
We now use this software only for fuel tracking and work orders. We had to use a separate excel spreadsheet to organize preventive maintenance schedule..
The software has potential, but it seems a bit unfinished.
Listed in form before
Listed in form before
Response: Vinity Soft, Vinity Soft
Date: November 2016
We took notes of your comments. I will contact you soon as it seems there is a few points you probably misunderstood (Sorry for the lack of documentation. We are actually working on our new help center. It will be ready soon).
The Vinity Soft team
Andres from CONSBER C.A.
Employees number: 11-50 employees
Easy to use. Fast, realiable, multilingual, good support. I use it in Ecuador, South America. It has helped me a lot taking control of expenses. Took me only 1 day of trial to decide to buy it. Great investment.
Ease of use. Simple interface.
Richard from Handrich Trucking
I would like to say that I think this is a nicely built database and for a reasonable price. And apparently good support. I have tried a lot of different database software and this was by far the best fit for our business. The rest are either way to expensive to get the features that we need for our fleet size or if they have the features than they want us to keep all of our information on their servers.
Dries from In Touch Cargo Namibia (Pty) Ltd
Great support even before purchase
Easy to use / Easy to train staff
Great function setting up access levels etc.
No telephonic support, only Skype and this makes explaining matters/questions tedious and slow. My only gripe with the package.
Steve from Majiste Communications Ltd
1.User friendly with consistent user interface
2.Comprehensive Vehicle management functions
3.Very good alerts/reminders
1. Some dependence on odometer reading
2. Interface with tracking solutions
3. Reports are limited
Raymond from ATCOZ Transport Services
As a small business I looked over the internet for a software that could assist me in getting started. I tried a number of online and offline tools that looked good but always will find a glitch. It will be either we do not support your country addresses, currency or not financially viable for a startup because they are designed with large defined businesses in mind, but when I came across this system I knew the search was over for me. With the trial license I have navigated, configured it and gone through all the features. One pointy to emphasize, this software gives you absolute flexibility to configure the system for any country settings, any type of vehicle, any type of business in the transport Industry. I also find the license costs absolutely reasonable for small businesses not to mention the instant support I received after seeking answers from their support team. Well done Vinity Soft.
Mac from Cheatham County Sheriff's Office
Pros: Fast and easy product to navigate. Good customer service that is quickly available to help and answer questions. This product works the same as others I have seen, but for a fraction of the price.
Cons: Purchasing is a little tricky with a purchase order/ net 30 system. It is also hard to get the information for the company, as they have no address or phone number available.
Overall good experience. I plan on using this software for years to come.
Jane from Amco FM Ltd
Would be good if we could google a question to find the answer online. I am overall really impressed and whenever i have emailed a question i have had a reply promptly and has been really helpful. Hopefully i will not have to ask too many more. Great product:)
Nawaf from Arabian Yemen Cement Company Ltd.
Adopt it to save your time and money.
George from ShipMts
Currently in trail period but found it awesome till now, Meeting my all business fleet requirements and I'm happy to choose it as my fleet management software.
Peter from Medlab Pathology
Thank you Vincent. We really appreciate your help and speedy responses. We feel like we have made the correct decision in buying and using your software :-)
From the outset, when I was trialling the demo version, I found it very easy to navigate and intuitive. Interface is nice and clean. I have started "teaching" staff that will be responsible for maintaining information, and so far, their feedback has been very positive.
General Manager Operations
Heather from Chantler Transport Inc
I downloaded a trail version of this software originally looking for a solution to track our shop inventory and was immediately impressed not only with inventory tracking but the vehicle maintenance, fuel tank and card system. The software was more dynamic than I thought it would be and after a short trial we purchased the network version. I was also more than impressed with the customer service response to the couple of minor set up questions I had. They got back to me almost immediately with a response and a solution.
Robert from Presser Construciton
I have been using Vehicle Fleet Manager for about 2 1/2 years now. I started out on v 3.0 and moved on up to 4.0. I have about 200 vehicles and pieces of equipment to keep up with, and they are scattered across the state in three locations.
I do not use the financial portion or the parts inventory portion of the software, Our company is not laid out for that. I also use this as a stand alone version. However I do keep up with drivers, fuel, and maintenance.
We got this software to keep us FMCSA Compliant. This software does a very good Job of keeping Driver Qualification files, and truck records current and compliant.
I do believe it would be even better with the network version.
The only draw back I see with this software is that it needs some sort of an archive system, I need old records but my data base is getting big enough it is slowing down the reports part of the software.
I can not imageion doing my Job without this software.
Jerry from US Trucking Co.
I tried fleet management software powered by Vinity Soft Inc. and found easy to use , pretty detailed and effective for both small and large size organizations. Highly recommended....!