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What Is eTrucks? eTrucks is a collection of the fastest, easiest, and most reliable compliance & operation solutions – for fleets. We can help you upgrade your routing, tracking, ELDs & other telematics, IFTA & compliance report...Read more about eTrucks

4.7 (3 reviews)

41 recommendations


FrontRunners 2023

Motive, formerly KeepTruckin, builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered a...Read more about Motive

4.5 (1609 reviews)

35 recommendations

Axis TMS

Powering the Trucking and Transportation Industries for over 10+ Years! AXIS integrates an easy-to-use, cloud-based TMS with real-time visibility and analytics for your trucking operations. Manage, optimize, and streamline all y...Read more about Axis TMS

4.5 (20 reviews)

34 recommendations


Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet bus...Read more about Samsara

4.1 (288 reviews)

29 recommendations

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WorkWave Route Manager

WorkWave Route Manager is a cloud-based route planning solution that allows delivery and service providers to build routes, track drivers and stay connected. Route Manager enables users to plan around time-windows and customer req...Read more about WorkWave Route Manager

4.3 (64 reviews)

27 recommendations

Rose Rocket

Rose Rocket TMS is a transportation management software built for modern trucking companies and brokerages. The software helps you input orders, generate contracted rates and spot quotes, track & trace shipments, manage documents,...Read more about Rose Rocket

4.7 (31 reviews)

26 recommendations


TransVirtual is a cloud-based transport management system (TMS) designed to boost productivity and operational efficiency. From consignment creation to delivery and invoicing, TransVirtual centralises management, automation, and t...Read more about TransVirtual

4.9 (9 reviews)

22 recommendations


FrontRunners 2023

Onfleet is a cloud-based fleet management solution that offers route optimization, auto-dispatching, delivery analytics, and customer communications. iOS and Android apps provide real-time driver tracking, proof of delivery, chat,...Read more about Onfleet

4.7 (93 reviews)

21 recommendations


AUTOsist is a cloud-based fleet maintenance management solution for businesses of all sizes and types. Key features include maintenance tracking and reminders, inspection checklists, work orders, fuel tracking, parts inventory tra...Read more about AUTOsist

4.7 (132 reviews)

19 recommendations


FrontRunners 2023

PCS provides all-in-one cloud-based transportation management software designed to streamline and optimize every aspect of your logistics processes. Revolutionize your shipping operations with PCS PrimeExpress’ cutting-edge Transp...Read more about PCS TMS

No reviews yet

18 recommendations

Trimble TMS

Trimble TMS solutions help carrier companies keep their costs and services competitive, while delivering significant value every day. Trimble’s TMS products helps businesses with fleet management, route optimization, dispatch, loa...Read more about Trimble TMS

3.6 (27 reviews)

16 recommendations


EMDECS is a cloud-based fleet management software solution. It caters both to repair shop management and users seeking fleet maintenance capabilities. For users seeking fleet management solutions, EMDECS provides preventive m...Read more about EMDECS

4.3 (18 reviews)

14 recommendations


Alvys is a modern cloud-based TMS. It simplifies everything from quotes to cash with its forward-thinking carrier, broker, and hybrid workflows. The best part? Their native EDI solution. Say goodbye to EDI headaches - Alvys has tr...Read more about Alvys

5.0 (11 reviews)

13 recommendations


FrontRunners 2023

Route4Me is a cloud-based fleet management solution designed for small, midsize and large businesses. Primary features include route planning and routing guides. It allows users to type-in or upload customer addresses and plan a r...Read more about Route4Me

4.5 (388 reviews)

12 recommendations

Locus Dispatch Management Platform

Locus is a real-world ready, order-to-delivery dispatch management platform built to solve complex last mile challenges and power growth with every delivery. With its first-of-a-kind offering, Delivery Linked Checkout, Locus equi...Read more about Locus Dispatch Management Platform

4.6 (41 reviews)

11 recommendations


Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more about Fleetio

4.8 (191 reviews)

10 recommendations


Cargo is a user-friendly delivery management system that simplifies the handling of deliveries, drivers, 3PL carriers, and customers via a centralized platform. Streamline delivery processes and boost driver performance by seamle...Read more about Cargo

No reviews yet

10 recommendations

Headlight Solutions

Headlight Solutions is a web-based solution that assists businesses with handling their load-planning and routing operations using artificial intelligence (AI) technology. The platform allows organizations to automate the workflow...Read more about Headlight Solutions

4.8 (111 reviews)

7 recommendations

Whip Around

A powerful yet intuitive fleet maintenance system, Whip Around helps you keep your entire fleet safe, compliant, and on the road. The Whip Around fleet management platform connects every point of the vehicle and equipment mainte...Read more about Whip Around

4.8 (566 reviews)

6 recommendations


ASCEND is the proven, all-in-one fleet management platform helping complex on-road, construction, and mixed fleets of all sizes reduce risk and costs, optimize productivity, and delight customers. Bringing together flexible hardwa...Read more about ASCEND

4.8 (14 reviews)

5 recommendations

Buyers Guide

Last Updated: March 16, 2023

A fleet of vehicles is fundamental to transporting items/materials, whether they are for an ecommerce order or a restaurant delivery. Proper fleet management plays a crucial role in making sure shipments are delivered on time, through the most efficient route, and with the least expense to the business.

However, it's extremely difficult to manage a fleet operation without using some kind of technology. You need to track the location of vehicles, the route they’re on, plan the routes to fit in multiple deliveries, schedule maximum possible trips, etc.

That's not all—you also need to monitor fuel consumption and related costs, manage compliance with local transportation norms, monitor driver behavior, track vehicle condition, and schedule vehicle maintenance. When it comes to actually executing these tasks, there are even more tiny tasks that get added to the list.

Fleet management software streamlines all these processes by automating many of the tasks. It makes sure everything happens smoothly and no essential task slips through the cracks.

In this buyers guide, we will look at this tool, its key features, and other essential details.

Here's what we'll cover:

What is fleet management software?

A fleet management solution helps users track shipments and inventory, optimize delivery routes, schedule shipments, and reduce risk factors. It helps bring down operational costs, fuel consumption, and delivery times.

The tool must not be confused with fleet maintenance software that focuses only on tracking the materials, parts, and labor used for vehicle repair. Fleet management is a broader system meant to keep the overall fleet performance at optimum levels.


List of task reminders in AUTOsist (Source)

Common fleet management software features

Some of the common features of fleet management solution are:

Delivery scheduling and dispatch

Schedule deliveries and track dispatches. Use GPS tracking to monitor the fleet in real time and analyze asset utilization.

Route planning and optimization

Plan routes by determining the shortest and most fuel-efficient paths between two stops. The feature may include fuel management modules to maximize fuel efficiency.

Rate and quotes management

Gather carrier rates and compare quotes to pick the most cost-efficient carrier partner.

Load optimization

Make the most of the cargo space by taking the volume, weight, and dimensions of consignments into account.

Fleet maintenance

Manage and track maintenance of the entire fleet. Schedule preventive maintenance and get alerts when maintenance is due.

What type of buyer are you?

There are many different types of buyers who seek fleet management systems—ranging from long-haul shippers to local delivery fleets. We’ve covered some of the major buyer types below:

  • Third-party logistics (3PL) firms: 3PLs oversee logistics operations, everything from transportation to warehousing, outsourced to them. These firms typically need a full-suite fleet management solution that covers trucking, warehousing, and inventory control applications.

  • For-hire carriers: Carriers that transport cargo for other businesses also use fleet management tools to track their fleet. These buyers also need accounting and inventory control capabilities, especially if they deal largely with less-than-truckload (LTL) shipping. LTL specialists will want strong scheduling and dispatch capabilities in their fleet management tool.

  • Private fleets: These buyers represent the transportation wing of an organization whose core business is something other than transportation. They should consider an application suite that’s targeted less at trucking and dispatch and more at the company’s core business. They need to ensure the inventory control and accounting functionality integrates with the company’s other systems.

  • Freight brokers and forwarders: Freight brokers are intermediaries that match shippers with carriers. They require specialized tools that have strong scheduling, quote management, and CRM capabilities. Freight forwarders are similar to freight brokers, except that forwarders take physical possession of shipments in order to make the most efficient use of the carriers’ cargo space. Freight forwarders’ software needs are quite similar to those of freight brokers, but they also need features for load optimization and warehousing.

Benefits of fleet management software

A typical fleet management system will offer these key benefits:

  • Higher profit margins: By tracking the current position of your fleet and the tentative time for job completion, you get the visibility to schedule more dispatches. This directly results in a boost to your profit margins.

  • Greater fuel efficiency: The tool helps you track refueling patterns, fuel consumption, idle times, driver behavior, fuel costs, and receipts. With this information, you can determine the amount of fuel needed and calculate related costs to optimize expenses on fuel.

  • Increased customer satisfaction: Using the tool, you can provide customers with real-time information on their shipments. You can also optimize delivery times through improved coordination and better route-planning and thus offer faster service to customers.

Considerations for selecting fleet management software

Here are some things you need to consider before finalizing a fleet management system:

  • Business needs: The key to finding the right fleet management tool is understanding your business needs. For example, if your fleet has heavy vehicles (such as GVWR Class 7 or 8 truck) and involves substantial maintenance and heavy fuel consumption, you'd need a tool with strong diagnostics and analytics capabilities.

  • Customer support: Be sure to get clarity about the customer support costs, if any. The support costs of some tools may also increase with usage. Also, check if your team is comfortable with the mode of support provided, such as phone, web, ticket, or email. And, if the support team is based out of another time zone, check if they’ll be able to offer services during your work hours.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.