Finding software can be overwhelming. We've helped many fleet businesses choose the right fleet maintenance software so they can create maintenance reminders and reduce vehicle downtime.

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SamsaraFrontRunners 2020

Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet bus... Read more

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Recent recommendations: 48 recommendations

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Verizon Connect

Verizon Connect Reveal is a cloud-based electronic logging device (ELD) and fleet management platform that provides GPS fleet tracking to help businesses gain a 360 overview of all fleet management operations. High-resolution maps... Read more

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Recent recommendations: 30 recommendations

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AUTOsistFrontRunners 2020

AUTOsist is a cloud-based fleet maintenance management solution for businesses of all sizes and types. Key features include maintenance tracking and reminders, inspection checklists, fuel tracking, records management and reporting... Read more

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Recent recommendations: 21 recommendations

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eMaint CMMSFrontRunners 2020

Cloud-based eMaint CMMS software enables maintenance professionals to monitor, capture, store, and share historical asset performance data and use it to maintain and prolong equipment life. Small or growing organizations and multi... Read more

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Recent recommendations: 20 recommendations

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ManagerPlus

ManagerPlus is a powerful asset management solution designed with its users in mind. ManagerPlus is used in a variety of industries including manufacturing, facilities management, shipping and transportation, farming and agribusin... Read more

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Recent recommendations: 16 recommendations

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FullbayFrontRunners 2020

Fullbay is a cloud-based application that supports and manages automobile repair shop businesses that deal with heavy-duty vehicles. The app allows technicians, customers and managers to stay involved throughout the repair process... Read more

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Recent recommendations: 15 recommendations

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Dossier Fleet Maintenance

Dossier is a hybrid fleet maintenance solution that helps fleet owners and managers to manage business operations involved in maintaining a fleet. Key features include a central automated dashboard, predictive scheduling and maint... Read more

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Recent recommendations: 13 recommendations

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Whip AroundFrontRunners 2020

Whip Around is a cloud-based fleet management system which assists transport, logistics and delivery firms with fleet inspection, team management and DOT audits. Its key features include GPS tracking, data import, alerts and repor... Read more

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Recent recommendations: 9 recommendations

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Trimble TMS

Trimble TMS (formerly known as TMW Systems) solutions help carrier companies—large, small, and mid-sized— to keep their costs and services competitive while delivering significant value every day. Trimble TMS helps businesses with... Read more

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Recent recommendations: 8 recommendations

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Cetaris

Cetaris Fleet is a cloud-based solution that helps businesses streamline maintenance operations for vehicles through data capturing and analysis. Key features include fleet maintenance, preventative maintenance, inventory manageme... Read more

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Recent recommendations: 3 recommendations

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Degama DTMS

Degama Dynamic Transportation Management System (DTMS) is a trucking management solution that helps businesses streamline operations related to routing, billing, fleet maintenance and more on a centralized platform. The order mana... Read more

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Recent recommendations: 3 recommendations

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Quickbase

Quick Base is a low-code application development platform that enables organizations to unite information, people, and workflows within distribution in a single, cloud-based platform. Unlike traditional software solutions, Quick B... Read more

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Recent recommendations: 2 recommendations

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Linxup

Linxup is a GPS tracking and fleet management solution for business with one vehicle or thousands of vehicles. With over 170,000 tracking devices in the field, and over 45,000 customers, Linxup is the easy, affordable, scalable, a... Read more

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Recent recommendations: 1 recommendations

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UpKeep

UpKeep's CMMS is a modern maintenance and asset management solution for your team. From your desktop to your phone and even your tablet, UpKeep is easily accessible from anywhere at any time. Create work orders on-the-go, get noti... Read more

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Fleet Complete

Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o... Read more

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MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow... Read more

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FleetioFrontRunners 2020

Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ... Read more

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NetFacilities

NetFacilities offers computerized maintenance management software (CMMS) tools that allow organizations to provide work orders and maintenance controls. The software brings modules together to form a unified system for grounds man... Read more

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Limble CMMS

Limble CMMS is a cloud-based computerized maintenance management system (CMMS) suitable for small to midsize businesses in a variety of industries. Key features include preventative maintenance, work order management and asset man... Read more

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simPRO

simPRO is a powerful job management software solution created by trade contractors, for trade contractors. If your business struggles with quoting multi-stage projects, managing inventory, communicating with technicians, or any ot... Read more

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Buyers guide


Last Updated: June 11, 2021

Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. This could include semi-trucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine.

However, with dozens of products to choose from, selecting the right one can be a challenge. This buyer’s guide, along with our fleet maintenance software reviews, cover the essential information a fleet manager needs to make a savvy purchase.

In this guide, we'll cover the following topics:

What Is Fleet Maintenance Software?
Common Features of Fleet Maintenance Software
What Type of Buyer Are You?
Market Trends to Understand

What Is Fleet Maintenance Software?

Fleet maintenance solutions are designed to help you cut costs associated with maintaining vehicles by streamlining your workflow. It will help you quickly and easily identify over- and underutilized vehicles, eliminate unnecessary inventory, track your assets, schedule preventive upkeep, predict potential hazards, manage risk and warranties and support the operations of your facility.

At the heart of most fleet maintenance software is a robust reporting mechanism. This supports users in identifying usage and repair trends to minimize unnecessary costs.

Altogether, fleet maintenance systems help you extend the life of your equipment, reduce downtime and get the most out of your assets.

Common Features of Fleet Maintenance Software

Common functions of a fleet maintenance system include:

Maintenance management Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions.
Inventory and equipment control Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions.
Vehicle and asset tracking Track the vehicles in your fleet as well as any other related assets. Vehicle maintenance software (or truck maintenance software) is a valuable feature of these systems. This starts at purchasing and runs all the way through resale or disposal, including along the way regulatory compliance, fuel and tire usage, warranties, lifecycle costing, driver history and more.
Accident and claim governance Proper upkeep goes a long way toward mitigating risk, but accidents do happen. These systems help you manage claims and monitor incidents and driving habits to further reduce adverse events.
Vendor and customer interfacing Depending on your industry, you may need some way of interfacing with vendors or customers. For example, a dedicated fleet maintenance company may want a Web-based reporting engine that allows clients to enter requests electronically. Web portal applications are designed to fill this need.

 

What Type of Buyer Are You?

In our experience, the majority of fleet maintenance software buyers fall into one of the following categories:

Vehicle rental and maintenance organizations. These are companies that specialize either in maintaining vehicles owned by other companies or in loaning vehicles out to other companies. These businesses will want a system that supports detailed preventative tasks and work orders, flexible inventory control, a good customer interface and strong integration with billing and customer relationship processes.

Service companies. Companies that use their fleet for field service activities (e.g., cable companies or landscapers) may want their fleet maintenance software to integrate with a dispatching system to ensure maximum efficiency in scheduling routes. Depending on the size of the organization, you may also want to pay close attention to helpdesk and CRM systems, as well as billing and accounting.

Third party logistics (3PL). Like with service companies, these businesses will want excellent dispatch capabilities to ensure maximum efficiency in scheduling routes. They’ll also want their fleet maintenance to integrate with their distribution and/or warehousing software to help keep track of all the products going in and out.

Transportation industry buyers. Buyers who transport people need to keep excellent records, tying customers to the vehicle and going that next step to make sure the vehicle and driver are safe. This requires a top-notch tool along with fleet/asset maintenance and often customer relationship management.

Heavy machinery users. Buyers in the agriculture or construction industries often have large vehicles that double as heavy machinery. This requires software that’s specialized to that industry’s tools, or else easily customizable to fit those needs.

Market Trends to Understand

  • Software as a Service (SaaS). Most industries have seen explosive growth in the Web-based software that services them. Many fleet maintenance buyers will choose Web-based solutions because of the ability to use the software anywhere they happen to be.
  • Mobile devices. Like with SaaS, mobile applications present a particularly strong value proposition to the companies that operate fleets. Mobile devices allow drivers to stay in constant communication with their companies, communicating work orders, receiving dispatch notes, reporting incidents, managing inventory and so on.

FrontRunners

Your Guide to Top Fleet Maintenance Software, October 2020

Software Advice uses reviews from real software users to highlight the top-rated Fleet Maintenance Software products in North America.

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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.