Find the best Fleet Maintenance Software


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FrontRunners 2023

Motive, formerly KeepTruckin, builds technology to improve the safety, productivity, and profitability of businesses that power the physical economy. The Motive Automated Operations Platform combines IoT hardware with AI-powered a...Read more about Motive

4.5 (1607 reviews)

34 recommendations


FrontRunners 2023

Samsara is a cloud-based fleet management solution that offers features such as GPS tracking, trailer tracking, dashboard camera, routing and dispatch, reefer monitoring and more. It is designed to help small and midsize fleet bus...Read more about Samsara

4.1 (288 reviews)

32 recommendations


AUTOsist is a cloud-based fleet maintenance management solution for businesses of all sizes and types. Key features include maintenance tracking and reminders, inspection checklists, work orders, fuel tracking, parts inventory tra...Read more about AUTOsist

4.7 (132 reviews)

23 recommendations


TransVirtual is a cloud-based transport management system (TMS) designed to boost productivity and operational efficiency. From consignment creation to delivery and invoicing, TransVirtual centralises management, automation, and t...Read more about TransVirtual

4.9 (9 reviews)

20 recommendations

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Fleetio's suite of cloud- and mobile-based fleet management solutions helps fleets across multiple industries automate fleet operations and manage asset lifecycles. Fleets can manage maintenance, fuel, vehicle inspections, parts, ...Read more about Fleetio

4.8 (191 reviews)

12 recommendations

Trimble TMS

Trimble TMS solutions help carrier companies keep their costs and services competitive, while delivering significant value every day. Trimble’s TMS products helps businesses with fleet management, route optimization, dispatch, loa...Read more about Trimble TMS

3.6 (27 reviews)

12 recommendations


EMDECS is a cloud-based fleet management software solution. It caters both to repair shop management and users seeking fleet maintenance capabilities. For users seeking fleet management solutions, EMDECS provides preventive m...Read more about EMDECS

4.3 (18 reviews)

12 recommendations


ASCEND is the proven, all-in-one fleet management platform helping complex on-road, construction, and mixed fleets of all sizes reduce risk and costs, optimize productivity, and delight customers. Bringing together flexible hardwa...Read more about ASCEND

4.8 (14 reviews)

6 recommendations


EROAD is a cloud-based solution that enables businesses to streamline processes related to fleet management, tax reporting, maintenance scheduling and more. It helps managers locate drivers and assets across locations, record vehi...Read more about EROAD

4.4 (103 reviews)

5 recommendations


FrontRunners 2023

Geotab is an end-to-end fleet management solution that is transforming the transportation and logistics industries. From initial asset procurement to organizing end-of-life, Geotab delivers the management features that fleet opera...Read more about Geotab

4.5 (79 reviews)

4 recommendations

Whip Around

FrontRunners 2023

A powerful yet intuitive fleet maintenance system, Whip Around helps you keep your entire fleet safe, compliant, and on the road. The Whip Around fleet management platform connects every point of the vehicle and equipment mainte...Read more about Whip Around

4.8 (566 reviews)

3 recommendations


Cetaris Fleet is a cloud-based solution that helps businesses streamline maintenance operations for vehicles through data capturing and analysis. Key features include fleet maintenance, preventative maintenance, inventory manageme...Read more about Cetaris

4.7 (19 reviews)

3 recommendations

Fleet Complete

Fleet Complete is cloud-based fleet management solution for businesses of all sizes. The solution is used in a wide range of industries including oil and gas, government, construction, manufacturing and many more. Fleet Complete o...Read more about Fleet Complete

3.9 (272 reviews)

2 recommendations


FrontRunners 2023

MobiWork® prides itself as the top software solution that helps companies with technicians in the field to carry out their job efficiently without any delays but with superior logistical coordination, dispatch, GPS tracking, payme...Read more about MobiWork

4.9 (102 reviews)

2 recommendations


Collective Data provides a fleet and asset management solution that is designed to optimize an organization's fleet operations. With Collective Data, companies can identify over and under-utilized vehicles, cut costs by eliminatin...Read more about collectiveFleet

4.2 (23 reviews)

2 recommendations

Degama DTMS

Degama Dynamic Transportation Management System (DTMS) is a trucking management solution that helps businesses streamline operations related to routing, billing, fleet maintenance and more on a centralized platform. The order mana...Read more about Degama DTMS

4.5 (6 reviews)

2 recommendations


IntelliShift is the ONLY fleet intelligence platform that enables businesses with fleets of vehicles and heavy equipment to EASILY access ALL fleet operations data from a single platform. IntelliShift's solutions are designed to ...Read more about IntelliShift

4.5 (82 reviews)

1 recommendations

B2W Maintain

B2W Maintain is a Computerized Maintenance Management System (CMMS) that reduces downtime and fleet maintenance costs by automating preventive maintenance and connecting the field, shop, and office in real-time. The software strea...Read more about B2W Maintain

4.4 (7 reviews)

1 recommendations


VestigeView is your defense against the hazards your drivers face every day with our customizable camera system and comprehensive GPS software. With Vestige, users can access Live audio and video feed or view historical events any...Read more about VestigeView

2.8 (5 reviews)

1 recommendations


FrontRunners 2023

UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep

Buyers Guide

Last Updated: March 16, 2023

Fleet maintenance software is a fleet management application targeted specifically toward companies that manage large fleets of vehicles. This could include semi-trucks, aircraft, field service trucks, delivery vehicles, limousines, construction equipment or just about anything else with an engine.

However, with dozens of products to choose from, selecting the right one can be a challenge. This buyer’s guide, along with our fleet maintenance software reviews, cover the essential information a fleet manager needs to make a savvy purchase.

In this guide, we'll cover the following topics:

What Is Fleet Maintenance Software?

Common Features of Fleet Maintenance Software

What Type of Buyer Are You?

Market Trends to Understand

What Is Fleet Maintenance Software?

Fleet maintenance solutions are designed to help you cut costs associated with maintaining vehicles by streamlining your workflow. It will help you quickly and easily identify over- and underutilized vehicles, eliminate unnecessary inventory, track your assets, schedule preventive upkeep, predict potential hazards, manage risk and warranties and support the operations of your facility.

At the heart of most fleet maintenance software is a robust reporting mechanism. This supports users in identifying usage and repair trends to minimize unnecessary costs.

Altogether, fleet maintenance systems help you extend the life of your equipment, reduce downtime and get the most out of your assets.

Common Features of Fleet Maintenance Software

Common functions of a fleet maintenance system include:

Maintenance management

Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions.

Inventory and equipment control

Manage preventative task schedules, work orders and vehicle repair histories, based on timelines or custom triggers. Some systems also include predictive maintenance, which raises flags based on physical parameters like noise, vibration, temperature or emissions.

Vehicle and asset tracking

Track the vehicles in your fleet as well as any other related assets. Vehicle maintenance software (or truck maintenance software) is a valuable feature of these systems. This starts at purchasing and runs all the way through resale or disposal, including along the way regulatory compliance, fuel and tire usage, warranties, lifecycle costing, driver history and more.

Accident and claim governance

Proper upkeep goes a long way toward mitigating risk, but accidents do happen. These systems help you manage claims and monitor incidents and driving habits to further reduce adverse events.

Vendor and customer interfacing

Depending on your industry, you may need some way of interfacing with vendors or customers. For example, a dedicated fleet maintenance company may want a Web-based reporting engine that allows clients to enter requests electronically. Web portal applications are designed to fill this need.

What Type of Buyer Are You?

In our experience, the majority of fleet maintenance software buyers fall into one of the following categories:

Vehicle rental and maintenance organizations. These are companies that specialize either in maintaining vehicles owned by other companies or in loaning vehicles out to other companies. These businesses will want a system that supports detailed preventative tasks and work orders, flexible inventory control, a good customer interface and strong integration with billing and customer relationship processes.

Service companies. Companies that use their fleet for field service activities (e.g., cable companies or landscapers) may want their fleet maintenance software to integrate with a dispatching system to ensure maximum efficiency in scheduling routes. Depending on the size of the organization, you may also want to pay close attention to helpdesk and CRM systems, as well as billing and accounting.

Third party logistics (3PL). Like with service companies, these businesses will want excellent dispatch capabilities to ensure maximum efficiency in scheduling routes. They’ll also want their fleet maintenance to integrate with their distribution and/or warehousing software to help keep track of all the products going in and out.

Transportation industry buyers. Buyers who transport people need to keep excellent records, tying customers to the vehicle and going that next step to make sure the vehicle and driver are safe. This requires a top-notch tool along with fleet/asset maintenance and often customer relationship management.

Heavy machinery users. Buyers in the agriculture or construction industries often have large vehicles that double as heavy machinery. This requires software that’s specialized to that industry’s tools, or else easily customizable to fit those needs.

Market Trends to Understand

  • Software as a Service (SaaS). Most industries have seen explosive growth in the Web-based software that services them. Many fleet maintenance buyers will choose Web-based solutions because of the ability to use the software anywhere they happen to be.

  • Mobile devices. Like with SaaS, mobile applications present a particularly strong value proposition to the companies that operate fleets. Mobile devices allow drivers to stay in constant communication with their companies, communicating work orders, receiving dispatch notes, reporting incidents, managing inventory and so on.