Virtual TimeClock

RATING:

4.8

(249)

About Virtual TimeClock

Virtual TimeClock is an employee time tracking solution that helps businesses set up custom clock-in and clock-out rules, monitor time spent on specific tasks, record hours across multiple locations and more. It enables supervisors to monitor team members' arrival, departure and lunch break based on the internal clock or external internet time servers. Virtual TimeClock enables team leaders to track time offs across several custom categories, such as vacation, sick leave, holiday and paid or unpaid annual or monthly leaves. Administrators can configure password protected and role-based access rights across custom group time clocks. Additionally, managers can utilize the report writer tool to generate summary and activity reports across departments, tasks, jobs, cli...

Awards and Recognition

FrontRunner 2023
Software Advice's FrontRunners report ranks top products based on user reviews, which helps businesses find the right software.

Virtual TimeClock Pricing

Starting price: 

$195.00 one time

Free trial: 

Available

Free version: 

Not Available

Virtual TimeClock payroll integration

Virtual TimeClock Reviews

Overall Rating

4.8

Ratings Breakdown

Secondary Ratings

Ease-of-use

4.5

Customer Support

5

Value for money

5

Functionality

4.5

Most Helpful Reviews for Virtual TimeClock

1 - 5 of 249 Reviews

User Profile

Stephanos

Verified reviewer

Marketing and Advertising, 11-50 employees

Used daily for more than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

3

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed October 2018

Update received

Just logging in and out. We don't hand out time sheets as we work "all in".

PROS

It works fast and easy, self explaining for the employees – we use it with a touch screen Mac as a central time clock, so no learning necessary.

CONS

A bit difficult in the backend. Still lost user passwords can't be retrieved, also the interface would be nice in a german localized version. We'd like to help with this.

Vendor Response

Hi Stephanos, thank you for reviewing your Virtual TimeClock software. I'm glad the time clock has been working so well for your team! For security reasons, the TimeClock does not store passwords in plain text, which is why they can't be revealed/retrieved. Instead passwords are stored as hashes, which keeps them secure. You can always delete or change user passwords in the User settings window. Thank you very much for your feedback, we appreciate it. Happy time tracking!

Replied October 2018

Quentin

Medical Practice, 2-10 employees

Used daily for more than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed August 2019

Reliable, no hassle and available as a local database

Fantastic overall experience. Reliable, scaleable, affordable and super easy to use.

PROS

It's easy to install and rock solid reliable. You can purchase the software and be done with it. No annual 'fees' or additional purchases unless you need to add more timeclocks to other computers (in our case, adding employees). Otherwise, install it and forget it. Love Virtual TimeClock.

CONS

It can be a bit tricky to move to a new machine. Say a computer dies or you want to upgrade. We've added several employees and swapped out most of the computers that were running Virtual TimeClock, so I'm pretty good at it now. Maybe 3 minutes, tops. The first few times took 10 min or so, but it's really not that difficult.

Reason for choosing Virtual TimeClock

Because you can purchase a license to use the software...and be done. You can use the software on as many client computers as you pay for, and never have to pay again. You don't own the software, but you don't have to pay another dime for as long as you own it, unless you want to change the software or number of 'client' licenses. Absolutely love Virtual TimeClock for that reason above all others. When you're shopping for a timeclock software, everybody wants you to pay a monthly or annual 'fee' to use the software. While Redcort may offer similar, subscription based products, they also have the stand alone version that is 100% local, with no future fees.

Vendor Response

Thank you for the kind words and review, Quentin! We do have plans to simplify Virtual TimeClock installation down the road, which will in turn simplify moving the software - stay tuned for that. I'm glad to hear the We're glad it's been working so well for your practice, thanks again!

Replied August 2019

Charlynn

Construction, 2-10 employees

Used weekly for more than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

3

EASE OF USE

2

CUSTOMER SUPPORT

5

FUNCTIONALITY

3

Reviewed April 2021

review of redcort timeclock

internet and avast have been an issue bumping the server and time clock. It siezes up a lot and has to be started and stopped to fix it. It's great when it's working except for the issues above. For some reason, some of the reports keep bringing up terminated employees and I have to refresh the people and dates to clear it. In configuring user info, if I am making notes on an employee & try to save and move to another employee to enter notes on them, I have to save and close out and go back into configure users to enter the next person's notes. Its stupid that it wont let me save and move directly to another person. Im seeing a lot of glitchy things like that which are irritating and inefficient

PROS

Once you get it set up and use it regularly, its easy to use.

CONS

For manual entries (all I do), it does not advance the time per entry. Example: 8am-8:30 travel. At this point if the clock would advance last time entered in (8:30am for the next entry' start time, it would be extremely helpful, esp when interrupted by phone). For reports, ie: I needed to see who and how many hours each person worked for a particular time frame in 2019. Only the active employees showed up on the report. If I am printing a report from the PAST, it should show the correct employees and correct hourly wage for those employees at that time frame, but it does not. Very irritating. I have to double check everything to ensure the reports are accurate.

Reason for choosing Virtual TimeClock

It seemed like the best fit at the time.

Vendor Response

Thank you for the review Charlynn, we will reach out to you regarding the reporting. As for the manual entries, that is a good suggestion and we'll make a note of it as a feature request.

Replied April 2021

Anonymous

Used daily for more than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

5

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

5

Reviewed July 2018

Fantastic Timeclock Software

It massively streamlined our time tracking. Having multiple locations made it difficult to consolidate payroll. Now everything is networked and updated automatically!

PROS

I have 74 employees in 6 different locations using this software. It's amazing to be able to see who is currently working where, and the reporting options are extremely flexible. I host it on an Amazon Web Services instance, but you can use your own server as well. I export the payroll to Quickbooks and use Intuit Payroll, and it takes me about 20 minutes to process everything. Adding additional clients and locations is extremely easy. The employees love it too. They can review their hours and send messages to HR using the client at their location. The pricing is absolutely fantastic. This was one of the only options I could find that didn't require monthly subscription costs. And the software gets better and better with every update.

CONS

Nothing comes to mind. I've never had any problems with it. It is so flexible and customizable for locations, groups, tasks etc. that it should be able to do exactly what you need it to. Oh, I know. It doesn't have a mobile app! I think they were working on one a few years ago and suspended development, but I have no need for one so it's not a "con" for me. But I can imagine there would be businesses that would want that, so it's something to consider.

Vendor Response

Thank you for your review, we appreciate it! Mobile is certainly still on our priority list, so stay tuned!

Replied July 2018

John

Financial Services, 51-200 employees

Used daily for more than 2 years

Review Source: Capterra
This review was submitted organically. No incentive was offered

OVERALL RATING:

5

EASE OF USE

4

VALUE FOR MONEY

5

CUSTOMER SUPPORT

5

FUNCTIONALITY

4

Reviewed March 2019

Awesome software, and fantastic support!

PROS

This software is great. We came from a time card "punch" style system that was very outdated and not very efficient. This made reporting a breeze, and allowed for us to be more efficient with our time cards, and go paperless! Set up was easy, the support team is great. I have never had an issue calling and having them fix my issues, which is rare.

CONS

I know this will be implemented soon, but you guys NEED to roll out the phone apps. We have employees that are on the road all the time, and need the availability to clock in / out to keep up to date with their time. I can't tell you how many times I get the excuse that they forgot to clock in / out or adjust their time because they had to open their laptop and use the software that way. Cry me a river right! Well I am sure they will still be bad about keeping their time up to date (this is important because of the daily reporting we do with the labor), but they won't be able to use that as an excuse anymore! That is when that feature gets rolled out.

Vendor Response

Thank you for the review and feedback, John! We appreciate the encouragement and I'm glad to here the software is making your life easier. Thank you for being patient with us as we work on mobile apps. We know it has been a while in coming, but we look forward to making mobile apps available just as soon as we can. Thanks again!

Replied April 2019