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Forms On Fire
Forms On Fire
Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo... Read more
FORM OpX
FORM OpX
Form.com is a CMMS solution with flexible deployment options. Suitable for any industry, many applications are available within the suite, like Preventative and Predictive Maintenance, Work Order, Asset, and Inventory Management. ... Read more
EHS Insight
EHS Insight
EHS Insight is a cloud-based environmental health and safety (EHS) and quality management solution. It helps clients track environmental effects, manages security and risks and ensures compliance with requirements. EHS Insight of... Read more
Permit-LV
Permit-LV
Permit-LV is an on-premise solution that enables small businesses to track and manage inspections across properties. It allows enterprises to inspect buildings to meet requirements, track approvals from departments and approve or ... Read more
Fulcrumapp.com
Fulcrumapp.com
Fulcrum is a cloud-based form automation solution designed for industries including construction, oil and gas, education and engineering. Features include a form builder, media management, export and import options, real-time trac... Read more
Whip Around FrontRunners 2021
Whip Around FrontRunners 2021
Whip Around is an intuitive and easy to use digital vehicle inspections and maintenance software. To us, the most important destination a driver reaches is their home at the end of the day. Whip Around effortlessly and accuratel... Read more
Device Magic
Device Magic
Device Magic is a data collection mobile app that helps businesses automate and manage the process of creating forms for mobile devices. Key features include collaboration, version control, text editing and remote access. Des... Read more
SBN Suite
SBN Suite
SBN Inspect is an inspection management software that helps medium to large businesses create custom checklists and forms to capture data and ensure compliance with OSHA, ISO and other regulatory standards. Organizations can use ... Read more
CityReporter
CityReporter
CityReporter is a cloud-based solution that assists local governments and contractors with safety, maintenance, and compliance inspections. It includes inspection management module for building and construction permits, parks and ... Read more
Vector EHS Management
Vector EHS Management
IndustrySafe is a cloud-based safety management solution that allows organizations to record, track, and analyze incidents, inspections, hazards, observations, corrective actions, claims and more. EHS professionals can calcul... Read more
Flowfinity
Flowfinity
Flowfinity is a solution that helps businesses automate the process of building mobile forms and applications for the management of field services. Key features include data visualization, remote access, barcode scanning, version ... Read more
VelocityEHS
VelocityEHS
VelocityEHS is a cloud-based environment, health, safety (EHS) and sustainability solution designed to improve visibility and manage risk across organizations. VelocityEHS modules include incident management, audit and inspec... Read more
Safety Management Solution
Safety Reports
Safety Reports
Safety Reports is an EHS management software designed to help businesses in the construction, insurance, government and other sectors document inspections, record incidents and conduct job safety analysis (JSAs). Administrators ca... Read more
iAuditor FrontRunners 2021
iAuditor FrontRunners 2021
iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries... Read more
Synchroteam
Synchroteam
Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. Synchroteam fe... Read more
Popular Comparisons
Whether managing a fleet of taxis, manufacturing a product, or monitoring a supply chain, inspection is a vital checkpoint in every industry and business model.
The first thing that may come to mind when you hear the word "inspection" is a checklist to tick off. In reality, an inspection involves much more than checking boxes—there are workflows to create, tasks to assign, reports to write, and not to mention, a huge volume of data to collect for regulatory compliance and process/product improvement.
You can't do all of the above while also staying one step ahead of your competition if your inspection process still lives on pen and paper. Using a software tool, however, can ensure that inspection doesn't become a bottleneck that slows down your time-to-market.
But, before you set out exploring all the options available there are a few things you need to know, such as the common features to look for and considerations to weigh when choosing a vendor.
We've created this Buyers Guide to detail everything you need to know before making the final purchase decision.
Here's what we'll cover:
- What is inspection software?
- Common features of inspection software
- What type of buyer are you?
- Benefits of inspection software
- Key considerations
What is inspection software?
Inspection software is software that allows users to digitalize all or part of their inspection process, which comprises functions such as managing schedules, conducting timely inspections, creating checklists, and storing and tracking documents. This type of software helps businesses save time, manage compliance, and reduce human effort by automating inspection-related tasks.
Pre-trip fleet inspection using Whip Around
Common features of inspection software
Different vendors offer different features in their inspection software. Selecting the right tool for your business is easier when you know what the common features are and what they do. Here's an overview.
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Inspection task management |
Create, view, manage, and complete inspection tasks to reduce chances of making manual errors. |
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Customized inspection templates |
Use customizable, built-in templates for specific tasks; add appropriate questions/options to templates. |
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Offline inspection |
Perform inspection activities even when not connected to the internet. |
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Inspection reminder |
Receive alerts about pending/upcoming inspection activities through in-app pop-ups, email reminders, or text messages. |
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Schedule recurring tasks |
Create and schedule recurring tasks. When you complete a task, the software reschedules the task automatically for future inspections. |
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Reporting |
Create, download, send, and save copies of all your inspection reports for future reference. |
What type of buyer are you?
Before you start evaluating inspection software options, you'll want to know what buyer category you belong to. Most inspection software buyers will fall into one of the below categories:
- Small businesses (1-49 employees): These buyers have simple requirements; they're looking to improve their inspection activities. Most are currently using manual methods, so the transition to an automated tool should be gradual and methodical. They should start with the basic inspection features, such as inspection task management and customized templates.
- Midsize businesses (50-999 employees): These buyers require additional features because they deal with a relatively higher volume of customers, suppliers, and vendors. They may operate out of multiple facilities and require additional features such as offline inspection, inspection reminder, and recurring task scheduler.
- Large businesses (1,000+ employees): These buyers benefit by using a single system to handle relative/adjacent functions, which are more granular given the scale of operations. The main benefit is the centralization of data exchange across teams or departments. They can opt for a complete operations management suite that includes inspection as a built-in module.
Benefits of inspection software
While some of the benefits of inspection software may be clear from our discussion above, we've called out the most notable ones below:
- Speed up daily inspections: The right inspection software can bring down your daily workload significantly. It can reduce the time needed to do all tasks and speed up results.
- Meet compliance requirements: Depending on your industry, you may have specific regulations that govern aspects such as workplace, environment, or product safety. While the software will help build workflows for necessary inspections and schedule tasks, its centralized data management will ensure that you have all the necessary information to produce when demanded by authorities.
Key considerations
Here are some important things to look out for before you purchase inspection software:
- Mobile app availability: If you are constantly on the move, then mobile apps can be useful for you. Check whether the inspection software you're considering offers access on mobile devices such as iOS and Android smartphones/tablets. The mobile app will help you perform audit and inspection tasks from any location.
- Customer support: Ask software vendors if they offer support 24/7, only during business hours, or not at all. Also, ask about available support modes, such as email, phone, or live chat.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.
Your Guide to Top Inspection Software, May 2021
Software Advice uses reviews from real software users to highlight the top-rated Inspection Software products in North America.
Learn how products are chosen
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“Usability” includes user ratings for Functionality and Ease of Use.“Customer Satisfaction” includes user ratings for Customer Support, Likelihood to Recommend and Value for Money.Reviews analysis period: The reviews analysis period spans two years and ends on the 15th of the month prior to publication.