Find the best Inspection Software

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Forms On Fire

Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire

MaintainX

MaintainX is a web-based CMMS tool that can be used on mobile devices. It aims to improve workflow completion and strengthen team communication. It can be used by operational teams in small to large businesses. This solution allow...Read more about MaintainX

Inspect Point

Elevate the fire protection business with Inspect Point. Discover an all-in-one platform tailored exclusively to fire protection professionals, helping the team focus on growing the business and keeping building safe. The platform...Read more about Inspect Point

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Visualogyx

Visualogyx is a platform that helps teams conduct digital inspections, verifications, and audits. An intuitive design empowers users worldwide to conduct inspections and audits for safety, quality control, logistics, insurance, h...Read more about Visualogyx

Certainty Software

Certainty Software is a user-friendly, web-based solution designed to empower businesses in various industries, including agriculture, mining, petrochemicals, construction, energy, manufacturing, retail, transportation, healthcare...Read more about Certainty Software

Benchmark Gensuite EHS

Benchmark Gensuite's platform of digital solutions helps your company strengthen the foundation of its EHS, Sustainability & ESG program minimizing risk, enhancing safety programs, improving compliance and performance, and deliver...Read more about Benchmark Gensuite EHS

CityReporter

CityReporter is a cloud-based solution that assists local governments and contractors with safety, maintenance, and compliance inspections. It includes inspection management module for building and construction permits, parks and ...Read more about CityReporter

ServiceTrade

ServiceTrade is the software platform that helps commercial mechanical and fire contractors grow their profit. We set technicians up for success by empowering them to work more productively with the tools they need for performing ...Read more about ServiceTrade

SafetyCulture

iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries...Read more about SafetyCulture

Truepic Vision

Truepic Vision is a secure inspection software that allows businesses to conduct inspections, audits, and surveys online. Send customized requests to users who can capture photos and videos using their smartphone at any time. User...Read more about Truepic Vision

4.9 (9 reviews)

Inspection Support Network

Inspection Support Network (ISN) is a cloud-based software solution for inspection businesses to manage important processes, such as work scheduling, marketing, billing, and reporting. It's a fully automated web-based solution tha...Read more about Inspection Support Network

Ecesis

Ecesis is an EHS software solution that helps you improve performance and achieve your goals. With Ecesis, you can engage employees and communicate requirements through online and mobile applications for change management, inspect...Read more about Ecesis

4.5 (2 reviews)

Benchmark Gensuite Quality Management

Benchmark Gensuite Quality Management software is designed to help businesses boost quality standards, meet compliance requirements and exceed customer expectations. With features such as real-time corrective action plans, concern...Read more about Benchmark Gensuite Quality Management

5.0 (1 reviews)

Palmtech Home Inspection Software

Palm-Tech home inspection software is a cloud-based solution designed to assist small to large property inspection agencies with the creation of custom inspection reports. Key features include form designing, signature capture, co...Read more about Palmtech Home Inspection Software

OpenGov Permitting & Licensing

OpenGov Permitting & Licensing is the most flexible and delightful permitting and licensing solution for government. Our software modernizes community development permits, business licenses, and other complex approval processes th...Read more about OpenGov Permitting & Licensing

HomeGauge

HomeGauge ONE is a one-stop-shop, providing everything you need to manage, market, and grow your home inspection business under ONE roof. No more juggling providers or platforms to manage all your business needs. You'll get: We...Read more about HomeGauge

SafetyStratus

SafetyStratus is a web-based EHS platform designed to help small to large enterprises across healthcare, education, construction and manufacturing sectors inspect physical assets, track workplace incidents and implement safety pro...Read more about SafetyStratus

5.0 (3 reviews)

Vector EHS Management

Vector EHS is a cloud-based safety management solution that allows organizations to record, track, and analyze incidents, inspections, hazards, observations, corrective actions, claims and more. EHS professionals can calculate i...Read more about Vector EHS Management

Safety Inspection Software

Safety Inspection Software provides businesses with tools to conduct and manage any type of inspection to streamline compliance processes. Managers can maintain a record of all Inspection Points and handle movable items. Use RFID ...Read more about Safety Inspection Software

Sopra Financing Platform

The Sopra Financing Platform (SFP) is a modular platform designed to boost the efficiency of asset financiers worldwide. It simplifies the entire lending process, from the front to the back office, making it a great fit for both n...Read more about Sopra Financing Platform

4.5 (2 reviews)

Buyers Guide

Last Updated: July 13, 2023

Whether managing a fleet of taxis, manufacturing a product, or monitoring a supply chain, inspection is a vital checkpoint in every industry and business model.

The first thing that may come to mind when you hear the word "inspection" is a checklist to tick off. In reality, an inspection involves much more than checking boxes—there are workflows to create, tasks to assign, reports to write, and not to mention, a huge volume of data to collect for regulatory compliance and process/product improvement.

You can't do all of the above while also staying one step ahead of your competition if your inspection process still lives on pen and paper. Using a software tool, however, can ensure that inspection doesn't become a bottleneck that slows down your time-to-market.

But, before you set out exploring all the options available there are a few things you need to know, such as the common features to look for and considerations to weigh when choosing a vendor.

We've created this Buyers Guide to detail everything you need to know before making the final purchase decision.

Here's what we'll cover:

What is inspection software?

Inspection software is software that allows users to digitalize all or part of their inspection process, which comprises functions such as managing schedules, conducting timely inspections, creating checklists, and storing and tracking documents. This type of software helps businesses save time, manage compliance, and reduce human effort by automating inspection-related tasks.

Pre-trip fleet inspection using Whip Around

Common features of inspection software

Different vendors offer different features in their inspection software. Selecting the right tool for your business is easier when you know what the common features are and what they do. Here's an overview.

Inspection task management

Create, view, manage, and complete inspection tasks to reduce chances of making manual errors.

Customized inspection templates

Use customizable, built-in templates for specific tasks; add appropriate questions/options to templates.

Offline inspection

Perform inspection activities even when not connected to the internet.

Inspection reminder

Receive alerts about pending/upcoming inspection activities through in-app pop-ups, email reminders, or text messages.

Schedule recurring tasks

Create and schedule recurring tasks. When you complete a task, the software reschedules the task automatically for future inspections.

Reporting

Create, download, send, and save copies of all your inspection reports for future reference.

What type of buyer are you?

Before you start evaluating inspection software options, you'll want to know what buyer category you belong to. Most inspection software buyers will fall into one of the below categories:

  • Small businesses (1-49 employees): These buyers have simple requirements; they're looking to improve their inspection activities. Most are currently using manual methods, so the transition to an automated tool should be gradual and methodical. They should start with the basic inspection features, such as inspection task management and customized templates.

  • Midsize businesses (50-999 employees): These buyers require additional features because they deal with a relatively higher volume of customers, suppliers, and vendors. They may operate out of multiple facilities and require additional features such as offline inspection, inspection reminder, and recurring task scheduler.

  • Large businesses (1,000+ employees): These buyers benefit by using a single system to handle relative/adjacent functions, which are more granular given the scale of operations. The main benefit is the centralization of data exchange across teams or departments. They can opt for a complete operations management suite that includes inspection as a built-in module.

Benefits of inspection software

While some of the benefits of inspection software may be clear from our discussion above, we've called out the most notable ones below:

  • Speed up daily inspections: The right inspection software can bring down your daily workload significantly. It can reduce the time needed to do all tasks and speed up results.

  • Meet compliance requirements: Depending on your industry, you may have specific regulations that govern aspects such as workplace, environment, or product safety. While the software will help build workflows for necessary inspections and schedule tasks, its centralized data management will ensure that you have all the necessary information to produce when demanded by authorities.

Key considerations

Here are some important things to look out for before you purchase inspection software:

  • Mobile app availability: If you are constantly on the move, then mobile apps can be useful for you. Check whether the inspection software you're considering offers access on mobile devices such as iOS and Android smartphones/tablets. The mobile app will help you perform audit and inspection tasks from any location.

  • Customer support: Ask software vendors if they offer support 24/7, only during business hours, or not at all. Also, ask about available support modes, such as email, phone, or live chat.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.