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Forms On Fire
Forms On Fire
Forms On Fire is a mobile app for capturing and dispatching mobile forms such as inspections, audits, safety reports, orders, and many other tasks. Designed for businesses in construction, agriculture, field service management, fo...Read more about Forms On Fire
Inspect Point
Inspect Point
Elevate the fire protection business with Inspect Point. Discover an all-in-one platform tailored exclusively to fire protection professionals, helping the team focus on growing the business and keeping building safe. The platform...Read more about Inspect Point
Certainty Software
Certainty Software
Certainty Software is a user-friendly, web-based solution designed to empower businesses in various industries, including agriculture, mining, petrochemicals, construction, energy, manufacturing, retail, transportation, healthcare...Read more about Certainty Software
Benchmark Gensuite EHS
Benchmark Gensuite EHS
Benchmark Gensuite's platform of digital solutions helps your company strengthen the foundation of its EHS, Sustainability & ESG program minimizing risk, enhancing safety programs, improving compliance and performance, and deliver...Read more about Benchmark Gensuite EHS
TrueContext (formerly ProntoForms)
TrueContext (formerly ProntoForms)
ProntoForms offers cloud-based field service software that assists businesses via their web app and mobile interface. Field agents can fill out and submit invoices, work orders, and signatures within the mobile app. One of th...Read more about TrueContext (formerly ProntoForms)
CityReporter
CityReporter
CityReporter is a cloud-based solution that assists local governments and contractors with safety, maintenance, and compliance inspections. It includes inspection management module for building and construction permits, parks and ...Read more about CityReporter
ServiceTrade
ServiceTrade
ServiceTrade is the software platform for commercial HVAC, mechanical, and fire contractors that streamlines operations, optimizes field performance, and boosts sales and client retention. During a persistent skilled labor shortag...Read more about ServiceTrade
SafetyCulture
SafetyCulture
iAuditor by SafetyCulture is an inspection checklist application that allows users to build checklists, file reports and conduct inspections through a tablet or mobile phone. The solution is designed for a wide range of industries...Read more about SafetyCulture
Truepic Vision
Truepic Vision
Truepic Vision is a secure inspection software that allows businesses to conduct inspections, audits, and surveys online. Send customized requests to users who can capture photos and videos using their smartphone at any time. User...Read more about Truepic Vision
Inspection Support Network
Inspection Support Network
Inspection Support Network (ISN) is a cloud-based software solution for inspection businesses to manage important processes, such as work scheduling, marketing, billing, and reporting. It's a fully automated web-based solution tha...Read more about Inspection Support Network
Ecesis
Ecesis
Ecesis is an EHS software solution that helps you improve performance and achieve your goals. With Ecesis, you can engage employees and communicate requirements through online and mobile applications for change management, inspect...Read more about Ecesis
Palmtech Home Inspection Software
Palmtech Home Inspection Software
Palm-Tech home inspection software is a cloud-based solution designed to assist small to large property inspection agencies with the creation of custom inspection reports. Key features include form designing, signature capture, co...Read more about Palmtech Home Inspection Software
OpenGov Permitting & Licensing
OpenGov Permitting & Licensing
OpenGov Permitting & Licensing is the most flexible and delightful permitting and licensing solution for government. Our software modernizes community development permits, business licenses, and other complex approval processes th...Read more about OpenGov Permitting & Licensing
XE aR
XE aR
XE aR is a browser-based assisted reality solution that enables remote collaboration. Its design is device agnostic, meaning it operates on various internet-connected devices such as smartphones, tablets, or PCs. There's no need f...Read more about XE aR
UpKeep
UpKeep
UpKeep is an Asset Operations Management solution that helps businesses scale by giving every Maintenance and Reliability team the tools and information they need to run Operations efficiently and effectively. From your desktop to...Read more about UpKeep
GeoCivix
GeoCivix
GeoCivix offers a comprehensive suite of software solutions tailored to meet the diverse needs of modern municipalities and organizations. With a user-friendly interface and robust features, GeoCivix empowers users to streamline ...Read more about GeoCivix
allGeo
allGeo
allGeo is a software platform to help businesses simplify managing their field operations. It offers solutions for all aspects of the field service workflow including Scheduling and Dispatch, Monitoring, Field Data Collection, and...Read more about allGeo
SafetyStratus
SafetyStratus
SafetyStratus is a web-based EHS platform designed to help small to large enterprises across healthcare, education, construction and manufacturing sectors inspect physical assets, track workplace incidents and implement safety pro...Read more about SafetyStratus
Vector EHS Management
Vector EHS Management
Vector EHS is a cloud-based safety management solution that allows organizations to record, track, and analyze incidents, inspections, hazards, observations, corrective actions, claims and more. EHS professionals can calculate i...Read more about Vector EHS Management
Safety Inspection Software
Safety Inspection Software
Reduce risk and ensure compliance across your entire organization. Intelex Inspection Management Software allows you to quickly and efficiently schedule, complete and report on inspections from the field, the floor or anywhere in ...Read more about Safety Inspection Software
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Buyers Guide
Last Updated: July 13, 2023Whether managing a fleet of taxis, manufacturing a product, or monitoring a supply chain, inspection is a vital checkpoint in every industry and business model.
The first thing that may come to mind when you hear the word "inspection" is a checklist to tick off. In reality, an inspection involves much more than checking boxes—there are workflows to create, tasks to assign, reports to write, and not to mention, a huge volume of data to collect for regulatory compliance and process/product improvement.
You can't do all of the above while also staying one step ahead of your competition if your inspection process still lives on pen and paper. Using a software tool, however, can ensure that inspection doesn't become a bottleneck that slows down your time-to-market.
But, before you set out exploring all the options available there are a few things you need to know, such as the common features to look for and considerations to weigh when choosing a vendor.
We've created this Buyers Guide to detail everything you need to know before making the final purchase decision.
Here's what we'll cover:
What is inspection software?
Inspection software is software that allows users to digitalize all or part of their inspection process, which comprises functions such as managing schedules, conducting timely inspections, creating checklists, and storing and tracking documents. This type of software helps businesses save time, manage compliance, and reduce human effort by automating inspection-related tasks.
Pre-trip fleet inspection using Whip Around
Common features of inspection software
Different vendors offer different features in their inspection software. Selecting the right tool for your business is easier when you know what the common features are and what they do. Here's an overview.
Inspection task management | Create, view, manage, and complete inspection tasks to reduce chances of making manual errors. |
Customized inspection templates | Use customizable, built-in templates for specific tasks; add appropriate questions/options to templates. |
Offline inspection | Perform inspection activities even when not connected to the internet. |
Inspection reminder | Receive alerts about pending/upcoming inspection activities through in-app pop-ups, email reminders, or text messages. |
Schedule recurring tasks | Create and schedule recurring tasks. When you complete a task, the software reschedules the task automatically for future inspections. |
Reporting | Create, download, send, and save copies of all your inspection reports for future reference. |
What type of buyer are you?
Before you start evaluating inspection software options, you'll want to know what buyer category you belong to. Most inspection software buyers will fall into one of the below categories:
Small businesses (1-49 employees): These buyers have simple requirements; they're looking to improve their inspection activities. Most are currently using manual methods, so the transition to an automated tool should be gradual and methodical. They should start with the basic inspection features, such as inspection task management and customized templates.
Midsize businesses (50-999 employees): These buyers require additional features because they deal with a relatively higher volume of customers, suppliers, and vendors. They may operate out of multiple facilities and require additional features such as offline inspection, inspection reminder, and recurring task scheduler.
Large businesses (1,000+ employees): These buyers benefit by using a single system to handle relative/adjacent functions, which are more granular given the scale of operations. The main benefit is the centralization of data exchange across teams or departments. They can opt for a complete operations management suite that includes inspection as a built-in module.
Benefits of inspection software
While some of the benefits of inspection software may be clear from our discussion above, we've called out the most notable ones below:
Speed up daily inspections: The right inspection software can bring down your daily workload significantly. It can reduce the time needed to do all tasks and speed up results.
Meet compliance requirements: Depending on your industry, you may have specific regulations that govern aspects such as workplace, environment, or product safety. While the software will help build workflows for necessary inspections and schedule tasks, its centralized data management will ensure that you have all the necessary information to produce when demanded by authorities.
Key considerations
Here are some important things to look out for before you purchase inspection software:
Mobile app availability: If you are constantly on the move, then mobile apps can be useful for you. Check whether the inspection software you're considering offers access on mobile devices such as iOS and Android smartphones/tablets. The mobile app will help you perform audit and inspection tasks from any location.
Customer support: Ask software vendors if they offer support 24/7, only during business hours, or not at all. Also, ask about available support modes, such as email, phone, or live chat.
Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.