Acctivate Inventory Management Software

4.21 / 5 (99)

About Acctivate Inventory Management


Acctivate is an enterprise resource planning and inventory management system created for small to midsize organizations. Key feature include purchasing, warehousing, sales, marketing, shipping and customer service. The solution provides tailored solutions for several industries, including automotive parts, food and beverage, apparel, medical equipment and industrial supplies.

Acctivate's inventory control helps companies manage acquisitions, warehousing and distribution. Other features include matrix inventory, picking, packing and shipment tracking, kitting, assemblies, barcoding and serial number management.

Acctivate's customer relationship management module allows organizations to view the status of current customers, while also capturing and acting on new opportunities. The solution offers over 100 standard reports and custom reporting using Crystal Reports.

Acctivate integrates with QuickBooks, so it can offer inventory control, business management, and customer satisfaction tools. The system provides a centralized environment to assign, track and monitor issues, events and projects.



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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Windows 8, Windows 10

99 Reviews of Acctivate Inventory Management

Average User Ratings

Overall

4.21 / 5 stars

Ease-of-use

4.0

Value for money

4.0

Customer support

4.5

Functionality

4.0

Ratings Snapshot

5 stars

(41)

4 stars

(41)

3 stars

(13)

2 stars

(3)

1 stars

(1)

Likelihood to Recommend

Not likely

Very likely

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Showing 1-20 of 99 reviews

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July 2017

Gabriel from Ascension Lingerie

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

July 2017

Excellent for the Price!

We were able to greatly improve visibility of our performance allowing us to focus resources in the areas that needed help. The quality and consistency of our output also improve dramatically. Probably the one area that had the most drastic improvement has been our warehouse. The ACCTivate our inventory is the most accurate it has ever been and order processing accuracy has also improve dramatically with the use of the mobile scanners.

Pros

Software is filled with many intuitive features that cover a wide variety of of business uses in everything from order processing to inventory management.

Inventory management includes ability to manage using bins and multiple physical or virtual warehouses. This is a strong feature for an application in this price range.

The ability to create custom fields in virtually every section of the software helps resolve many challenges, and the fields are, in most cases, can be made to appear in reports.

Has a great order management module that can be customized for specific views and allow for both visibility and batch management of open sales order.

Mobile/handheld support allowed our warehouse to switch from manual to scanned picking, which greatly improved accuracy and accountability.

Software supports ODBC connectivity which provide a solid work around for the software's lack of strong out-of-the-box reports (see below)

In conclusion, if you are a small to mid-size business that has outgrown Quickbooks, you really cant go wrong with ACCTivate. So long as your Quickbooks data is clean and organized, migration is quick and painless.

Cons

Out of the box reporting is a bit limited depending on your needs. Very basic reports are fine and they are accurate, but if your business has complex or custom logics by which you evaluate performance, you will need to hire a report writer (Crystal Reports) to build your report templates.

No real audit trail tracking/reporting so seeing who did what can be a challenge.

Lacks ability to restrict certain permissions that can lead to accidental or deliberate manipulation of data resulting in order processing errors.

Response from Acctivate

Replied July 2017

Gabriel, your feedback is greatly appreciated. We are happy to hear about the improvements across your business after implementing Acctivate, especially the visibility & productivity gains that have allowed you all to focus on the work at hand. We also continually strive to learn what businesses need and how we can enhance our software, so it is also good to know about reporting and permission based needs. - Dakota

February 2016

Tim from Murphy Industrial Products,Inc.


Ease-of-use

5.0

Customer support

4.0

Functionality

5.0

February 2016

Very Reliable and Easy To Use

Pros

Acctivate is perfect for QuickBooks users that need a better inventory and sales order process. It is a bolt on product. You just "sync" it whenever you want to have QB and Acctivate talk to each other. It makes managing inventory really easy- and gives you a ton of room and vendor history so you can manage your costs. It also makes price updates really easy. Initial integration is easy- all of the details are handled by Acctivate thru remote sign in on your first day. I suggest to have an IT person in house just to handle the small details- so you can concentrate on your business.
I decided to go with Acctivate 5 years ago and have been Extremely Happy with this product. It is easy to use and is based on Crystal Reports - which means that you can get just about any report made - so you can get the specific dash boards you want or reports you want. Your employees will like using this product as well. My employees were using this by 10AM the morning we installed it.
Once you have this product 90% of the time you will be operating out of Acctivate. You only use QB for the Book Keeping for the most part. Inventory control and unique inventory situations are easily handled by Acctivate. Overseas shipments or Lead Time Inventory is not a problem- Acctivate has a solution for this. Your Pack Slip, Sales Orders and Invoices will look a lot better with this product. If this product doesn't pay for itself in 1 year or less- I would be very surprised. Excellent Product.

Cons

I dont have any complaints. After an initial set up- i do suggest using a 3rd party for special reports. But you dont have to do this. Activate can help you if you want work with them. I just like having a 3rd party vendor - but i make a ton of reports. Acctivate comes with enough reports to run your business.

July 2017

Ken from Respect Foods, Inc.

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2017

Acctivate is excellent; start to finish. It plainly works without any hitches! Plus, great service!!

Pros

The integration with QuickBooks works seamlessly.
The product is very easy to use; it is very intuitive. You just simply need to know the sequence of steps and in a few clicks, perfectly formatted forms are ready for printing.
The reports are well organized, informative, and great tools for analysis.
The customer service team is patient and hard working. Some tech companies talk down to non-techies, but Acctivate is patient and quick to educate in terms someone can understand, follow, and implement. Also, when educating, they run video seminars or can email screen shots to you very effectively. I cannot over estimate how much time they saved me, because they are so good in the customer service arena.

Cons

There is nothing that I don't like about the software, except maybe the cost. However, we are in business and they are in business, so I don't begrudge anyone for making a living and earning a profit. What would someone pay for an inventory management system that works without a flaw in a QuickBooks environment? If you were a huge company you may say tens of thousands. If you are in a small company like mine, you might say a few thousand once. Instead the cost is an annual amount and that's just the way they price it, which is okay.

Response from Acctivate

Replied July 2017

Ken, it was great working with you to implement Acctivate. I¿m happy to hear all the specific successes your business is experiencing after adding the power of Acctivate to QuickBooks. Our entire team looks forward to a continued partnership with Respect Foods and helping you all grow even more with the software. Thank you for taking the time to let us know how things are going and helping others in their inventory software decision process. - Brad

March 2016

Adam from Hydraulics, Inc.

Review Source: Capterra


Ease-of-use

4.0

Customer support

3.0

March 2016

Acctivate has some powerful features for the price

There are many Pro's and a few Cons for each module Acctivate produces. I do enjoy their proactive webinars and online video training access. I also like we have a training company with our data that allows our new users to learn without making costly errors we need to reverse. The sales system has many options to sell a product from multiple warehouses and at custom customer defined prices using Product pricing matrices. Importing pricing from excel spreadsheets is not a big chore with saved templates Acctivate manages. We have used Acctivate since 2006 and our business has grown and yet at the same time, computer hardware, online cloud storage and major version changes from 6.0 have occurred. Being a part of the support program that has allowed Acctivate to tranform and improve has been the main reason we are still with Acctivate today. Being a key partner to Quickbooks and having these two Sequel Databases sync daily, allows me to source bookkeepers who readily trained in Quickbooks and able to spend more time on proactive analysis of our business using many standard and custom reports we have had made in Crystal reports which is the primary database query program that takes our data out and export to useful programs such as excel. One of my favorite modules is the Dashboard button which loads many crystal reports that are one page reports onto one screen and used by us daily to steer our business based on performance and reports we need to view often. Inventory management is strong, with multiple warehouse, web links and product notes can be generously added to every part number. Learning to use crystal reports to audit inventory movement can be difficult for a new user. Additional custom fields can be added such as Average Inventory turns. Acctivate does allow us to bill out our customers with masked part numbers and create a general kit with a detailed description of the work we performed without disclosing part numbers or labor. Another aspect of Acctivate I find useful is the Activity Scheduler, Alerts and Review buttons. I can generate PO's based on min/max levels or by availability and saves time. This software is still a great fit for my business.

August 2018

Anonymous

Verified Reviewer

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

August 2018

Acctivate Inventory Software preforms well

Our inventory is able to be managed in a timely manner. Accurate inventory is key to our business.

Pros

It is easy to process orders and maintain inventory.

Cons

There are many helpful reports. However, I would like the ability to run my own queries to customize the information I need.

Response from Acctivate

Replied August 2018

Thank you for taking the time to let us know how Acctivate is helping your business and enhancing your order and inventory management. Acctivate does provide the ability to customize the standard reports. The following help article explains how to add/change filtering criteria of any report to meet your needs - https://help.acctivate.com/articles/856/; and this video gets more in-depth on the topic -https://help.acctivate.com/webinars/std-rpts-july-17/. Our support team can also assist with slight modifications to standard reports. If you need more information or assistance on customizing reports, please reach out to them at 817-870-1311 or online at https://help.acctivate.com/requests/. - Erica

August 2018

Randy from Wolf Companies

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

August 2018

Wolf Companies

The Costing trail for Inventory items lacks reports that show how current cost is calculated.

Pros

Fairly easy to use. Is a good overall value.

Cons

Lack of Print screen feature which is helpful when researching transactions.

Response from Acctivate

Replied August 2018

Randy, thank you for taking the time to let us know how things are going with Acctivate. Taking screen shots is definitely helpful and Windows can be used to capture your full screen, as well as third-party screen capture utilities, in which many are free. In terms of seeing how cost is calculated, the Inventory Ledger report can provide the information you need. This is found under Acctivate¿s Inventory Management Reports > Transactions. Make sure to select a beginning transaction date and the report will show the true cost calculated by dividing the resulting value by the resulting quantity on hand. If you need any assistance with this, please contact support at 817-870-1311 or online at https://help.acctivate.com/requests/. - Erica

April 2019

Ruth from Heron Point Seafood, Inc.

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

April 2019

Excellent Software for a small company

We started using ACCTivate in 2010 as an inventory add-on to Quickbooks. We have very much appreciated all the software had to offer. We have modified the system somewhat over time to fit our needs. We also had some custom reports created for us that have worked very well. Very pleased with the software and the support team.

Pros

-Very intuitive product
-Easy to learn
-Highly functional
-Crystal report software for reporting is easy to learn and use to customize your reports
-Very flexible system

Cons

-Original Reporting is lacking. Custom reports are available or can be made by a third party
-Very occasional issues syncing with Quickbooks

Response from Acctivate

Replied May 2019

Hi Ruth, Thank you for sharing your feedback. It is great to hear all you have gained and the growth in your nine years of using Acctivate. Kind Regards, Erica Avila

July 2017

Paul from FPC security

Company Size: 11-50 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

July 2017

This software is very important to our business.

Reduced the time that it took to manually invoice everything. Before it would take us about 5 hours to manually invoice now it takes 5 minutes.

Pros

We sell in many different type of online marketplaces so it is great that we are able to sync all the orders from all the sites in one place.

Cons

This software is 100% eficiente in inventory control but it lack the capability to do some extensive accounting.

Response from Acctivate

Replied July 2017

Paul, thank you for letting us know how we're doing! Yes, one of the main reasons people choose Acctivate is exactly what you described - reducing manual methods which speed up processes across the entire business. We appreciate the kind feedback which allows others to make an important decision when evaluating the right inventory solution to help grow their business.

April 2016

Andrew from MBSG (and my clients)


Ease-of-use

4.0

Customer support

5.0

Functionality

3.0

April 2016

I have implemented 3 successful Acctivate implementations.

Pros

The product integrates with Quickbooks better than competing products (i.e., Fishbowl). The product is stable, in SQL, and the database is well organized, normalized, which lends itself to reporting. I like the posting process overall (much easier than a batch system - i.e., Sage 100). The vendor provides excellent support and has outstanding, knowledgeable, helpful support staff.

Cons

I compare the product to other mid-market software that I implement (i.e., Sage 100, Great Plains, NetSuite). The product has limited functionality in some key areas: user-defined fields are limited, importing data into data entry processes such as purchase order, the data entry flow leaves much to be desired - having to click on fields, tab sequence, limited ability to default values in sales order entry to make the data entry process go faster, smoother. This can lead to errors in data entry.

May 2016

David from B2B CFO, LLC


Ease-of-use

5.0

Customer support

5.0

Functionality

5.0

May 2016

A product you can rely on from a consultant's perspective

Pros

Acctivate Inventory is a full featured inventory management system that can be added onto QuickBooks easily and cost effectively. By doing so, a QuickBooks user can extend the useful life of QuickBooks without needing to upgrade that accounting program. And it provides the same or better functionality than many inventory modules of many ERPs. This is an excellent product that is from an equally excellent vendor whose attention to customer service and details are superb.

Cons

I like the functionality of the product first and foremost and its ease of use. The vendor's training program is excellent and as I mentioned above their customer service is very very good as well. I am a business consultant to many companies and have never hesitated to recommend Acctivate,

March 2016

Steven from Baseline Equipment Company

Review Source: Capterra


Ease-of-use

4.0

Customer support

5.0