Celoxis Software

4.50 / 5 (135) FrontRunners®

About Celoxis


Celoxis offers a comprehensive online project management solution for midsize to large businesses to help them plan and manage complex and diverse project portfolios. The collective suite includes modules for resource management, budgeting, revenue forecasting, time and expense tracking, reporting and team collaboration.

Celoxis includes features such as advanced scheduling, which combines real-world conditions, such as resource time off, multi-time zone, part-time resources, working weekends etc., into one schedule. Users can automatically send reports as an attachment in an email to a set of users as well as roll up data captured from custom fields to the sub tasks to summary tasks and projects. In addition, Celoxis’ interactive Gantt chart can handle 10,000 tasks linked from different projects.

Celoxis offers a choice of cloud-based or on-premise deployment. The solution is fully customizable and offers seamless integrations with Excel, Outlook, Salesforce.com and more. It also features a notification center that allows users to view all notifications right inside the application.



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Supported Operating System(s):

Windows 7, Windows Vista, Windows XP, Mac OS, Linux, Web browser (OS agnostic), Windows 2000, Windows 8

135 Reviews of Celoxis

Average User Ratings

Overall

4.50 / 5 stars

Ease-of-use

4.5

Value for money

4.5

Customer support

4.5

Functionality

4.5

Ratings Snapshot

5 stars

(77)

4 stars

(48)

3 stars

(9)

2 stars

(1)

1 stars

(0)

Likelihood to Recommend

Not likely

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Showing 1-20 of 135 reviews

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April 2019

Anonymous

Verified Reviewer

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

April 2019

A very affordable and powerful project management platform

We are being capable of making a smooth transition from our original PM processes to new business practice based on Celoxis. We can deliver high level and top quality information about our project portfolio easily. We have a very short delivery time for new features. The workflow engine allows us to extend Celoxis capabilities and use a single platform for managing everyting project related.

Pros

The most valuable feature in Celoxis for our PMO is its API. We've been able to do intensive integration work on less than 4 months. This has helped us to use a very user friendly adoption path, since people are not seeing disruptive changes in the way they work. What they see is a very gradual transition between their traditional tools and processes to the new ones on Celoxis. For example, for reporting time logs, we used the API to integrate Celoxis with the same GUI our consultants have used for a long time. They saw little differences in that we integrated the time codes catalog into the GUI, but as a PMO we've been able to use the time information in a very productive way in Celoxis. Now, we are gradually moving some users to entre their timesheets using the powerful Celoxis GUI.
Another very powerful feature is the workflow engine. We are also using that one a lot. Be it for managing risks, change requests, issues and project requests (the built-in original apps) or our custom made apps for agreements, business goals, stakeholder management and deliverables acceptance. And we can use all of them using Celoxis GUI, e-mail or the API.
In terms of common project management features, like the Gantt, and the way tasks are added, managed, updated, related, scheduled, etc. Celoxis performs as expected.

Cons

The web GUI has some limitations in terms of there not being a way to zoom, so you get an standard sized view. Personally, I like smaller text and a better use of the visible space, but there's no way to do that on Celoxis.
Another thing we don't like is that a lot of the web views are shared among all users. For instance, I set my dashboards the way I like them, but at the same time I am modifying the for all users. Also, you can create different dashboards but they share some of the widgets configuration. I currently have 3 dashboards. One for those projects I am accountable for their performance and success (my projects), a second one for projects in which I act as a PMO mentor for the project managers, and a third one for all the other projects. Since my involvement is different, I need different information on the Project List widget in the dashboards. But, if you change the column list on the widget on one dashboard it is modified for all of them. I don't like that at all.

February 2018

Stacie from Snow Software

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

February 2018

Celoxis is a robust platform with a stellar support team.

Pros

Celoxis meets expectations for project management in the software delivery industry. We are able to leverage Celoxis globally to track our implementation projects. We track our financials, resource assignments, and % complete in this tool. Celoxis has a great reporting structure and flexibility in creating your own custom fields. When the tool does not have the exact feature I need, I have been able to work with Celoxis training to find an out of the box solution or submit a feature request with surprising success in having them delivered. Celoxis often has more functionality than my teams are ready to adopt and I find that the operational issues have more to do with people and process (not tool). I especially like the flexibility of the client log in feature and the customization of what each person can see in their own dashboards. I really love that it can serve as the one central repository for project updates. We have been using Celoxis for a little over three years and are quite happy with it. Within a few months it will be our global standard.

Cons

Celoxis is a standalone software that needs to be integrated with our Salesforce environment, therefore, it has taken some additional investment on our part to automatically trigger projects at closed/won state and feed the data into our financial systems. Celoxis is also real time data so there is no back button if you delete something or the ability to restore a previous version. Since I am using this tool globally I would like to see more workspace segmented admin features to control what is seen by each region throughout all reports and tasks. Additionally, we have had to perform a few workarounds to get full billable and non-billable resource load charts in the tool. Since many people go to outlook to see if a resource is available, the current Celoxis Outlook integration (a separate calendar) is not sufficient for blocking off the resource from being scheduled for other things. I suggest the following improvements
- Direct Outlook Calendar integration that blocks off scheduled time so people in the business can see that the resource is not available and actively working on a project. (currently we book time in Celoxis and Outlook - double entry)
- Non-Project Time viewed exactly the same as billable time from projects in the resource load charts including the time code and % allocation
- Administration features for further segmentation or archiving of the data
- Data restoring options including restoration of deleted objects restoring to a previous day

March 2017

Anshu from Wolfram Research, Inc.

Company Size: 501-1,000 employees

Review Source: Capterra


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

March 2017

Excellent in many, many ways although with some shortcomings

Celoxis is a great PMS, without any doubt. I like that they keep the lists and reports simple but powerful. It is nimble because it uses text rather than too much of graphics effects etc. You can generate a wide variety of reports. Comes with free client portals which my clients love. It has a very powerful feature where you can define your own app with it's own workflow, custom fields etc. It has a trigger mechanism as well to change states of apps when responses are received, which is very, very useful. I have created as many as 8 apps for incoming opportunities, defining a request tracker system, payments, contracts etc. etc. That is extremely useful to organize everything around a Project. It has shortcomings in communications area like not having an email editor at all and you can write (through commenting) to only one client (one person) from within the app etc. You get all this for a very low price unlike Salesforce etc., that's a deal!

Pros

Fast, customizable, no-nonsense interface, wide variety of reports, custom apps

Cons

Weak in communication tools, does not have an email editor, only notifications can be sent out through commenting in apps, can't attach files to those or send to multiple client officials. Discussions at Project level allow those but not at app level.

August 2017

Anonymous

Verified Reviewer

Company Size: 51-200 employees

Review Source: GetApp


Ease-of-use

4.0

Customer support

5.0

Functionality

5.0

August 2017

Great PM tool especially for digital projects

Pros

As well as the standard ability to plan project, Celoxis allows you to bug track, resource plan, and create a wealth of reports. Not only that but you have unlimited client access for clientst to be able to log and view their own bugs as well as track the progress of their project, granting specific permissions and allowing full transparency.
I also like the ability to customise reports and fields, import project and export reports in csv, pdf and msproject formats.
The support team are incredibly responsive in addition to the articles and forums within the help centre.
On a daily basis I use it to plan projects, allocating estimated hours per task, check progress of a project, check the resource availability, and calculate risks.

Cons

With each release improvements are made, but whenever there is a release the system can be a little buggy, but is usually resolved very quickly and tickets are dealt with promptly.

March 2017

Denzil Jr from NKI Shenzhen

Company Size: 1,001-5,000 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

5.0

Functionality

4.0

March 2017

Celoxis Flexibility brings our company into the next level!

In addition to its great project management feature, celoxis have a powerful flexibility on creating custom app where you can tweak custom formula and create a processes that will give amazing benefits on data management and very useful reports and tracker that help us track our on time delivery and improve our team work at same time by work collaboration. in 4-6 months of using celoxis and developing some custom apps, we've brought our overall on time delivery from 40% - 80% that results to successful projects and happy customer. By developing custom apps from our QA inspection registries, we've save a lot of time spend on doing reports, eliminate unnecessary meetings and manage our data effectively. In couple of weeks we're working to upgrade our account from cloud to on promise and we're very excited on the next breakthroughs we can achieve together with celoxis as our partner.

Pros

In addition to its amazing project management feature, I love the flexibility that we can create a custom app and tweak the custom fields to automate formulas, processes and creates necessary report we need.

Cons

Limitation on graph feature but I think that the capability is enough for our needs. However, we're looking forward if Celoxis can add more features that could help us get use the most of it.

March 2017

Ryan from Cleveland Clinic

Company Size: 10,000+ employees

Review Source: Capterra


Ease-of-use

3.0

Value for money

5.0

Customer support

5.0

Functionality

4.0

March 2017

Great Project Management Tool

We have used Celoxis for nearly 6 years and it has continued to be improved and polished. We use it for primarily for project management, time-tracking, expense tracking, and some of our workflow processes. Celoxis personnel have always been very good about helping through upgrades and other technical questions. While there is a little bit of a learning curve, I would highly recommend this tool as a lower cost, yet fuller featured product in comparison to Microsoft Project, which still seems to be tool of choice for most PM's.

Pros

Web based tool, Gantt Charting feature, custom workflow creation, scales well (we have a lot of projects in there).

Cons

Can be a little laggy at times (we host our own server, so that could be part of it). Interface changes have been confusing at times. For the custom workflows, it would be better to have a graphical representation (i.e. flowchart format).

March 2017

Prateek from Ampcus Inc

Company Size: 51-200 employees

Review Source: Capterra


Ease-of-use

5.0

Value for money

4.0

Customer support

4.0

Functionality

4.0

March 2017

Celoxis - A customized and organized view of projects and details that matter to you!

The highly customized dashboard with different views are great. There is various data you can add to to your dashboard, projects, reports etc. to tailor your view to what matters most to you. Time tracking is very simple as well. It would be great if the time sheet automatically saved like everything else on the platform. It is a bit annoying when you track your time for the day, edit one field and then it deletes all of your content because you didn't save it before editing.

Pros

Time tracking is very simple as well. It would be great if the time sheet automatically saved like everything else on the platform. It is a bit annoying when you track your time for the day, edit one field and then it deletes all of your content because you didn't save it before editing.

Cons

The interface. The design could be nicer, it's a bit overwhelming at times. Also, bug/ issue tracking is not the greatest. It would be nice if it worked more like Jira or if the platform could connect with Jira.

Response from Celoxis Technologies of

Replied March 2017

Hello Prateek, Thank you for your review. Our timesheets display an "unsaved data" warning when you try to close them or navigate away before saving or submitting your changes. We are also working on further improving timesheets. We will take in your inputs and suggestions. We are also working on improving integrations such as with Jira. Thanks again for your comments!

April 2017

Misha from SweetRush Inc.

Review Source: Capterra


Ease-of-use

5.0

Value for money

5.0

Customer support

4.0

Functionality

4.0

April 2017

Project Management, Performance and Reporting!

here are many great things about Celoxis, but to me the following stand out above all 1) Thorough replication of MS Project functionality. Most competitors take simplistic approach to project plans, but for us this was not an option as out project plans initiated in MS Project are extremely detailed. The fact that Celoxis handles all the data and does it with ease was the number one reason we chose this tool. 2) Performance Our largest project Plan to date has 5000 lines - more than enough to make other tools choke. Not so with Celoxis. Performance is adequate, and they improve it from version to version. In the beginning I was concerned that the project managers will be slowed down when working with Celoxis project plans, comparing to their workflow in MS Project, but all these concerns disappeared very quickly. This is a very fast tool indeed; especially considering all the data it crunches. 3) Reporting No surprise there as anyone who tries Celoxis comments on its Reporting capabilities. These are second to none. Essentially - almost everything in Celoxis is a report, and you can include in these reports any objects that exist in the system - users, clients, projects, tasks, documents, discussions, assignments, and the multiple attributes of those objects. All reports are sortable, filterable, and configurable for the personalized view. Charts are interactive. Object names are clickable, allowing for the quick access of any object listed in the report. Note on the performance: I have to add that the latest version v10.5 was the first one since I started using the system where performance went down. It is still good, but more of our project managers started noticing the lag when they use large project plans. Now, unless you have a super fast machine that can handle heavy client-side javascript with ease, you may have issues. I sincerely hope that this is going to be addressed in the future versions, and that the system will keep improving, as it was before v10.5. Truly, when performance lags, no awesome features can make up for its absence.

July 2015

Erin from Schweggmanns


Ease-of-use

4.0

Customer support

4.0

Functionality

5.0

July 2015

Celoxis saved us a ton of time and helped us be more productive!!

Pros

Celoxis saves us a ton of time. It gives us an easy way to report information and helps us make better decisions about the projects and their budgets. Prior to using Celoxis, our reporting was a manual and time-consuming process. Reporting required our managers to explicitly reach out to team members and other stakeholders, gather information, then document it. There was no timely communication and we’ve had to always scramble to meet our ‘go-live’ schedules. Now that everything is standardized and real-time, our managers are easily on top of open issues and can see when projects risk slippage. We can create KPI reports and dashboards for our management to keep them up to-date on the progress.

Cons

Their salesperson was a little slow to respond initially, but he was able to help me with a demo of the product and answer some of my initial queries about pricing and licensing. I felt the initial connect for a vendor was somehow missing, but with a fantastic tool that helped us achieve where we are today, I am certainly willing to discount that part for now.

September 2018

Fiona from Oxley Developments Ltd

Company Size: 51-200 employees

Review Source


Ease-of-use

4.0

Value for money

5.0

Customer support

5.0

Functionality

5.0

September 2018

Great S/W for customisation

I've seen some massive improvements between v10 and v11 and really impressed with the additional functionality, think this is a fast growing platform that a lot of companies should use.

Pros

The ease that it can set up and customised, the custom fields are great and means you can tailor it to any industry or type of project. The reports are easy to adapt and the financials can be set up for multiple kinds of project management, with timelogging it means you can move away from multiple s/w. The support team a