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Checkvist software

40 reviews(5.0/5)
40 reviews(5.0/5)

Checkvist is a cloud-based outliner and task management tool that can be used to create tasks lists, jot down notes and so on. The free version allows users to create checklists using styles such as numbers, bullets, checkboxes and more. Additional features include grouping similar tasks using tags, building task hierarchies and editing their status.

The paid version comes with more enhanced features such as task delegation, task tracking with automated notifications, file sharing, bulk-operational tools, white-label options for changing the tools’ colors or logo and integration with third-party solutions such as MS Outlook and Google Calendar.

The tool is suitable for small businesses that need a task management solution without any frills. The interface is specifically designed for users of desktops and laptops as most of the functions can be executed using keyboard shortcuts. It is deployed in the cloud so users can log in and use the tool via desktops, laptops or mobile devices.

Supported Operating System(s):
Web browser (OS agnostic)

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40 Reviews of Checkvist

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  • Verified Reviewer

    Number of employees: 1,001-5,000 employees

    July 2018

    Use it every day to organise my work

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Using the keyword to manage the application makes it fast to use. Having a mobile version too is handy. Good cut and paste too between lists.

    Cons

    The mobile version is quite simple. It's more than adequate if you just want to view your lists or mark a task as complete. Building a list/outline from scratch, however, takes time. It compliments the excellent desktop version rather than being the primary tool.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra
  • Verified Reviewer

    June 2018

    A simple, straightforward checklisting program

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    I used this program for a large freelance client to keep track of our tasks, and it was super-simple and straightforward. Not hard to learn or for non-technical people to use, but with enough features to help stronger users do more.

    Cons

    Very little to dislike. I guess more features would be fine, but it's nice to have it so simple and easy to use.

    This reviewer was invited by us to submit an honest review and offered a nominal incentive as a thank you.
    Review Source: Capterra

  • Daniel from The Iron Yard

    August 2017

    I loved this app!!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The flexibility, to use your own CSS is GREAT! As a coder, I think this will be a GREAT way to take notes while coding.

    Cons

    I wish they had a Mac App, it's only online, I think they could stand to do very well at adaption if they had a Mac App.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

  • Kevin from University of Wisconsin

    Number of employees: 51-200 employees

    August 2017

    I've really enjoyed this as an alternative to workflowy

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Proeductivity, ability to store and retrieve notes.

    Pros

    The keyboard shortcuts, which allow you to control Checkvist without the mouse. I also like the ability to create multiple outlines.

    Cons

    A slightly clunky-appearing interface. I would like the ability to theme the interface and sync with Dropbox.

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

  • Sam from Computer Software

    August 2017

    Checkvist is my go to for projects and to do lists

    Ease-of-use
    Functionality
    Quality
    Support
    N/A

    It lets me look at projects the way I think about them. Not just a bunch of to do lists, but one project list that captures all the things that need to be done in an easy to organize format and interface.

    Pros

    I couldn't find another online tool that would let me create to do lists in an outline format. Having the ability to put children inside of an item was critical to me chosing Checkvist.

    Keyboard shortcuts are also awesome. I work in a terminal a lot so I'm used to just using a keyboard to get around. Saves a ton of time from jumping between mouse and keyboard.

    Cons

    The mobile interface isn't great. I would love a stand-alone app for checkvist (developed by checkvist instead of a random third party).

    This review was submitted organically. No incentive was offered
    Review Source: Capterra

  • Manish Chandra Reddy from UT - Austin

    Number of employees: 1 employee

    July 2017

    AWESOME!!!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Very fast, clean, organized placement of my thoughts and information.

    Pros

    IT IS JUST EXCELLENT! The semi-VIM like control is easy to adapt and the best for pure keyboard users. Also, the UI isn't laggy/unresponsive at any time at all. It is always handy, even managing the biggest of the lists. The coloring is quick and awesome. Further, the UI is clean without any clutter and help always within reach for newbies. All other task managers I have used have prompted with clutter and useless graphics.

    Cons

    Hard to point out, but this is the only backdrop: The auto-listing feature. It doesn't have to be itemize first, and then ask user for choice.

    Review Source: Capterra

  • Hamman from Univesity of Alberta

    Number of employees: 2-10 employees

    July 2017

    From all the apps I've tried for task and project management, Checkvist is by far the best!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    My productivity has increased significantly since I started using Checkvist, which is really due to how easy it has been to learn the app, so I can focus on getting stuff done

    Pros

    Checkvist has amazing keyboard support, is absolutely the perfect app for the divide-and-conquer approach for getting stuff done, and is choke full of useful productivity features. Especially useful is the progress counter which shows how much of a task is completed. It's also very easy to set up lists, tasks, and sub-tasks, and lets you focus on doing the actual tasks instead of learning some convoluted methodologies. The markdown support is also a star, especially for the task notes.

    Cons

    There is no native mobile app, even though there is a mobile version of the website. There is also no support for time tracking, which would be a very useful feature. There's lots of add-ons for the Chrome browser, but similar support for Firefox is lacking.

    Review Source: Capterra

  • Richard from Penfield Volunteer Emergency Ambulance

    July 2017

    I've been using it for several years and couldn't manage without it.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Need to create a checklist for anything - use Checkvist. Need access to key reference information from any computer - use Checkvist. It's simple and convenient, and always available.

    Cons

    I only use the basic features, and have no gripes about it. 100 characters minimum is BS. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs. The quick brown fox jumped over the lazy dogs.

    Review Source: Capterra

  • Micha¿ from Zoo Plus

    July 2017

    I love this app. It is one of my must-have tools for work and personal projects.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    Keyboard driven, simplicity, markdown syntax support, infinite depth of tree, focus on selected sub-trees, API and many more.

    Cons

    Currently, there is no real mobile app. It should also work better when internet connection is unstable. I can not think about any other serious problems.

    Review Source: Capterra

  • Ron from WhizWise Solutions Ltd.

    Number of employees: 1 employee

    July 2017

    I've tried many outliners and project management tools, and Checkvist is the best for me.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    Helps me to plan projects in detail, organize thoughts, keep notes, and collaborate with others.

    Pros

    I like the ability to created hierarchical list with unlimited levels. I also like the due page where I can see what I have coming up, in order of priority. I also like the ability to tag lists and list items for easy searching.

    Cons

    I use lists for both outlining ideas, planning, and creating TODO lists. I do all these things in one list sometimes, so I would like the ability to specify that only certain sublists represent tasks. Right now everything in a list is a task in Checkvist. So I can't tell at a glance how many tasks are actually in a list; how many are done; and how many are still open.

    I also don't like that you can't put a due time, you can only put a day.

    Review Source: Capterra

  • Ralph from Saint Anne Parish Church

    Number of employees: 11-50 employees

    July 2017

    Outline Your Work, Your Life, and Your Life's Work

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    As a pastor of a parish with a large day care program, I am constantly dealing with tasks, projects, plans, preaching, writing, and other responsibilities. Checkvist allows me to pull everything together into one place and allows me the flexibility to organize it all the way that works best for me. As things change, as my responsibilities grow, as new ideas emerge, Checkvist has the power to adapt and keep me on top of everything that I need to do, as well as giving me a place to brainstorm about the future. Being able to forward my emails to Checkvist also allows me an efficient way to keep my email inbox empty while at the same time knowing that nothing will ever get lost in the shuffle. I cannot say enough about how much this software has done for me and in turn allowed me to do more and more for the people of my parish.

    Pros

    Checkvist provides an incredibly flexible and full featured way to create an outline of what needs to be achieved, accomplished, what needs to get done to fulfill the many plans and commitments of your work and your life. I prefer to work out of one major outline so that everything is in one place and always there right in front of me. Checkvist makes this possible by allowing any section of the outline to be "hoisted" so that I can focus more clearly on any area of my work. Likewise, when needed, I can create separate outlines to deal with a major project, or to provide more detailed support for any of the items on my main outline. Of course, it can also be used as an outliner without a task orientation, which is particularly helpful in writing and brainstorming. The team behind Checkvist are personally invested in the quality and development of this software. They keep us "in the loop" with frequent posts which they call "The Checkvist Story". Users always know what is being worked on, improved, and planned for the future. The one time that I needed to contact them for assistance, their response was nearly immediate. I cannot say enough about this software, about their development team, and about how much it has become the place I go to throughout the day to help keep me, my work, and my life on a steady course. Literally, my entire life is outlined on Checkvist!

    Cons

    Checkvist works perfectly well on any browser, including on mobile browsers, and they have a special mobile version of their software that works more efficiently on a phone or tablet. They are working on the development of a dedicated application for phones and tablets which will make Checkvist even more accessible than it already is. It is my hope that they will continue in their plans to develop a dedicated application, and that they will continue to work on improving the user experience by further developing the program interface. It would also be awesome if they could make email messages that are saved to the outline look more like the original message, although it is already quite usable in its present form. Like any software, future development is key, and this dedicated team takes the development of their software to a new level of transparency.

    Review Source: Capterra

  • Nancy from Mt Sinai

    July 2017

    I am a long time user of Checkvist (since 2011). I use primarily the web version.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    My favorite part of Checkvist is the clean interface. This is what drew me to it initially and why I keep using it. So many apps or websites these days are filled with clutter which is the exact opposite of what I need when the whole point is to simplify and stay organized! My other favorite part is the color option. I am a very visual person so having the option to add some color is also a huge deal. I have tried other similar "clean" to do list options, but they did not have the color feature so I stopped using it immediately. Please don't ever change those two things.

    Cons

    I use this mostly on the web so am not a heavy user of the app. I have tried it, but find it is more hassle than it is worth. I don't mind this, but making this app version a little easier to use would be a plus. I like the clean look (as I said before), but on the app it goes a little too far so I can't figure out how to do anything.

    Review Source: Capterra

  • Shekhar from IIT, Madras

    July 2017

    Checkvist really help in increasing the productivity.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    My productivity has increased. I am able to focus much more. It has very simple environment, so I dont get distracted. It helps me organize and tell me what I should focus on next. Great tool.

    Pros

    Checkvist really help in increasing the productivity. The various functionality and the shortcuts really make Checkvist shine out of the lot of many todo list websites available today. It has very simple interface, nothing fancy which takes space of your screen and due to this it feels very raw which is really good for me.

    Cons

    It took me sometime to get accustomed to use the shortcuts. So, there is a learning curve but if you want something great, you have to spend some time in learning it. So, it is not a cons but still leaves a bit of improvement space for checkvist.

    Review Source: Capterra

  • John from John Lowe Group

    Number of employees: 2-10 employees

    July 2017

    As simple working with Pen & Paper and all the benefits of a great cloud based app

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I use this software daily as my "Getting Things Done" system. I keeps me organized in way that I have not been able to replicate with dozens of other productivity websites / software solutions. I have tried all the major players in the productivity space and many of the upcoming contenders.

    Pros

    It has a simple and natural interface that is very easy to use. The keyboard commands are very useful. Bulk operations are a snap. The site is quick. It is easy to handle a large number of complicated lists and find / retrieve what you are looking for quickly. The possible uses for this website are only limited by the users imagination.

    Cons

    Mobile App needs refinement so that users can have an experience similar to the "full site" version.

    Review Source: Capterra

  • Ben from inContact

    Number of employees: 1,001-5,000 employees

    July 2017

    Get all those tasks off your mind and let the program do the reminding for you.

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It frees my mind from having to remember what i need to do next or for the day and allows me to just do the work. I can be more productive and have more time to think about the projects or work I'm involved with instead of being distracted when recalling something I forgot to do. Helps me to prioritize what is necessary to get done and those things that will always be "someday" tasks. Which without a task management program like Checkvist, I'd probably be working on--not realizing it's a waste of my time.

    Pros

    The overall concept is easy to get behind and the interface is easy to use. Love all the keyboard shortcuts. Being able to create lists and hierarchy tasks is excellent for task management and reviewing tasks needing to be completed during a project or goal.

    Cons

    on the "Due" page, not having my tasks split up (or grouped) by their lists. Not necessarily being able to minimize or expand the groups, but to see the tasks under each list since they tend to be related in theme. In a recent update, changing the date on a current due task now sends you to that task lower on Due Task page, it's a very quick fix to go back up, but it's annoying nonetheless.

    Review Source: Capterra

    Response: Trirt Software, Checkvist - Not a Fit Location

    July 2017

    Hello Ben, Thanks for the review. I wanted to notice that on the Due page, you can enable grouping by list in the page options (cog in the toolbar). There is also an option to enable context view, read more in this blog post: https://goo.gl/m3XXfA

  • Steven from Effective Media

    Number of employees: 11-50 employees

    July 2017

    My go to outliner

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    I got organized the way I wanted: with a simple, textbased system instead of heavy, slow big software that 's too expensive.

    Pros

    - very natural use (shortcuts, movements, ...)
    - fast!
    - looks simple but houses a boatload of functionality
    - custom css to make it look the way you like it

    Cons

    - not very good mobile support (might change with the PWA implementation?)
    - no iOS integration (notifications, fast input etc)

    Review Source: Capterra

  • Andrey from JetBrains

    Number of employees: 1,001-5,000 employees

    July 2017

    Using it every day!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It improves my work life balance and helps to sort out my work tasks.

    Pros

    Great usability. Clean design, a lot of features, everything that I wanted has been already implemented!

    Review Source: Capterra

  • Nick from Newcastle University

    Number of employees: 5,001-10,000 employees

    July 2017

    Phenomenal keyboard driven outliner / todo list

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money

    It has helped me to improve my organisation. It is also a great app for getting your thoughts down on paper and general brainstorming.

    Pros

    As a thoroughly disorganised person working in a demanding field, I depend heavily on my task-management system. There are a huge variety of apps on the market, but none have quite the flexibility of checkvist, or its keyboard driven ethos. For example, if I wish to assign a date to an app, I press 'd' twice, and just type the date using natural language. The task automatically gets imported into my calendar (google). Using the search bar I can rapidly find high-priority tasks, and I can quickly view a list of forthcoming tasks. While many task management apps have these kinds of features I doubt they are so beautifully implemented. An additional feature of checkvist is its outlining capabilities. So, as well as using it to manage task, you can use it plan talks, or writing assignments. Keyboard driven shortcuts are extremely intuitive, and make it an absolute breeze to use. The company is always innovating on the basis of customer feedback, and respond to queries from paid customers within hours.

    There is literally nothing else out there like it. Check it out.

    Cons

    Checkvist has few drawbacks. It would be great if the mobile app was slightly more developed. However, for me this is not a deal breaker, as I use it mainly on a laptop / desktop.

    Review Source: Capterra

  • Mary-Dan from Nova Scotia House of Assembly

    Number of employees: 2-10 employees

    July 2017

    Checkvist makes it easy to think in an organized way -- and it's open source!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The text-based functionality is so useful, so much faster than messing around with a mouse when I'm trying to get my work done.

    Review Source: Capterra

    Response: Trirt Software, Checkvist - Not a Fit Location

    July 2017

    Thanks for the review! A short correction - Checkvist is not open source, it has a powerful free plan :)

  • Amos from Sidewalk Technologies

    July 2017

    Give fan of the features and keyboard shortcuts!

    Ease-of-use
    Functionality
    Quality
    Support
    Value for Money
    Pros

    The ability to easily move and nest tasks, the keyboard shortcuts and the prioritization features. They're all great.

    Cons

    I'd like to be able to put attachments in notes and.... as you know... the mobile app is a good start, but lacks parity with the web.

    Review Source: Capterra
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